2011 KENTUCKY SWIMMING SHORT COURSE STATE CHAMPIONSHIP Sponsored by Swimville USA 13 & OVER DIVISION March 11-13

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1 SANCTION 2011 KENTUCKY SWIMMING SHORT COURSE STATE CHAMPIONSHIP Sanction of USA Swimming, Inc., issued by Kentucky Swimming, Inc. Sanction # KYSC1122 FORMAT HOST HOME TEAM MEET DIRECTOR MEET REFEREE ENTRY CHAIR EVENT FORMAT The Kentucky Swimming Championship Meets are closed KYLSC swim meets. Any KYLSC registered club or KYLSC-USA SWIMMING athlete member (in good standing) may participate provided the athlete member(s) meets the event eligibility requirement for the given meet. Kentucky Swimming Wildcat Aquatics Eric Ezell 2201 Mansfield Place Lexington, Ky jeanezell@windstream.net Julie Floyd 2109 Shelton Rd. Lexington, KY jfloyd8979@aol.com Fabian Lipp 8908 Sweet Bay Place Louisville, KY lippf@insightbb.com This meet will be swum as a Preliminary / Final Meet for all age groups with the following exceptions: 1. All Relay Events will be swum as a Timed Finals. 2. All 1000 and 1650 Events will be swum as Timed Finals. Fly over starts may be used during the preliminary sessions. All Timed-Final, Preliminary and Final events will be pre-seeded except for the 400 and over, and relay events, which will require positive check-in and will be deck seeded. FACILITY The Top 16 swimmers in Prelims will compete in A and B finals. A 75 x 176 foot pool, with moveable bulkhead creating 2 eight-lane 25-yard racing courses with Competitor non-turbulent lane markers. A fully automatic timing system by Daktronics and an electronic scoreboard will be used. There are bleacher seats for 300 athletes on the pooldeck, as well as ample deck space. The spectator Balcony has permanent seating for 500 people. The competition course has not been certified in accordance with USA Swimming Rule (C).

2 FACILITY NOTES There will be 500 tickets sold PER SESSION. Once the 500 limit is reached, NO ADDITIONAL TICKETS WILL BE SOLD There are no Pass-outs. Once you leave, you MUST PURCHASE AN ADDITIONAL TICKET TO RE-ENTER Tickets will be sold on a first come, first serve basis. ONLY 1 TICKET WILL BE SOLD PER PERSON The is an excellent Championship Aquatic Center. The complex is well maintained and the following Rules will be STRICTLY ENFORCED: 1. The balcony seating area is restricted to spectators, and the pool deck is restricted to swimmers, Officials, and other Meet Personnel. 2. The Balcony Area MUST BE CLEARED between Sessions. 3. All trash must be deposited in the appropriate containers. 4. Children (Swimmers and spectators) may not go in unauthorized areas, especially the Seaton Center attached to. 5. University of Kentucky and USA Swimming prohibit SMOKING and ALCOHOL. 6. Any signs or banners must be hung using masking tape or string only. 7. GLASS CONTAINERS, AS WELL AS ALL FOODS ARE BANNED FROM THE COMPLEX: NO FOOD IS ALLOWED ON DECK! 8. Radios, noisemakers, or anything that will cause distraction to Swimmers, Coaches, or Officials WILL NOT BE ALLOWED. 9. Flash photography is PROHIBITED at the START OF THE HEATS. 10. Only Competitors, Coaches, and Officials will be allowed on deck. 11. Please limit the use of walkie-talkies or cell phone operation INSIDE Lancaster Aquatic Center and during competition; the transmission interferes with communication headsets used by Officials. 12. Folding chairs on deck must be placed out of traffic paths and may be limited per team. 13. There is no reserved seating in the Aquatics Center balcony; clothing and other materials may not be used to Save seats. 14. NO LOITERING in the Atrium stairwell (Entrance leading downstairs to the pool deck). MEET MARSHALLS WILL BE ENFORCING THESE RULES. ANYONE WHO DISREGARDS THE FACILITY RULES IS SUBJECT TO REMOVAL! DECK PASSES Deck Passes for all swimmers and coaches will be distributed on Friday morning outside of the pool deck. Meet Officials and Timers will be issued Passes at the meet. Only workers who are authorized as Timers by their Entry Chair or Officials who have been assigned a position by the LSC Officials Chair will be issued passes. ABSOLUTELY NO PERSONNEL will be allowed on the deck without a deck pass. Any persons in violation of this WILL BE SUBJECT TO EJECTION FROM THE FACILITY.

