OFFICIALS POLICIES & PROCEDURES Created: February 2017 Updated by: Lee Peters - President Version: 1 (Updated April 2017)

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1 OFFICIALS POLICIES & PROCEDURES Created: February 2017 Updated by: Lee Peters - President Version: 1 (Updated April 2017)

2 TABLE OF CONTENTS 1.0 HOW TO BECOME A PSMHA OFFICIAL RETURNING OFFICIALS NEW OFFICIALS OFFICIALS CLASSIFICATION OFFICIALS ASSIGNMENTS ASSIGNING OFFICIALS TO GAMES DEVELOPMENT OF OFFICIALS GAME ASSIGNMENTS SCHEDULING GAMES UP FOR GRABS LATE AND NO SHOW DISCIPLINE GAME SHEETS DRESSING ROOM ETIQUETTE THIS IS A LIVING DOCUMENT AND CAN BE REVISED AT ANYTIME. PLEASE READ THIS POLICY MANUAL, IT IS YOUR RESPONSIBILITY TO BE INFORMED OF ITS CONTENTS i

3 1.0 HOW TO BECOME A PSMHA OFFICIAL 1.1 RETURNING OFFICIALS The PSMHA Officials Registration Form must be completed on an annual basis. When registering, please register as a RETURNING official. If you do not register by November 1 of the current hockey season, you will no longer receive any communication regarding officiating. Once registered with PSMHA, the official will receive information regarding scheduled games for the upcoming hockey season when these games become available. Failure to complete the online registration form will result in that official not being scheduled for any games. Returning officials must complete the Hockey Canada online modules AND attend a Saskatchewan Hockey Association (SHA) official s clinic annually to be recertified. 1.2 NEW OFFICIALS Please complete the Hockey Canada online modules AND the SHA official s clinic before completing the PSMHA Officials Registration Form. Please register as a NEW official. Once completed, within 24 hours you will receive an with your login and password to the PSMHA official s website. If you have attended the SHA clinic outside of Balgonie, please send us the location and date that you attended the SHA clinic such that attendance can be verified with SHA, which is required before you can be scheduled any games. If you have multiple officials in the same household each official must have their own address when registering. Once registered with PSMHA the official will receive information regarding scheduled games for the upcoming hockey season when these games become available. Failure to complete the online registration form will result in that official not being scheduled for any games. By registering as an official with PSMHA, this does not guarantee that you will be assigned games. Priority on assignments will be given to qualified local officials first. 2

4 2.0 OFFICIALS CLASSIFICATION The PSMHA classifies their officials with a rating system as recommended by Hockey Canada and the SHA Referee s Division. This classification system is used by the PSMHA for the following reasons: To allow officials to gain confidence while further enhancing their skills and abilities at a level with their acquired skill, physical fitness, experience, and age. The level of hockey that the official plays at has no bearing on the level of hockey they officiate at. To provide a process to develop officials of all ages and abilities in conjunction with the SHA Development Program. The PSMHA will concentrate its development and mentorship as per Hockey Canada and SHA standards. Officials in the grassroots divisions (PW and below) will be our main focus. Our goal with new officials is to mentor/supervisor their first or second game on the ice. New officials may request an on ice mentor at any time. It is expected that each Official performs and upholds refereeing standards as set forth by Hockey Canada and the SHA. Officials not adhering to the SHA and Hockey Canada standards will have their capabilities adjusted within the PSMHA. Official s capabilities are set by the Referee in Chief and the Supervisory Staff. The PSMHA Assignor can only assign from the set capabilities and will distribute games as evenly as possible based on the availability of officials and games available. Officiating is a job, you are expected to put forth a certain level of effort and enthusiasm into your games, no matter what your assignment may be. All PSMHA officials are expected to wear proper mandatory equipment as per Hockey Canada. Late and/or a no show will affect an official s classification. At any given time throughout the season, an official can be adjusted up or down in their classification based on game performance, supervisions, on and off ice attitude. Officials wishing to advance in the classification system can request an on ice evaluation/supervision from a PSMHA supervisor. Periodic random assessments will be completed on all officials. However, to ensure you are afforded the chance to advance you are required to identify your desire to the PSMHA Referee in Chief or one of the supervisors. Performance will be assessed according to the Hockey Canada Officiating Program standards as well as guidelines established by the SHA Referees Division Supervision Committee. 3

