SIOE FRENHINOL CYMRU / ROYAL WELSH SHOW

Transcription

1 CYMDEITHAS AMAETHYDDOL FRENHINOL CYMRU CYF THE ROYAL WELSH AGRICULTURAL SOCIETY LTD SIOE FRENHINOL CYMRU / ROYAL WELSH SHOW CEISIADAU OLAF / ENTRIES CLOSE : 1 MAI / MAY 2013 FFURFLEN GAIS STOC / LIVESTOCK ENTRY FORM ENW R PERCHENNOG - OWNER S NAME : Mr, Mrs, Miss, Ms (Delete as applicable) (The name stated below must be the legal owner or certi!ed lease holder of all animals entered on this form)... CYFEIRIAD / ADDRESS : COD ^ POST / POST CODE :... *ENW R CYFRIF / ACCOUNT NAME :... *In order that refund and prize money cheques may be honoured, please provide your account name above ^ RHIF FFON / TELEPHONE NUMBER:... ^ RHIF FFON SYMUDOL / MOBILE NUMBER :... A YDYCH YN AELOD O CAFC / ARE YOU A MEMBER OF THE RWAS? :... RHIF AELODAETH / MEMBERSHIP NUMBER :... RHIF ARDDANGOSWR / EXHIBITOR NUMBER :... (Please see the front of your schedule envelope) TYSTYSGRIF MYNEDIAD / CERTIFICATE OF ENTRY MAE N BWYSIG EICH BOD YN DARLLEN AC YN ARWYDDO R TUDALEN HON CYN DYCH- WELYD Y FFURFLEN GAIS / IT IS ESSENTIAL THAT YOU READ AND SIGN THIS FORM BEFORE RETURNING THE ENTRY FORMS, ETC I/We desire to enter the animals listed on this form at the Royal Welsh Show to be held at Llanelwedd, and declare the same to be my/our bona!de property from now until at least the!nal day of the 2013 Show, AND THAT ALL THE FULL AND CORRECT INFORMATION IS FURNISHED ON THIS FORM. I/We agree to conform to all the Society s rules and regulations and to accept as!nal any decision of the Society s Board of Management with regard to my/our exhibit(s) and that such exhibit(s) is/ are free from disease. I/We have noted the disclaimer clause in the rules and regulations of the Society s Livestock Schedule (68 & 69) and also hold a valid certi!cate for Public and Products liability insurance. I/We have noted regulation 34 of the Society s rules and regulations, that all exhibitors using their vehicle for accommodation MUST carry a suitable!re extinguisher. LLOFNOD/SIGNATURE :...DYDDIAD/DATE:...

2 SIOE FRENHINOL CYMRU 2013 / 2013 ROYAL WELSH SHOW The Royal Welsh Agricultural Society wishes to thank you for exhibiting at the Show this year. There have been a few changes to the classification and programme; please refer to the schedule. The Society wishes to ensure that all exhibitors enjoy their experience at the Show, so here are a few points which might help alleviate any problems during the event: PLEASE NOTE THE ARRIVAL TIME FOR HORSE HILL Horse exhibitors will only be permitted to arrive from noon Saturday, 20 th July. Any exhibitor who arrives from am until noon will be directed to N2. No holding area will be provided prior to am. i) Rules - All exhibitors must be fully cognizant with the Society s rules and regulations. ii) Ticket Allocation - Please refer to regulation 16 in your Livestock schedule for your ticket entitlement. Any additional tickets you require will need to be paid for, these can be ordered by completing the back page. iii) Tickets - It is important that all exhibitors have their tickets with them at all times, this will allow you to enter the appropriate area(s) necessary for you to exhibit.. iv) Duplicate Tickets - No duplicate tickets will be issued if the official allocation has been lost; exhibitors will be charged for any replacements. v) Selling Stables Please note that this practice is prohibited and contravenes Society rules, as it is unfair to those on the waiting list. Transgressors will be barred from booking stables in future. vi) Buying Stables Similarly if you purchase a stable from an exhibitor you may be barred from booking stables in future. Please note that the Livestock Department will not issue vehicle passes to exhibitors who have bought stables by this means. vii) Vehicle Passes Any owner entering six or more horses at the Show will automatically receive two vehicle passes; everyone else will receive one. The Society does not usually issue second vehicle passes and will only do so if a letter stating the reasons for the requirement is submitted with the entries. A Committee will then decide whether the pass is needed and a fee of 25 will be charged (The reason that the Society has to be very strict on its vehicle regulations, is as a result of the stringent health & safety regulations which govern the organising of such gatherings; failure to comply with these rules could result in the Show being closed down). viii) Vehicle Day Pass - Exhibitors should be aware that unless they meet certain criteria (having a caravan pitch, showing/stabling for three or more days) vehicle passes will only be issued for the day(s) of the classes entered. i.e, if you are only showing on the Monday you will receive a Monday vehicle pass. Those who meet the requisite criteria will have an all week vehicle pass. ix) Clamping All vehicles should have, clearly on display, a vehicle pass. Any vehicle not displaying the correct vehicle pass will automatically be clamped for the entire week. A fee may be charged for removing the clamps. x) Vehicle Pass Problems The Society advises all exhibitors to thoroughly plan their journey and vehicle requirements well in advance of the Show. You should be aware that if someone else is taking your animal to the Show for you, they will need the vehicle pass and you will have to park in the public car parks. This also applies to those showing horses for other people, If the person showing the animal has the vehicle pass then the owner will not be eligible for one, and will have to park in the public car park. Please ensure that you are fully aware of the rules and do not hesitate to contact the Livestock Department if you need further advice or guidance. xi) xii) xiii) Late Entries The Society does not accept late entries in view of the fact that the entry opening period is sufficiently adequate for all exhibitors to get their entries in on time. The Society advises that you send your entries in as soon as possible and not to delay posting them until close to the set closing date. Post - Due to the level of entries received, the Society is unable to inform you whether your entry has been received until it has been processed. Therefore you are advised to send your entries by recorded delivery especially if sent close to the closing date. Entries - Please note that no entries will be accepted by fax or ; only posted or delivered entries will be processed.

