Responsibilities / Accountability

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Dennis Hancock
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1 Responsibilities / Accountability

2 What we will cover Brief history of OPP safety program OPP s commitment to safety Safety responsibilities Accountability for safety Employee expectations

3 History of Safety Program at OPP Safety programs beginning development and training performed Lock Out Tag Out Confined Space

OPP Safety Commitment 2004 - OPP hires safety professional dedicated to OPP Safety Continue to use OSHA as a guide for continued development of

4 OPP Safety Commitment OPP hires safety professional dedicated to OPP Safety Continue to use OSHA as a guide for continued development of OPP Safety programs Fork Truck training AEDs for OPP Scaffolding training Painter safety program Trench safety program developed Fall Protection

5 OPP Safety Commitment OPP Has committed resources to Safety Program development and the ongoing maintenance Continued development of OSHA required safety programs Expanded purchase of safety equipment PPE Electrical gear Fall Protection Equipment Confined Space entry equipment Roof top safety equipment

6 OPP Safety Commitment 2009 OPP Hires second safety professional Additional Programs developed Increased safety presence OSHA 30 hour training mandate for supervisors OSHA awareness and increase in safety training identified for all employees

7 OPP Safety Commitment OPP Spends over $100,000 annually on PPE and safety equipment OPP Commits over $100,000 annually on safety training

8 Current State: Are we safe? 2010/2011 fiscal year safety stats 225 reported accidents 105 required medical attention (OHSA recordable) 19 lost time accident No reduction in the OSHA recordable rate from the previous year! What was one of the three causes of injury in 2010/2011? Failure to wear appropriate PPE

9 Next Steps: Responsibility for Safety Ensure that everyone understands their responsibility for safety (Safety Responsibility Matrix) Hold all employees accountable for their safety responsibilities Why? Reduce the occurrence of injury Comply with OSHA requirement to hold employees accountable for safety behavior

10 Specific OPP Safety Programs Electrical Safety Lock Out Tag Out Hot Work Program Confined Space Fall Protection Hearing Conservation Bloodborne Pathogen Program Excavation Safety Program PPE Programs Driving and Vehicle Safety Injury Reporting General Ladder Safety General Reporting of Unsafe Conditions and Acts General Reporting of Near Misses

11 Safety Responsibilities Matrix Program Area HR / Safety Office Manager Supervisor Employee Electrical Safety Program Who? Mechanical Trades Develop, revise and evaluate program develop and provide training, work with electrical engineering to determine hazard categories of electrical systems, spec, approve and purchase PPE, consult with Managers, Supervisors as the subject area expert. Hold supervisors accountable for ensuring compliance with program and other safety responsibilities, provide funding, support de-energized work. Have a thorough understanding of the program and consult with employees on basic safety questions, provide tools and equipment necessary for safe electrical work, ensure compliance with program, hold employees accountable. Understand and comply with program, wear appropriate clothing and PPE for troubleshooting. De-energize prior to working. Lock out tag out Who? Mechanical Trades Develop, revise and evaluate program, develop and provide training, issue locks and track lock assignments, consult with Managers, Supervisors as the subject area expert. Hold supervisors accountable for ensuring compliance with program and other safety responsibilities, provide funding. Have a thorough understanding of the program and consult with employees on basic safety questions, provide equipment, ensure Understand and comply compliance with program and with program, wear hold employees accountable, appropriate PPE, verify notify safety office of lock energy sources are deenergized. assignments. Confined Space Entry Program Who? All Trades Develop, revise and evaluate program, develop and provide training, spec and approve equipment, evaluate spaces for classification, Hold supervisors accountable review and file permits, for ensuring compliance with maintain air monitors, consult program and other safety with Managers, Supervisors as responsibilities, provide the subject area expert. funding. Have a thorough understanding of the program and consult with employees on basic safety questions, provide equipment, ensure compliance with program, and hold employees accountable. Understand and comply with program, use appropriate equipment and wear proper PPE, fill out permits properly.

