AGM Paul s Cove The Wolves

Transcription

1 AGM 2016 Paul s Cove The Wolves

2 AGENDA INTRODUCTORY REMARKS CALL FOR ADDITIONS AND APPROVAL OF THE AGENDA MINUTES OF ANNUAL GENERAL MEETING NOVEMBER 2015 COMMITTEE REPORTS: COMMODORE S REPORT ANDREW JEFFERIES FREDERICTON YOUTH SAILING SCHOOL ANDY BELYEA CONSTITUTION CHANGE PROPOSAL (SEE ATTACHED FOR DETAILS) NOMINATIONS FOR OPEN BOARD POSITIONS OTHER BUSINESS: MOTION TO ADJOURN SOCIAL COMMITTEE JAN WILKINSON REAR COMMODORE FREDERICTON MIKE STANLEY/MIKE LAUPER DOUGLAS HARBOUR ELLIS JAGOE TREASURER S REPORT MIKE MACDONALD RACE COMMITTEE MIKE MCKENDY

3 APPROVAL OF MINUTES

4 COMMODORE S REPORT MEMBERSHIP IS ESSENTIALLY FLAT 58 MEMBERS WE ARE LOSING SOME LONG TIME MEMBERS WE HAVE GAINED SOME NEW AND ENTHUSIASTIC MEMBERS WE HAVE ACCOMPLISHED OUR USUAL AMOUNT OF EXTRAORDINARY WORK DOCK AND WHARF REPAIRS YARD MAINTENANCE HYDRAULIC TRAILER REPAIRS EVENT PLANNING TOILET REPAIRS! WE HAVE MAINTAINED A SAFE AND FUN ENVIRONMENT WE HAVE LOST OUR FISH AND CHIP LOCATION

5 THE MORE INTERESTING REPORTS! COMMITTEE REPORTS: TREASURER S REPORT LEONARD LEE-WHITE SOCIAL COMMITTEE JAN WILKINSON REAR COMMODORE FREDERICTON MIKE STANLEY/MIKE LAUPER DOUGLAS HARBOUR ELLIS JAGOE RACE COMMITTEE MIKE MCKENDY FREDERICTON YOUTH SAILING SCHOOL ANDY BELYEA

6 TREASURER S REPORT FYC BUDGETS AND REPORTS ON A CASH BASIS. ASSETS ARE NOT CAPITALIZED AND DEPRECIATED. MOST OF THE REVENUES ARE COLLECTED THE FALL FOR THE FOLLOWING FISCAL YEAR.

7 2016 SUMMARY REVENUES: $44,300 EXPENSES: $44,525 SURPLUS: $225 CURRENTLY FYC HAS A YEAR TO DATE SURPLUS OF $5,923 AND A BANK BALANCE OF $11,595 FORECASTING A SURPLUS OF $4,774 AND A BANK BALANCE OF $10,445 AS OF DEC. 31, 2016 TO THE BEST OF MY KNOWLEDGE ALL REMITTANCES HAVE BEEN MADE AS REQUIRED

8 2016 MAJOR VARIANCES MAJOR VARIANCES ESTIMATED FOR OCTOBER 31 (ABOUT $1,150 REMAINING EXPENSES FOR YEAR): REVENUES: ABOUT $4,443 OVER BUDGET DUE PRIMARILY TO $3,000 SALE OF SCHOOL BOATS AND HIGHER DH MOORING FEES OFFSET BY LOWER MEMBERSHIPS EXPENSES: GENERAL: UNDER BUDGET BY $2,536 DUE PRIMARILY TO LOWER INSURANCE ($666) FREDERICTON: OVER BUDGET BY $1,862 DUE PRIMARILY TO HYDRAULIC TRAILER ($2,232) REASONS, TAXES OF $1,061 BEING THE LARGEST VARIANCE TOTAL OPERATING CASH BALANCE: $11,595 IN BANK TOTAL 2017 FUNDS COLLECTED: $37,733 INVESTED CAPITAL RESERVE FUND: $24,955 INVESTED CYA ACCOUNT: $71 IN BANK SAILING SCHOOL BALANCE: $3,002 INVESTED (HAVE A $2,000 RECEIVABLE) DEFERRED MAINTENANCE FUND: $2,197 (TRANSFERRED FROM TANGERINE TO OMISTA) DOUGLAS HARBOUR: UNDER BUDGET BY $5,249 FOR A NUMBER OF

