A G E N D A. (b) Confirmation of the minutes of the Council meeting held on Saturday 23 March 2013

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1 NEW SOUTH WALES NETBALL ASSOCIATION LIMITED NOTICE OF THE NOVEMBER COUNCIL MEETING Notice is hereby given that a Council Meeting of the New South Wales Netball Association Limited will be held on Saturday 2 November 2013 at the Dooley s Club, John Street, Lidcombe commencing at the conclusion of the Extra Ordinary Meeting (a) Apologies A G E N D A (b) Confirmation of the minutes of the Council meeting held on Saturday 23 March 2013 (c) Business arising from the minutes of the Council meeting held on Saturday 23 March 2013 (d) (e) (f) (g) (h) Notices of Motion i) Board of Directors Changes to Championship & Competition Rules Elections Correspondence Business arising from Correspondence Applications for Membership (i) Reports: Board of Directors Finance Netball Central Report CEO s Operational Report (j) (k) Any Other Reports Appeals Report General Business John Hahn Company Secretary Page 1 of 73

2 PREVIOUS MINUTES A copy of the Minutes from the Council Meeting held Saturday 23 March 2013 is attached to pages 3 12 Correction to the Council Minutes in relation to Clause 8 which reads D. Kelly: Men understand the game better, make better coaches and umpires. Should Read: D. Kelly: Men that play netball get a better understanding of the game, making them a better coach or umpire than men that do not play Page 2 of 73

3 NEW SOUTH WALES NETBALL ASSOCIATION LIMITED MINUTES OF THE MARCH COUNCIL MEETING Held on Saturday 23 March 2013 at Dooley s Club, John Street, Lidcombe Present: Directors: W. Archer AM, J. Hahn, J. Bothwell, R. Havrlant, R. Watson, C. Murphy, C. Campbell (CEO) Delegates: D. Howard (Bankstown) L. Hill (Bankstown) J. Pike (Baulkham Hills) M. O Callaghan (Baulkham Hills) S. Marks (Blacktown) L. Marshall (Blacktown) D. Thrift (Blue Mountains) E. Godkin (Blue Mountains) M. Burke (Brunswick Byron) K. Thomas (Camden) S. Connolly (Campbelltown) D. Pascoe (Charlestown) M. Harrison (Charlestown) S. Dawes (City of Sydney) J. Occhiuto (City of Sydney) J. Watt (Eastwood Ryde) D. Bills (Eastwood Ryde) S. Gribble (Gosford) J. Webster (Grafton) J. Small (Gunnedah) D. Cross (Gunnedah) K. Austin (Hastings Valley) T. Chalk (Hawkesbury) V. Bertenshaw (Hawkesbury) L. Burgess OAM (Hills) J. Thompson (Hills) K. Halcrow (Inner West) L. Blackmore (Inner West) A. Margalit (Ku-Ring-Gai) B. Dew OAM (Lismore) K. Whiteley (Liverpool) P. Hayman (Macleay) J. Fullford (Maitland) B. Bird (Maitland) M. Hauser (Manly Warringah) H. Dean (Manly Warringah) G. Urquhart (Nelson Bay) A. Saunders OAM (Newcastle) E. Monaghan (Newcastle) J. Gage (Northern Suburbs) T. Field (Northern Suburbs) P. Wilson (Orange) L. Welfare (Parramatta Auburn) S. Gardiner (Parramatta Auburn) J. Gillett OAM (Penrith) C. Ormerod (Penrith) M. Archer (Port Stephens) D. Breust (Queanbeyan) M. Kelly (Randwick) C. Hicks (Randwick) R. Stephenson (Sapphire Coast) M. Caddies (Singleton) H. Andrews (St George) L. Mina (St George) M. Bettini (Sutherland) V. Morris (Sutherland) L. Bonnett (Taree) M. Allen (Westlakes) M. Chilvers (Westlakes) E. Hamilton (Woy Woy) M. Thoms (Woy Woy) C. Miles (Wyong) J. Addison (Wyong) Life Members: L. Quinn OAM M. Corbett A. Doring OAM K. Fullagar M. Boyle OAM Observers: M. Wakefield (Liverpool) S. Harris (Camden) D. Lang (Sutherland) L. Lang (Sutherland) S. Way (Sutherland) W. Klein (Shoalhaven) Page 3 of 73

