COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA. October 19, 2017

Transcription

1 COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA October 19, 2017

2 Community Development District OFFICE OF THE DISTRICT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida Phone: (561) Fax: (561) Toll-free: (877) October 10, 2017 Board of Supervisors Grand Haven Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: The Grand Haven Community Development District s Board of Supervisors will hold a Regular Meeting on Thursday, October 19, 2017 at 10:00 a.m., in the Grand Haven Room, at the Grand Haven Village Center, located at 2001 Waterside Parkway, Palm Coast, Florida The agenda is as follows: 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MODIFICATIONS TO AGENDA 4. CONSULTANTS, GUEST REPORTS & PRESENTATIONS 5. PUBLIC COMMENTS (3-Minute Rule; Non-Agenda Items) 6. STAFF REPORTS A. District Engineer B. Amenity Manager C. Operations Manager D. District Counsel E. District Manager i. Upcoming Meeting/Workshop Dates o o BOARD OF SUPERVISORS MEETING November 2, 2017 at 10:00 AM COMMUNITY WORKSHOP November 30, 2017 at 10:00 AM

3 Board of Supervisors Grand Haven Community Development District October 19, 2017, Regular Meeting Agenda Page 2 7. CONSENT AGENDA ITEMS A. APPROVAL OF UNAUDITED FINANCIAL STATEMENTS i. Unaudited Financial Statements as of August 31, 2017 B. APPROVAL OF MINUTES i. August 3, 2017 Continued Meeting ii. iii. iv. 8. BUSINESS ITEMS August 3, 2017 Community Workshop August 17, 2017 Regular Meeting September 21, 2017 Public Hearings and Regular Meeting A. Discussion: Hurricane Irma Recovery B. Discussion: Capital Plan 2018 C. Discussion: Village Center Backup Power D. Consideration of/discussion on: Radio Purchase E. Discussion: Disaster Preparedness Workshop F. Approval of Request for Use of the CDD Front Street Esplanade and/or CDD Common Property by Vehicles 9. OPEN ITEMS 10. SUPERVISORS REQUESTS 11. ADJOURNMENT Should you have any questions, please do not hesitate to contact me directly at (904) Sincerely, Howard McGaffney District Manager FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE Call-in number: Conference ID:

4 GRAND HAVEN MEETING ATTORNEY REPORT LIST (10/19/17) 1. SJRWMD As of the report date, I have not heard from the water management district regarding the inspection it made in Wild Oaks two weeks ago. I have created a historical file on the issues and we will be seeking to meet with them to find some conclusion to the ongoing saga. 2. Hurricane Matthew We are continuing to receive draft reimbursement worksheets from FEMA and to evaluate the potential reimbursements and insurance reimbursements that remain pending.

5 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT FINANCIAL STATEMENTS UNAUDITED AUGUST 31, 2017

6 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT BALANCE SHEET GOVERNMENTAL FUNDS AUGUST 31, 2017 Major Funds General Debt Service Series 2008 Debt Service Series 2004 Total Governmental Funds ASSETS Operating account SunTrust - operating acct $ 197,569 $ - $ - $ 197,569 SunTrust - petty cash Investments Stonegate Bank 1, ,259 Finemark 249, ,053 Finemark - ICS 2,601, ,601,138 Centennial Bank 254, ,843 Intracoastal Bank 255, ,023 Iberia - (MMKT) 49, ,040 SBA A* 6, ,537 Revenue - 151,990 27, ,670 Reserve - 100,534 37, ,034 Interest Sinking Redemption - 1,048-1,048 Undeposited funds Due from other 2, ,662 Accounts receivable (rev deferred) 19, ,594 Deposits Prepaid expense 10, ,640 Total assets $ 3,648,655 $ 254,095 $ 65,967 $ 3,968,717 LIABILITIES Liabilities: Accounts payable $ 24,947 $ - $ - $ 24,947 Due to other entity Total liabilities 24, ,957 DEFERRED INFLOWS OF RESOURCES Deferred receipts 21, ,512 Total deferred inflows of resources 21, ,512 FUND BALANCES Committed Disaster 500, ,000 Assigned 3 months working capital 713, ,573 Debt service - 254,095 65, ,062 Unassigned 2,388, ,388,613 Total fund balances 3,602, ,095 65,967 3,922,248 Total liabilities, deferred inflows of resources and fund balances $ 3,648,655 $ 254,095 $ 65,967 $ 3,968,717 *These accounts were not reconciled as statements were not available prior to the agenda package ship date. 1

7 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES GENERAL FUND FOR THE PERIOD ENDED AUGUST 31, 2017 Current Month Year To Date Adopted Budget % of Budget REVENUES Assessment levy: net of allowable discounts $ - $ 3,544,664 $ 3,528, % Reuse water 2,331 25,868 32,000 81% Gate & amenity guest 703 9,529 12,000 79% Tennis fees 290 2,678 2, % Room rentals 400 1,350 2,000 68% Interest and miscellaneous ,545 5, % Amenity activity share - 12,425 - N/A Insurance proceeds - 3,650 - N/A Total revenues 4,230 3,628,709 3,582, % EXPENDITURES Administrative Legislative Supervisors - regular meetings 1,000 10,200 12,000 85% Supervisors - workshops 800 5,200 11,000 47% Financial & administrative District management 2,914 32,054 34,968 92% Administrative services 776 8,531 9,307 92% Accounting services 1,599 17,594 19,194 92% Assessment roll preparation 727 7,998 8,725 92% Disclosure report 167 1,833 2,000 92% Trustee - 8,674 7, % Auditing services - 11,200 11, % Arbitrage ,400 31% Legal - general counsel 10,748 66,562 87,500 76% Engineer 9,447 23,979 18, % Insurance - 10,227 11,896 86% Legal advertising 2,720 4,910 3, % Bank fees 120 1,404 1,500 94% Dues, licenses & fees % Website hosting & development 81 1,227 1,800 68% Communications: e-blast % Music licensing - 3,002 3, % IT support 1,249 19,288 18, % Property taxes - 2,560 3,000 85% Postage 228 2,295 3,000 77% Office supplies % Tax collector - 70,893 73,503 96% Contingencies 1,746 1,746 - N/A Total administrative 35, , ,505 91% 2

8 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES GENERAL FUND FOR THE PERIOD ENDED AUGUST 31, 2017 Current Month Year To Date Adopted Budget % of Budget Field operations Electric utility services Electric services - #12316, 65378, ,796 5,040 55% Electric- Village Center - # ,068 23,421 41,500 56% Electric - Creekside - #87064, ,672 15,221 21,500 71% Street lights 2,078 16,425 23,000 71% Propane - spas/café 2,026 32,929 38,750 85% Garbage - amenity facilities 1,188 9,002 7, % Water/sewer Water services 12, ,443 98, % Water - Village Center 2,335 11,374 11, % Water - Creekside 555 7,284 12,000 61% Pump house shared facility ,226 14, % Aquatic contract 3,650 36,500 44,615 82% Aquatic contract: lake watch 333 3,330 4,076 82% Aquatic contract: aeration maintenance - - 2,755 0% Lakebank spraying 1,457 5,828 6,128 95% Hurricane clean-up 3, ,394 - N/A Insurance: property - 44,382 42, % Insurance: auto general liability % Insurance: flood - 2,000 4,700 43% Property maintenance Horticultural consultant 800 8,000 9,600 83% Landscape enhancement 2,485 22,554 25,000 90% Landscape repairs & replacement - 2,000 15,000 13% Sidewalk repairs & replacement 5,170 8,383 10,000 84% Landscape maintenance contract services 44, , ,420 83% Landscape maintenance: croquet 2,333 23,333 28,000 83% Oak tree pruning 2,000 16,000 30,000 53% Optional 3rd flower rotation - 17,550 14, % Irrigation repairs & replacement 4,782 20,128 20, % Street light maintenance ,368 20,000 57% Lift truck repairs & maintenance 40 1,684 5,000 34% Holiday lights - 8,462 8, % Staff support and amenity operations Payroll 21, , ,940 77% Merit pay/bonus 538 9,192 10,000 92% Payroll taxes 1,894 19,279 42,013 46% Health insurance 3,481 27,472 38,000 72% Insurance: workers' compensation - 18,750 9, % Payroll services 226 2,786 3,000 93% Mileage reimb: operations manager 231 2,276 2,500 91% Car allowance: staff 167 2,376 4,000 59% Amenity Management Group, Inc. 39, , ,225 92% Amenity Operations & Maintenance, Inc. 5,149 56,645 61,795 92% 3

9 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES GENERAL FUND FOR THE PERIOD ENDED AUGUST 31, 2017 Current Month Year To Date Adopted Budget % of Budget Amenity A/C maintenance and service - 1,104 3,750 29% Fitness equipment service 850 4,981 6,500 77% Amenity cable/internet 1,178 13,014 14,500 90% Office supplies: field operations 306 6,561 11,000 60% Village center telephone, fax 288 3,103 10,000 31% Creekside telephone & fax 619 7,354 10,000 74% Pool/spa permits % Pool chemicals 1,130 11,236 13,176 85% Pest control 125 1,416 3,050 46% Amenity maintenance 7,108 93,500 85, % Community maintenance 6,215 63,930 71,760 89% CERT operations % Repairs & maintenance: projects Fire & security system 360 4,129 3, % Security operations Security staffing contract services 15, , ,396 96% Additional guards ,000 Guardhouse & gate facility maintenance 12,164 18,986 18, % Gate communication devices 1,781 17,831 12, % Gate operating supplies 1,540 6,743 22,000 31% Special events - 5,626 8,000 70% Miscellaneous contingency ,000 6% Total field operations 219,393 2,552,801 2,509, % Infrastructure reinvestment Capital improvements General infrastructure replacement/repair 37, , ,705 76% Road project ,000 Total infrastructure reinvestment 37, ,538 1,512,705 30% Total expenditures 291,677 3,320,426 4,366,996 76% Excess/(deficiency) of revenues over/(under) expenditures (287,447) 308,283 (784,945) Fund balance - beginning (unaudited) 3,889,633 3,293,903 3,480,420 Fund balance - ending (projected) Committed Disaster 500, , ,000 Assigned 3 months working capital 713, , ,573 Unassigned 2,388,613 2,388,613 1,481,902 Fund balance - ending $ 3,602,186 $ 3,602,186 $ 2,695,475 4