9 BUDGET SUMMARY 2017 BUDGET FOR 2017 REVENUES: $41,700 EXPENSES: $46,820 LOSS : $5,120 FYC WILL DRAW DOWN CASH BALANCES BY THAT AMOUNT

10 BUDGET DETAIL INFLOWS FISCAL INFLOWS OPERATIONS Douglas Harbour Mooring Fees 2000 Interest Income 400 Member Fees Fredericton Docking Fees 2300 SUBTOTAL 41, OTHER INCOME TOTAL INFLOWS 41,700.00

11 BUDGET DETAIL 2017 OUTFLOWS CLUB ACTIVITIES Miscellaneous 100 Insurance 6000 Bank Fees 20 Office expenses(web site, PO BOX, etc) 600 Racing program 1350 General Meetings 300 Social program 600 Work Party Food 600 Capital investment obligation 2000 Cruising Program 500 Reimbursement for expenses ,370.0 SUBTOTAL 0 DOUGLAS HARBOUR FLOATING DOCKS Dock Removal & Installation 750 Dock Maintenance 500 BUILDING Winterizing 100 Supplies 300 Building Maintenance 500 Yard Maintenance 500 Miscellaneous 600 Garbage Collection 850 WHARF Pump out maintenance 500 Wharf maintenance 1000 MOORINGS Commissioning & decommissioning 100 Mooring maintenance 200 Inspection and Risk Management 700 TAXES & UTILITIES Taxes 1800 Utilities 850 Capital PROJECTS lawn mower(1) 500 Jon Boat 1500 Signage 100 SUBTOTAL 11, FREDERICTON MOORING FIELD Mooring maintenance 1000 Mooring inspection and risk management 700 HYDRAULIC TRAILER Hydraulic trailer Maintenance 400 Hydraulic trailer inspection 200 Hydraulic Pump Maintenance 100 FLOATING DOCKS Installation & removal 900 Maintenance 600 PONTOON BOAT Outboard maintenance 500 Trailer Expenses 150 YARD EXPENSES Yard cleanup 500 Fuel - pontoon boat & hydraulic trailer 100 Signage 150 Miscellaneous 800 Plumbing repairs 200 Electrical repairs 300 Gazebo 200 OPERATIONAL EXPENSES Lease and Taxes 5200 Porta Potty 1600 Utilities 2000 Lawn care & garbage removal 1600 Capital PROJECTS Dock replacement 3200 Wharf repairs(3) 100 Pontoon boat repair 600 Yard space improvements 2000 SUBTOTAL 23,100

12 SOCIAL COMMITTEE REPORT VICE COMMODORE JAN WILKINSON

13 LAST SEASON NEW YEAR FEBRUARY SOCIAL HELD AT WILSERS ROOM OVER 50 ATTENDED SPRING SOCIAL AND RACE COMMITTEE EVENT GRIMROSS BREWERY APPROX. 30 IN ATTENDANCE INTRODUCTION RACE CALENDAR AND YEAR TOUR OF BREWERY INTRODUCTION TO SEASON S EVENTS WELCOME NEW RACERS EVENT EXIT REALTY RACE TO WELCOME NEW RACERS POTLUCK WITH APPROX. 50 IN ATTENDANCE CORN BOIL GREAT SUCCESS! 50 + IN ATTENDANCE STEAK AND LOBSTER EVENT CANCELLED DUE TO LACK OF INTEREST SEVERAL GET-TOGETHERS AFTER THE RACES IN DOUGLAS HARBOUR AND AROUND THE FIREPIT REMINDER OF FALL/WINTER SOCIAL COMING UP DECEMBER 6 TH AT GRIMROSS

14 NEXT SEASON I WOULD LIKE TO INCLUDE A BBQ POTLUCK AT OUR FREDERICTON RIVER FRONT AND ANOTHER BBQ-POTLUCK AT DOUGLAS HARBOUR. I WELCOME ANY SUGGESTIONS FOR ACTIVITIES OR EVENTS, SUCH AS HELPING WITH SPLICING PARTIES AND CONTRIBUTING TO CRUISES.

15 FYC AGM FREDERICTON REAR COMMODORES REPORT

16 THE 2016 SEASON ONLY ONE FLOODING, AND IT WAS DONE EARLY, WITH BOAT LAUNCHES STARTING IN EARLY MAY. AFTER A SLOW START TO GOOD WEATHER, IT WAS A NICE LONG SEASON FOR SAILING.