4 H. Randall (Charlestown) F. Reynolds (Randwick) G. Byrne (Campbelltown) S. Wilson (Orange) M. Latham (Eastwood Ryde) The President declared the meeting open at am (l) Apologies MOVED Port Stephens seconded Grafton that apologies accepted for the AGM be also accepted for Council meeting CARRIED Announcements W. Archer AM (President) Robert Wright has received his High Performance Coaching Accreditation Kim Smith welcomed a baby girl named Allegra Coralie Newman, Manly Warringah, has received an OAM in the Australia Day honours list Sharon Kelly, Rachel Ayre, Jemma Carlton, Tara Warner, Helen George and Michelle Phippard have been appointed to the ANZ Championships for 2013 Courtney Harrington, Bronwen Adams and Emma Burgess were appointed to the 21 s National Championships Excited to advise that Courtney Harrington received her All Australia badge at the completion of the 21 s National Championships Hayley Burgess, Haydn McKay, Kim Chan, Kate Howard going to the Underage Nationals in Darwin Clare McCabe has been appointed to the Sunshine Girls v England series in Jamaica Anne Sargeant and Liz Ellis were named in the top 100 Sportswomen in the country Mo onia Gerrard has received a Certificate of Commendation from the NSW Government for her sporting achievements and her leadership and commitment to the community at large Rebecca Pollard welcomed a baby daughter, Ava, early in March. The CEO and I will be attending NSW Parliament next Thursday to receive a Certificate of Commendation from the NSW Government for the initiative Netball NSW Centre of Excellence. (m) Confirmation of the minutes of the Extra Ordinary Council meeting held on Saturday 3 November 2012 Corrections: J. Hahn - page 4 - in both Extra Ordinary Council meeting and Council meeting minutes Aileen Shutt is noted as Life Member - should be delegate for Nelson Bay Page 4 L. Burgess OAM should be included in apologies in both Extra Ordinary Council meeting and Council meeting minutes MOVED Blacktown Seconded Eastwood Ryde that minutes of the Extra Ordinary Council meeting held on Sunday 3 November 2012, with two corrections on page 4 of meeting papers that A. Shutt was delegate for Nelson Bay and that L. Burgess OAM sent apologies, be adopted. CARRIED (n) Business arising from the minutes of the Extra Ordinary Council meeting held on Saturday 3 November Nil (o) Confirmation of the minutes of the Council meeting held on Saturday 3 November 2012 (Two corrections as already noted in 2. above regarding page 4 A. Shutt as delegate for Nelson Bay and apologies by L. Burgess OAM) Page 4 of 73

5 Corrections: Page 4 - Anne Sargeant s name misspelt. Sutherland - page 17 Rules discussion change the word amendment to plural, so to read: Sutherland and Sapphire Coast agreed to the Board s amendments o Sapphire Coast - There was no discussion at the meeting that the Board s decisions may not be retrospective. Wording of minutes reflects that Sapphire Coast agrees with Board. The Board cannot make retrospective decisions. o W. Archer: There was no recommendation made at that meeting to move an amendment to motion already discussed. o Sapphire Coast would like amendment recorded that it did not agree. o W. Archer: Clause 17 in Council meeting papers talks about 5 games, clause 19 refers to player status points. Amendment is not to clause 17, only to clause 19. o Sutherland: When Council voted at November meeting the intent was to vote for both amendments, if that was not the case then Council should have moved to vote on both amendments separately. L. Quinn OAM (Life Member) foreshadowed motion that minutes are to reflect the actual motion that was put to the meeting. MOVED Baulkham Hills Seconded Charlestown that minutes of the Council meeting held on Sunday 3 November 2012 with corrections on page 4: A. Shutt to be noted as delegate for Nelson Bay, apologies received from L. Burgess OAM and correction of spelling of Anne Sargeant, and on page 17 change word amendment to plural so that sentence reads: Sutherland and Sapphire Coast agreed to the Board s amendments be adopted CARRIED Newcastle: This does not appear to correct misconception by Council as to what was voted on at that meeting. Can this matter be brought forward for discussion? o W. Archer: In light of the potential impact of that decision, (as Waratah Cup has already commenced and competition about to start) there would be an appeals process or a delay in commencing the competition, which would in turn impact scheduling at the end of year. Reluctant to do more than make corrections already carried and take comments and ensure clarity of motions and voting in future. o Manly: Thought it had to be 5 players, that would start in Sapphire Coast: Minutes are a record which should reflect if a notice of motion was put. o President: Motion was put into November Council papers there was a huge amount of discussion at that meeting, but no amendment was made to the motion. Northern Suburbs: We must be clear what we are voting on and take care, we cannot change the process now as competition has already started. (p) Business arising from the minutes of the Council meeting held on Saturday 3 November 2012 Page 21 of meeting papers General Business: W. Archer, on behalf of the Board, confirmed the Board s support and confidence in all of Netball NSW staff, and noted that such support has never been in question. (q) Correspondence Correspondence for the preceding period, both hardcopy and was tabled and available for the meeting. MOVED K. Fullagar (Life Member) Seconded Manly that correspondence for the preceding period, both hardcopy and be accepted. CARRIED Page 5 of 73