10 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES DEBT SERVICE FUND SERIES 2004 FOR THE PERIOD ENDED AUGUST 31, 2017 Current Month Year To Date % of Budget Budget REVENUES Assessment levy: net of allowable discounts $ - $ 31,042 $ 30, % Assessment Prepayments N/A Interest income N/A Total revenues 48 32,174 30, % EXPENDITURES Debt service Principal - 35,000 35, % Interest - 5,880 5, % Total debt service - 40,880 40, % Other fees & charges Tax collector % Total other fees & charges % Total expenditures - 41,500 41, % Excess/(deficiency) of revenues over/(under) expenditures 48 (9,326) (10,763) Fund balances - beginning 65,919 75,293 74,813 Fund balances - ending $ 65,967 $ 65,967 $ 64,050 5

11 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES DEBT SERVICE FUND SERIES 2008 FOR THE PERIOD ENDED AUGUST 31, 2017 Current Month Year To Date % of Budget Budget REVENUES Assessment levy: net of allowable discounts $ - $ 619,162 $ 616, % Prepaid assessments N/A Interest 183 2,034 - N/A Total revenues , , % EXPENDITURES Debt service Principal: scheduled - 585, , % Interest - 84,448 84, % Total debt service - 669, , % Other fees & charges Tax collector - 12,383 12,835 96% Total other fees & charges - 12,383 12,835 96% Total expenditures - 681, , % Excess/(deficiency) of revenues over/(under) expenditures 183 (59,940) (66,414) Fund balances - beginning 253, , ,509 Fund balances - ending $ 254,095 $ 254,095 $ 324,095 6

12 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT AMORTIZATION SCHEDULE SERIES 2004 Date Principal Rate Interest Total P+I 11/01/ % 2,940 2,940 05/01/ , % 2,940 37,940 11/01/ % 1,960 1,960 05/01/ , % 1,960 36,960 11/01/ % /01/ , % ,980 Total $ 105,000 $ 11,760 $ 116,760 7

13 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT AMORTIZATION SCHEDULE SERIES 2008 Date Principal Rate Interest Total P+I 11/01/ % 42,572 42,572 05/01/ , % 42, ,572 11/01/ % 29,000 29,000 05/01/ , % 29, ,000 11/01/ % 14,848 14,848 05/01/ , % 14, ,848 Total $ 1,835,000 $ 172,840 $ 2,007,840 8

14 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Check DD 08/04/2017 STACIE M ACRIN Suntrust # Operating Acct Payroll Expense TOTAL Check DD 08/04/2017 ROBERT CROSS Suntrust # Operating Acct -1, Payroll Expense -1, , TOTAL -1, , Check DD 08/04/2017 JARRED EFIRD Suntrust # Operating Acct Payroll Expense TOTAL Check DD 08/04/2017 ASHLEY HIGGINS (employee) Suntrust # Operating Acct -3, Payroll Expense Due from Other -2, , TOTAL -3, , Check DD 08/04/2017 BARRY KLOPTOSKY Suntrust # Operating Acct -2, Payroll Expense -2, , TOTAL -2, , Check DD 08/04/2017 BARRY KLOPTOSKY Suntrust # Operating Acct -2, Payroll Expense -2, , TOTAL -2, , Check DD 08/18/2017 STACIE M ACRIN Suntrust # Operating Acct -1, Payroll Expense -1, , TOTAL -1, ,

15 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Check DD 08/18/2017 STACIE M ACRIN Suntrust # Operating Acct Merit/Bonus Pay TOTAL Check DD 08/18/2017 ROBERT CROSS Suntrust # Operating Acct -1, Payroll Expense -1, , TOTAL -1, , Check DD 08/18/2017 JARRED EFIRD Suntrust # Operating Acct Payroll Expense TOTAL Check DD 08/18/2017 ASHLEY HIGGINS (employee) Suntrust # Operating Acct -1, Payroll Expense Due from Other TOTAL -1, , Check DD 08/18/2017 BARRY KLOPTOSKY Suntrust # Operating Acct -2, Payroll Expense -2, , TOTAL -2, , Check /03/2017 GAETA, MARIE Suntrust # Operating Acct Supervisor Workshop Fees TOTAL Check /03/2017 SMITH, RAYMOND G Suntrust # Operating Acct 0.00 TOTAL Check /03/2017 CHIODO, PETER Suntrust # Operating Acct

16 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount TOTAL Check /03/2017 LAWRENCE, THOMAS E Suntrust # Operating Acct Supervisor Workshop Fees TOTAL Check /03/2017 DAVIDSON, STEPHEN Suntrust # Operating Acct Supervisor Workshop Fees TOTAL Bill Pmt -Check /03/2017 FLORIDA BLUE Suntrust # Operating Acct -1, Bill /02/ Health insurance -1, , Payroll Expense TOTAL -1, , Bill Pmt -Check /07/2017 AKA UNDERGROUND, INC Suntrust # Operating Acct -1, Bill GH /02/2017 Pickleball Court Gen Infrastructr replace/repair -1, , TOTAL -1, , Bill Pmt -Check /07/2017 AQUACAL AUTOPILOT Suntrust # Operating Acct 0.00 TOTAL Bill Pmt -Check /07/2017 AQUATIC SYSTEMS, INC Suntrust # Operating Acct -3, Bill /02/ Aquatic Contract -3, , Bill /02/ Aquatic Contract - lake watch TOTAL -3, , Bill Pmt -Check /07/2017 AT & T Suntrust # Operating Acct Bill /02/ Gate Communication Devices Bill /02/ Gate Communication Devices

17 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount TOTAL Bill Pmt -Check /07/2017 ATLAS PROFESSIONAL SERVICES, INC Suntrust # Operating Acct Bill /02/ Website Hosting and Develpment TOTAL Bill Pmt -Check /07/2017 B&B FASTENER & SUPPLY Suntrust # Operating Acct Bill /02/ Community Maintenance TOTAL Bill Pmt -Check /07/2017 BARRY, KLOPTOSKY Suntrust # Operating Acct Bill /03/ Operations Mgr- Mileage TOTAL Bill Pmt -Check /07/2017 BAXTEC Suntrust # Operating Acct Bill /02/ Amenity Maintenance TOTAL Bill Pmt -Check /07/2017 BAYSIDE IMPROVEMENT DISTRICT Suntrust # Operating Acct Bill /02/ Postage TOTAL Bill Pmt -Check /07/2017 BLUE RIBBON POOLS Suntrust # Operating Acct -10, Bill /02/2017 Village Center Pool Repair Gen Infrastructr replace/repair -10, , TOTAL -10, , Bill Pmt -Check /07/2017 BRIGHT HOUSE NETWORKS, LLC Suntrust # Operating Acct Bill /02/ Amenity Cable/Internet Bill /02/ Amenity Cable/Internet Bill /02/ Amenity Cable/Internet

18 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount TOTAL Bill Pmt -Check /07/2017 BUG-GUARD SERVICES INC Suntrust # Operating Acct Bill /02/ Termite Bonds Bill /02/ Termite Bonds TOTAL Bill Pmt -Check /07/2017 CELERA IT SERVICES, INC Suntrust # Operating Acct Bill /02/ IT support TOTAL Bill Pmt -Check /07/2017 CITY ELECTRIC SUPPLY INC Suntrust # Operating Acct Bill PMC/ /02/ Street/Decorative Light Maint TOTAL Bill Pmt -Check /07/2017 CITY OF PALM COAST Suntrust # Operating Acct -15, Bill /02/ Utility - Village Center -2, , Bill /02/ Utiltiy - Creekside Bill /02/ Utility Services Bill /02/ Utility Services -7, , Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services

19 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services Bill /02/ Utility Services TOTAL -15, , Bill Pmt -Check /07/2017 COMMUNITY CONTROLS Suntrust # Operating Acct

20 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill AAAO /02/ Gate Communication Devices TOTAL Bill Pmt -Check /07/2017 DAYTONA PRESSURE OF FLAGLER COUNTY Suntrust # Operating Acct Bill /02/ Community Maintenance TOTAL Bill Pmt -Check /07/2017 EAST COAST ORNAMENTAL WELDING, INC Suntrust # Operating Acct Bill /02/ Hurricane Clean-Up TOTAL Bill Pmt -Check /07/2017 FEDEX Suntrust # Operating Acct Bill /02/ Postage Bill /02/ Postage TOTAL Bill Pmt -Check /07/2017 FLORIDA STYLE TRIM, INC Suntrust # Operating Acct Bill /02/ Amenity Maintenance TOTAL Bill Pmt -Check /07/2017 FPL Suntrust # Operating Acct -5, Bill /02/ Utility - Creekside Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Utility Services Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Street Lights

21 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill /02/ Utility - Village Center -3, , Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Utility - Creekside -1, , Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Street Lights Bill /02/ Street Lights TOTAL -5, , Bill Pmt -Check /07/2017 HOME DEPOT CREDIT SERVICES Suntrust # Operating Acct Bill /02/2017 HOME DEPOT CREDIT SERVICES 2000 Accounts Payable Bill /02/2017 HOME DEPOT CREDIT SERVICES 2000 Accounts Payable Bill /02/ Community Maintenance Bill /02/ Amenity Maintenance TOTAL Bill Pmt -Check /07/2017 JARRED L. EFIRD Suntrust # Operating Acct Bill /01/ Mileage Reimb- Maint Worker TOTAL Bill Pmt -Check /07/2017 JASON SHAW TREE SERVICE Suntrust # Operating Acct -6, Bill /02/ Waterside Pkwy Oak Tree Trimmin -2, , Bill /02/2017 Landscape Renovation - Firewise Gen Infrastructr replace/repair -4, , TOTAL -6, , Bill Pmt -Check /07/2017 LLOYD'S EXCERCISE EQUIPMENT, LLC Suntrust # Operating Acct Bill 1S /02/ Fitness Centers Equipment Serv Bill 4S /02/ Fitness Centers Equipment Serv TOTAL

