2014 Minnesota Regional Championships With Time Trials July 18-20, 2014

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2014 Minnesota Regional Championships With Time Trials July 18-20, 2014 Sponsored By: STAR Swim Team Sanctioned By: Minnesota Swimming, Inc. and USA Swimming, Inc.

1 2014 Minnesota Regional Championships With Time Trials July 18-20, 2014 Sponsored By: STAR Swim Team Sanctioned By: Minnesota Swimming, Inc. and USA Swimming, Inc. Sanction Number: MN14S-06-30M Time Trial Sanction Number: MN14S M Meet Director: Sue Lundsten Sarah Lewis Meet Marshal: Steve Conery Inquiries: Sue Lundsten Entries: Alex Vanoosterom Grady Appleton & Mary Wynne Safety Coordinator: Sue Lundsten Team Coaches: Paul Lundsten, Shannon Vanoosterom, Dan Solberg, Caroline Nystrom, Katie Olson, Sky Boggio Club Officials: Michael Gibbons, Roberta Casey, Emily Danich Officials: MSI Qualified Officials Team President: SUE & PAUL LUNDSTEN Registration Chair: Cassy Shapley, 1001 Highway # 7, Hopkins, MN (952) Meet Purpose and Type: Advancing to the State Meet: This is a 2 ½ day meet to provide a scored season ending championship for swimmers with verifiable times equal to or faster than the "B" standard but slower than the "CH" standard, regardless of course. All new CH times achieved and each individual event winner, regardless of finish time, advance to the state meet. That means, Win it and swim it! This is a closed meet. Only swimmers from the MN LSC can participate. Teams must attend their assigned zoned meet (one of four). 1. Individual event champions are eligible to advance to State when the event is offered at State. That means, Win it and Swim it!

2 MRC individual events and corresponding State events MRC event (LC) State event (LC) 8 & Under no 8&U events for state 10 & Under 10 & Under & Under & Over 17 & Over 2. All swimmers who achieve new CH times are eligible advance to State regardless of whether they are an individual event champion or not. Athletes with disabilities: Swimmers with a permanent disability as defined by USA Swimming are welcome to participate in this meet in any event corresponding to the swimmer s gender within the daily individual event limit for the meet. Disabled swimmers must have a verifiable time in the SWIMS database or from results published by a bona fide sanctioning body, within the eligibility period for the meet, for the event(s) they wish to enter. Prior to the competition, the entering coach or swimmer must contact the Referee to discuss any modification for the disabled swimmer to participate. Swimmers entering under this criterion must be noted on the team s Proof of Time report. Participation in this meet by a disabled swimmer shall constitute a season-ending championship competition, unless the disabled swimmer earns a new time that qualifies them for the next level meet. Pool Location & Directions: Time Schedule: Facility: Course Certification: Meet Information, Rules and Regulations: USA Swimming Membership: HIGHLAND PARK AQUATIC CENTER, 1840 Hummer Dr, St. Paul, MN Emergency Number (651) Take I-94 to St. Paul. Exit Snelling Ave. Go south on Snelling to Montreal, (approx. 3 miles). Turn left on Montreal to Edgcumbe Rd. Take a right. The pool in on the left. There is parking on the grass and in the lot next to the pool. Friday afternoon session Warm-ups at 1:00 PM to 2:00 PM meet starts at 2:15 PM. Saturday and Sunday Morning sessions: Warm-ups start at 7:00 AM to 8:00 AM, meet starts at 8:15 AM. Saturday and Sunday afternoon sessions will not start before 11:30 AM preceded by a 60-minute warm-up, and a 10-minute break for a coaches meeting. 8 Lane, 50 meter outdoor pool with lane lines and backstroke pennants. Slanted starting blocks are 18 inches above the water surface. The minimum water depth, measured in accordance with Article is 7 Feet, 00 inches at the start end and 3.5 feet at the turn end. The competition course has not been certified in accordance with C(4). All information, rules and regulations including time standards, schedules, order of events, meet operations and requirements will be in accordance with Minnesota Swimming, Inc. competitive rules and regulations and USA Swimming Rules and Regulations current editions. All swimmers must be current 2014 registered members of USA Swimming. All coaches must be current 2014 registered non-athlete members of USA Swimming and have certification required to be a USA Swimming coach. Any club or individual entering a non- USA-registered swimmer will be subject to a $25.00 fine per event per swimmer.