6 (r) Business arising from Correspondence Nil (s) Applications for Membership Men s and Mixed Netball NSW MOVED Grafton Seconded Eastwood Ryde that Darren Kelly of Men s & Mixed Netball NSW be permitted to address the Council CARRIED Darren Kelly, Men s & Mixed Netball NSW addressed the meeting, noting that Men s & Mixed s goal is to grow with Netball NSW, and will be following Netball NSW Constitution. Manly: Asked where would the competition be played? o D. Kelly: currently playing at Anne Clark Centre, then hoping to move to Netball Central, Men s & Mixed won t be playing/hosting mixed netball games, but thoroughly focussing on men s netball. L. Quinn OAM (Life Member): Application is very sparse in detail - cannot see where Men s & Mixed complies with requirements for an Association, cannot see where application states that games will be played at Anne Clarke or Netball Central. Other Associations play with boundary/regional issues - once Men s & Mixed becomes an Association, there is nothing to stop it putting players into League, potentially getting players currently playing for another Association. Being given the status of an Association without setting up junior development. o D. Kelly: Men s & Mixed does not have its own facilities: working with Netball NSW if that is required in future. Focussing on men s and boys netball, including junior development. Maybe Men s & Mixed will have facilities in future o C. Campbell: Board believes that the application by Men s & Mixed met the requirements for an Association as per the Netball NSW Constitution. Board had two concerns: one was the name, which Men s & Mixed has addressed, and the other was players. For the Netball NSW Board it is about numbers and commercial strength. Given that Men s & Mixed Netball NSW has operated out of Anne Clark Centre as a venue hire for more than 12 years, it is a commercial consideration, and also to consider that men s netball is growing, nationally and internationally. This is an opportunity for Netball NSW to foster the growth of netball. Sutherland: could it strengthen to State Competitions? Will it be run the same way, as a member Association? Where will Men s & Mixed get its growth, unless it takes players from existing Districts? o D. Kelly: It is likely that men playing with Associations have probably started with Men s & Mixed. Have been running competitions since 1987 and have never had clashes with District Associations o D. Kelly: Men understand the game better, make better coaches and umpires. o C. Campbell: Men s & Mixed representative teams are selected in same way that other Association teams are selected. o Blacktown: In favour of men s netball, but the application currently before the Council does not have sufficient commitment in writing. If our junior boys playing with scattered teams would then have the opportunity to go to other competitions after the age of 12, that is good. o Newcastle: Agree with Blacktown, Netball NSW had the opportunity a number of years ago to accept men into the sport but it was not accepted. We have the problem that once boys are 12 they have to go elsewhere, we can all move forward together to achieve this. Need more consultation about this particular application - cannot vote today unless there is further clarification about players. o L. Quinn OAM (Life Member): Suggest that, on a number of occasions in the past, for small groups, we have created a subgroup under an Association and this would be an appropriate course of action for Men s & Mixed. With respect to commercial reality of filling Netball Central, any person could set up an Association and book. Men s & Mixed should set up under umbrella of an already established Association. Northern Suburbs: Welcome men playing netball, but don t understand how we can have a NSW Association member within our Netball NSW Association. The name causes confusion. Page 6 of 73

7 o D. Kelly: Men s & Mixed has in the past run a NSW state league. At the time the Men s & Mixed President met with various Associations, and fed players through to Associations, Men s Netball Competition and development Sutherland: Is Men s & Mixed going to run grass roots competition? o D. Kelly: It is under consideration, such as Victorian Fast & Furious competition run in association with Netball Victoria. o Sutherland: That is a representative team, not grass roots. Georges River applied last year to run representative teams without running grass roots development its application for membership was rejected. o D. Kelly: At present boys are lost to other sports once they hit 12 and we want to retain them and develop the players. o W. Archer: Men s netball not new to any of us. It has been on the IFNA table since Have heard from Council today that we losing boys after age 12 to other sports. This is part of the evolution that Netball NSW needs to manage male player retention. If we miss the boat again, as noted by Newcastle, we will miss it in a big way due to the amount of funding being thrown by alternate sports at this target age group. Port Stephens: Congratulations to Men s & Mixed - a great initiative. We have a good number of male players but we lose them at age 12 (only twilight and mixed competitions.) Does Men s & Mixed have a current constitution allowing only male players? o D. Kelly: Men s & Mixed s constitution allows everyone to play, as per other Associations. Port Stephens: Does Men s & Mixed have current insurance? o D. Kelly: Yes, has competition rules, bylaws, constitution and insurance. o Port Stephens: No restriction in Netball NSW constitution for a geographical location for a District Association, strongly support application by Men s & Mixed. o City of Sydney: Expressed support for this application but sought clarification that is for males only, what if Men s & Mixed gets sponsors and start a State Age team with girls? Need to think about how we are fostering men s netball. o D. Kelly: assured Council that Men s and Mixed is not interested at the moment in State Age, State Championships - has enough to be doing at present. M. Boyle OAM (Life Member): Have heard mention of Men s & Mixed s national body, think we are working from wrong end up, perhaps that Men s & Mixed national body should be working with Netball Australia? o D. Kelly: Men s & Mixed s national body met with Netball Australia who told them to speak with State Netball Groups. o o o MOVED Newcastle, (Northern Suburbs withdrew seconding) that the matter be deferred and referred back to the Board and have the applicants go into discussion with the Board, perhaps with other attendees, to ensure that current concerns be addressed, then re-presented to Council Newcastle: Proposed that the motion be amended to include they be provisionally accepted Newcastle withdrew its motion in order to progress the matter. Sapphire Coast: Isn t there a rule that you can t play boys after 12? o W Archer: Its part of junior sports policy of NSW Sports Commission boys can play until age 12 in mixed team then after 12 they can play in boys-only team. o C. Campbell: Netball NSW is trying to foster boys, but it is not working at present for Associations to get sufficient boys to run a competition. Boys could then join a group such as Men s & Mixed. o President: Men s & Mixed would not be given any preferential treatment, they would have to comply with same rules as any other Association. City of Sydney: Positive about the application, but not sure Council is ready today for the current proposal. Not sure how, functionally, with its own national body, Men s & Mixed would fit with Netball NSW under Netball Australia? NetsetGo model is an example that Mens s & Mixed could use for growth and junior development, without actually joining as an Association. Page 7 of 73