3 xiv) xv) xvi) xvii) xviii) xix) Responsibility - The catalogued exhibitor will be held accountable for any misbehaviour by themselves or by any person(s) involved with the handling and preparing of their animals whilst on the Showground. Stables These are in short supply and you may not be successful in acquiring one initially, but you will be placed on a waiting list and the office will do their best to allocate you a stable if and when they become available. Please note the developing Wernfawr stabling site is available as an alternative if you have not been successful in acquiring a stable on site. Caravan No caravan will be admitted onto the Livestock Hill if being towed by a lorry. Parade All exhibitors should be aware that if their exhibit comes in the first three places in a class, it will be required to take part in the parade or the prize money will be forfeited. Please therefore ensure that you have enough handlers to parade all your winning exhibits. The Society will not accept excuses such as I was in a different class with another horse or I could only take one horse into the parade. Registrations & Ownership Please ensure that your exhibit is registered by the closing date of entries, if entering a section which has such requirements. Please ensure that the relevant breed society details have been updated if the horse has been leased or there has been a change of ownership. (This has caused many problems for exhibitors in the past.) The name stated on the front of the entry form must be the legal owner or certified lease holder of all animals entered on your form. Entries Please double check the classes that you have entered before you post your entries, as entries cannot be transferred into another class after the closing date. (This issue has resulted in many exhibitors being unable to compete at the Show in the past) HAWL TOCYNNAU / TICKET ENTITLEMENT Number of Exhibit/s Exhibitor One-Day Ticket/s & Over 5 Horse exhibitors will receive the relevant tickets for the day/s of showing only. Additional one-day tickets may be purchased at (including VAT) each and additional child one-day tickets may be purchased at 5.00 (including VAT) each. NODER OS GWELWCH YN DDA / PLEASE NOTE EXHIBITORS MUST ENSURE THE FOLLOWING ARE COMPLETED FOR YOUR ENTRY TO BE ACCEPTED: 1. YOUR ADDRESS DETAILS ARE COMPLETED ON THE FRONT PAGE. 2. ALL DETAILS ARE COMPLETED ON EACH ENTRY FORM. 3. THE PAYMENT DETAILS ARE COMPLETED. 4. THE FORM IS SIGNED. 5. PAYMENT IS ENCLOSED; ALL CHEQUES NEED TO BE SIGNED AND DATED. You may photocopy extra entry forms, if required.