5 3.0 OFFICIALS ASSIGNMENTS Assignments from the PSMHA should take precedence over tournaments or assignments from other associations with the exception of elite hockey or SHA playoffs. Assignments will be affected if an official is found taking outside assignment over PSMHA assignments. All games will be assigned without prejudice based on the Officials ability and availability. Official s capabilities are set by the Referee in Chief and Supervisory Staff. The PSMHA Assignor can only assign from the set capabilities and will distribute games as evenly as possible based on availability and games available. Game assignments shall be assigned by the PSMHA assignor, or his/her designate. Special circumstances may result in some assignments being specified by the PSMHA Referee in Chief. 3.1 ASSIGNING OFFICIALS TO GAMES PSMHA, utilizes the modified 3 (2 referee/1 linesman), 4 official system (2 referee/2 linesman) and the traditional system (1 referee/2 linesman). The suggestions below can be limited to include, but not restricted to the following: 1) Officials must have the capabilities/qualifications to officiate the proper division of hockey as set out by the PSMHA Referee in Chief. 2) The level of hockey that the official plays at, has no bearing on the level of hockey they officiate at or what the official or parent feels that they are capable of. 3) A referee should be a least 2 divisions older than the players in the division he/she referees. 4) Linesman should be at least one division older than the players in the division he/she lines. For midget only, linesman may be the same age as the players in that division but must not be rostered on that team or an AP to that team. Officials that are an AP to a team would only be used in extreme emergency situations. 5) When assignments are scheduled preference will be in order of: First to non-family members Second to family members o First in the roll of a linesman o Second in the role of 2nd referee if applicable o Third as head referee only in extreme emergency situations. Third to senior officials. The following table outlines the referee system used for each operating Division 4

6 Table 1 Referee System By Division Division Novice A Novice B/C Atom A Atom B Atom C PWAA PWA PWB PWC BAA BA BB MAA MA MB Scheduling 2 Ref/1 Lines 1 Ref/2 Lines 2 Ref/1 Lines 1 Ref/2 Lines 2 Ref/1 Lines 2 Ref/1 Lines 2 Ref/1 Lines 2 Ref/1 Lines 3.2 DEVELOPMENT OF OFFICIALS Officials will be assigned in mentorship roles to help mentor and grow our younger officials. All officials are expected to comply with this request. In the Midget AA, Midget A, Midget B, Bantam A divisions where the 4 officials system is used it should be recognized that we need to develop our younger officials. It will be preferred to assign by pairing a senior official with a junior official as referees and as linesman. If applicable, PSMHA will assign linesman for the PSMHA BAA home games. Officials must be qualified to work at this level and preference will be given to those in the Sask First or SODM programs. Officials not working to expectations will not be used. 5

7 4.0 GAME ASSIGNMENTS Game assignments for all PSMHA games will be assigned through the automated notification system within GoalLine. September Evaluations s for availability and scheduling will occur as needed during player evaluations. These games are mainly scheduled using the 2 referee system. September/October games s for availability and scheduling will occur as the team s games/practices are scheduled. This ensures that officials are aware of their own teams games/practices prior to setting availability. November March games - s will be sent on Thursday s requesting availability to be set and scheduling will begin on Sunday s. This will occur every 2 weeks throughout the season to be consistent. Officials will receive an asking for availability to be set by a deadline in order to receive game assignments. Failure to set availability WILL result in NO games being scheduled in the assignment period. Please do not open blanket your availability, as this DOES NOT increase your chances of being assigned more games. It is recommended that you keep your availability up do date should your schedule change. It should be understood that even though you have set your availability, there may not be any games scheduled in the divisions you are capable of officiating on the days you are available. Also depending on the number of officials and games available not all officials may be assigned games. If you have not set your availability for any given assigning period, you will still be able to claim Games up for Grabs. However, if your availability is not set, you will lose out on special circumstance assignments. Please be aware of the rates to be paid Officials Rates (add link). Payment to officials is prior to the start of the game in PeeWee, Atom and Novice Divisions. Bantam and Midget must be paid no later than at the end of the game. Prior to your scheduled games, all officials MUST be aware of how the game for that division will be played. Please review the Game Lengths (add link). Arrive at the rink no later than 30 minutes prior to the scheduled game time. This is for all divisions. If you are running late, please ric@psmha.ca or text the Referee in Chief with your name and rink/game information. 6