8 Bankstown: Good to start up men s competition but only mixed competition is playing in representative titles. Men s & Mixed doesn t specify males only, nothing to stop it running a girls team. o D. Kelly: Time and administrative effort is stopping Men s & Mixed from running a girls competition have insufficient resources to run girls competition, there is enough to do with running boys games only. We are only mixed in a national team. o Campbelltown - How does it work in Victoria? o D. Kelly: Victorian Men s has been closely associated with Victorian ladies netball for over 20 years. Have elite teams playing men s and ladies against each other, possibly set up by Norma Plummer. o Foreshadowed motion: Eastwood Ryde s delegate was on All Australia Board and on NSW Board when Men s & Mixed was previously considered for membership how great to incorporate in NNSW. Yes there are issues, but if we don t accept today it will be in hiatus for another 12 months. Suggest that Men s and Mixed Netball NSW be granted provisional membership today and have panel to instigate clauses, rules, affects to ensure that it will work. o W. Archer suggested In principle membership. MOVED Eastwood Ryde Seconded Hawkesbury that the application by Men s & Mixed Netball NSW be accepted in principle and, in doing so, the Netball NSW Board appoints a subcommittee to ensure that the application meets the requirements of Netball NSW. CARRIED W. Archer: Board will action this item and report back to November Council as to where it has progressed. Macleay: Has Men s & Mixed looked at how Men s Victoria has fostered junior development? o D. Kelly: Successful junior development and good exposure in Victoria. Victorian Men s Netball takes the over 12s boys and fosters their development. Macleay: Has Men s & Mixed formulated grass roots development? We all run on geographic area, how will it affect boundaries? o CEO: We cannot take only girls, if Netball NSW does a school visit, we take everyone. This proposal will develop boys and men s player participation. Need an entry point for boys. Grafton: Have been involved with men s netball support the concept. Believe that Men s & Mixed doesn t want to take our under 12 boys. Needs to be provisional acceptance of Men s & Mixed application today, and put together a highly respected review panel. Alternatively a sub-organisation could be done. Support Eastwood Ryde s concept of provisional membership. What does Men s and Mixed do with their state teams? How do they get funding? Men need to be involved in netball - think this discussion has been running for 6 or 7 years. Northern Suburbs: Suggest the word Metropolitan instead of NSW in the title of Men s & Mixed Netball. o D. Kelly: Happy to consider this change. Northern Suburbs: What is the process for provisional acceptance? o C. Campbell: If passed, the Board needs to put in place a subcommittee of respected people to liaise with Board and Men s & Mixed to work out a framework for this and report back to November Council meeting. o o Sutherland: Assume that Council would then vote? W. Archer: November Council meeting would ratify the membership or not. Provision would only then run till November Council meeting. They would play as they are now, preserve status quo, until November. L. Quinn OAM (Life Member): Point of order: don t believe it would be possible to accept a provisional application when we are suggesting name change of the applicant. Agree with principle and agree with Eastwood Ryde s motion, accepting their Constitution in principle, including their name of NSW (rather than Metropolitan). Ensure they are not acting as Association before November Council. Page 8 of 73

9 o President: Netball NSW Constitution is silent on provisional membership. In reflecting the general will of the Council, we are happy to proceed on this basis, I think we have consensus. Newcastle: Provisional means that they are members. Do they have to pay membership? o W. Archer: If it is in principle then they are not members and don t have to pay fee. Warren Junior Netball Sutherland: How do Dubbo and Coonamble Associations feel about breakaway Association? o R. Comis (Association Development/Membership Manager): they have one town team o President: Netball NSW is about fostering the sport, girls have fewer sporting opportunities than boys in regional Australia. We have regional coordinators and support programs, we must not penalise people who want to play just because of remoteness or few players. Northern Suburbs: Support the application. Manly: Agree to foster sport and encourage smaller non-metropolitan groups. We are struggling with quorums i.e. today where we had to wait 15 minutes for a quorum to start meeting maybe we need to revisit quorum minimum? Gunnedah: Warren to Dubbo is 130km and it s a long way to train and play. Appreciate that its difficult to get delegates to AGMs but how many metropolitan Associations don t have delegates here today? Great to see that Warren wants to encourage players Eastwood: Such applications can grow the sport, let s accept the area as Association. Sutherland: No objection to Warren. Need to revisit voting rights so that Council may achieve a quorum. Could we have a new category or another solution such as group voting by one person?. o President: Quorum at Council meeting is a different matter, request Council to raise this issue in General Business Sapphire Coast: 70 children attending schools session in this area, with about 30 attending umpiring session. MOVED A. Doring (Life Member) Seconded Blacktown that the application for membership by Warren Junior Netball be accepted. CARRIED Barwon Darling Netball Manly: Noted Barwon Darling s application includes Lightning Ridge - Lightning Ridge already has an Association. o N. Horton (General Manager Sport Development): Lightning Ridge has not been an active Association and wishes to fit in with the greater Barwon Darling Association. Sapphire Coast: Applicant Janet Mason is highly regarded, extremely hardworking in this area and an academy coach. Think Janet would not put forward an application which was fly-by-night. Council needs to accept application. o R. Havrlant (Director): NSW Department of Health is doing lots of work in this region for a number of target groups and this Association would receive a flow-on effect from those programs. MOVED Port Stephens Seconded K. Fullagar (Life Member) that the application for membership by Barwon Darling Netball be accepted. CARRIED (t) Notices of Motion Nil (u) Reports: (i) Board of Directors J Hahn reviewed the Board report, detailing latest developments on Netball Central (including additional ground testing) and timetabling. Sapphire Coast: Where is the gold spade used at turning of first sod Page 9 of 73