4 CYMDEITHAS AMAETHYDDOL FRENHINOL CYMRU CYF ROYAL WELSH AGRICULTURAL SOCIETY LTD FFURFLEN GAIS AR GYFER CEFFYLAU ENTRY FORM FOR HORSES Please write in BLOCK CAPITALS. If you have not received sufficient entry forms, please photocopy extra or write the details on a separate piece of paper. DEFNYDDIER FFURFLEN AR WAHÂN AR GYFER POB ANIFAIL A S EPARATE FORM MUS T BE US ED FOR EACH ANIMAL Ydy ch anifail ar werth / Is your animal for sale?... Enw r Anifail / Name of Animal:... Rhif cofrestru Gymdeithas brid (os na chaiff ei ddarparu erbyn y dyddiad cau fe all eich cynnig gael ei ddiarddel) / Breed Society Registration No (If not provided by the closing date, your entry may be disqualified):... Dyddiad Geni / Date of Birth:... Lliw / Colour:...Rhyw / Sex:... Bridiwr / Breeder:... Tad / Sire:... Mam / Dam:... RHIF(AU) Y DOSBARTH CLASS NUMBER(S):... HOYS Please note that exhibitors entering into a HOYS class MUST complete a HOYS entry form and submit it to the Society by the closing date of entries. HOYS entry forms can be acquired from Grandstand Media Ltd, 7 Waterside, Station Road, Harpenden, Hertfordshire, AL5 4US. Telephone: Fax: showsecretary@hoys.co.uk

5 CYMDEITHAS AMAETHYDDOL FRENHINOL CYMRU CYF ROYAL WELSH AGRICULTURAL SOCIETY LTD FFURFLEN GAIS AR GYFER CYSTADLEUAETH TYWYSYDD IFANC CEFFYLAU SIOE FRENHINOL CYMRU ENTRY FORM FOR ROYAL WELSH YOUNG HORSE HANDLER COMPETITION Please write in BLOCK CAPITALS. If you have not received sufficient entry forms, please photocopy extra or write the details on a separate piece of paper. Enw r Cystadleuydd / Competitors Name:... Cyfeiriad / Address: Rhif Ffôn / Telephone Number:.. Dyddiad Geni r Cystadleuydd / Competitors Date of Birth:... (Must be 14-19years old on first day of the Show) Enw r Arddangoswr/Perchennog / Exhibitor s/owner s Name:.... Cylchwch y brîd o Geffyl os gwelwch yn dda / Please circle breed of Horse: Section A Section B Section C Section D Welsh Part-Bred Gweler arbennig 7 yn yr Atodlen Da Byw am fanylion os gwelwch yn dda / Please see special 7 in Livestock Schedule for details Rhaid i arddangoswyr sy'n dymuno ymgynnig lenwi r ffurflen a'i dychwelyd erbyn y dyddiad cau ar gyfer cynigion, ond bydd angen hefyd i arddangoswyr ddatgan eu bwriad i gystadlu erbyn 12 hanner dydd, ddydd Mawrth 23 Gorffennaf 2013 / Exhibitors wishing to enter must complete form and return by the closing date of entries, however exhibitors will also need to declare their intent to compete by 12 noon Tuesday, 23 July Ni chaiff cystadleuwyr ddod ag anifail ar gyfer y gystadleuaeth oni bai ei fod wedi i gynnig yn y dosbarthiadau agored erbyn y dyddiad cau ar gyfer cynigion. / Competitors cannot bring an animal for the competition unless it has been entered in the open classes by the closing date of entry. Rwyf/Rydym yn tystio bod manylion y plentyn uchod sy n cynnig yn y Gystadleuaeth Tywysydd ifanc Ceffylau yn gywir. / I/We certify that the details of the above child entered in the Horse young Handler Competition are correct. LLOFNOD RHIANT/GWARCHEIDWAD / PARENT/GUARDIAN SIGNATURE:...

6 Mae r prisiau isod yn cynnwys TAW / All prices shown below are inclusive of VAT 1. TALIADAU YMGEISIO / ENTRY FEES Rates per Entry No Entries Member Non Member ALL HORSE CLASSES HOYS CLASSES*remember to include separate HOYS form Total Entry FOAL CLASSES pence 2. STABLAU / STABLES per night Saturday Sunday Monday Tuesday Wednesday If you have booked stabling above, please complete the following so that we can try and accommodate your needs. Please indicate the number of your horses that!t the following description:- Small Medium Large How many of these are stallions? OFFSITE STABLING: The Society has an alternative stabling site one mile away Total Stables from the Showground at Wernfawr (please see attached "yer). They are priced at per night..pence Please indicate whether you wish to be stabled at this site YES/NO (Delete as appropriate) or if Wernfawr would be an alternative for you if showground stables were unavailable. YES/NO 3. TOCYNNAU YCHWANEGOL / ADDITIONAL TICKETS - Adult Any Day each Total Tickets - Child Any Day each (age 5-16 years, children 4 and under enter free).pence - Four Day Ticket LLETY / ACCOMMODATION Total Accommodation Caravan Pass (20th - 24th July).pence Is your vehicle being used for accommodation? [YES/NO] (Delete as appropriate) 5. CERBYDAU / VEHICLES Support Vehicle Pass (20th - 24th July) Exhibitors wishing to book a Support Vehicle Pass should supply a written explanation as Total Vehicle to why they require an additional pass. Please note that exhibitors showing 6 or more horses.pence will automatically receive a support vehicle pass free of charge. The Society reserves the right to refuse such passes at its own discretion. Do you require a VAT receipt? [YES/NO] (Delete as appropriate) TOTAL FEE ENCLOSED