22 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill Pmt -Check /07/2017 LOUISE LEISTER Suntrust # Operating Acct Bill /02/ Horticultural Expense TOTAL Bill Pmt -Check /07/2017 LOWE'S HOME CENTERS, LLC Suntrust # Operating Acct Bill /02/ Amenity Maintenance Bill /02/ Amenity Maintenance TOTAL Bill Pmt -Check /07/2017 NEXSTAR ELECTRICAL CONTRACTORS, LLC Suntrust # Operating Acct -6, Bill /02/2017 Pickleball Light Install Gen Infrastructr replace/repair -6, , TOTAL -6, , Bill Pmt -Check /07/2017 POOLSURE Suntrust # Operating Acct -1, Bill /02/ Pools Chemicals -1, , TOTAL -1, , Bill Pmt -Check /07/2017 PRECISION LAND GRANDING, INC Suntrust # Operating Acct -2, Bill /02/ Landscape Maintenance - Croquet -2, , TOTAL -2, , Bill Pmt -Check /07/2017 SANTOS & SONS Suntrust # Operating Acct -5, Bill /02/ Sidewalk Repairs & Replacement -5, , TOTAL -5, , Bill Pmt -Check /07/2017 SPRINT Suntrust # Operating Acct Bill /02/ Community Maintenance TOTAL

23 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill Pmt -Check /07/2017 STAPLES BUSINESS ADVANTAGE Suntrust # Operating Acct Bill /02/ Oper Mgr - Office Supplies TOTAL Bill Pmt -Check /07/2017 TEE TIME GOLF CARS Suntrust # Operating Acct Bill /02/ Amenity Maintenance TOTAL Bill Pmt -Check /07/2017 VENTURESIN.COM, INC Suntrust # Operating Acct Bill /02/ Website Hosting and Develpment Bill /02/ Website Hosting and Develpment TOTAL Bill Pmt -Check /07/2017 WASTE MANAGEMENT OF ORMOND BEACH Suntrust # Operating Acct -1, Bill /02/ Garbage - Recreation Facility Bill /02/ Garbage - Recreation Facility TOTAL -1, , Bill Pmt -Check /07/2017 WILDLIFE MANAGEMENT, INC Suntrust # Operating Acct Bill DOA 08/02/ Community Maintenance TOTAL Bill Pmt -Check /07/2017 BLUE RIBBON POOLS Suntrust # Operating Acct Bill /02/ Amenity Maintenance TOTAL Bill Pmt -Check /08/2017 DRMP Suntrust # Operating Acct -6, Bill /02/ Engineering -6, , TOTAL -6, ,

24 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill Pmt -Check /08/2017 GATE STORE, INC Suntrust # Operating Acct -6, Bill /02/ Gate Operating Supplies -1, , Bill /02/ Guard & Gate Facility Maint -2, , Bill /02/ Guard & Gate Facility Maint -2, , Bill /02/ Gate Operating Supplies TOTAL -6, , Bill Pmt -Check /08/2017 WRATHELL, HUNT & ASSOCIATES, LLC Suntrust # Operating Acct -6, Bill /02/ District Management -2, , Administrative Services Accounting Services -1, , Assessment Roll Preparation Dissemination Agent TOTAL -6, , Bill Pmt -Check /08/2017 YELLOWSTONE LANDSCAPE PROFESSIONALS Suntrust # Operating Acct -44, Bill INV /02/ Landscape Maintenance - Contrac -44, , TOTAL -44, , Check /17/2017 GAETA, MARIE Suntrust # Operating Acct Supervisor's Fees TOTAL Check /17/2017 SMITH, RAYMOND G Suntrust # Operating Acct Supervisor's Fees TOTAL Check /17/2017 CHIODO, PETER Suntrust # Operating Acct Supervisor's Fees TOTAL

25 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Check /17/2017 LAWRENCE, THOMAS E Suntrust # Operating Acct Supervisor's Fees TOTAL Check /17/2017 DAVIDSON, STEPHEN Suntrust # Operating Acct Supervisor's Fees TOTAL Bill Pmt -Check /11/2017 AMENITY MANAGEMENT GROUP, INC Suntrust # Operating Acct -44, Bill /09/ Mgmt Cont - Vill Ctr, Cafe,Cree -39, , AMO - Tennis & Pool -5, , TOTAL -44, , Bill Pmt -Check /11/2017 AMERIGAS Suntrust # Operating Acct Bill /09/ Propane Services - Spas/Cafe TOTAL Bill Pmt -Check /11/2017 AT & T Suntrust # Operating Acct Bill /09/ Amenity Maintenance TOTAL Bill Pmt -Check /11/2017 BLUE RIBBON POOLS Suntrust # Operating Acct Bill /09/ Amenity Maintenance TOTAL Bill Pmt -Check /11/2017 BRIGHT HOUSE NETWORKS, LLC Suntrust # Operating Acct Bill /09/ Amenity Cable/Internet TOTAL Bill Pmt -Check /11/2017 CELERA IT SERVICES, INC Suntrust # Operating Acct

26 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill /09/ IT support TOTAL Bill Pmt -Check /11/2017 CLARK & ALBAUGH, LLP Suntrust # Operating Acct -11, Bill /09/ District Counsel -1, , Bill /09/ District Counsel -9, , Bill /09/ Hurricane Clean-Up TOTAL -11, , Bill Pmt -Check /11/2017 CLASS A PRINTING Suntrust # Operating Acct -1, Bill /09/ Guard & Gate Facility Maint -1, , TOTAL -1, , Bill Pmt -Check /11/2017 FEDEX Suntrust # Operating Acct Bill /09/ Postage TOTAL Bill Pmt -Check /11/2017 FLORIDA DEPARTMENT OF REVENUE Suntrust # Operating Acct Bill /09/ Employee Payroll Taxes TOTAL Bill Pmt -Check /11/2017 FPL Suntrust # Operating Acct -1, Bill /09/ Utility Services Street Lights -1, , TOTAL -1, , Bill Pmt -Check /11/2017 GATE STORE, INC Suntrust # Operating Acct -5, Bill /09/ Guard & Gate Facility Maint -1, , Bill /09/ Guard & Gate Facility Maint -3, , Bill /09/ Guard & Gate Facility Maint

27 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill /09/ Guard & Gate Facility Maint TOTAL -5, , Bill Pmt -Check /11/2017 GRAND HAVEN GOLF CLUB, LLC Suntrust # Operating Acct Bill GH /09/ Pump House Facility TOTAL Bill Pmt -Check /11/2017 GRIFFITH FAMILY BUSINESS, LLC Suntrust # Operating Acct Bill /09/ Amenity Maintenance TOTAL Bill Pmt -Check /11/2017 HOME DEPOT CREDIT SERVICES Suntrust # Operating Acct Bill /09/ Amenity Maintenance Community Maintenance Bill /09/ Community Maintenance Bill /09/ Community Maintenance Bill /09/ Amenity Maintenance TOTAL Bill Pmt -Check /11/2017 LLOYD'S EXCERCISE EQUIPMENT, LLC Suntrust # Operating Acct Bill 7S /09/ Fitness Centers Equipment Serv TOTAL Bill Pmt -Check /11/2017 MASSEY SERVICES, INC Suntrust # Operating Acct Bill /09/ Termite Bonds TOTAL Bill Pmt -Check /11/2017 STAPLES BUSINESS ADVANTAGE Suntrust # Operating Acct Bill /09/ Oper Mgr - Office Supplies TOTAL

28 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill Pmt -Check /11/2017 YELLOWSTONE LANDSCAPE PROFESSIONALS Suntrust # Operating Acct -2, Bill INV /09/ Irrigation Repairs & Maint -1, , Bill INV /09/ Irrigation Repairs & Maint Bill INV /09/ Irrigation Repairs & Maint TOTAL -2, , Bill Pmt -Check /11/2017 FPL Suntrust # Operating Acct Bill /09/ Utility Services TOTAL Bill Pmt -Check /17/2017 REX THREE, INC Suntrust # Operating Acct -1, Bill /16/ Contingencies -1, , TOTAL -1, , Bill Pmt -Check /21/2017 ALLIED UNIVERSAL SECURITY SERVICES Suntrust # Operating Acct -13, Bill /16/ Access Control Contract -11, , Bill /16/ Access Control Contract Bill /16/ Access Control Contract TOTAL -13, , Bill Pmt -Check /21/2017 AMENITY MANAGEMENT GROUP, INC Suntrust # Operating Acct Bill GH /16/ Amenity Maintenance TOTAL Bill Pmt -Check /21/2017 AMERIGAS Suntrust # Operating Acct Bill /16/ Propane Services - Spas/Cafe TOTAL Bill Pmt -Check /21/2017 AQUATIC SYSTEMS, INC Suntrust # Operating Acct -1, Bill /16/ Lakebank spraying -1, ,

29 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount TOTAL -1, , Bill Pmt -Check /21/2017 BRIGHT HOUSE NETWORKS, LLC Suntrust # Operating Acct Bill /16/ Amenity Cable/Internet TOTAL Bill Pmt -Check /21/2017 FEDEX Suntrust # Operating Acct Bill /16/ Postage TOTAL Bill Pmt -Check /21/2017 GATE STORE, INC Suntrust # Operating Acct Bill /16/ Guard & Gate Facility Maint TOTAL Bill Pmt -Check /21/2017 HOME DEPOT CREDIT SERVICES Suntrust # Operating Acct Bill /16/ Amenity Maintenance Bill /16/ Amenity Maintenance Community Maintenance Bill /16/ Community Maintenance Bill /16/ Amenity Maintenance Community Maintenance Bill /16/ Amenity Maintenance Community Maintenance Bill /16/ Amenity Maintenance Bill /16/ Community Maintenance Bill /16/ Amenity Maintenance TOTAL Bill Pmt -Check /21/2017 JASON SHAW TREE SERVICE Suntrust # Operating Acct -11, Bill /16/ Hurricane Clean-Up -2, , Bill /16/2017 Landscape Renovation - Firewise Gen Infrastructr replace/repair -5, , Bill A 08/16/2017 Landscape Renovation - Firewise Gen Infrastructr replace/repair -4, ,

30 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount TOTAL -11, , Bill Pmt -Check /21/2017 LOWE'S HOME CENTERS, LLC Suntrust # Operating Acct Bill /16/ Community Maintenance Bill /16/ Amenity Maintenance Community Maintenance Bill /16/ Amenity Maintenance Bill /16/ Community Maintenance TOTAL Bill Pmt -Check /21/2017 SAFEGUARD BUSINESS SYSTEMS Suntrust # Operating Acct Bill /16/ Office Supplies TOTAL Bill Pmt -Check /21/2017 VERTEX WATER FEATURES Suntrust # Operating Acct Bill /16/ Community Maintenance TOTAL Bill Pmt -Check /21/2017 WEBWATCHDOGS Suntrust # Operating Acct Bill /16/ Guard & Gate Facility Maint Amenity Maintenance TOTAL Bill Pmt -Check /21/2017 WILDLIFE MANAGEMENT, INC Suntrust # Operating Acct Bill DOA 08/16/ Community Maintenance TOTAL Bill Pmt -Check /21/2017 YELLOWSTONE LANDSCAPE PROFESSIONALS Suntrust # Operating Acct -3, Bill INV /16/ Landscape Enhancement -2, , Bill INV /16/ Irrigation Repairs & Maint Bill INV /16/ Irrigation Repairs & Maint