3 ADMISSION & HEAT SHEETS HOSPITALITY COACHES MEETINGS There will be an admission fee for each session (prelims and finals) on Friday, Saturday and Sunday. Heat sheets will available for all preliminary and finals sessions. Hospitality will be offered for coaches and officials during the meet. A mandatory coaches meeting will be held on the first day of the meet, 15 minutes prior to the start of competition. SCORING AND AWARDS SCORING Individual Events 16 places Relay Events 16 places AWARDS AWARD CEREMONIES ASSIGNMENTS COOL-DOWN Points will not be awarded for any result unless that result meets or is faster than the Qualifying Time for the event. Championship Medals for 1 st through 8 th place (individual and relay events) High Point Plaques to the 1 st, 2 nd and 3 rd place female and male individual in each age group. Championship Trophies for 1 st, 2 nd and 3 rd place teams will be awarded at the conclusion of the competition for the 12 & Under Division. AWARD CEREMONIES There will be Awards Ceremonies for each event. The Award Ceremony schedule will be in coaches packets at check-in. WARM-UPS AND SCHEDULE Teams will be assigned to lanes based on the number of entered swimmers. Smaller teams will need to share lanes. Larger teams should be prepared to divide the warm-up time and space according to need. Team warm-up assignments will be posted prior to warm-up, each day. Cool-down lanes will be provided during all sessions.

4 SCHEDULE OF EVENTS FRIDAY MORNING Warm-up 8:00 AM Competition 9:30 AM Girls Prelims Boys IM 2 3 Open 400 IM Free 6 7 Open 200 Free Breast Open 100 Breast Back Open 200 Back 16 Break 10 Minutes Free Relay Open 400 Free Relay 1 20 Break 15 Minutes & Over 1000 Free This is Timed Final Event with the fastest 8 Relay Teams swimming at Finals. 2 This is a Timed Final Event. The Open and Girls and Boys Events will be swum as combined heats, by gender, but scored separately. The heats will be swum fastest to slowest. FRIDAY EVENING Warm-up 4:30 PM Competition 5:30 PM Girls Finals Boys Free Relay Open 400 Free Relay IM 2 3 Open 400 IM Free 6 7 Open 200 Free Breast Open 100 Breast Back Open 200 Back 16 1 This is Timed Final Event with the fastest 8 Relay Teams swimming at Finals.

5 SATURDAY MORNING Warm-up 8:00 AM Competition 9:30 AM Girls Prelims Boys 23 Open 100 Fly sss Fly Open 50 Free Free Open 200 Breast Breast Open 500 Free Free Open 400 Medley Relay Medley Relay This is Timed Final Event with the fastest 8 Relay Teams swimming at Finals. SATURDAY EVENING Warm-up 4:30 PM Competition 5:30 PM Girls Finals Boys 39 Open 400 Medley Relay Medley Relay Open 100 Fly Fly Open 50 Free Free Open 200 Breast Breast Open 500 Free Free 38 1 This is Timed Final Event with the fastest 8 Relay Teams swimming at Finals.