17 MOORINGS AN ADEQUATE NUMBER OF MOORINGS THIS YEAR, HELPED BY STAGGERED LAUNCHES. MIKE MACDONALD AND DIVER COMPLETED THE MOORING FIELD INSPECTION. DEFICIENCIES WERE ADDRESSED. ADDED SIX NEW MOORINGS, LENGTHENED EIGHT MOORING LINES THAT WERE TOO SHORT, AND RELOCATED FOUR MOORINGS THAT WERE TOO CLOSE TO OTHERS.

18 DOCKS REPAIRS WERE MADE TO APPROXIMATELY 15 OF 25 DOCKS, REPLACING ROTTEN WOOD, LOOSE FITTINGS, AND OTHER DEFICIENCIES. ONLY MINOR REPAIRS TO A FEW DOCKS IN 2017.

19 HYDRAULIC TRAILER MIKE MACDONALD AND MIKE LAAPER UNDERTOOK REPAIR OF THE HYDRAULICS ON THE TRAILER. FOULED LINES WERE PURGED, THE FOULED CYLINDERS AND CONTROL BOX REMOVED AND OVERHAULED, THE CONTROL HANDLES REMADE (LONGER), LIFTING BARS HANDLES REMADE, AND THE WHOLE SYSTEM MADE OPERABLE FOR THE HYDRAULIC LINES MAY BE REPLACED IN 2017, AFTER BOATS ARE LAUNCHED.

20 OTHER WORK DONE / TO DO THE HANDLE ON THE DINGHY DOLLY WAS LENGTHENED TO MAKE PULLING IT EASIER. A JACK WAS WELDED TO THE PONTOON BOAT TRAILER TONGUE. MEMBERS WHO HAVE LEFT MATERIALS ALONG THE FENCE (LUMBER, HOSES, TARPS, LADDERS, ETC.), AND DINGHIES OR HORSES IN FLOOD AREAS, ARE ASKED TO REMOVE THEM.

21 FOR 2017 PONTOON BOAT ROTTEN DECKING WILL BE REPLACED AND THE SHAKY ALUMINUM RAILS REINFORCED. ALSO, NEW PEOPLE WILL BE NEEDED TO OPERATE AND MAN THE PONTOON BOAT FOR MOORING WORK. DOCKS TWO NEW DOCKS ARE PLANNED TO BE BUILT. CRUSHED STONE IT IS PLANNED TO PLACE MORE CRUSHED STONE IN THE YARD.

22 DOUGLAS HARBOUR REAR COMMODORE REPORT NOVEMBER /24/

23 INTRODUCTION HIGHLIGHTS OF THE 2016 SEASON ELLIS JAGOE REAR COMMODORE FOR DOUGLAS HARBOUR Douglas Harbour FYC /24/

24 TOPICS OF DISCUSSION VISITATION MOORING USE REVENUES INFRASTRUCTURE MAINTENANCE CHALLENGES PLANS FOR 2017 Douglas Harbour FYC /24/

25 VISITATION & USE MANY VISITING BOATS DURING THE SEASON HIGHLIGHTED BY CRUISES FROM - MARTINON YACHT CLUB - RKYC - SAINT JOHN POWER BOAT CLUB - TIME FOR US ANCHORED OVERNIGHT Douglas Harbour FYC /24/

26 Douglas Harbour FYC /24/

27 VISITATION & USE CONT D 3 OF OUR 9 GUEST MOORINGS RENTED FOR THE SEASON REVENUES FROM MOORING FEES AND SERVICES OF ABOUT $2900 WEDNESDAY NITE SOCIALS BY RACERS SOCIAL EVENTS & BBQS BY MEMBERS MUD DANCE WAS A NON-EVENT WITH 0 BOATS ON WHARF. Douglas Harbour FYC /24/

28 FLOWERS COVE CRUISE Douglas Harbour FYC /24/

29 WEALTHY AMERICAN? Douglas Harbour FYC /24/

30 SOCIALIZING ON WHARF Douglas Harbour FYC /24/

31 HAPPY RACE WINNERS Douglas Harbour FYC /24/

32 INFRASTRUCTURE MAINTENANCE EXTENSIVE ICE DAMAGE TO WHARF TOP RAIL REPAIRED AS PART OF WORK PARTY IN SPRING. FLOATING DOCKS ARE GETTING OLD (ABOUT 2004) & FLOOR PLANKS ARE DETERIORATING 12 OF THE 2X6 REPLACED THIS SUMMER. NEW WELCOME SIGN ON A TREE AS YOU DRIVE TO THE WHARF. TOILET REPLACED IN MALE WASHROOM IN SPRING NOW NEED TO REPLACE THE OTHER ONE. SHOP VAC PURCHASED TO HELP WITH CLEANING. BARREL ADDED FOR RECYCLED CANS AND BOTTLES Douglas Harbour FYC /24/