3 Timing: Meet Lane Timing Needs: Entries: Proof of Entry Time: A Colorado Electronic timing system with backup buttons and/or watches, start horn and touchpads. During all MSI regularly bid, sanctioned events, visiting clubs will provide timers as necessary for the duration of the competition. The meet will not begin until the timing needs have been met. The host club may not place requirements on any individual team to participate at any specific level. If your club would like to help out on a specific time or day, please contact the Meet Director. All entries must be completed by the entering club or individual that will be solely responsible for the accuracy of the entry. A fine of $ per event will be charged for falsifying any entry. Please call the entries person for directions if you need to hand deliver. All events entered must have verifiable times meeting the MN TSE for that specific event. Each team or individual is responsible for providing their own proof of times and must accompany entries. Entries must include Hy-Tek (or compatible) Team Manager printed proof of times or they will not be accepted. Procedure for swimmers who do not achieve the time standard at the meet Swimmers time will be checked by the host team. If time is not proven, $ penalty will be paid to the host team. (Proof of time must come from the meet where the time was achieved, as stated on the teams or individuals meet entry.) All fines must be paid to the host club by the end of the meet. Teams have one week from the end of the meet to prove the time and their fine will be refunded by the host team. When a swimmer uses non-usa Swimming times as proof and does not achieve the time standard, the swimmer will have until the end of the meet to prove their time. Proof times will be accepted from bona fide meets from any organized sanctioning body, with verifiable results obtained from or published by the meet host or organized sanctioning body. Failure of the team to pay the fine by the first meet of the following season s entry deadline will result in the team s charter being suspended until the fine is paid. The host team s swimmers will be checked by ASCA-MN and host teams will pay ASCA-MN. Fines: Entry due Date: Any swimmer failing to achieve the qualifying time standard for any individual event must submit appropriate proof of having previously achieved the entry time standard. Any swimmer unable to provide such proof of entry time shall pay a fine of $100 to the host club. Proof of entry time must be in a USA Swimming sanctioned or approved competition or Time Trial or from any organized sanctioning body such as high school, college, or YMCA/YWCA, and can be used and presented in electronic format for proof of entry time needs. Each club or individual is responsible for providing their own proof of entry time. An copy of your entry file is due Tuesday, July 8, 2014 by 2:00 PM. A hard copy including all proof of times and entry fees owed is due Friday, July 11, 2014 by 10:00 PM. To correct entry mistakes: The host will confirm the entries received from each team as soon as it is administratively feasible. In the event there are mistakes, the entering team may submit corrections to the host for swimmers already in the meet. This is not to add swimmers or events for those who missed the July 8 th deadline. To add new qualifiers only: Swimmers qualifying for new events between the entry deadline and 2:00pm on Monday, July 14, 2014, require the entering team to all the

4 initial entries AND the new qualifiers in a single new entry file to the host club, and bring to the meet a new hard copy with all the new events and changes highlighted along with proof of times and a check for the remainder of the entry fees. This is not to add swimmers or events for those who missed the July 8 th deadline. No new entries will be accepted after the 2:00 PM Monday deadline. It is the duty of the entering team to make sure their entry is correct. It is not the duty of the host to interpret the wishes of the entering team. Time Standards: Entry Limitations: Relays: Nonconforming time entries: CH Time is a CH Time: Fees: MN Swimming Time Standards the most current edition published on the MSI website will be used. Age of a swimmer is determined by their age on the first day of the meet. There is a meet maximum of seven (7) individual championship events and two (2) time trial events. Daily maximum of four (4) individual championship events. A total daily maximum of five (5) individual events (championship and time trial). Relays do not count against individual maximums. All entries must be verifiable from January 1, 2013 to present. Relays will be offered according to the following categories 10&U, 11-12, 13-14, 15&O for each gender. Each club is limited to one relay per event. 1. No relay only swimmers will be permitted to participate on relays. All swimmers must have qualified to swim an individual event in the regional championship in order to participate on relays. 2. Once a swimmer is qualified for the regional championship there is no minimum time they must have to swim a specific stroke and distance on a relay. 3. Any swimmer who has a CH time in the stroke and distance swum on a relay may not swim that same stroke AND distance on the relay. NOTE: This does NOT apply if the swimmer achieves a new CH time in that stroke and distance event during the regional finals. 4. For 10&U relays they must be comprised of swimmers up to age 10 who are: a. Qualified for the regional championship in their age group and, b. They do not have a CH time according to the age 9-10 time standards in the stroke AND distance they are swimming on the relay. For 15&O relays the must be comprised of swimmers age 15 or older who are: c. Qualified for the regional championship in their age group and, d. Do not have a CH time according to the time standards for their age in the stroke AND distance they will be swimming on the relay. 5. Relay participation will not count against individual daily or meet maximum entry limits. 6. Win it and Swim It does not apply to relay event winners. Relays at state are entered according to the rules for the state meet. All non-conforming qualifying times MUST be entered as non-conforming. Converted times must not be used. The order for non-conforming times is LSY. Swimmers who have achieved a CH time in either yards or meters CANNOT swim that event at the Minnesota Regional Finals. MSI Legislation states that swimmers with CH times must enter with the time they have, (meters or yards), for the State Meet and cannot use Minnesota Regional Finals as an opportunity to improve their qualifying time. $2.50 per entrant listed on the entry sheet, $5.50 per individual splash, $22.00 per relay splash. The summary costs are on the calculation sheet. entries will be accepted with confirmation of payment based on an attached Meet Calculation Form. Checks must accompany entries and made payable to: STAR Swim Team. Entry fees must accompany