7 CYLCH LYTHYR CEFFYLAU EQUINE LETTER Trophy Room Don t forget to make a visit to the Society s Trophy Room situated in the Clwyd Glamorgan Hall. Support Vehicle Passes Due to fire safety regulations, the Society has to limit the number of vehicles on Horse Hill. As a result, the Society is unable to issue a second vehicle pass to exhibitors without good reason. We ask that exhibitors plan their travel arrangements well in advance of the Show and do all possible to avoid the need for two vehicles. The Livestock Officer explains that if you do require a second vehicle pass you must submit a written request outlining the reasons why you require one, along with 25. Entries Not Forward In order to protect the Society by prohibiting individuals entering livestock purely to gain reduced entry fees into the Show, please note the rules for non attendance of stock. A failure by any exhibitor to notify the Society of their absence in writing and return any tickets or passes received may result in action being taken against that exhibitor. Under the terms of the Society s Disciplinary Procedure, any exhibitor who is found to have breached the Society s rules may be barred from exhibiting at future Shows for a period of time. Driving Championship We are delighted to announce that the 2013 Show will see the introduction of a Driving Championship. The Private Driving, Light Trade, Welsh Driving and Hackney and Part-Bred Hackney Sections will be able to compete for the Championship. The Winner will receive 500 and a piece of crystal. It will take place in the Main Ring on Thursday, 25th July. Palomino and Arab Ridden Championships Both the Palomino and Arab Ridden Championships will receive Championship prize money this year. Membership To assist exhibitors, the Membership Officer has compiled an explanation of the eligibility for reduced entry fees depending on the Membership category:- - Single Member Exhibitors are entitled to receive entries at a reduced rate if the entry is in the member s name. - Family Membership All members listed in the family membership are entitled to enter at a reduced rate as individuals. - Life Member Exhibitors are entitled to enter at a reduced rate if the entry is in the member s name. - Life Governor All members listed under the membership are entitled to enter at a reduced rate as individuals. - Junior - Exhibitors are entitled to enter at a reduced rate if the entry is in the member s name. Dates to Remember!! Please note:- Closing date - 1st May 2013 Substitutions - 1st May 2013 Substitution in same class - 31st May 2013 Last refund date - 1st July 2013 Any cancellations must be submitted in writing. If you require any additional entry forms, please visit the Society s website, where they can be downloaded. Supreme Horse Championship 2012 saw the introduction of the first ever Supreme Horse Championship at the Show. Due to the success of this, the Society will again be scheduling the Championship. The Champion will receive 500, the Dillwyn Thomas Perpetual Trophy and the Dimbeth Sion Annual Crystal; we hope that we will see a terrific turn out of exhibits again this year states the Chairman of the Livestock Committee. Furthermore, with the introduction of the new Driving Championship, the Champion driving exhibit will be given the opportunity to go forward to represent the Driving Section in the Supreme Horse Championship at this year s Show. Welsh Gelding Section Following on from the tremendous success of the Welsh Gelding section at the 2012 Show, the section s classification has been doubled as follows:- - GELDING, Welsh Mountain Ponies & Welsh Ponies, one, two and three year olds. - GELDING, Welsh Mountain Ponies & Welsh Ponies, four year old and over. - GELDING, Welsh Ponies (Cob Type) & Welsh Cobs, one, two and three year olds. - GELDING, Welsh Ponies (Cob Type) & Welsh Cobs, four year old and over. The classes will be further split if sufficient entries are received. The Society would like to thank all those who supported the classes at the 2012 Show. Insurance checks The Society is keen to ensure that all exhibitors are fully insured in-case an accident occurs during the Show. For this reason we intend to perform insurance spot checks during the entry process. We would therefore ask exhibitors for their co-operation in this matter, as I am sure you all will understand the importance of all exhibitors being adequately insured.