8 If an official does not show up the following should happen: 1. Please text the Referee in Chief immediately to try to arrange another official 2. If we are unable to get another official please use the following; a. In games where there was to be a 4 official system, you will revert to the modified 3 officials system (2 referee/1 linesman) b. In games where there was to be the modified 3 official system or the traditional system you will revert to the 2 official system (2 referee) c. No game shall be run with only 1 referee 3. No show and late shows are very serious and penalties will be imposed. The teams will only be required to pay for the officials on the ice. Any officials that do not abide by this will be dealt with by the Referee in Chief. Please do not switch your assignment roles. Your partners may not be qualified to referee that level of hockey. 4.1 SCHEDULING Once scheduling is completed, you will receive an notification with your game assignment(s). If you are not assigned any games you will not receive an . You are required to login and confirm/decline your game assignment(s) within 24 hours of receiving the . Any games confirmed are now the responsibility of the official. Any games NOT confirmed/declined within the 24 hours will be re-assigned to another official. These games will not go Up for Grabs so we can distribute games to all officials as evenly as possible. Any games declined will require an to ric@psmha.ca with a reason as to why it was declined. Failure to do so will result in disciplinary action. 4.2 GAMES UP FOR GRABS If you are unable to keep your assigned game you must place your Game Up For Grabs. This must be done AS SOON AS POSSIBLE. To do so, you will need to login and click on View Personal Assignments. Please ensure you change the date range to reflect all your games. Click on Give game up for grabs for the game you wish to give up. An will then be sent to all officials capable of claiming this game. Your game is YOUR responsibility until another official accepts the game. You will receive an confirming another official has claimed the game. 7

9 YOU MUST a reason as to why you placed the Game Up For Grabs to ric@psmha.ca. Failure to a reason may affect future assignments. (See Lates/No Shows/Discipline) The PSMHA recognizes that emergencies do come up and will help to ensure a replacement is found on short notice so please ensure you have ed ric@psmha.ca or text to the Referee in Chief. Please do not find your own replacement as games MUST be claimed thru the system to ensure officials with proper capabilities are assigned. If it is 6 hours or less until game time and you need to put a game up for grabs, the system may not allow you to do so. A call to the Referee in Chief must be made to handle this situation. If the RIC is unavailable an to ric@psmha.ca must be made. When claiming a game up for grabs please be aware of your schedule. Once you claim a game it is now your responsibility. To be fair to all officials, the game up for grabs may be limited on some officials. 4.3 LATE AND NO SHOW DISCIPLINE LATES AND No shows are treated very seriously and will not be tolerated. WE ARE IN THE BUSINESS OF PROVIDING QUALITY OFFICIALS WHO TAKE THEIR RESPONSIBILITIES SERIOUSLY. The hockey teams are expecting a full crew of Officials for their game therefore PSMHA has the following expectations: Lates 1. You are to be at the rink at least 30 minutes prior to the start of the game. This ensures there is enough time to find a replacement official should one not show. If you are running late, you are expected to contact the Referee in Chief or ric@psmha.ca 2. If you are at the rink and you do not have a full crew of official s 25 minutes before game time, you must notify the Referee in Chief immediately with the names of the officials that are there and the rink you are at. A replacement official will be called if you are not at the rink. 3. Once an official has been called to replace you, that official is entitled to work the game, even if you show up. 4. If you are called and cannot make your game, this will be considered a no show. Lates will be tracked throughout the year and accumulate through the current hockey season. 1 st offence next scheduled game is taken away. 8