31 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill INV /16/ Irrigation Repairs & Maint TOTAL -3, , Bill Pmt -Check /24/ MOBILITY Suntrust # Operating Acct Bill /23/ Amenity Maintenance TOTAL Bill Pmt -Check /24/2017 ALLIED UNIVERSAL SECURITY SERVICES Suntrust # Operating Acct Bill /23/ Access Control Contract TOTAL Bill Pmt -Check /24/2017 AMERIGAS Suntrust # Operating Acct Bill /23/ Propane Services - Spas/Cafe TOTAL Bill Pmt -Check /24/2017 AT & T Suntrust # Operating Acct Bill /23/ Gate Communication Devices Bill /23/ Creekside Telephone & Fax Bill /23/ Gate Communication Devices Bill /23/ Gate Communication Devices TOTAL Bill Pmt -Check /24/2017 AT&T MOBILITY Suntrust # Operating Acct Bill X /23/ Village Ctr Telephone & Fax Creekside Telephone & Fax TOTAL Bill Pmt -Check /24/2017 ATS LAND SURVEYING, LLC Suntrust # Operating Acct Bill /23/ /2017 Road Repairs Gen Infrastructr replace/repair TOTAL

32 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Bill Pmt -Check /24/2017 BRIGHT HOUSE NETWORKS, LLC Suntrust # Operating Acct Bill /23/ Amenity Cable/Internet TOTAL Bill Pmt -Check /24/2017 BUG-GUARD SERVICES INC Suntrust # Operating Acct Bill /23/ Termite Bonds Bill /23/ Termite Bonds TOTAL Bill Pmt -Check /24/2017 DAYTONA FIRE & SAFETY EQUIPMENT, INC Suntrust # Operating Acct Bill /23/ Fire & Security System TOTAL Bill Pmt -Check /24/2017 DAYTONA PRESSURE OF FLAGLER COUNTY Suntrust # Operating Acct Bill /23/ Community Maintenance TOTAL Bill Pmt -Check /24/2017 FEDEX Suntrust # Operating Acct Bill /23/ Postage TOTAL Bill Pmt -Check /24/2017 FONALITY Suntrust # Operating Acct Bill IN-US /23/ Village Ctr Telephone & Fax Creekside Telephone & Fax TOTAL Bill Pmt -Check /24/2017 HOME DEPOT CREDIT SERVICES Suntrust # Operating Acct Bill /23/ Amenity Maintenance Bill /23/ Amenity Maintenance Bill /23/ Amenity Maintenance

33 GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT CHECK REGISTER FOR THE MONTH ENDED AUGUST 31, 2017 Type Num Date Name Account Paid Amount Original Amount Community Maintenance TOTAL Bill Pmt -Check /24/2017 LLOYD'S EXCERCISE EQUIPMENT, LLC Suntrust # Operating Acct Bill 7S /23/ Fitness Centers Equipment Serv TOTAL Bill Pmt -Check /24/2017 NEWS JOURNAL CORPORATION Suntrust # Operating Acct -1, Bill /23/ Legal Advertising -1, , TOTAL -1, , Bill Pmt -Check /24/2017 NEXSTAR ELECTRICAL CONTRACTORS, LLC Suntrust # Operating Acct -4, Bill /23/2017 Pickleball Light Install Gen Infrastructr replace/repair -4, , TOTAL -4, , Check /30/2017 SMITH, RAYMOND G Suntrust # Operating Acct Supervisor Workshop Fees TOTAL Grand Total 268,

34 MINUTES OF MEETING GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT A Continued Meeting of the Grand Haven Community Development District s Board of Supervisors was held on Thursday, August 3, 2017 in the Grand Haven Room, Grand Haven Village Center, 2001 Waterside Parkway, Palm Coast, Florida at 10:00 a.m. Present at the meeting were: Dr. Stephen Davidson Chair Marie Gaeta Assistant Secretary Tom Lawrence Assistant Secretary Ray Smith (via telephone) Assistant Secretary Also present were: Howard McGaffney District Manager Scott Clark (via telephone) District Counsel David Sowell District Engineer Barry Kloptosky Operations Manager Robert Ross Vesta/AMG Ashley Higgins Grand Haven CDD Office Mark Lutcza NexStar Electrical Contractors, LLC Jim Gallo Resident Rob Carlton Resident Kathleen Fuss Resident Morgan Evans Resident Al Lo Monaco Resident Kerry Smith Resident Charlie Greer Resident Donita Blow Resident FIRST ORDER OF BUSINESS CALL TO ORDER/ROLL CALL Mr. McGaffney called the meeting to order at 10:00 a.m. Supervisors Davidson, Gaeta and Lawrence were present, in person. Supervisor Smith was attending via telephone. Supervisor Chiodo was not present. SECOND ORDER OF BUSINESS PLEDGE OF ALLEGIANCE All present recited the Pledge of Allegiance. 1

35 GRAND HAVEN CDD August 3, THIRD ORDER OF BUSINESS BUSINESS ITEMS A. Consideration of/discussion on: Responses to Road Resurfacing RFPs i. Respondents Masci Corporation P & S Paving, Inc. Mr. Sowell distributed a recommendation memorandum, which contained his scores for Masci Corporation (Masci) and P & S Paving, Inc. (P&S). Both companies were qualified but P&S demonstrated the best understanding of the scope of work and addressed specific concerns, including safety, convenience, tracking progress, traffic maintenance, etc. P&S scored higher than Masci in all but the Schedule category, as the P&S schedule was likely not conservative enough. Based on a total possible score of 100, P&S and Masci received scores of 92 and 81, respectively. The P&S bid was $743,000 and the Masci bid was $914,000. Based on his evaluation, Mr. Sowell recommended P&S. Mr. Kloptosky concurred with Mr. Sowell s recommendation. In response to Supervisor Gaeta s question, Mr. Sowell stated that both companies submitted the required information. ii. Ranking The Board Members completed their ranking forms. Mr. McGaffney tallied the rankings and stated that Masci received an overall score of 222, P&S received an overall score of 381 and P&S was ranked first by all Supervisors in attendance. On MOTION by Supervisor Davidson and seconded by Supervisor Gaeta, with all in favor, the P & S Paving, Inc., proposal for road resurfacing, and authorizing District Counsel to draft and finalize the terms of the Agreement and the Chair to execute, were approved. Discussion ensued regarding the timeline for commencement and completion of the resurfacing project. B. Consideration of/decision on: NexStar LED Lights Mr. Kloptosky presented the NexStar Electrical Contractors, LLC (NexStar) proposal for $30,771 for materials and labor to install 17 pairs of color LED floodlights at the gates. Mr. Mark Lutcza, of NexStar, stated that the fixtures, drivers and controllers would have a three-year warranty. The life expectancy of the LED fixture was approximately 30,000 hours. 2

36 GRAND HAVEN CDD August 3, Replacement costs would be $473 for a fixture, $170 for a driver and $270 for the controller, plus labor. Each tree would have two floodlights (one pair), two drivers and one controller. Discussion ensued regarding the overall costs, replacement costs, warranty, appearance during the trial period, life expectancy compared to investment, cost of holiday lights, labor intensiveness of current holiday lights for CDD staff to install, replace, etc., NexStar s experience and knowledge of the manufacturer, potentially obtaining additional fixtures and receiving consideration, if the manufacturer used the District in its marketing campaign. On MOTION by Supervisor Davidson and seconded by Supervisor Gaeta, with Supervisors Davidson, Gaeta and Lawrence in favor and Supervisor Smith dissenting, the NexStar proposal for installation of 17 pairs of color LED lights, at the gates, in a not-to-exceed amount of $32,000, subject to including the warranty information in the Agreement, and authorizing District Counsel to prepare the Agreement and Staff to negotiate the terms of the Agreement, were approved. (Motion passed 3-1) FOURTH ORDER OF BUSINESS CONSENT AGENDA ITEMS Mr. McGaffney presented the Consent Agenda Items. A. APPROVAL OF MINUTES i. June 1, 2017 Community Workshop ii. June 15, 2017 Regular Meeting Revisions to the minutes were previously submitted to Management. On MOTION by Supervisor Gaeta and seconded by Supervisor Lawrence, with all in favor, the Consent Agenda Items, as amended, were approved. FIFTH ORDER OF BUSINESS UPCOMING MEETNG/WORKSHOP DATES o BOARD OF SUPERVISORS MEETING August 17, 2017 at 10:00 AM September 7, 2017 at 3:00 PM 3

37 GRAND HAVEN CDD August 3, The next meetings would be held on August 17, 2017 at 10:00 a.m., and September 7, 2017 at 3:00 p.m., at this location. o COMMUNITY WORKSHOP September 21, 2017 at 10:00 AM The next workshop would be held on September 21, 2017 at 10:00 a.m., at this location. SIXTH ORDER OF BUSINESS SUPERVISORS REQUESTS Supervisor Lawrence asked for an itemized tracking of the curb repairs and costs. Mr. McGaffney and Mr. Kloptosky would compile the information. SEVENTH ORDER OF BUSINESS ADJOURNMENT There being no further business to discuss, the meeting adjourned. On MOTION by Supervisor Gaeta and seconded by Supervisor Davidson, with all in favor, the meeting adjourned at 11:07 a.m. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 4