33 PUMP OUT OPERATION IS AN ONGOING PAIN - SLOW TO CYCLE, NEW LEAK IN HOSE, AT END OF SEASON A GUEST LOST THE DECK CONNECTOR OVERBOARD, KEY BROKE OFF IN CYLINDER. CONTACTED SENHOLT ENVIRONMENTAL ORDERED TWO NEW BOAT DECK CONNECTORS PLUS KEY & IGNITION CYLINDER. RALPH WORKED ON IT RECENTLY, OIL TOPPED UP, HOSE TAKEN FOR REPAIR SENHOLT WILLING TO COME IN SPRING TO CHECK IT OVER AFTER COMMISSIONING. Douglas Harbour FYC /24/

34 CHALLENGES NOW THAT I AM RETIRED, SPENDING MORE TIME AT COTTAGE ON BAY CHALEUR, ROUTINE CLEANING AND LAWN MOWING BECOMING A BURDEN. THANKS TO THOSE WHO HELPED WITH ONGOING WORK PLEASED THAT THREE VETERANS HAVE RECENTLY OFFERED TO ASSIST: MARC-ANTOINE DEMERS (& ANTOINETTE) MIKE CASHIN RALPH HAYDEN Douglas Harbour FYC /24/

35 PLANS FOR 2017 FULL INSPECTION OF THE 9 FYC MOORINGS BY LOCAL DIVER. PLEASE HAVE YOUR MOORING INSPECTED. REPLACE SEVERAL MOORING LINES. PURCHASE A WORK BOAT FOR MOORING MAINTENANCE. REPLACE ROTTING DOCK FLOORBOARDS AS REQUIRED. REPLACE OR REPAIR TOILET IN FEMALE WASHROOM. Douglas Harbour FYC /24/

36 PLANS FOR 2017 CONT D REPAIRS TO WASTE PUMP-OUT NEW LAWN MOWER WITH PROPULSION REPLACEMENT FOR THE FIRE PIT CONSIDERING A FEE BOX IN THE CLUB HOUSE WITH A REQUEST OF $2 FOR A SHOWER BY NON-MEMBERS. THIS MIGHT INCREASE MOORING FEES BY THOSE WHO COME TO THE CLUB HOUSE VIA THE DINGHY DOCK Douglas Harbour FYC /24/

37 WE ALL ARE VOLUNTEERS ALL CAN HELP KEEP THE PLACE CLEAN BY PLACING GARBAGE IN THE GREY SHED NOT THE LITTLE CONTAINERS IN THE BUILDING. PLACE REFUNDABLE CANS AND BOTTLES IN THE WHITE BARREL OUTSIDE THE BUILDING. CLEAN UP AFTER YOURSELF AND YOUR GUESTS. IF WASTE BASKETS ARE FULL, PLEASE EMPTY THEM. Douglas Harbour FYC /24/

38 CONSTITUTION CHANGE PROPOSAL

39 CONSTITUTION CHANGE PROPOSAL THAT THE CONSTITUTION OF THE FREDERICTON YACHT CLUB BE AMENDED TO ADD AFTER SUBSECTION III, 1.C A NEW SUBSECTION C.1 AS FOLLOWS, "MAKE A BY LAW TO PROVIDE FOR THE ESTABLISHMENT AND REGULAR MANDATORY CONTRIBUTION TO A SPECIAL PURPOSE CAPITAL FUND. SUCH BY-LAW WILL ALSO CONTAIN PROVISIONS FOR THE MANAGEMENT AND DISPOSITION OF THE FUND INCLUDING CONTRIBUTIONS, LIMITATIONS, APPROVALS AND OTHER ADMINISTRATIVE MATTERS."

40 NOMINATIONS Nominations for open board positions Commodore (available) Vice Commodore (Jan Wilkinson Re-offer) Treasurer (Leonard Lee-White) Race Committee chair (John McKinney)

41 OTHER BUSINESS??

42 MOTION TO ADJOURN!