6 SUNDAY MORNING Warm-up 8:00 AM Competition 9:30 AM Girls Prelims Boys Free Relay Open 200 Free Relay 3 46 Break 10 Minutes IM Open 200 IM Free Open 100 Free Fly Open 200 Fly Back Open 100 Back 62 Break 10 Minutes Medley Relay Open 200 Medley Relay 3 66 Break 20 Minutes & Over 1650 Free This is a Timed Final Event with ALL teams swimming at Prelims. NOTE: SWIMMERS MAY ONLY BE ENTERED IN 1 RELAY PER DAY. SUNDAY EVENING Warm-up 4:00 PM Competition 5:00 PM Girls Finals Boys & Over 1650 Free Minute Break IM Open 200 IM Free Open 100 Free Fly Open 200 Fly Back Open 100 Back 62 4 This is a Timed Final Event. The Open and Girls and Boys Events will be swum as combined heats, by gender, but scored separately. The heats will be swum fastest to slowest. The fastest eight entered in both the Girls and Boys 13 & Over 1650 Free will swim in finals. There is not an option to swim in the morning if you are in the top eight.

7 RULES QUALIFYING PERIOD AGE AT MEET RACING START CERTIFICATION TIME STANDARDS TIME STANDARDS 1000 AND 1650 YD EVENTS RELAY TIME STANDARDS ELIGIBILITY The meet will be conducted in accordance with the current USA Swimming Rules and Regulations, and Kentucky Swimming Policy and Rule Handbook, except where rules therein are optional and exceptions are stated herein. FINA starting procedures will be used. The FINA system, approved by USA Swimming, uses a series of whistles followed by a onewhistle announcement for swimmers. The No Recall Start Rule will also be enforced during this meet. Qualification for any Individual Event with a declared time standard determining eligibility for participation therein, will be determined by the athlete s best official time during the respective Qualifying Period: - 1st day of the prior year Southern Zone Eastern Sectional Spring Meet, March 4, 2010 up and until the Meet Entry Deadline, Monday, March 7, The age of the athlete on the first day of the meet, March 11, 2011 shall be used to determine event eligibility. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. With the exception of the 1000 m and 1650 yd freestyle events, participation in an individual event is restricted to those swimmers who have: 1. either met or swam faster than the SCY standard for the event OR, 2. either met or swam faster than the SCM standard for the event OR, 3. either met or swam faster than the LCM standard for the event during the Qualifying Period. For the 1000 yd and 1650 yd freestyle events, participation is restricted to those swimmers who have: 1. either met or swam faster than the SCY standard for the 1000 yd freestyle OR, 2. either met or swam faster than the SCM standard for the 1000 yd freestyle OR, 3. either met or swam faster than the LCM standard for the 1000 yd freestyle OR 4. either met or swam faster than the SCY standard for the 1650 yd freestyle OR, 5. either met or swam faster than the SCM standard for the 1650 yd freestyle OR, 6. either met or swam faster than the LCM standard for the 1650 yd freestyle during the Qualifying Period. Participation of a relay is restricted to those relay teams that meet or exceed the SCY Qualifying Time for the relay.

