2018 QUALIFYING COMPETITION HEALTH & SAFETY PLAN

Transcription

1 2018 QUALIFYING COMPETITION HEALTH & SAFETY PLAN The completion of a Qualifying Competition Health & Safety Plan is a compulsory requirement for all competitions that are qualifiers for the 2018 NZ Gymnastics Championships. Health & Safety Plans are to be submitted to the Gymnastics NZ, events@gymnasticsnz.com, at least one month prior to the competition. Plans will be uploaded to the Tockify calendar for clubs to view. If you already have a Health & Safety Plan for events in an alternative format, please contact the as it may suffice. If the Health & Safety Plan is not submitted at least two weeks prior to a competition, this may impact on your ability to host a qualifying competition in Should you need any assistance completing the Health & Safety Plan, please contact your Regional Relationship Manager. SECTION 1: EVENT INFORMATION COMPETITION: Auckland RG Championships DATE: 26 & 27 May 2018 LOCATION: Barfoot Stadium, cnr Kepa & Kohimarama Rd, Kohimarama CLUB: Dynamic Rhythmic Gymnastics Incorporated / Xtreme Rhythmix PRIMARY EVENT MANAGER: President Janet Grant CONTACT NUMBER: tba janet.grant377@gmail.com ALTERNATIVE EVENT MANAGERS: Committee: Janet Grant, Sue Retter, Joanne Chaplow, Shona Jurlina, Shelley Dunlop, Vivien Vesty, Shellie Ebert, Cathy Scott, Norma McDonald, Tiffany Franklin. (multiple committee members will be assigned to this role over the course of the event as per schedule) PRIMARY FLOOR MANAGERS: Committee: Janet Grant, Sue Retter, Joanne Chaplow, Shona Jurlina, Shelley Dunlop, Vivien Vesty, Shellie Ebert, Cathy Scott, Norma McDonald, Tiffany Franklin. (multiple committee members will be assigned to this role over the course of the event as per schedule) PLAN COMPLETED BY: Norma McDonald /Health & Safety COMPLETION DATE: 9 May 2018 Note: The will be responsible for overall health and safety. The Floor Manager is responsible for hazard and people management on the competition floor and in the warm-up area. Multiple people may be assigned to each role as long as at any given point in time, there is one designated person in each role and any change in Event/Floor Manager is communicated to key volunteers. Where appropriate at smaller events, these roles may be combined.

2 RISK ASSESSMENT & MANAGEMENT PLAN HAZARD CONSEQUENCE LIKELIHOOD RISK LEVEL MITIGATION/CONTROLS PERSON Movement/transportation and lifting of heavy equipment Moderate Likely Medium Ensure that correct lifting technique is used Ensure that enough people assist with the lifting of heavy items Reduce risk further by ensuring that sufficient time is allowed for movement/transportation Set up and layout of gymnastics apparatus and equipment Major Possible Medium Experienced person to oversee the setup of apparatus/equipment within the facility Controller to check equipment is setup correctly and meets requirements prior to each competition day Floor Manager ensures equipment remains correctly set-up throughout the day The floor layout is set up to provide adequate safety boundaries around apparatus/equipment areas Movement/transportation and lifting of other items necessary Minor Likely Medium Ensure that correct lifting technique is used Ensure that enough people help Reduce risk by ensuring sufficient time allowed for movement/transportation

3 HAZARD CONSEQUENCE LIKELIHOOD RISK LEVEL MITIGATION/CONTROLS PERSON Equipment and other objects that could lead to trip hazards Minor Likely Medium Tape cabling securely to floor Ensure walkways are kept clear Boundary areas around apparatus/equipment are unobstructed at all times Limit foot traffic in areas of perceived risk Floor Manager Fatigue from long hours of service Moderate Possible Medium Ensure that there are enough volunteers rostered so that regular breaks can be scheduled Timetable scheduled to spread volunteer load across the course of the event Floor Manager Risk of vulnerable people being photographed/videoed Moderate Unlikely Moderate Display media waivers Cover in briefings Use camera register at facility entrance Venue temperature too hot or too cold Minor Possible Low Monitor/regulate ventilation by opening/closing doors Provide heaters and/or heating equipment in cold temperatures Timetable schedule to reflect expected facility conditions

