2015 Vince Herring Classic Invitational February 13-15, 2015

Transcription

1 2015 Vince Herring Classic Invitational February 13-15, 2015 Sponsored By: Rochester Swim Club ORCAS Sanctioned By: Minnesota Swimming, Inc. and USA Swimming, Inc. Santion Number: MN15W Y Time Trial Number: MN15W Y Meet Director: Steve Varney Meet Marshal: Tom Walsh Inquiries: Steve Varney Entries: Steve Varney - coachsteve@swimorcas.com Safety Officer: Autumn Kappes Team Coaches: John Bradley, Beth Youngers, Ellen Youngers Club Officials: Steve Emery, Karl Erickson Officials: MSI Qualified Officials Team President: Brian Pittner Registration Chair: Cassy Shapley, 1001 Highway # 7, Hopkins, MN (952) Meet Type: This is a 2 ½ day meet for all swimmers with Minnesota A times or above from all zones. This meet is open to all teams in the Minnesota LSC as well as teams outside of Minnesota & its LSC. ALL Teams must qualify with USAS National AG A times for all 50 & 100 yard events. Any event 200 yards or longer require National AA Standards. Host club reserves the right to use MN B time standards for all events Pool Location: Rochester Recreation Center Natatorium 21 Elton Hills Drive, Rochester, MN (507) Directions to Rec Center: Approaching Rochester from the South or North on US Highway 52 take the 19th Street NW Exit. From the North, take a left across the bridge and continue onto Elton Hills Drive. Follow Elton Hills Drive to just before the intersection with Broadway (0.8 mile). The Rec Center is on the left prior to the Broadway intersection. If you approach from the South take the 19 th Street Exit, veer right and continue through the light onto Elton Hills Drive. Follow Elton Hills Drive for approx 1 mile. Pool is on the Left. Entrance to the pool during competition is on the WEST side only. PARK ONLY ON THE WEST SIDE OF THE FACILITY!!! Time Schedule: Friday: 13 & Over: Warm-ups 12:15 PM to 1:20 PM Timed Finals 1:30 PM 12 & Under: Warm-ups Not before 4:00 PM May be in Shallow End with at least 10 min in Main pool Timed Finals Not before 5:00 PM But immediately following the conclusion of Event #4 Saturday & 13 & Over: Warm-ups 6:45 AM to 7:50 AM Sunday* Prelims 8:00 AM 12 & Under: Warm-ups* Not before 11:00 AM Timed Finals Not before 12:00 PM 13 & Over: Warm-ups* Not before 3:00 PM Finals Not before 4:00 PM *Note: Afternoon sessions on Sat/Sun will not start before 12:00pm even if schedule improvement occurs from the morning. Warm-ups may start in the shallow end with at least of 10 min in the main competition pool.