10 o C. Campbell: Gold spade currently at Netball NSW office, will be framed and put on display MOVED J. Hahn Seconded Sapphire Coast for the adoption of the Board of Directors Report CARRIED (ii) Finance J. Hahn left the room. President sought approval of Council to move two ex gratia payment to J. Hahn, $5,000 for 2012 and $5,000 for 2013 in recognition of the huge workload undertaken by J. Hahn in relation to Netball Central. This ex gratia payment is only a very small recompense for the significant amount of work done. MOVED Sutherland Seconded Blacktown that two ex gratia payments be made to J. Hahn: $5,000 for 2012 and $5,000 for 2013, in recognition of additional workload undertaken in respect of Netball Central. CARRIED J Hahn rejoined the meeting CEO reviewed the Finance Report, now presented up to 28 February MOVED Sutherland Seconded Charlestown for the adoption of the Finance Report CARRIED (iii) Appeals Tribunal Report (As distributed to delegates on arrival at Council meeting) MOVED Inner West Seconded Blue Mountains for the adoption of the Appeals Tribunal Report CARRIED (iv) CEO s Operational Report The CEO presented the report as distributed MOVED Blacktown Seconded Liverpool for the adoption of the CEO s Operational Report CARRIED (v) Any Other Reports Nil (w) General Business Anne Marie Phippard of Netball Australia gave presentation on NetSetGo! Noted Netball Australia s investment of $5.5m over 5 years in NSG!; summarised findings of $250k Gemba research funded by Sports Commission; detailed recommendations for NSG! branding, netball clinics, marketing channels, program content and fees. Answered questions from Council on fees detail, capitation, rules, and length of competition. Netball Australia noted that NETTA program no longer exists. Meeting adjourned at 1.35pm Meeting reconvened at 2.06pm NMAS P. Ryan (General Manager Finance & Administration) presented update on NMAS, explained how the current issues arose and future pathways for resolution. Apologised to Council on behalf of Netball NSW for the frustration experienced using this software. Netball NSW is also experiencing the same issues with the NMAS software which is run by Interfuse for Netball Australia. New software system will be implemented from next year, provisionally entitled My Page 10 of 73

11 Netball with another provider. NMAS data will be migrated to the new system, with key data being cross checked, but not all data will be crosschecked. City of Sydney: Has use of NMAS had an effect on cashflow? o P. Ryan: Have done checks against last year s data and variances are minimal. Minutes As foreshadowed earlier in meeting MOVED L. Quinn OAM (Life Member) Seconded Manly that all motions considered at NSW Council meetings be recorded in full in the minutes. CARRIED Quorum: W. Archer: Following discussion earlier in the meeting about quorums and postal voting, would like to consult with the Australian Electoral Commission and advise Council accordingly. MOVED Northern Suburbs Seconded Blue Mountains for the President to consult with the Australian Electoral Commission on quorums and postal voting and report back to Council regarding this matter. CARRIED Sutherland: May Council have breakdown of non-voting associations? One city association did not receive their papers o C. Campbell: Process is that we sat down with AEC yesterday after voting received. A number of votes were returned as they were invalid. If name listed on the envelope is incorrect then that is because changes have not been notified to Netball NSW. If secretary does not match that recorded by Netball NSW then they are invalid. All processes must be followed in line with Netball NSW policy. Last year NNSW consulted with AEC to review policy and process, particularly in respect to scrutineers. Netball NSW alerts Associations that they will receive their papers, if not received then the relevant Association should contact AEC. Occasionally mail is lost in transit. In this instance, one return was noted not at this address. City of Sydney: When NNSW did the review with AEC, was it possible that it should be received earlier than AGM? o CEO: Meeting was held within a month of 2012 AGM and voting policy reworked and adopted by the Board. Updated Policy ed to Council members. Rules Forum Sutherland: Suggests motion to hold Rules Forum and have another Forum scheduled. The November Council meeting was so bogged down with Grading and Rules Policy for Region 1 which was not relevant for much of the Council. Last year we had a Rules Forum which went till 11pm. Suggest rather than another night meeting, we have it on, say a Sunday, to enable full discussion, including Region 1 and the policy document presented at November Council meeting and the policy document be presented in full and accepted or rejected. o W. Archer: Not sure whether a Forum can make policy changes due to quorum issues. Suggest Netball NSW takes this on board and looks at how the process may be better managed, including exploring possibility for additional Forum including Grading & Rules for Region 1 to discuss issue. o President asked for Council s view of this proposal and there was general consensus on show of hands. o Grafton: Regarding potential additional forum, could it be held after end of State League grand finals, well advertised and with plenty of notice? Page 11 of 73