38 GRAND HAVEN CDD August 3, Secretary/Assistant Secretary Chair/Vice Chair 5

39 MINUTES OF MEETING GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT A Community Workshop of the Grand Haven Community Development District s Board of Supervisors was held on Thursday, August 3, 2017, at 10:00 a.m., at the Grand Haven Village Center, Grand Haven Room, 2001 Waterside Parkway, Palm Coast, Florida Present at the meeting were: Dr. Stephen Davidson Chair Marie Gaeta Assistant Secretary Tom Lawrence Assistant Secretary Ray Smith (via telephone) Assistant Secretary Also present were: Howard McGaffney District Manager David Sowell District Engineer Barry Kloptosky Operations Manager Robert Ross Vesta/AMG Ashley Higgins Grand Haven CDD Office Jim Gallo Resident Rob Carlton Resident Kathleen Fuss Resident Morgan Evans Resident Al Lo Monaco Resident Kerry Smith Resident Charlie Greer Resident Donita Blow Resident FIRST ORDER OF BUSINESS CALL TO ORDER/ROLL CALL Mr. McGaffney called the workshop to order at 11:08 a.m. Supervisors Davidson, Gaeta and Lawrence were present, in person. Supervisor Smith was attending via telephone. Supervisor Chiodo was not present. SECOND ORDER OF BUSINESS PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited at the beginning of the Continued Meeting, held prior to this workshop. 1

40 GRAND HAVEN CDD August 3, THIRD ORDER OF BUSINESS MODIFICATIONS TO AGENDA The Board agreed to the following modification to the agenda: Flagler County Meeting Update Emergency Response to Hurricane Matthew Supervisor Davidson Resident Request for Additional Guard Mr. Kloptosky On MOTION by Supervisor Lawrence and seconded by Supervisor Gaeta, with all in favor, the requested modifications to the agenda, were approved. FOURTH ORDER OF BUSINESS CONSULTANTS, GUEST REPORTS & PRESENTATIONS There being no reports or presentations, the next item followed. FIFTH ORDER OF BUSINESS UPDATES: Amenity Manager Supervisor Gaeta asked about ticket sales for the Labor Day event. Mr. Ross stated that sales were lower than expected but usually increased, nearer to the event date. Supervisor Gaeta asked if a Point of Service (POS) system was installed at the Tiki Bar. Mr. Ross stated that the square was used; however, it was not successful. Supervisor Gaeta asked about usage of the Petanque courts. Mr. Ross had not observed anyone playing Petanque. SIXTH ORDER OF BUSINESS UPDATES: Operations Manager Mr. Kloptosky spoke to S.E. Cline Construction, Inc. (Cline) regarding being a secondary emergency debris removal services contractor and the possibility of providing a generator, during a disaster. Cline was amenable to working as a secondary contractor. Cline does not own generators; therefore, they could not provide one to the District. Discussion ensued regarding the breakdown of debris removal services between 4C s Trucking & Excavation, Inc. (4C s) and Cline. Mr. Kloptosky discussed the following: Installation of LED lighting at the pickleball courts commenced 2

41 GRAND HAVEN CDD August 3, Discussion ensued regarding the time clock settings at the tennis and pickleball courts, the amenity facilities and locking the gate to the pickleball courts. Lakeview Lane Project Permit Mr. Kloptosky stated that the permit from the City remained pending. It was imperative to complete the Lakeview Lane project, prior to commencing the resurfacing project. Discussion ensued regarding meeting with the City to determine why the permit was not issued yet. Creekside Drive Storm Drain Repairs Mr. Kloptosky stated that Cline ordered the components and commenced the permitting process, with the City. Additional Road Curb and Gutter Repairs Mr. Kloptosky stated that the Deerfield Court, Shinnecock Drive, Doral Court and Glen Eagle Place curb and gutter repairs were underway. AT&T Wiring Issue Mr. Kloptosky stated that, during a recent storm, lightning burnt out AT&T wiring, which created issues with the call boxes and guardhouse communications. Wiring under the street would require extensive work. Resident Request for Additional Guard Mr. Kloptosky ***This item was a modification to the agenda.*** Mr. Kloptosky stated that, since the call boxes were not functional, guards were posted at the Wild Oaks and The Crossings Gates, from 7:00 p.m., to 7:00 a.m., to process visitors; however, some residents wanted 24-hour guard coverage, at those Gates. The guards stationed from 7:00 p.m., to 7:00 a.m., were being paid the overtime rate, as the guard company does not have additional guards and must use the guards who already work in the community. The cost for the two overnight guards, each working a 12-hour shift, was $493.92, per day, equating to $3,457.44, per week; 24-hour coverage would cost $6,914.88, per week. Discussion ensued regarding AT&T s time frame for the repairs, the ongoing cost for additional guards, activity at the Wild Oaks and The Crossings Gates, and tracking the traffic volume, alternatives to AT&T, switching to a fiber optic or wireless system, alternatives to using additional guards, budgeting more for unforeseen security issues, etc. Ms. Higgins stated that the call boxes were operational and visitors could call residents. Visitors could not call the 3

42 GRAND HAVEN CDD August 3, guardhouse because the guardhouse telephone, which was the only telephone that could open the gates, was not operational. ***The workshop recessed at 11:48 a.m.*** ***The workshop reconvened at 12:00 p.m.*** SEVENTH ORDER OF BUSINESS DISCUSSION ITEMS A. Capital Plans i. Fiscal Year 2017 Supervisor Lawrence reviewed the Fiscal Year 2017 Capital Plan (CP) budget. The following addition was made: Installation of 17 pairs of color LED floodlights at the gates: $32,000 Supervisor Davidson asked for an update on The Village Center bathrooms project, which was previously approved. Mr. Kloptosky stated that the initial proposal was $50,000, for one bathroom, so he would obtain proposals from other contractors. The project approach was changed and in-house staff would now perform most of the remodeling work; a tiling contractor would be hired to install tile. The estimated cost of The Village Center stucco project was only a placeholder; Mr. Kloptosky changed the scope of the project and quotes for the water intrusion repairs would be obtained. ii. Fiscal Year 2018 Supervisor Lawrence reviewed the Fiscal Year 2018 Capital Plan (CP) budget. The following change was made: Change VC Generator, CERT Disaster Response Upgrades to Community Disaster Response Discussion ensued regarding the poor condition of The Village Center chaise lounges and chairs, along with repair and replacement options. Flagler County Meeting Update Emergency Response to Hurricane Matthew Supervisor Davidson Supervisor Davidson referred to the Flagler County Hurricane Matthew After-Action Report Report and Recommendations, located on Flagler County s website, and discussed the following: The District s relationship with the County 4

43 GRAND HAVEN CDD August 3, The County s failure to notify the District about the opportunity to apply for Federal Emergency Management Agency (FEMA) emergency mitigation grant funds The Flagler County Emergency Operations Center (EOC) The District s ongoing FEMA claim Experiences related to Hurricane Matthew and what the District and County planned to do in the future The issues and solutions portion of the County s Report Supervisor Davidson referred to Issue 6 and the solution, on Page 15, which was to create pre-planned comfort/information stations throughout the County, with backup power that would enable residents to charge devices and improve communications during a disaster. If the District established this type of facility, the County may be able to incentivize a portion of the District s cost for the purchase and installation of a generator. The District s plan to purchase radios was discussed with the County, as well as the possibility of the County giving the District one of its more powerful radios, for communicating with the EOC, if a Comfort/Information Station, was established, within the District. Discussion ensued regarding inviting the City Commissioner to a future meeting, the possibility of no reimbursement from FEMA, replenishing the District s disaster recovery funds, the County Representatives recent visit to various Washington DC agencies regarding disaster matters, the District s Community Emergency Response Team (CERT) program and the EOC s reluctance to utilize well-established CERTs following Hurricane Matthew. EIGHTH ORDER OF BUSINESS UPDATES: District Manager o BOARD OF SUPERVISORS MEETING August 17, 2017 at 10:00 AM September 7, 2017 at 3:00 PM The next meetings would be held on August 17, 2017 at 10:00 a.m., and September 7, 2017 at 3:00 p.m., at this location. o COMMUNITY WORKSHOP September 21, 2017 at 10:00 AM The next workshop would be held on September 21, 2017 at 10:00 a.m., at this location. 5

44 GRAND HAVEN CDD August 3, NINTH ORDER OF BUSINESS OPEN ITEMS This item was not discussed. TENTH ORDER OF BUSINESS SUPERVISORS REQUESTS There being no Supervisors requests, the next item followed. ELEVENTH ORDER OF BUSINESS ADJOURNMENT There being nothing further to discuss, the meeting adjourned. On MOTION by Supervisor Gaeta and seconded by Supervisor Davidson, with all in favor, the workshop adjourned at 12:50 p.m. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 6

45 GRAND HAVEN CDD August 3, Secretary/Assistant Secretary Chair/Vice Chair 7

46 MINUTES OF MEETING GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT A Regular Meeting of the Grand Haven Community Development District s Board of Supervisors was held on Thursday, August 17, 2017 in the Grand Haven Room, Grand Haven Village Center, 2001 Waterside Parkway, Palm Coast, Florida at 10:00 a.m. Present at the meeting were: Dr. Stephen Davidson Chair Peter Chiodo Vice Chair Marie Gaeta (via telephone) Assistant Secretary Tom Lawrence Assistant Secretary Ray Smith (via telephone) Assistant Secretary Also present were: Howard McGaffney District Manager Scott Clark District Counsel Barry Kloptosky Operations Manager Ashley Higgins Grand Haven CDD Office Robert Ross Vesta/AMG Jay King Vesta/AMG Rob Carlton Resident and GHMA President Kathleen Fuss Resident Ron Merlo Resident Jim Gallo Resident Vic Natiello Resident Bob Hopkins Resident Don Plunkett Resident Donita Blow Resident FIRST ORDER OF BUSINESS CALL TO ORDER/ROLL CALL Mr. McGaffney called the meeting to order at 10:03 a.m. Supervisors Davidson, Chiodo and Lawrence were present, in person. Supervisors Smith and Gaeta were attending via telephone. SECOND ORDER OF BUSINESS PLEDGE OF ALLEGIANCE 1

47 GRAND HAVEN CDD August 17, All present recited the Pledge of Allegiance. THIRD ORDER OF BUSINESS MODIFICATIONS TO AGENDA The Board agreed to the following modification to the agenda: Disaster Preparedness and Operations Emergency Management Report Supervisor Davidson On MOTION by Supervisor Lawrence and seconded by Supervisor Chiodo, with all in favor, the modification to the agenda, was approved. FOURTH ORDER OF BUSINESS CONSULTANTS, GUEST REPORTS & PRESENTATIONS There being no consultants, guest reports and presentations, the next item followed. FIFTH ORDER OF BUSINESS PUBLIC COMMENTS (3-Minute Rule; Non-Agenda Items) Ms. Kathleen Fuss, a resident, thanked the Board and Mr. Kloptosky for the lights at the pickleball courts. SIXTH ORDER OF BUSINESS STAFF REPORTS A. District Engineer There being no report, the next item followed. B. Amenity Manager Mr. Ross distributed and presented the Monthly Amenity Manager s Report. The following fees were collected: Fees Collected Monthly Fiscal Year to Date Daily Guests $ 0 $ 15 Tennis/Croquet $440 $1,755 Ball Machine Rental $118 $ 203 GHR/CS Rentals $400 $1,300 2