10 2 nd offence next 2 scheduled games taken away. 3 rd offence loss of assignments for 1 month. Additional disciplinary steps may be applied. Officials will be blocked from claiming Game up for Grabs until their discipline is carried out. No Shows No shows will NOT be tolerated. No shows will be tracked throughout the year and accumulated through the current hockey season. 1 st offence loss of your next 2 scheduled games. Additional disciplinary steps may be applied. 2 nd offence loss of your next 3 scheduled games. Additional disciplinary steps may be applied. 3 rd offence immediate suspension disciplinary action to be determined Game up for Grabs When you place a game up for grabs an with a reason MUST be sent to ric@psmha.ca. Failure to do so will result in the following: Loss of your scheduled games within that assigning period You will not be assigned any future games until a reason has been sent. Officials will be blocked from claiming Game up for Grabs until their discipline is carried out. All discipline actions can be reviewed and adjusted on an individual basis by the Referee in Chief and supervisory staff. All appeals must be made in writing to the PSMHA Referee in Chief within 48 hours of receiving a suspension. The PSMHA board s decision is final and is not subject to any further appeal. If the PSMHA receives a concern form on an Official, this may result in a temporary suspension until the matter is dealt with by the Referee in Chief or a designate. If the PSMHA receives a concern form regarding an official in player capacity, depending on the type of suspension, a suspension as an official may result. 4.4 GAME SHEETS Officials are required to check the game sheet before the start of the game. Game sheets must have a signature by the team coach or manage. Captains & AP Players must also be listed. After each game, the 9

11 game sheet MUST NOT be signed until the players have shaken hands and have left the ice surface. You must print and sign your name in the appropriate box. The head referee is required to verify all information on the game sheet is correct at the conclusion of the game. Also ensure that the penalties and rule reference numbers are correct and listed in the proper area. REPORTING PROCEDURES 1. All PSMHA game officials will practice ZERO TOLERANCE. Any fan, team official or player, at the discretion of the referee, will be ejected from the game for unacceptable or offensive behaviour. The official must report to the Referee in Chief if there is a situation where a fan, team official or player is ejected from the rink. If the incident needs to be reviewed, the Referee in Chief will inform the PSMHA Board. 2. All penalties requiring a written game report must be filled out accurately, and faxed to the appropriate person by noon the next day. If you are unable to fax by noon the following day a telephone call must be made. Failure to do so can result in the player(s)/team official not being properly suspended by the league. 3. If the official fails to get the game report to the proper individuals in the time frame allowed, the official will be disciplined. 4. Guidelines for reporting procedures are found in the Referee s Case Book, and the registered official s hand book. 5. Should you feel threatened by any unauthorized person (ie coaches, parents, fans) that enter the official s room, please ask them to leave. If they refuse, please text the Referee in Chief immediately. Also after please send an to ric@psmha.ca with name of rink, date, time and game officiated regarding details. 6. As an official you are protected by the boundaries of the game, before, during and after the game. 10

12 5.0 DRESSING ROOM ETIQUETTE When male and female officials are working games together, or when there is a cross over between games, they should respect each other s privacy and not change in the same room at the same time. Smoking in the referee room shall not be tolerated. Provincial law prohibits smoking in a public building. Harassment or bullying of fellow officials will not be tolerated before during or after a game. Any instance should be reported to the Referee in Chief. The PSMHA Board of Directors will handle all complaints of harassment or bullying. No form of pictures or videos can be taken in the dressing room at any time. If any official is caught with photos or is caught posting photos or negative comments that came from inside the officials dressing room, the official may face Discipline from the Referee in Chief or the PSMHA Board of Directors.. IT IS THE EXPECTATION THAT ALL OFFICIALS WILL DEMONSTRATE POSITIVE CONDUCT TOWARDS THE GAME OF HOCKEY AND ALL PARTICIPANTS. MUTUAL RESPECT BETWEEN OFFICIALS AND ALL PLAYERS, COACHES AND PARENTS IS TO BE EXHIBITED IN ALL DIVISIONS! 11

OFFICIAL LEAGUE RULES

OFFICIAL LEAGUE RULES SECTION I. INTRODUCTION 1.01 Name of Program The name of the program shall be the West Virginia Development League" (Shall be further referred to as WVDL in these rules.) 1.02 Mission