2 Facility: The Rochester Recreation Center Natatorium is an indoor eight-lane 50 meter pool with a bulkhead that separates the pool into two eight-lane 25 yard courses. All competition (except for some 1650 heats if necessary) will be in the deep end of the pool. Six inch Competitor lane lines are used and the pool is set with backstroke pennants. The pool has deep, fast water sloping from 16 feet at the starting end to 5 feet at the bulkhead. Slanted starting blocks are 27 inches above the water. Continuous warm-up will be available in the shallow-end 25 yard course during the meet except during the 1650 Freestyle. Use of the warm-up pool will be restricted to swimmers warming-up and warming down. Coaches are responsible for their swimmers conduct throughout the meet. Coaches failing to control their swimmer s actions may result in that swimmer s permanent expulsion from the meet. Course Certification: The competition course has NOT been certified in accordance with C(4). Timing: Colorado Electronic timing system with backup buttons and watches, horn start and touch-pads at the start end of the pool. Entry Limitations: Age of a swimmer is determined by their age on the first day of the meet. Entry limit is 3 individual events per day for "prelim/final" swimmers and 3 individual events per day for "timed finals" swimmers with a maximum of 9 individual events for all swimmers in the meet. Teams are limited to A, B & C relays. If a "timed finals" swimmer chooses to swim in a prelim/final event on a certain day, the swimmer is limited to 3 events for that day. If time trials are swum, the maximum number of events for a day is five. All seed times must be in yards. Minnesota host teams must use Hy-Tek or compatible software to run swim meets. Those teams using disk entry must use Hy- Tek software (Team Manager) or compatible to enter this meet. Please include a PRINTED and PROOFED copy of your entry along with your disk as well as the fees calculation form. Minnesota clubs entering this meet must use Hy-Tek entry unless your club is on record with MSI that you cannot comply with the disk entry requirement. Clubs outside of the state of Minnesota must use Hy-Tek to enter this meet. There will be no re-seeds of pre-seeded events due to errors originated by the entering club. Final Entry Due Date: 12 pm, Friday, January 30th, 2015: Reservations are now closed We started accepting RESERVATIONS from teams beginning OCTOBER 30 th, Entry reservations were accepted on a first come first entered basis until the meet reached capacity. Teams may submit up to 2 (two) entry files once their reservation has been confirmed up until the January 30 th deadline. NO CHANGES WILL BE ACCEPTED AFTER JANUARY 29 th. No Time NT entries for Individual events will not be accepted. Teams wishing to down-seed their relays into the morning sessions may do so by entering the relay(s) at NT. All other relay entries must indicate a time. Awards: Individual medals: 1-8 Relay medals: 1-3 High Point awards: 1-3 for Age Groups & Seniors Team trophies: 1-3 (Host team will not be considered for a team trophy) Champ certificates will be issued on request for new champ times. Scoring: For team scoring purposes, teams from outside of Minnesota will be placed in the AAA Division. Awards will be given out to athletes 30 minutes after the posting of the final results, barring complications with the results. Place Points Relay Points Meet Format: 12 & Under Timed finals events: 12 and under swimmers will have timed finals on all three days with all events seeded slowest to fastest. Afternoon timed finals will not start before 12:00 PM on Sat & Sun. Warm-ups will begin in the shallow end of the pool in the event the morning session runs late. A minimum of 10 minutes of warm-up will be provided in the competition pool. 13 & Over Prelims/Finals: With the exception of the 400IM, 1650, 500 free & both Relays, all events will be swum in a prelim/finals format. Prelims are held in the morning sessions with consolation and championship heats in the evening sessions of Saturday and Sunday (top 16). For the 500 free on Saturday, the top 8 swimmers in each gender and the top 8 relays of each gender will automatically swim in finals on Saturday & Sunday