48 GRAND HAVEN CDD August 17, Supervisor Davidson asked about the arrangement with the tennis instructor. Mr. Ross stated that Vesta/AMG receives 10% of the tennis instructor s fees. Discussion ensued regarding whether the District should also receive compensation for the tennis instructor s use of the courts and resulting wear and tear on the courts. Mr. Vic Natiello, a resident, stated that tennis lesson participants were residents and the tennis instructor was only allowed to teach lessons during specified, non-peak times. In response to Supervisor Davidson s question, Mr. Ross confirmed that interest in tennis lessons remained high. Supervisor Davidson stated that a new resident planned to teach pickleball lessons, on the District s pickleball courts, and questioned if there was community demand for pickleball lessons. Discussion ensued regarding the District s policies about private instructors utilizing the District s facilities and previous issues with private instructors. Mr. Ross recalled discussion about the hours of operation for the pickleball courts. The Amenity Center closes at 8:30 p.m., so it must be determined whether to close the courts at 8:30 p.m., or have a facilitator remain on duty until 9:00 p.m., to turn off the lights and lock the courts. Discussion ensued regarding the potential liability, inability to document issues if a facilitator was not present, potential for physical damage to the pickleball courts and installing a camera at the pickleball courts. Mr. Ross would monitor the courts to determine usage demand from 8:30 p.m., to 9:00 p.m. Supervisor Lawrence motioned to install a camera at the pickleball courts. Supervisor Gaeta seconded the motion. It was determined that more information was needed. Mr. Kloptosky believed that one camera might be within his spending authority. Mr. Natiello observed players on the tennis courts before the morning facilitator was on duty. Supervisors Lawrence and Gaeta rescinded the motion and second, respectively. Mr. Bob Hopkins, a resident, asked if camera footage was reviewed to determine activity on the courts, after hours. Supervisor Davidson stated that the videos were only reviewed when there was an incident. Mr. McGaffney stated that, if an incident were reported, staff would review the video; however, staff does not monitor the video 24/7. Mr. Clark would review the District s Rules regarding the hours of operation for the tennis courts, whether after hours or play, when a facilitator was not on duty, were allowed, and provide his comments. C. Operations Manager Mr. Kloptosky discussed and provided updates on the following items: 3

49 GRAND HAVEN CDD August 17, LED lighting at the pickleball courts was completed and provided adequate lighting with no shadows AT&T restored telephone service to the Main Gate guardhouse Ms. Higgins would meet with an AT&T representative regarding fiber optic cable Supervisor Lawrence wanted Ms. Higgins to ask about having a landline and fiber optic cable telephone service at the guardhouse. Supervisor Gaeta wanted Mr. Kloptosky to ask AT&T and the new security provider about communication alternatives during interrupted telephone service. Road Resurfacing Project the contract was sent to P & S Paving, Inc. (P&S) Additional curb and gutter repairs were underway, on Shinnecock Drive and Deerfield Court, and Cline guaranteed mid-september completion, in time for the start of the paving project Lakeview Lane Repair Project permit from the City remained pending; Cline would take five to seven weeks to complete the project, which must be completed prior to starting the resurfacing project Supervisor Davidson asked about the duration of the paving project. Mr. Kloptosky stated that the project would take two to three months; it should be completed by mid-december. Creekside Drive Storm Drain repairs the permit request was submitted but the permit remained pending. Once released, Cline would order the pipe and materials Emergency Debris Removal Contracts were sent to 4C s Trucking & Excavation, Inc. (4C s) and Cline; Supervisor Davidson executed both contracts Discussion ensued regarding a curb issue, traffic backup at the Main Gate, Colbert Lane work, following up with the County and having Management send a letter to the County regarding stop sign removal and relocation, or storage, during construction. D. District Counsel Mr. Clark corresponded with a Federal Emergency Management Agency (FEMA) representative who advised that the debris removal portion of the District s FEMA claim was submitted, three or four weeks ago, and was under review. Other portions of the District s claim, primarily related to staff labor hours and reimbursement of the insurance deductible, would be submitted this week and the remainder would be submitted next week. 4

50 GRAND HAVEN CDD August 17, Supervisor Davidson met Ms. Misty Berryman, of CDR Maguire, who was working for the County to address the County s issues with its FEMA reimbursement application. Ms. Berryman volunteered to review the CDD s FEMA information. Regarding the previous discussion about the hours of operation for the amenities, Mr. Clark found that the Rules stated that the amenity facilities are available for use during normal operating hours but the Rules contained no prohibition or penalty for use outside of the normal operating hours. Discussion ensued regarding defining and posting the operating hours for all amenities, whether signage should specifically prohibit use after 8:30 p.m., only addressing this matter if it becomes an issue and, potentially, adopting a Rule and Policy change. E. District Manager i. Upcoming Meeting/Workshop Dates o BOARD OF SUPERVISORS MEETING September 7, 2017 at 3:00 P.M. The next meeting will be held on September 7, 2017 at 3:00 a.m., at this location. o COMMUNITY WORKSHOP September 21, 2017 at 10:00 A.M. The next workshop will be held on September 21, 2017 at 10:00 a.m., at this location. Discussion: Proposed Fiscal Year 2018 Community Workshop and Regular Meeting Dates ***This item, previously Item 8B, was presented out of order.*** Mr. McGaffney presented the proposed Fiscal Year 2018 Meeting Schedule. The Board requested that workshops be scheduled for November 16 and December 21, 2017 and July 5, 2018, rather than not scheduling workshops during those months. SEVENTH ORDER OF BUSINESS CONSENT AGENDA ITEMS Mr. McGaffney presented the Consent Agenda Items for the Board s consideration. A. APPROVAL OF UNAUDITED FINANCIAL STATEMENTS i. Unaudited Financial Statements as of July 31, 2017 Mr. McGaffney presented the Unaudited Financial Statements as of July 31, Assessment revenue collections were at 100% and, overall, revenues were at 101%. Discussion ensued regarding the Hurricane Matthew cleanup expenses. 5

51 GRAND HAVEN CDD August 17, B. APPROVAL OF MINUTES i. July 20, 2017 Regular Meeting Revisions to the minutes were previously submitted to Management. On MOTION by Supervisor Davidson and seconded by Supervisor Lawrence, with all in favor, Consent Agenda Items A and B, as amended, were approved. EIGHTH ORDER OF BUSINESS BUSINESS ITEMS A. Update: Security Transition Mr. Kloptosky stated that several meetings were held with Mr. David R. Euler, of U.S. Security Associates (USSA). Ms. Higgins met with Mr. Euler regarding the computer aspect of the transition and he met with Mr. Euler regarding the physical transition. Supervisor Lawrence asked if the Board made the correct decision in changing security providers. Mr. Kloptosky replied affirmatively; Mr. Euler listens, takes notes and adheres to a stringent process. Supervisor Chiodo asked how many of the current guards would remain. Mr. Kloptosky stated that Mr. Euler was considering hiring three of the guards but the others would not be offered jobs with USSA. He felt that retaining a few guards could be beneficial, as they know the community and residents. Supervisor Chiodo voiced his opinion that the guards performance improved, once the Board decided to hire another security provider. Regarding the computer system aspect of the transition, Ms. Higgins stated that USSA has a system; however, that system is tailored toward the guards. USSA is trying to determine how to integrate it with the computer system in the CDD Office. At the onset, the District s system and CRM software would be used and she and USSA would develop USSA s system to meet the District s needs. Supervisor Davidson asked if USSA s system could interface with DoorKing Access Control Solutions (DoorKing). Ms. Higgins stated that it could but, as with the CRM system, it would probably be a two-step process requiring data to be input into USSA s system. In response to Supervisor Lawrence s question, Ms. Higgins stated that the computer list of residents was updated daily. In response to Supervisor Davidson s question, Ms. Higgins confirmed that USSA did not have a reserve supply of systems immediately available but they 6

52 GRAND HAVEN CDD August 17, could be easily created, at no cost. Supervisor Gaeta asked if everything would interface, if the District switched to fiber optic lines. Ms. Higgins and Mr. Kloptosky did not know. Operations Manager This item resumed. Mr. Kloptosky stated that Cline just confirmed receipt of the Lakeview Lane project permit. Update: Security Transition This item resumed. Supervisor Davidson stated that contact information and the scope of services for contractors, such as USSA, DoorKing, WebWatchDogs Surveillance Camera Systems (WebWatchDogs), Celera IT Services, Inc. (Celera) and other vendors, must be included in the District s Community Emergency Management Plan (CEMP). B. Discussion: Proposed Fiscal Year 2018 Community Workshop and Regular Meeting Dates This item was presented following Item 5Ei. C. Decision on/consideration of: Resetting Rule Public Hearings for Bike Policy and Sign Policy to September 21, 2017, Prior to Community Workshop Mr. McGaffney stated that it was necessary to reset the date of the Rule Public Hearings for the Bike Policy and Sign Policy because there was not sufficient time to advertise for the previously designated date of September 7, Mr. Clark stated that a Regular Meeting would be advertised for September 21, 2017 at 10:00 a.m., at this location, to hold the Public Hearings, and the workshop would follow. Supervisor Davidson requested that Mr. McGaffney ask Management s staff for the status of the new webmaster and remind them to forward the Sign Policy to him and Dr. Rob Carlton. On MOTION by Supervisor Davidson and seconded by Supervisor Gaeta, with all in favor, resetting the Rule Public Hearings for the Bike Policy and Sign Policy to September 21, 2017 at 10:00 a.m., prior to the Community Workshop, was approved. 7