4 HAZARD CONSEQUENCE LIKELIHOOD RISK LEVEL MITIGATION/CONTROLS PERSON Burns from the use of heating equipment of Heaters, hot water bottles Major Unlikely Medium Place barriers around heaters to ensure no one comes into contact with one, or is able to place items within the close vicinity of one Ensure that hot water bottles and other similar heating equipment are thoroughly checked prior to use. Spectator access to competition and warm-up areas (child protection) Moderate Possible Medium Clear signage & barriers used to partition areas off, and/or accreditation system used to access certain areas Athlete only toilets/changing rooms with clear signage and monitored entry/exit Designated toilet area for public upstairs in facility Member/public misconduct Routine Likely Low Clear process outlined and in place for handling complaints Ensure all complaints are recorded in writing with full and accurate details assigned the task of handling these as and when they arise Food preparation and food service areas Moderate Unlikely Medium Engage safe food preparation practices Ensure safe practice for movement in and around cooking appliances during food preparation and service

5 HAZARD CONSEQUENCE LIKELIHOOD RISK LEVEL MITIGATION/CONTROLS PERSON Power and/or extensions cords are positioned and protected as to prevent tripping hazard First aid kit In the event of a power outage Routine Unlikely Low Competitors, public, event volunteers will be advised to adhere to facility emergency evacuation and facility safety plan

6 VENUE LOCATION SAFETY PLAN including Emergency Evacuation Procedures. Venue location: Barfoot Stadium Cnr Kepa & Kohimarama Rd (in the grounds of Selwyn College) Kohimarama Auckland Phone: (09) As this event is held indoors at the venue, we are required to comply with the venue emergency evacuation procedures and venue safety plans available to us. A copy of the Venue Safety plan is attached to this document.

7 LIKELIHOOD RISK MATRIX Almost Certain Likely Possible Unlikely Rare Workers Public Property It is almost certain that the risk consequence will occur. E.g. 80% - 100% expectation that the event will occur during the next 12 months. It is likely that the risk consequence will occur. E.g. 50% - 80% expectation that the event will occur during the next 12 months. It is possible that the risk consequence will occur. E.g. 30% - 50% expectation that the vent will occur during the next 12 months. It is unlikely that the risk consequence will occur. E.g. 5% - 30% expectation that the event will occur during the next 12 months The risk consequence will only occur in exceptional circumstances. E.g. less than 5% expectation that the event will occur during the next 12 months CONSEQUENCE Routine Minor Moderate Major Severe Slight pain and/or discomfort. Superficial damage to property (e.g. vandalism). Normal wear and tear of property. Superficial injury/illness that may need first aid and/or use of third party services (e.g. doctor, EAP). Superficial injury/illness that may need first aid and/or use of third party services (e.g. doctor, counsellor). Superficial damage to property (e.g. vandalism). Injury/illness causing temporary disability including reversible health effects. May need medical treatment and/or alternate work duties. >1 work days lost. Injury/illness causing temporary disability including reversible health effects. May need medical treatment and/or alternate work duties. Damage to or theft of property with some discomfort but no disruption to use (e.g. broken window). Injury/illness causing permanent partial or temporary severe disability including serious health damage and/or needing hospitalisation. Injury/illness causing permanent partial or temporary severe disability including serious health damage and/or needing hospitalisation. Damage to or theft of property with some disruption to use (e.g. flooding). Death or serious injury illness to one or more people causing permanent disability, including irreversible health damage. Death or serious injury illness to one or more people causing permanent disability, including irreversible health damage. Major damage to property deeming it unfit for use (e.g. arson). Medium Medium High Very High Very High Low Medium Medium High Very High Low Low Medium High High Very Low Low Medium Medium High Very Low Very Low Low Medium Medium

8 SECTION 3: COMPETITION ESSENTIALS PRE-EVENT ITEM PROVIDER PERSON DATE (WHEN) CONTACT NOTES Pre-event info (to GNZ) -Judges/coaches list -Event info/entry form N/A Dynamic Rhythmic Gymnastics Incorporated Prior to event Event Organiser Event insurance (public liability) To Be Advised Dynamic Rhythmics Incorporated/Xtreme Rhythmix To Be Advised Janet Grant/President First aid/medical services On site first aid kits/certified first aid personnel on site Norma McDonald/Health & Safety 25 May 2018 Norma McDonald DURING/POST-EVENT ITEM PERSON DATE (WHEN) CONTACT NOTES Equipment checks Event Organiser Prior to event and then on the days of the event Norma McDonald Health & Safety Spectator controls Event Organiser On the days of the event Norma McDonald Health & Safety Set up at facility ensures that spectators do not have access to competitor only designated areas Safety briefings Event Organiser Prior to event and then on the days of the event Norma McDonald Health & Safety Safety briefing and hazard notifications specific to the event

9 PRE-EVENT ITEM PROVIDER PERSON DATE (WHEN) CONTACT NOTES Post event reporting Event Organiser Post event Completed Qualifying Competition Health & Safety Plans need to be submitted to at least one month prior to the competition.