12 o o o o W. Archer: Need to consider date of November Council, and the schedule for papers to go out for that Council meeting. Agree re wide participation and comment. Sutherland: July would be an appropriate time for Forum, given that we don t have July Council. C. Campbell: Rules Forum is already set for July 24 and that would be on Netball NSW website, we will also put out further information to remind members. W. Archer: Will look at dates in consultation with Rules Review Panel Match Scheduling M. Corbett (Life Member): In State League & Division scheduling, why is a bye in top division? This impacts top division points. o N. Walker (Competitions Coordinator): Eastwood Ryde had the highest points and they had come into the grade by promotion. Promotion and Relegation take precedence over points accrual. Anne Clark Centre: C. Campbell noted that there would be updates on Netball NSW website about looking back at Anne Clark Centre, its role in Netball s history. W. Archer wished everyone a wonderful season and for State and State Age. Best wishes also to Rosa Comis on the approaching birth of her baby. 17s and 19s are off to Darwin to contest National Championships. Swifts kick off the season on Monday night. President thanked all for attending and closed the meeting at 2.42pm Page 12 of 73

13 BUSINESS ARISING BUSINESS ARISING FROM MARCH COUNCIL MEETING NSW Men s Netball Association request for affiliation with Netball NSW Background Several times over the past decade attempts have been made to affiliate the Men s Netball into the mainstream netball community to no avail. Darren Kelly presented the NSW Men s Netball Association s request for affiliation to the March 2013 Council Meeting. Several issues were raised by delegates throughout the discussion, these were: 1. The use of NSW in the name of the Association if the Men s Netball becomes affiliated to Netball NSW. 2. The lack of a junior competition. 3. The perceived potential that the Men s Netball Association will take membership from Associations already affiliated with Netball NSW. It was the resolution of the March Council Meeting that the application by Men s and Mixed Netball NSW be accepted in principle and, in doing so, the Netball NSW Board appoints a subcommittee to ensure that the application meets the requirements of Netball NSW. Each of the above points will be addressed below. The Board appointed Anne Doring OAM (Life Member and President of ERNA), Sandra Marks (President, BCNA), Ruth Havrlant, Wendy Archer and Carolyn Campbell to the subcommittee to meet with representatives of men s netball. It is important to remember that there have been several attempts previously for this affiliation to occur and that the netball community environment is changing and does need to change and be inclusive and flexible to accommodate the changing environment. Netball NSW has the responsibility of nurturing our sport and the Board believes strongly in making this prospective affiliation work. 1. The NSW Men s Netball Association has agreed to register the business name Men s Netball and operate under this name. The word Mixed will no longer be used. 2. The NSW Men s Netball Association acknowledges that it does not have currently a junior competition. A very strong indication has been given that they are prepared to conduct a junior competition but will require advice and guidance from Netball NSW in order to do this. It is acknowledged that it will require some time in order for this to be up and running as a viable competition. 3. The NSW Men s Netball Association have assured Netball NSW that it is not their intention to take members from other Associations. The Board s view of this situation is that currently, as far as the Board is aware, there is no Association offering a boy s/men s competition on a regular basis. Therefore with particular regard to boys over 12 years of age there is nowhere for them to progress to once they reach this age. This is simply a matter of fact. The possibility that there will be movement of players from an affiliated Association to Men s Netball is no different to the current situation that all Associations face with regard to player movement Page 13 of 73

14 in any given year and competition. 4. The issue of boundaries arose in the March Council meeting discussions Netball NSW no longer operates under boundaries, this was changed some time ago with the abolition of some local council areas and the advent of super council areas. We currently have a number of Associations that operate within the same council area. 5. Because of the uniqueness of this situation the Men s Netball Association would technically have as their home ground the Anne Clark Centre (as they do now) or our new Centre of Excellence once it comes on line. 6. There will be no preferential treatment given to the Men s Netball Association they will need to comply with the same rules as do other affiliated Associations. 7. The Constitution and By-Laws are in the process of being amended to reflect the appropriate changes. It is the recommendation of the Board that the NSW Men s Netball Association trading as Men s Netball Association be accepted as an affiliated association of Netball NSW. Page 14 of 73

15 NOTICES OF MOTION (i) Changes to Rules for Championships & Competitions The proposed Rule changes below have been put forward in consultation with the Netball NSW Rules Review Panel as well as the Netball NSW Board. Page 15 of 73