53 GRAND HAVEN CDD August 17, D. Decision on/consideration of: Resolution , Designating the Primary Administrative Office and Principal Headquarters of the District and Providing an Effective Date Mr. McGaffney presented Resolution Mr. Clark stated that, for years, bogus public records requests have been sent to governmental entities, for the sole intent of creating a violation, so that a lawsuit could be filed for noncompliance. Generally, the rulings in those lawsuits went against governmental entities. Recently, the Florida Legislature enacted a bill that creates a safe harbor and introduces the concept of an improper purpose for public records requests. Going forward, if it can be demonstrated that the request was a mass request, for the purpose of generating violations and collecting attorney s fees, governmental entities would have an arguable defense. The safe harbor aspect allows the entity to establish a primary administrative office for public records requests and, if there is a violation, a notice must be sent to that office, at least five days before filing a lawsuit. The recommendation was to designate Management s office. Management s office must display a sign that which states: This is the Administrative Office for Public Records for the following entities:.. This would help insulate the District from unintentional violations of the public records law. Mr. Clark proposed including a statement of jurisdiction or venue, specifying Flagler County as the venue for any litigation related to public records requests. Most of those perpetrating these schemes are located in South Florida and file the lawsuits in South Florida, which somewhat compels settlement, due to the inconvenience. Governmental entities can now recover attorney s fees if it is found that there was an improper purpose behind the public records request. On MOTION by Supervisor Davidson and seconded by Supervisor Lawrence, with all in favor, Resolution , Designating the Primary Administrative Office and Principal Headquarters of the District as Wrathell, Hunt and Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida 33431, and Providing an Effective Date, was adopted. Supervisor Davidson asked Mr. Clark to name law firms and the frequency with which they file these types of lawsuits. Mr. Clark could not name specific firms; however, a few firms were very active. Mr. Clark discussed how the new legislation arose. Discussion ensued 8

54 GRAND HAVEN CDD August 17, regarding the types of information that must be provided, information that is protected, the typical process followed for public records requests, transmission of the requested information and potentially charging for labor and copies related to fulfilling public records requests. NINTH ORDER OF BUSINESS OPEN ITEMS There were no changes. Disaster Preparedness and Operations Emergency Management Report Supervisor Davidson Supervisor Davidson stated that this Report was the result of lessons learned from Hurricane Matthew and was predicated on what the District, the County and the Flagler County Emergency Operations Center (EOC) could do to better prepare for a future disaster, in terms of preparation and mitigation to make the impact less significant. What can be done better during and following a disaster must be determined, as well. Communication system outages created communication issues between entities, during and following Hurricane Matthew. Supervisor Davidson referred to the Flagler County Hurricane Matthew After-Action Report Report and Recommendations, located on Flagler County s website. He discussed the following findings and his recommendations: The District should compile written emergency plans, containing information for various local governmental and community-related entities, including procedures and responsibilities during an emergency, etc., which would become the CEMP The District should purchase a new radio repeater, radios, antenna, etc. (All communication devices are excluded from Federal mitigation grant funding because they have a finite life and would become obsolete.) The District was not notified of the post-hurricane Matthew mitigation grant funding application opportunity, which ended on June 9, 2017, so a claim was not submitted The FEMA Pre-Disaster Mitigation Grant Program commenced on August 14 and ends on October 2, 2017 Supervisor Davidson stated that the FEMA Pre-Disaster Mitigation Grant Program was for exactly the types of programs the Board discussed, in terms of powering a structure of critical nature and hardening a structure of critical nature. If The Village Center was used for the CERT functions and as a gathering point for all governmental entities to share information 9

55 GRAND HAVEN CDD August 17, and provide services, it would be a building of critical nature to run the government and an adjunct structure of the community. Supervisor Davidson discussed the following: The County s desire for communities to create Comfort/Information Stations Supervisor Davidson stated that Comfort/Information Stations would have backup power that would enable residents to charge devices and improve communications during a disaster. It would not be a location for food or housing, following a disaster. He was advised that an application for establishing this type of location would not be considered unless the structure was Miami-Dade Hurricane Code hardened. The District Engineer could inspect the building and determine the work necessary to harden the structure to the Miami-Dade Hurricane Code standards, which could likely necessitate reconstructing a portion of The Village Center. While the chances of receiving a grant were unknown, this was exactly the type of project that the County desired. Discussion ensued regarding preparation of a grant application, whether the District must allow nonresidents to use the Comfort/Information Station and having the District Engineer inspect the building to determine the required modifications and approximate the cost for those improvements. Supervisor Davidson reviewed the Eligibility Criteria for the FEMA Pre-Disaster Mitigation Grant Program, which included Special Districts as sub-applicants. Sub-applicants must apply through their State or territory; therefore, the District would submit its application to the County, for transmittal to FEMA. $575,000 was the maximum grant amount, per subapplicant. Mr. Kloptosky stated that, per the District Engineer, the District must hire a Structural Engineer to perform a threshold inspection; the District Engineer would provide Mr. Kloptosky with contact information for Structural Engineers. Supervisor Davidson stated that construction projects that were already underway would not be eligible for the grant funds. Another funding opportunity involved a County working group that reviews local mitigation projects. The District was encouraged to submit an application to the County working group. Discussion ensued regarding whether the Board should approve a desired project and submit for the County funds for that specific project. Mr. McGaffney was apprehensive about applying for and receiving funds or a grant, from another governmental entity, without first specifying the project for which those funds would be used. Discussion ensued regarding possible requirements for receiving funds, such as matching funds. Supervisor Davidson would 10

56 GRAND HAVEN CDD August 17, coordinate with Ms. Laura Nelson, of the Flagler County EOC, to obtain answers to the Board s questions. Supervisor Chiodo motioned to approve a not-to-exceed amount of $3,000 to hire a Structural Engineer to conduct a threshold inspection and provide an estimate of the costs to bring portions of The Village Center into compliance with to the Miami-Dade Hurricane Codes, as required by the FEMA Pre-Disaster Mitigation Grant Program. Supervisor Lawrence seconded the motion. Discussion ensued regarding whether the District had sufficient time to have an inspection, obtain an estimate and scope of work, put out a Request for Proposals (RFP) and complete the application in time for submittal by the deadline. A resident voiced concern that, if the District received the funds and built this type of facility, it would be highly advertised and there would be no way to limit access to only CDD residents. In response to Supervisor Smith s question, Supervisor Davidson confirmed that hardening the building to Miami-Dade Hurricane Code was not part of the District s original concept; however, it arose when he became aware of the potential to receive a FEMA grant. Discussion ensued regarding potential issues, timing, etc. Supervisor Davidson surmised that, based on the time involved and complexity of the application process, the Board s preference was not to pursue the FEMA grant funds. This preference dismayed him, given the extreme success of the Wildfire Mitigation project and savings to the District. Supervisor Lawrence was inclined to vote against applying for the FEMA grant funds because the District would not be first in line, and the competition for the FEMA grant funds would be strong; therefore, the probability of success was so low that it would not be worth it for the District to apply. Supervisor Davidson stated that it would set a very bad precedent if he must advise Ms. Nelson and others that the CDD Board was not interested in applying for any FEMA grant funds for pre-disaster mitigation. Supervisor Smith stated that his position was related to the concept of hardening the building for purposes that the Board had not previously discussed. Supervisor Chiodo s position was that the District needed a lot of information and could not acquire it in time to apply for the FEMA grant; therefore, the District would not apply this year but would consider applying next year. 11

57 GRAND HAVEN CDD August 17, Supervisor Davidson would report to Ms. Nelson that the District was not prepared to submit a FEMA grant application but was interested in other funding opportunities and applying for the FEMA grant the next time it is offered. Supervisors Chiodo and Lawrence rescinded their motion and second, respectively. Supervisor Davidson discussed the Memorandum of Understanding (MOU) regarding Post-Disaster-Related Debris Removal from Private Property, Expanded Debris Pickup, from Mr. Jim Landon, the City of Palm Coast City Manager. The Memorandum was, essentially, a Hold-Harmless Agreement related to the City s contractor, WastePro, picking up the District s post-disaster debris and the District agreeing to hold the City harmless. The CDD Board previously determined that, in terms of disaster debris pickup, be it residential or public roads, the District would be the authority, coordinator and administrator. Mr. Kloptosky would oversee the debris removal program. The original Agreement was terminated and Mr. Landon was preparing an open-ended MOU Agreement. TENTH ORDER OF BUSINESS SUPERVISORS REQUESTS There being no Supervisors requests, the next item followed. ELEVENTH ORDER OF BUSINESS ADJOURNMENT There being no further business to discuss, the meeting adjourned. On MOTION by Supervisor Lawrence and seconded by Supervisor Chiodo, with all in favor, the meeting adjourned at 12:55 p.m. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 12

58 GRAND HAVEN CDD August 17, Secretary/Assistant Secretary Chair/Vice Chair 13

59 MINUTES OF MEETING GRAND HAVEN COMMUNITY DEVELOPMENT DISTRICT A Public Hearing related to Adoption of the Fiscal Year 2017/2018 Budget, a Public Hearing related to the Imposition of the Fiscal Year 2017/2018 Assessments, a Public Hearing related to Adoption of Amendments to the Rules Of Procedure and a Regular Meeting of the Grand Haven Community Development District s Board of Supervisors were held on Thursday, September 21, 2017 at 10:00 a.m., in the Grand Haven Room, Grand Haven Village Center, located at 2001 Waterside Parkway, Palm Coast, Florida Present at the meeting were: Marie Gaeta Assistant Secretary Tom Lawrence Assistant Secretary Ray Smith Assistant Secretary Also present were: Howard McGaffney District Manager Kathleen Fuss Resident Ron Merlo Resident Jim Gallo Resident Chip Howden Resident Al Lo Monaco Resident Vic Natiello Resident Morgan Evans Resident Lionel Duckwitz Resident Charlie Greer Resident Sue and Wayne Grey Residents Eileen Mills Resident Don Plunkett Resident Mark Schreiber Resident Murray Jackson Resident Mark Webber Resident FIRST ORDER OF BUSINESS CALL TO ORDER/ROLL CALL Mr. McGaffney called the meeting to order at 10:03 a.m. Supervisors Gaeta, Lawrence and Smith were present, in person. Supervisors Davidson and Chiodo were not present. 1