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9 ENTRIES ENTRIES PRELIMINARY Entries MUST BE SUBMITTED electronically (Hy-Tek or SDIF) to the Entry Chair no later than 12:00 midnight on Tuesday, March 1, FINAL Entries MUST BE SUBMITTED electronically (Hy-Tek or SDIF) to the Entry Chair no later than 12:00 midnight on Monday, March 7, Handwritten, telephoned, or faxed entries WILL NOT BE ACCEPTED. If the USA ID for any swimmer is omitted, that swimmer s entries WILL NOT BE ACCEPTED. All swimmers USA Swimming Registration will be checked against Kentucky Swimming Inc. s database of registered athletes. A hard copy listing of team entries, signed Waiver Form, and a check for all entry fees, must be mailed to Ben Davis, Wildcat Aquatics, 313 B Bainbridge Dr., Lexington, KY and postmarked no later than WEDNESDAY, MARCH 9, Check should be made payable to: Wildcat Aquatic, Inc. ENTRY FEES and SURCHARGES ENTRY LIMITS LATE ENTRIES SEED TIMES NOTE: If a Team does not use Hy-Tek s Team Manager or equivalent, then Win TM II Lite, downloadable free of charge from Hy-Tek s website, should be used to prepare entries. To facilitate the running of the meet, coaches are encouraged to include relay names on their electronic entries, but still have the right to make changes up to the start of the race. Relay entries do not require that relay names be enumerated. However, A RELAY-ONLY SWIMMER MUST BE ENTERED IN AT LEAST ONE RELAY TO BE ENTERED IN THE MEET. The sole purpose of this requirement is to enter the relay only swimmer in the meet. The team of a swimmer who competes on a relay and is not entered in the meet shall be fined $25 for each infraction. $5.00 for each individual event ($4.00 entry fee + $1.00 KYLSC Surcharge). $10.00 for each relay event ($8.00 entry fee + $2.00 KYLSC Surcharge). $1.50 per swimmer KYLSC Surcharge. $3.50 per swimmer Facility Surcharge. There will be no refund of entry fees. Each swimmer may enter 3 eligible Individual Events and 1 Relay Event on each day of the meet. Teams will be limited to 2 relays per relay event. Any entries received after the Entry Deadline may be accepted at the sole discretion of the Meet Referee. Any entries submitted after the Entry Deadline will be subject to a fine of $100 for each 24 hour period that the entries are late, not to exceed $500, or double the entry fee, whichever is less. The entered time should be the swimmer s best short course yard (SCY) time during the Qualifying Period provided that the time meets or is faster than the SCY time standard for that event. If the swimmer does not have a SCY qualifying time but is otherwise qualified to swim the event (e.g. has the SCM or LCM qualifying time), then the entered time should be the swimmer s best SCM or LCM time during the qualifying period that meets or is faster than the SCM or LCM time standard for the event.

10 SEEDING ORDER PRELIM SEEDING RELAY CARDS PROOF OF TIME POSTINGS All non-conforming seed times shall be seeded after the seeding has been done for conforming times and non-conforming seed times shall not be seeded ahead of any conforming time. A conforming time is defined as one from a swim which matches the pool setup for the meet. A non-conforming time is one from a swim swum in a pool setup other than that for which the meet is being conducted. Conforming times for the Kentucky Swimming Short Course Championship Meet must be from 25 yard pools. All times from other length pools will be considered non-conforming times. For seeding purposes, the entries for each event will be ranked as follows: - The top seed is the fastest, conforming SCY time, - Followed by all remaining conforming SCY seed times in rank order, - Followed by the fastest non-conforming SCM seed time, - Followed by all remaining non-conforming SCM seed times in rank order, - Followed by the fastest non-conforming LCM seed time, - Followed by all remaining non-conforming LCM seed times, in rank order. All Senior and girl and boy's 1000 and 1650 yd freestyle events will be swum as combined heats, by gender, but scored separately. The heats will be swum fastest to slowest, alternating girls and boys. For Prelim Competition, the fastest 3 heats will be circle-seeded. Relay cards will be distributed in each team s meet packet. Each relay team is responsible for delivering their completed relay card to the scorer s table at a time to be announced prior to the start of the heat. At that time the relay card must clearly indicate, in the appropriate order, the four swimmers who will compete. Failure to do so will result in the relay being disqualified. To facilitate the running of the meet, coaches are encouraged to include relay names on their electronic entries, but still have the right to make changes up to the start of the race. Results used to prove time must be from USA sanctioned or observed competitions. Competition must take place during the Qualifying Period for this meet. Each individual entry Seed Time will be verified using the USA Swimming SWIMS database. It is the coaches responsibility to make sure that their athletes times are entered in the SWIMS database and are correct official times. Proof of Seed Time must be furnished when requested by the Entry Chair. Entries will be posted on the Kentucky Swimming website in two forms: A Psych Sheet, sorted by event number with entries for each event sorted in rank order, and An Entry List, sorted first by team and then by athlete, showing entries for each athlete. NOTE: When looking at the Psych Sheet, an unproven seed time will be flagged with an *. This Flagged time MUST BE removed / corrected PRIOR TO SEEDING, or the swimmer WILL BE SCRATCHED FROM THE EVENT. REGARDLESS OF ENTRIES SUBMITTED AND/OR INPUT ERROR, IT IS THE COACHES RESPONSIBILITY TO BE SURE THE SWIMMERS ARE IN THE CORRECT EVENTS.