16 1. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that the name of the document be amended as follows: GRADING POLICY AND PROCEDURES & RULES FOR STATE LEAGUE (Regions 1-8), STATE CHAMPIONSHIPS STATE AGE, NIGHT INTERDISTRICT AND DISTRICT CARNIVALS COMPETITIONS 2. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 1.11 General Procedures be amended as follows: 11. Where a District/League Association, Region, ACT or AIS withdraws a team from any Netball NSW competition within three (3) weeks of the commencement of the particular competition the offending body will be fined $ Appeal rights apply. 3. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 2.2 Grading Procedure Region 1 State League be amended as follows: 2. There will be a maximum of 78 eight (8) teams able to compete in State League. permitted to compete in Waratah Cup and Division Two. Ten (10) teams will be permitted to compete in the remaining divisions of State League. 4. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 2.3 Grading Procedure Region 1 State League be amended as follows: 3. Subject to Rules 2 and 4 the maximum numbers of teams that can be entered in State League by a District Association is unlimited five (5), however, where the number of entries received exceeds 768 teams, each District will be limited to their four highest graded teams. Where this then reduces the number of entries to less than 768 the rejected entries will be subject to a ballot to determine which team or teams are accepted to bring the number back to that required by Clause MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 2.5 Grading Procedure Region 1 State League be amended as follows: 5. Eight (8) teams will be graded into Waratah Cup and Division Twothe top division. For the Remaining divisions will have there is to be a minimum of eight (8) teams and a maximum of ten (10) teams graded into each division having regard to provision of a balanced competition. Where it is not possible to grade a minimum of eight (8) teams in the lowest division those remaining teams unable to be graded will be balloted out. 6. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that the following clause be inserted Grading Procedure Region 1 State League as follows: 14. A team will be defined by having a minimum of five (5) players returning from the previous year. Page 16 of 73

17 7. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 2.14 Grading Procedure Region 1 State League be amended as follows: Except in the case of the Waratah Cup, automatic promotion to the next highest division will be determined on the following basis: Grading procedure is to follow the process of: promotion then relegation then team status points. a) Only one (1) team per District Association is permitted in any division b) The promoted District Association(s) team(s) must retain a minimum of five (5) qualified players from the previous year c) The District Association team that won the grand final is automatically promoted (subject to clauses 14a and 14b) d) If a District Association team was the Minor Premiers in a division but lost the Grand Final they are automatically promoted (subject to clauses 14a and 14b) 8. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 2.15 Grading Procedure Region 1 State League be amended as follows: Except in the case of the lowest division, automatic relegation to the next lowest division will be determined on the following basis: a) Only one (1) team per District Association is permitted in any division b) The District Association team that finished last on their respective division after the completion of the competition rounds is automatically relegated irrespective of their player status (subject to clause 15a) c) The District Association team that finished second last in their respective division after the completion of the competition rounds is automatically relegated subject to two (2) teams being automatically promoted from the next lowest division d) Where a District Association team has been relegated and that District also has a team in the Division where the relegated team is to be placed, the District team in that Division is also relegated to the next lower division 9. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 2.17 Grading Procedure Region 1 State League be amended as follows: 178. Player status points for players are only retained over the previous year. Player status is based on the highest division played in the preceding year (ie. the division in which the player played a minimum of five (5) games in the relevant division). If a player did not play five (5) games in a particular division in the preceding year however played a minimum of five (5) games in total, then the player status will be applied to the lowest division played. Finals games are not included in a player s status. 10. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 2.29 Grading Procedure Region 1 State League be amended as follows: 29. Where Netball NSW rejects an application to late register a player the District or player concerned has the right of appeal to the Appeals Tribunal. Page 17 of 73

18 11. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 3.2 Playing Rules for Region 1 State League Competitions be amended as follows: 2. Competition matches are to be played as advised by Netball NSW at the November Council Meeting each year and may be subject to alteration during the competition season following appropriate notice by Netball NSW. Competition matches are to played as follows: ANNE CLARK CENTRE a) Waratah Cup Wednesday night b) State League Division 2 Tuesday night c) State League Division 3 Monday night d) State League Division 4 Thursday night e) State League Division 5 Saturday f) State League Division 6 Saturday g) State League Division 7 Saturday h) State League Division 8 Saturday 12. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 3.8 Playing Rules for Region 1 State League Competitions be amended as follows: 8. A maximum of four (4) players may be late registered in each team any time from one week before the commencement of the Netball NSW State League competition until the end of the Netball NSW State League competition. A late registration is defined as follows: (i) Where a player has not been registered in the current competition or has been deregistered and is to be re-registered in the same team in the same division. A late registration fee is payable. (ii) Where a player transfers from one division to a higher division by virtue of playing five (5) games in the same higher graded team that player is counted as a late registration in that higher graded team. To be eligible to move into the higher graded team the player must first have played five (5) games in the team and division they were originally graded into before being eligible to take the court for the fifth time in the higher graded team. In these circumstances no additional fees are payable. 13. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 3.9 Playing Rules for Region 1 State League Competitions be amended as follows: 9. Late registrations are to be submitted on the appropriate form by a District Association official to Netball NSW prior to the commencement of the match in which they are to play. The player must be a registered member of Netball NSW or relevant State or Territory. 14. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 3.13 Playing Rules for Region 1 State League Competitions be amended as follows: 13. A re-registered player is counted as a late registration. and therefore must play a minimum of five (5) games to qualify for finals after the date of the re-registration. Page 18 of 73