5 your entry or your entries will not be accepted. Entry instructions: Meet format: Distance events: Aging up: Host teams must use Hy-Tek or SDIF compatible software to run swim meets. Those teams using disk entry must use Hy-Tek or SDIF compatible software (Team Manager) to enter this meet. There will be no disks sent out to clubs. Please include a PRINTED AND PROOFED copy of your COMMLINK REPORT, along with your disk as well as the fee calculation form. Minnesota clubs entering this meet must use Hy-Tek or SDIF compatible entry unless your club is on record with MSI that you cannot comply with the disk entry requirements. ENTRIES: Please follow these guidelines when submitting entries. 1. entries to starswimteamentry@gmail.com 2. Use Hy-Tek Team Manager or TeamUnify to send entries. 3. a text file of your entries along with the team manager file this allows the entries chair to double check that the number of swimmers and entries on TM matches the number of swimmers and entries in your text file. If they match, everything is ok, if they do NOT match, we can trouble shoot BEFORE the meet is seeded to make sure no swimmers are left out of the meet. This is extremely important! 4. Please include coach s name, phone numbers and address so we may contact you if there is any problem with the entry. 5. Any revisions to entries must be complete replacement of the previous entries file. The previous entries will be deleted. A revised text file must accompany the revised team manager file. 6. Bring the fee calculation form and your payment to the meet and see the Meet Director before you write your check. 7. Meet results will be ed unless otherwise arranged. Please indicate your address on the fee calculation form. 8. If you your entries, you will receive an reply as confirmation. If you DO NOT receive a reply within 24 hours of submission that means your team has not been entered, please call the entries chair. The meet is pre-seeded with timed finals. All swimmers must report to their blocks for the start of their heat. All athletes up to age 14 will swim in their respective age group category seeded by times. For all 15 and Over events, entries will be combined by gender for competition and separated for awards using the age standards and the age 17 & Over standards. 400 Free, 800 Free, 1500 Free and 400 IM will be deck seeded upon completion of a positive check-in. The referee will determine where the positive check-in occurs and when it closes. Announcements will be made at the meet. Heats of the 400 Freestyle, 800 Freestyle, and 1500 Freestyle heats will be swum fastest to slowest, alternating gender dependent upon the order of events. Heats of the 400 IM will be swum slowest to fastest, alternating gender dependent upon the order of events (legislation adopted 01/15/13). Age groups and gender may be combined at the discretion of the meet referee. Minnesota Scratch Rules will be in effect. Qualifying criterion for regional championship swimmers who age-up between C Finals and the regional championships. Swimmers are allowed to swim the events from their old age group in which they had B time(s), in their new age group, provided: They age up in between the starting dates of C Finals (July 12, 2014) and the Minnesota Regional Championships. (July 18, 2014). They are either 8 becoming 9, or 10 becoming 11 or 12 becoming 13