11 CHECK-IN SHEETS CHECK-IN SCHEDULE SCRATCH PROCEDURE CHECK-IN Positive Check-In is required for Individual Events 400 Yards or greater, and all Relays. Check-in sheets for Individual Events 400 yds. and greater, and Relay Events for each Prelim, Finals, or Timed-Final session will be posted at the Scorer s Table. Each swimmer is responsible for positively checking-in for individual events and each team is responsible for positively checking-in for relays prior to the designated time. Deadlines for check-in will be announced at the swimming venue. SWIMMERS ARE NOT ENTERED IN THE EVENTS UNTIL THEY HAVE CHECKED-IN. IT IS THE COACHES RESPONSIBILITY TO MAKE ARRANGEMENTS TO CHECK IN HIS/HER SWIMMERS BY THE DESIGNATED TIME! Using the Check-In Sheets: To Scratch a swimmer from a Session SCRATCHES CLEARLY draw a line through the SWIMMER S NAME and all events scratched. To scratch a swimmer from an Event Clearly draw an X through the EVENT NUMBER next to the swimmer s name.. Scratch a relay - Clearly draw a line through THE RELAY. RE-INSERTING SCRATCHED SWIMMERS If a swimmer, who has been scratched from a Preliminary or Timed-Final event, shows up to compete, that swimmer should report in person to the Meet Referee. At the sole discretion of the Meet Referee, the swimmer may be allowed to compete. NO ADDITIONAL HEATS WILL BE ADDED

12 FAILURE TO COMPETE IN PRELIMS OR TIMED-FINAL EVENTS FAILURE TO COMPETE IN FINALS FAILURE TO APPEAR FOR LAST SCHEDULED EVENT DECLARED FALSE START NO SHOWS Swimmers entered in an individual preliminary or timed-final event that is seeded on deck, in whole or in part, who have checked in for that event, must swim in the event unless they notify the clerk of course before the seeding for that event has begun, that they wish to scratch. Failure to scratch prior to seeding and not swimming the event will result in the swimmer being barred from the next individual event in which they are entered. Any swimmer qualifying for a consolation final or final race in an individual event who fails to compete in said consolation final or final race shall be barred from further competition for the remainder of the meet, except as noted below. In the event of withdrawal or barring of a swimmer from competition, the Referee shall fill the consolation final or final when possible with the next qualified swimmer(s). First and second alternates shall be announced along with the final qualifiers. These alternates shall not be penalized if unavailable to compete in the finals. Where consolation finals have not yet been swum and a barring or withdrawal is known to the Referee, the Referee shall re-seed the consolation final and final, if necessary, to insert the alternate(s) in the appropriate lane(s), filling all lanes in the final. If a consolation final has already been contested, the companion final shall be swum without reseeding for the empty lane(s). No penalty shall apply for failure to withdraw or compete in an individual event if: a. The Referee is notified in the event of illness or injury and accepts the proof thereof. b. Swimmers qualifying for a consolation final or final race following preliminaries notify the Referee within 30 minutes after announcement of the qualifiers for that final race, that they may not intend to compete and further declares his final intentions within 30 minutes following his last individual preliminary event. c. It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer. The club of any athlete failing to appear for the final of a Timed Final Event or Preliminary/Final Event, at a Kentucky Swimming State A Championship Meet, who has failed to scratch from the event prior to the scratch deadline, on the athlete s last scheduled day of participation in the meet shall be fined $ In a preliminary or timed final event, swimmers reporting to the Referee prior to the start of their race and declaring their intent not to compete will be disqualified. Swimmers may not declare a false start at finals.