12 Safety Responsibilities Matrix Program Area HR / Safety Office Manager Supervisor Employee Personal Protective Equipment Program -Eye / face protection -Head protection -Respirators -Hearing protection -Flash Gear -Protective footwear Who? All employees Develop, revise and evaluate program, develop and provide training, spec and approve PPE, work with OPP Stores to stock needed equipment, evaluate effectiveness of equipment, consult with Managers, Supervisors as the subject area expert. Hold supervisors accountable for ensuring compliance with program and other safety responsibilities, provide funding. Have a thorough understanding of PPE Utilize appropriate PPE for requirements, conduct PPE task as identified in hazard Hazard assessments, assist assessment, complete medical with training, ensure surveillances as needed, compliance with the program, maintain PPE in good and hold employees condition, provide feedback accountable. on PPE type and styles. Driver Safety Who? All Employees Develop and revise vehicle operation safety guidelines, consult with equipment custodian on vehicle purchases, safety mechanism installs, review and track all vehicle accidents and work with Risk Mgmt. on corrective actions. Support guidelines, hold supervisors accountable for ensuring compliance with program and other safety responsibilities, provide funding as needed. Ensure compliance with policies, wearing seatbelts, Wear seatbelts, and follow cell phone policy and other OPP Vehicle safety MV laws and hold employees guidelines. Comply with cell accountable, file accident phone policy, report reports. accidents and near misses. Injury Reporting / Accident Investigation Who? All Employees Review and approve all injury reports, assign / participate in accident investigations as necessary, perform trending analysis, track injury data and provide to Managers, Supervisors for their units, work with Supervisors on modified duty assignments. Hold Supervisors accountable for timely filing, and for investigations, provide funding for corrective action items that are within their area of responsibility. Report injury electronically within 24 hours, complete accident investigations assist in getting corrective action items completed, provide modified work assignments where possible. Report all injuries to Supervisor immediately when it occurs. Participate in the investigation and recommendations for corrective action.

13 Safety Program Expectations The full details of OPP written safety programs can be reviewed on the safety webpage: ** See your Supervisor or the OPP safety office for any questions about the requirements of the safety programs.

14 Electrical Safety Program (Mechanical Trades) De-energize prior to working on any electrical equipment 50 volts to ground or more Maintain flash gear in good condition, and ensure it gets tested as per the required schedule. Attend training relative to this program, and have a thorough understanding of the requirements Report and concerns related to electrical safety to supervision Only work in accordance with the approach boundaries to live parts Provide illumination for the work to be performed Remove all jewelry and conductive articles where they present an electrical contact hazard Handle tools in a manner that prevents accidental contact with live parts Use protective shields, barriers, insulating materials when working in confined spaces Use only non-conductive ladders Use barricades and warning signs to prevent access to work areas containing live parts, or use attendant Report near miss incidents

15 Electrical Safety Program (cont) Wear Appropriate clothing and PPE for troubleshooting and working with electricity. Non-meltable fiber undergarments (no nylon, polyester polypropylene or spandex shall be worn) Long sleeve non meltable shirt (cotton) 11 or 40 calorie flash gear based on incident energy level Voltage rates gloves and protectors Non-conductive hardhat, safety glasses Di-electric shoes as required in NFPA 70 E Table Inspect PPE prior to performing the work Contact supervisor or electrical engineering for any energy calculations

16 Lock Out Tag Out Program (Mechanical Trades) Identify all energy sources on the equipment to be worked on Notify any affected employees or other employees of the impending shutdown De-energize, lock and tag all potential energy sources prior to conducting any work Release or block any stored energy Verify isolation of equipment prior to starting the work Wear appropriate PPE for the task Date and name on tag Attend training relative to this program and have a thorough understanding of the requirements Only use the designated red locks for lock out tag out Remove red lock at the end of the shift. (Lock out locks are only meant to protect the employee) Notify supervisor of any need to remove someone else's lock At least annually demonstrate a good understanding of lock out tag out requirements Report any safety issues concerning equipment that is not able to be locked out Assist in the development of equipment specific lock out procedures. Obtain the proper number of locks and isolation devices for the trade

17 Hot Work Program (Mechanical Trades) Aim to avoid doing hot work when possible and use alternative methods Ensure a fire extinguisher is available and within reach of the worksite Move the work to a designated safe place when possible Fill out, date and sign hot work permit Display permit at the work site Ensure combustibles are moved at least 35 feet from the work, or use fire blankets, to cover combustibles Cover any floor or wall holes in the work zone shall be covered or protected Have fire and smoke detectors disabled prior to starting the work Establish or perform a fire watch for 30 minutes after the work is complete

18 Confined Space Program (All Trades) Complete permit for entry Use barriers to the space as needed to protect entrants and public from external hazards Maintain communication between entrant and attendant Continuously monitor the air while working in confined space (document readings) Have a rescue plan in place for each confined space job Attend and stay current with training Report all unsafe conditions, practices, or equipment to the supervisor or Safety Coordinator. Only use equipment and materials approved or provided by the supervisor. Properly wear or use prescribed protective equipment. Properly store and maintain equipment used for confined space entry. Immediately report equipment malfunctions to supervisor.