6 They have B time(s) in their old age group before C Finals (July 12, 2014). B times made for the younger age group at C Finals may not be entered in the Minnesota Regional Championship under this provision. This affects only those events in which a swimmer had B times for C Finals (old age group) and do not now have B times (new age group). Swimmers being entered under this new criterion must note this on the hard copy of the entry sheet. All seed times must be in either short course yards (seeded first), long course meters (seeded next) or short course meters (seeded final). They would be entered at the current B time standard for each event in their new age group for the events they had a B time and would be eligible to receive awards. Relay eligibility is based on the regional championship criteria for that relay type in their new age group. Warm-up: Current MSI and USA Swimming rules will govern all aspects of the warm-ups and competition. Swimmers and coaches are expected to be familiar with all rules and obligations. Failure to follow will result in disqualification of swimmer(s) or coach(es) from next individual event or expulsion from the meet. The NO DIVING and SLIP-IN-ENTRY rules will be strictly enforced. Swimmer(s) without a coach present are to report to the Meet Referee prior to warm-ups for lane assignment. Minnesota Swimming warm-up procedures will be followed. Please observe general warm up, pace lane and sprint lane time assignments. Depending upon entries, warm-up lane assignments and/or split session warm up may be used. Awards: Individual Events: 1st - 8th place medals. Relay Events: 1st - 8th place medals. Individual High Point Certificates: Top 3 swimmers in each age group/gender. Team High Point Banners: 1 st place team in A, AA & AAA Divisions. Certificates will be issued for new CH and A times. Awards will be given out to athletes 30 minutes after the posting of the final results, barring complications with the results. Scoring: All individual and relay events will be scored to 24 places. Relays will receive double points. Individual Event Points: Relay event points: &U, 9-10, and 10&U events, scoring and awards: When separate events are offered for 8&U and 9-10 there is no change in awards and scoring from previous MRC formats -- medals for the top 8 finishers and points for 1st-24th place in each event. When the event is 10&U that describes the ages eligible to swim the event; however, only the top 8 finishers in the event earn medals. Points are still scored for 1st-24th place in a 10&U event regardless of the age of the finisher. Points accumulate using the swimmer s age. That means points follow the swimmer and their team (if attached to a team) regardless of the events swum. Individual high point awards remain unchanged from previous MRC formats high point certificates go to the top 3 girls and boys age 8&U and the top 3 girls and boys 9-10 at each MRC. Racing start certification: Swimmers Without Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. USA Swimming athlete members must be under the supervision of a USA Swimming

7 a Coach Present: Timelines: Time Trials: Concessions: Changes to the Meet Information: Meet Committee: Coach s Meeting: Audio or visual recording devices: Changing on deck: member coach during warm-up, competition and warm-down. The Meet Director or Meet Referee shall assist the athlete in making arrangements for such supervision. Any timelines provided on the MSI web site, or in the meet program, are for information purposes only. Session start times are only approximations, be aware that sessions may start earlier than published. Time trials will be offered, time permitting at the discretion of the referee. Time trials are open only to swimmers in the meet. Cost is $10.00 per event. Requests must be submitted through the swimmer s coach. The swimmer must be within.5 second per 50 of the CH time standard for the age group. Sign up will be at the meet management table. Time trials do count toward a swimmer s daily entry limit (but not against their overall individual championship event total for the meet - See Entry Limitations). Time trial swimmers are required to supply their own timer. Will be provided. Any changes to the meet information will be discussed, reviewed and voted on at the coaches meeting held each morning before the beginning of the first session of the day. Changes must be approved by a 100% vote of coaches in attendance at the appointed meeting. A meet committee will be formed by the Referee. It will consist of at least one official (excluding the meet Referee), one coach (not from the host club) and one athlete (not from the host club). Judgment decisions cannot be protested. Will take place on a regular basis at the discretion of the referee. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is strongly discouraged. Order of Events FRIDAY PM FRR &O 400 FRR FRR IM &O 400 IM FL FR &O 50 FR FR 18 Break 19 13&O 1500 FR 20

8 SATURDAY AM 21 10&U 400 FRR BR FR &U 50 FR FL &U 100 FL &U 50 BK BK &U 100 BK BR BR FR &U 200 FR 46 SATURDAY PM FL &O 100 FL FR &O 200 FR BR &O 100 BR IM &O 200 IM BK &O 100 BK 66 Break 67 13&O 400 FR 68 SUNDAY AM IM &U 200 IM &U 50 BR BK BK &U 100 FR FR FR &U 50 FL BR FL FL BK &U 100 BR 96 Break FR 98 SUNDAY PM FL &O 200 FL BR &O 200 BR FR &O 100 FR BK &O 200 BK 114 Break &O 800 FR 116

9 2014 Minnesota Regional Championships With Time Trials Hosted by STAR Swim Team July 18-20, 2014 Sanction Number: MN14S-06-30M Time Trial Sanction Number: MN14S M Entering Club s Name: Club Code Coach: Phone # Entries Person: Phone# Entry Data Costs: Total Swimmers x $2.50 = $ # of boys # of girls Total Splashes x $5.50 = $ # of boys # of girls Total Relays x $22.00 = $ Total Due = $ Make checks payable to: STAR Swim Team. All fees are due with your entry. Mail summaries to: The undersigned team representative certifies by his/her signature that all athletes participating in this meet are currently registered athlete members of USA Swimming, Inc. The under signed further certifies that any person appearing on deck in this meet in the capacity of coach is currently a coach member of USA Swimming, Inc. Who should we contact if there is a problem with your entry disk? Name Phone: Day Night

2015 Minnesota Regional Championships With Time Trials March 6-8, 2015

2015 Minnesota Regional Championships With Time Trials March 6-8, 2015 Sponsored By: Edina Swim Club Sanctioned By: Minnesota Swimming, Inc. and USA Swimming, Inc. Meet Sanction Number: MN15W-01-08Y Time