13 AVAILABILITY ELIGIBILITY TIME TRIAL SCHEDULE ENTRY LIMIT ENTRY FEE SIGN-UP TO OFFICIATE MEETING NATIONAL CERTIFICATION TIMED FINAL, PRELIM, AND FINALS COMPETITION 1000 & 1650 FREESTYLE PARKING TIME TRIALS Time Trials will be conducted on a time available basis for swimmers participating in the meet. A swimmer MUST BE ENTERED IN AN INDIVIDUAL OR RELAY EVENT to be eligible to participate in a Time Trial. Time Trials shall be swum in the order listed under Order of Events as follows: 1. Friday Friday s events, followed by Saturday s events, followed by Sunday s events. 3. Saturday Saturday s events, followed by Sunday s events, followed by Friday s events. 4. Sunday Sunday s events, followed by Friday s events, followed by Saturday s events. A swimmer is limited to a maximum of two (2) Time Trial Events during the course of the Championship Meet. Time Trial Entry Fee is $10.00 per Event; payable when the Time Trial request is declared. OFFICIALS On-line sign-up to officiate is available on the KY Swimming website, For assistance or information to log, please contact Julie Floyd, jfloyd8979@aol.com. Apprentice officiating is not offered at this meet. There will be Officials' meetings 1 hour prior to the start of each session. The Kentucky Short Course State Championship Meet, 13 & Over Division, is designated as a National Certification Qualifying Meet for Officials. Application for National certification and evaluation forms are found on the KYLSC website ( under news/officials. The forms must be completed and sent to the Officials Chair two weeks prior to the meet. TIMERS and COUNTERS Competing teams must supply lane timers. The number of timers per team will be assigned proportionately based on the number of swimmers in a session. It is the responsibility of the team assigned the timing detail to provide any necessary relief timer(s). For the 1000 and 1650 Free, each swimmer shall provide his/her own timer and counter. PARKING Friday, March 11, 2011: Parking for the morning session will be pay only. In PS7 (structure just past the pool and the tennis courts) will be pay until 3:30pm. There is also a pay lot by the Library. After 3:30pm, parking is free in all R lots and E lots, which also includes PS1 (across University Drive from the pool). Saturday, March 12, 2011 and Sunday, March 13, 2011: Parking is free in all R lots and E lots. DO NOT PARK ON UNIVERSITY DRIVE AT ANY TIME. YOU WILL GET A TICKET!!

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15 SUMMARY/WAIVER FORM THIS PAGE MUST BE COMPLETED AND RETURNED BY THE STATED DEADLINE FOR THE TEAM S ENTRY TO BE ACCEPTED. WAIVER: In consideration for the acceptance of this entry, I / We hereby, for myself / ourselves, my / our heirs, administrators, assignees, and swimmers waive and release any and all claims against USA Swimming (USA), the Kentucky Local Swim Committee of USA, Wildcat Aquatics,, and the University of Kentucky for injuries and / or expense incurred by me / us at the meet or while on the road to and from the meet. I / We are bonafide members of United States Swimming as a team, coach, athlete, or administrator and are eligible to compete in all events I / we have entered. SIGNATURE TITLE Coach s (required) TEAM CODE PHONE TEAM ADDRESS CITY STATE ZIP CODE RECAP OF ENTRIES Individual Entries x $5.00 = Relays x $10.00 = Swimmers x $5.00 = (Includes facility charge) TOTAL = $ $ $ $ Make checks payable to: Wildcat Aquatic, Inc. and mail together with this form and hard copy listing of your team s entries by Wednesday, March 9, 2011 to Ben Davis, Wildcat Aquatics, 313 B Bainbridge Dr., Lexington, KY