60 GRAND HAVEN CDD September 21, SECOND ORDER OF BUSINESS PLEDGE OF ALLEGIANCE All present recited the Pledge of Allegiance. THIRD ORDER OF BUSINESS MODIFICATIONS TO AGENDA There were no modifications to the agenda. FOURTH ORDER OF BUSINESS CONSULTANTS, GUEST REPORTS & PRESENTATIONS There being no consultants, guest reports and presentations, the next item followed. FIFTH ORDER OF BUSINESS PUBLIC COMMENTS (3-Minute Rule; Non-Agenda Items) This item was deferred to the Continued Meeting. SIXTH ORDER OF BUSINESS Consideration of/decision on: Resolution , Resetting Public Hearing Pursuant to the Department of Revenue s Amended Emergency Order, dated September 8, 2017, Implementing Governor Rick Scott s Executive Order Number , Dated September 4, 2017 Mr. McGaffney presented Resolution Mr. Clark stated that this Resolution would amend the prior Resolution, which set the budget Public Hearing for September 7. Due to Hurricane Irma, the Governor issued an Executive Order granting emergency powers, which enabled the District to publish and reset the Fiscal Year 2018 budget Public Hearing for today. On MOTION by Supervisor Lawrence and seconded by Supervisor Gaeta, with all in favor, Resolution , Resetting Public Hearing Pursuant to the Department of Revenue s Amended Emergency Order, dated September 8, 2017, Implementing Governor Rick Scott s Executive Order Number , Dated September 4, 2017, for September 21, 2017 at 10:00 a.m., at this location, was adopted. 2

61 GRAND HAVEN CDD September 21, SEVENTH ORDER OF BUSINESS Affidavit(s)/Proof of Publication A. September 7, 2017 Regular Meeting and Public Hearings Affidavits of Publication B. September 21, 2017 Rescheduled Public Hearings and Regular Meeting Notices. The affidavits of publication were provided for informational purposes. EIGHTH ORDER OF BUSINESS PUBLIC HEARING TO HEAR COMMENTS AND OBJECTIONS ON THE ADOPTION OF THE DISTRICT S FINAL BUDGET FOR FISCAL YEAR 2017/2018, PURSUANT TO FLORIDA LAW A. Consideration of/decision on: Resolution , Relating to the Annual Appropriations and Adopting the Budget for the Fiscal Year Beginning October 1, 2017 and Ending September 30, 2018, Pursuant to Florida Law Mr. McGaffney presented Resolution There were no changes to the proposed Fiscal Year 2018 budget since the last meeting. The increases were primarily related to infrastructure reinvestment, such as the road resurfacing project, hurricane debris cleanup and other items that affected the District s fund balance. The proposed assessment increase would be $51.23, per unit. ***Mr. McGaffney opened the Public Hearing.*** Mr. Chip Howden, a resident, objected to the proposed budget and requested that the infrastructure reinvestment category be reduced by $25,000 and that the reduction be reflected in the assessments. He was against the Community emergency radio communications, $7,500, Village Center emergency power supply backup, for $30,000, and Village Center impact resistant windows, for $12,500, items on the Capital Needs list, on Page 21, and recommended combining those items and reducing the total from $50,000 to $25,000. Mr. Jim Gallo, a resident, agreed with Mr. Howden and voiced his opinion that the $50,000 budgeted for those items adds to an already inflated budget. Reducing the amounts and removing things that are probably never going to happen would have a positive effect on the budget. Mr. Mark Schreiber, a resident, recalled that a CDD bond was about to expire and asked if that would significantly reduce assessments for everyone. Mr. McGaffney stated that one of 3

62 GRAND HAVEN CDD September 21, the bonds would be paid off in Fiscal Year 2019/2020, which could have potential impacts to the overall assessments. Mr. Schreiber asked if retirement of that bond would reduce assessments. Mr. McGaffney could not speak to what this Board or future Boards would do; the topic would be discussed later in the year. Mr. Schreiber worried about being taxed out of where he lives and asked the Board to consider that when reviewing the budgets. Mr. Vic Natiello, a resident, asked where to find the line items that Mr. Howden wanted removed. Mr. McGaffney stated that they were located on Page 21. ***Mr. McGaffney closed the Public Hearing.*** Supervisor Lawrence stated that the projects on the Capital Needs list were planned projects but none had been approved, yet. Throughout the fiscal year, the items would be reviewed, prioritized and approved, one-by-one. Typically, some items on the list are not approved or completed. Over the past three years, the District underspent the anticipated Capital expenditure amount, as projects were postponed or not approved. Supervisor Lawrence felt that the Capital Needs list could be reduced by $25,000 and was willing to do so. Mr. McGaffney stated that a $25,000 reduction would result in an assessment decrease of approximately $13, per unit, to the currently proposed assessment amount. Supervisor Lawrence stated that, since the District s inception, the average assessment increase was approximately 3.5%, per year, which was barely above inflation percentages. Over the years, the District has been maintained in a near new condition, at the lowest possible expense, which he encouraged property owners to recognize, to put the assessments into perspective. Supervisor Gaeta agreed with Supervisor Lawrence s final comments, relative to what has been accomplished and how the District has been maintained. The Board has a good understanding of the District s future projects and infrastructure needs. She preferred that the line items, referenced by Mr. Gallo, remain as placeholders, with the coding possibly changed from A, Safety & Health Must Do, to E, Request. Supervisor Smith supported the suggested $25,000 reduction to the Capital Needs items. Mr. McGaffney stated that he would make the adjustments necessary to have a $25,000 reduction in the assessment and that the capital items would be adjusted, as discussed. The items referred to by Mr. Howden, are capital plans and the Capital Plan is a living document that is set and prioritized by the Board of Supervisors, meaning that the numbers could change but does not mean the projects will be discontinued. 4

63 GRAND HAVEN CDD September 21, On MOTION by Supervisor Lawrence and seconded by Supervisor Smith, with Supervisors Lawrence and Smith in favor and Supervisor Gaeta dissenting, Resolution , Relating to the Annual Appropriations and Adopting the Budget for the Fiscal Year Beginning October 1, 2017 and Ending September 30, 2018, Pursuant to Florida Law, as amended, as stated, the Proposed Budget was decreased by $25,000, resulting in a lower than proposed assessment, with the changes reflected in the Capital Plan, was adopted. (Motion passed 2-1) NINTH ORDER OF BUSINESS PUBLIC HEARING TO HEAR COMMENTS AND OBJECTIONS ON THE IMPOSITION OF MAINTENANCE AND OPTERATION ASSESSMENTS TO FUND THE BUDGET FOR FISCAL YEAR 2017/2018, PURSUANT TO FLORIDA LAW ***Mr. McGaffney opened the Public Hearing.*** No members of the public spoke. ***Mr. McGaffney closed the Public Hearing.*** A. Mailed Notice(s) to Property Owner(s) (September 7, 2017 Meeting) The Mailed Notices were provided for informational purposes. B. Consideration of/decision on: Resolution , Making a Determination of Benefit and Imposing Special Assessments for Fiscal Year 2017/2018; Providing for the Collection and Enforcement of Special Assessments; Certifying an Assessment Roll; Providing for Amendments to the Assessment Roll; Providing a Severability Clause; and Providing an Effective Date. Mr. McGaffney presented Resolution Mr. Clark provided a revised version of Resolution

64 GRAND HAVEN CDD September 21, On MOTION by Supervisor Lawrence and seconded by Supervisor Gaeta, with all in favor, Resolution , Making a Determination of Benefit and Imposing Special Assessments for Fiscal Year 2017/2018; Providing for the Collection and Enforcement of Special Assessments; Certifying an Assessment Roll; Providing for Amendments to the Assessment Roll; Providing a Severability Clause; and Providing an Effective Date., provided by Mr. Clark, was adopted. TENTH ORDER OF BUSINESS PUBLIC HEARING TO HEAR PUBLIC COMMENT AND OBJECTIONS TO THE ADOPTION OF AMENDMENTS TO THE RULES OF PROCEDURE TO INCLUDE CHAPTER VII, RELATING TO SIGN REGULATIONS POLICIES AND PROCEDURES, PURSUANT TO SECTIONS (3), AND , FLORIDA STATUTES AND TO RULES, POLICIES AND FEES FOR ALL AMENITY FACILITIES, PURSUANT TO SECTIONS AND FLORIDA STATUTES A. Affidavits of Publication i. Notice of Rule Development ii. Notice of Rulemaking B. Consideration of/decision on: Resolution , Adopting Amendments to Rules of Procedure to Include Chapter VII, Relating to Sign Regulations Policies and Procedures C. Consideration of/decision on: Resolution , Adopting Amendments to the Policies and Fees for All Amenity Facilities Which Govern the Operation of Certain Facilities of the District ***Mr. McGaffney opened the Public Hearing.*** A resident wanted assurance that public comments on this item would be allowed at the October 5, 2017 Continued Meeting. Mr. McGaffney confirmed that public comments would be permitted at the Continued Meeting. 6

65 GRAND HAVEN CDD September 21, On MOTION by Supervisor Gaeta and seconded by Supervisor Smith, with all in favor, the Public Hearing to Hear Public Comment and Objection to the Adoption of Amendments to the Rules of Procedure to Include Chapter VII, Relating to Sign Regulations Policies and Procedures, Pursuant to Sections (3), and , Florida Statutes and to Rules, Policies and Fees for All Amenity Facilities, Pursuant to Sections and Florida Statutes, and other agenda items, including public comments, were continued to Thursday, October 5, 2017 at 10:00 a.m., at this location. ELEVENTH ORDER OF BUSINESS STAFF REPORTS A. District Engineer B. Amenity Manager C. Operations Manager D. District Counsel E. District Manager i. Upcoming Meeting/Workshop Dates o COMMUNITY WORKSHOP October 5, 2017 at 10:00 A.M. o BOARD OF SUPERVISORS MEETING October 19, 2017 at 10:00 A.M. These items were deferred to the Continued Meeting. TWELFTH ORDER OF BUSINESS BUSINESS ITEMS A. Consideration of/decision on: Resolution , Adopting the Annual Meeting and Community Workshop Schedules for Fiscal Year 2017/2018 B. Update: Employee Healthcare Renewal C. Update: Security Transition D. Consideration of/decision on: Agreement with City of Palm Coast for Emergency Yard Debris Removal from Private Roadways (in substantially final form) These items were deferred to the Continued Meeting. 7

66 GRAND HAVEN CDD September 21, THIRTEENTH ORDER OF BUSINESS OPEN ITEMS This item was not discussed. FOURTEENTH ORDER OF BUSINESS SUPERVISORS REQUESTS There being no Supervisors requests, the next item followed. FIFTEENTH ORDER OF BUSINESS ADJOURNMENT There being no further business to discuss, the meeting recessed at approximately 10:27 a.m., and was continued to October 5, 2017 at 10:00 a.m., at this location. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] 8

67 GRAND HAVEN CDD September 21, Secretary/Assistant Secretary Chair/Vice Chair 9

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