19 Fall Protection Program (All Trades) No work unprotected when working 4 or 6 feet from the ground Only use approved anchor points when using a personal fall arrest system Fall protection is mandatory on aerial lifts and elevated work platforms Participate in Fall Protection training prior to working from an elevated work surface or platform more than 4 or 6 feet in height If working under the direction of a safety monitor, obey commands Inspect all Fall Protection equipment prior to use Only those employees who are licensed and certified on aerial lifts may operate them Never work within 10 feet of the leading edge without fall protection Assist in identifying areas where fall protection is needed

20 Hearing Conservation Program (All Employees) Keep current with audiometric testing Wear appropriate hearing protection when working around noisy equipment or in noisy areas Assist in identifying high noise areas

21 Bloodborne Pathogen Program (All Employees) Follow all universal precautions when cleaning up blood or other potentially infectious materials (OPIM) Report any potential exposures to blood or OPIM Wear appropriate PPE to protect the face, eyes, mouth and skin when cleaning up blood or OPIM

22 Excavation Safety Program (Specific Trades) Maintain competent person designation for performing this work The work zone must be protected for public and pedestrian safety Air monitoring must be completed prior to entry and during if there is any work taking place that creates hazardous atmosphere. Backfill trench shields to prevent movement Standing water must be removed from the trench prior to performing any work Ensure a ladder within 25 feet of any worker Protective system must be used in trench 5 feet deep Place spoil and materials 2 feet away from excavation Barricade or fence trench to protect pedestrians Inspect trench daily with trench inspection form

23 PPE Programs (All Employees) Wear appropriate PPE as assigned by the hazard assessment for the job Wear eye protection 100% of the time while working for all trades. Wear eye protection where task requires in Custodial Services Wear appropriate footwear to work. Supportive work shoes, no open toed shoes, sneakers / tennis shoes are discouraged. Wear hard hat anytime working overhead, anytime there is an overhead hazard, mechanical spaces if there are low hanging items, equipment, etc., when visiting any jobsite or construction site Keep current with respirator clearance and annual fit testing Select and wear appropriate respirator and filter to control hazards

24 Driving and Vehicle Safety (All Employees) Adhere to OPP Vehicle Safety Guidelines Use of spotter while backing up if two people in vehicle Wear seat belt as per PA Motor vehicle law Only ride in an approved seat with a seat belt (no buckets or chairs in the back of vans) No smoking in University Vehicles Report all vehicle accidents immediately to you supervisor as well as any damage discovered on University vehicles No cell phone use while driving or fueling university vehicles

25 Injury Reporting Process (All Employees) Report all work related accidents to supervisor immediately or the day of occurrence Seek medical attention from a panel provider if needed Follow work restrictions if placed on modified duty Supply any work ability reports to supervisor after appointments Assist in accident investigations as needed Provide information to prevent re-occurrence

26 General Ladder Safety (All Employees) Follow safe ladder use as per the training received Only use correct ladder for the job Never stand on the top two steps of a ladder Use ladder that is rated for the weight of the employee and tools Report damaged ladders to supervisor

27 General Reporting of Unsafe Conditions, unsafe acts, near misses (All Employees Report any unsafe conditions to: Supervisor via safety report form safety committee representative safety office Report unsafe acts to your supervisor Assist with ideas for corrective actions Report any near miss incidents to your supervisor Provide ideas for corrective action to prevent re-occurrances

28 Accountability for non-compliance with applicable safety programs Progressive Disciplinary process Verbal discussion/warning Letter of conversation Warning letter Up to and including dismissal

Leader s Guide ERI Safety Videos

1717 SAFE ELECTRICAL WORK PRACTICES & THE 2018 NFPA 70E Leader s Guide ERI Safety Videos SAFE ELECTRICAL WORK PRACTICES & THE 2018 NFPA 70E This easy-to-use Leader s Guide is provided to assist in conducting