19 15. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 3.24 Playing Rules for Region 1 State League Competitions be amended as follows: 24. Any team found playing an ineligible player in the final series will be considered to have lost that match in which the ineligible player has taken part and the game will be awarded to the opposing team. Any player found to be ineligible to take part in the final series will not be permitted to take any further part in the final series. 16. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 3.25 Playing Rules for Region 1 State League Competitions be amended as follows: 25. Any player found to be ineligible to take part in the final series will not be permitted to take any further part in the final series. 17. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 4.1 Grading Procedure for Regions 2 8 State League / Inter District Competitions be amended as follows: 1. The Regional Coordinator is responsible for convening a meeting of participating District Associations to decide dates, venues and the format for the ensuing year. The format shall be a minimum of 2 days and a maximum of 4 days plus finals. 18. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 4.2 Grading Procedure for Regions 2 8 State League / Inter District Competitions be amended as follows: 2. The format for the competitions shall be divisional., according to the number of entries received. Up to eight (8) divisions shall be used as required, according to the number of entries received. Teams will be graded into Divisions based on two age classifications. (i) Open Divisions(s) with a minimum age of 16 years as at the 31st December in the year of play. Netball NSW can use discretion in extenuating circumstances. (ii) 17 and Under for players who have not attained the age of eighteen (18) years as at December 31 in the year of play. With a minimum age of 15 years as at the 31st December in the year of play 19. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 4.11 Grading Procedure for Regions 2 8 State League / Inter District Competitions be amended as follows: 11. Provisional grading of teams will be completed and advised on the Netball NSW website together with all players names and the team and division in which they have been placed within five (5) working days of the published closing date for entries Page 19 of 73

20 20. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 4.12 Grading Procedure for Regions 2 8 State League / Inter District Competitions be amended as follows: Districts have seven (7) days from the date of notification of provisional grading on the website in which to lodge an appeal with the Appeals Tribunal in relation to a grading decision. 21. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that the following clause be inserted Grading Procedure for Regions 2 8 State League / Inter District Competitions as follows: 12 A maximum of four (4) players may be late registered in each team any time from one week before the commencement of the competition until the end of the competition. 22. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 4.13 Grading Procedure for Regions 2 8 State League / Inter District Competitions be amended as follows: 13. On completion of the final grading, all players names and the team and division in which they have been placed will be listed on the Netball NSW website for the duration of the competition. De-registrations and late registrations will also be identified on the Netball NSW website throughout the competition by either deletion or addition to the original team list. 23. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 4.14 Grading Procedure for Regions 2 8 State League / Inter District Competitions be amended as follows: A maximum of four (4) players may be late registered in each team any time from one week before the commencement of the competition until the end of the competition. A late registration is defined as follows: (i) Where a player has not been registered in the current competition or has been deregistered and is to be re-registered in the same team in the same grade (ii) Where a player transfers from one division to a higher division by virtue of playing three (3) games in the higher graded team that player is counted as a late registration in that higher graded team 24. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 4.15 Grading Procedure for Regions 2 8 State League / Inter District Competitions be amended as follows: 15. Where Netball NSW rejects an application to late register a player the District of player concerned has the right to appeal to the Appeals Tribunal. Page 20 of 73

21 25. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 5.34 Playing Rules for Regions 2-8 State League and Inter District Competitions be amended as follows: 34. Umpires (a) Each District Association is to provide a National badged umpire or other approved umpire for each team entered. per day. Upon request from the Regional Coordinator a District Association may need to supply one umpire per team plus one additional umpire per District/League Association; per day (i.e an Association entering two (2) teams must supply a minimum of three (3) umpires per day). 26. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 6.7 Grading Procedure for Region 1 - Night Inter District be amended as follows: 7. Grading is based on 7 players with the highest player status from (i) the immediate preceding State League Region 1 competition or higher or (ii) the immediate preceding State then State Age competition or (iii) the preceding NID No player status is awarded to any player who did not play at least three (3) games in the previous NID competition or five (5) games in the preceding State League Region 1 competition or participate in the preceding TTNL, ANL, State or State Age competition. The descending order for player status will be: Region 1 State League or higher (Waratah Cup through to Division 8 and then State, State Age and then Night Inter District. 27. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that the following clause be inserted Grading Procedure for Region 1 - Night Inter District as follows: 8. Where two or more teams have equal grading based status of highest 7 players, grading priority will be determined by the next players in the teams with the highest player status. 28. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 7.3 Playing Rules for Region 1 Night Inter District be amended as follows: 3. All matches will be played at a venue and night notified by Netball NSW. at the Anne Clark Centre on Wednesday nights 29. MOVED the Debra Hanson and seconded by Jane Hauser (on behalf of the Rules Review Panel) that Clause 7.7 Playing Rules for Region 1 Night Inter District be amended as follows: 7. At no time is a team permitted to have more than 12 players registered. A maximum of six four (64) players may be late registered in each team after the commencement of the competition until the end of the NID competition. Where a player moves from one division to another division by virtue of playing three games in the same higher graded team that player is counted as a late registration in that higher graded team. Page 21 of 73