3 Relays: FOLLOWLING a POSITIVE CHECK-IN the fastest heat (8) of relays will be seeded directly into the finals session (the fastest heat will not swim in the morning). Teams wishing to down-seed their relays into the morning sessions may do so by entering the relay(s) at NT. All other relay entries must indicate a time. IF CHANGES ARE TO BE MADE, the names of all swimmers must appear in the order they will swim on each relay card. All relay cards with changes must be filled out and returned to the scorer s table 15 minutes prior to the start of each session. 500 Freestyle: The Senior 500 yard Freestyles are timed final events, with the fastest 8 swimmers in each gender (regardless of age) swimming in finals. They will be deck seeded upon completion of the positive check-in. Positive check-in at the scorer s table is required no later than 2 hours prior to the start of the event. Heats will be swum fastest to slowest, all age groups (within the session) combined, alternating genders and separated for score/awards by age group offered at the meet (per legislation dated June 17, 2008). NOTE The 500 is the last event of Session 3, but will be the FIRST individual event swum in Finals on Saturday night immediately following the conclusion of the Relays. There will be a 10 minute break prior to the start of the event in prelims ONLY. Minnesota Scratch rules will be in effect. All swimmers are required to provide a lap counter. Meet management reserves the right to limit the number of heats. The s will be swum in age group order, slowest to fastest, all girls then all of the boys heats. 400 IM: The 400 Individual Medley is a timed final event and will be deck seeded upon completion of the positive check-in. Heats will be swum fastest to slowest, all age groups (within the session) combined, alternating genders and separated for score/awards by age groups offered at the meet. The event may be limited to 12 heats total (men and women) Positive checkin at is required no later than 2 hours prior to the start of the first heat of the women. There will NOT be a break prior to the start of the event. Meet Management reserves the right to limit the number of heats Freestyle: The 1650 Freestyle is a timed final event. Positive check-in is required by 1:00 PM on Friday. Heats will be swum fastest to slowest, all age groups (within the session) combined, alternating genders (Female/Male) and separated for score/awards by age group offered at the meet (per legislation dated June 17, 2008). Minnesota Scratch rules will be in effect. Slower heats may be swum in the shallow end of the pool and if necessary, two to a lane. All 1650 swimmers are REQUIRED to provide their own TIMER and separate lap counter. Those 1650s swum in the shallow end will start off of the bulkhead without a starting block. Meet Management reserves the right to limit the number of 1650 heats. Fees: $1.50 per entrant, $6.00 per individual splash, $24.00 per relay entered plus a $4.00 per swimmer facility charge. Checks must accompany entries and made payable to: Rochester Swim Club ORCAS. ONLY ONE check must accompany the team entry The Rochester Swim Club ORCAS will not accept multiple personal checks for individual entries listed on the entry. Checks can be mailed to: Rochester Swim Club Orcas VHI Entry Fees PO Box 7796 Rochester, MN Open Lane Swims: The MSI Open Lane Swim procedure will be available at the meet. The splash fee is $ Sign-up is on a first come basis at the timing table. Swimmers must be entered in the meet in order to participate. Swimmers may swim events for which they have no times. Swimmers may not exceed the event limit when entering Open Lane Swims. Swimmers may scratch an event in order to swim on Open Lane Swim to stay within the entry limit. Sign up for open lane swims will CLOSE 2 events prior to that event being swum to allow for appropriate seeding and notification of officials. All open lane swims must be paid for, approved by the deck official, and approved by the open lane coordinator prior to the event being swum. Open Lanes are usually filled on Friday, so come early and come prepared with who and what events you wish to enter. The Open Lane Coordinator will be at the meet at 12pm on Friday on the first day of the meet. Four-Hour Rule for Age Group Sessions: The USA Swimming four-hour rule will be followed. If the meet becomes too large, MSI 4-Hour Rule Policy (#244) will be followed. Meet management reserves the right to limit relays to 1 per team, if the session exceeds 4 hours. Meet Information, Rules and Regulations: All information rules and regulations, including time standards, schedules, orders of events, meet operations and requirements will be conducted in accordance with Minnesota Swimming, Inc. competitive rules and regulations and USA Swimming Rules and Regulations current editions.

4 USA Swimming Membership: All swimmers must be current 2015 registered athlete members of USA Swimming. All coaches must be current 2015 registered non-athlete members of USA Swimming and have certification required to be a USA Swimming Coach. Any club or individual entering a non-usa Swimming registered swimmer will be subject to a $25.00 fine per event per swimmer. Warm-Up: Current MSI and USA Swimming Rules will govern all aspects of the warm-ups and competition. Swimmers and coaches are expected to be acquainted with all rules and obligations. Failure to follow will result in disqualification of swimmer(s) or coach(s) from next individual event or expulsion from the meet. The No Diving and Slip-In Entry rules will be strictly enforced. NO DIVING IS ALLOWED IN THE SHALLOW END! WARM-UP LANES AND TIMES WILL BE ASSIGNED. Warm-up assignments will be posted. The lane assignments will be enforced by the Meet Marshal. Continuous warm-up may be available in the shallow end of the pool during the meet except during the 1650 Freestyle. Use of the warm-up pool will be restricted to swimmers warming up and warming down. Coaches are expected to ensure that their swimmers are not engaged in horseplay. Failure of coaches to control their swimmers actions may result in expulsion from the meet. Racing start certification: Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a membercoach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Swimmers without a Coach Present: USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition and warm-down. The Meet Director or Meet Referee shall assist the athlete in making arrangements for such supervision. Purpose: To encourage and promote competitive swimming among age group swimmers. Entries: All entries must be completed by the entering club or individual who will be solely responsible for the accuracy of the entry. A fine of $25.00 per event will be charged for falsifying an entry. All Entries may be verified against the USAS SWIMS Database for accuracy. Swimmers failing to attain or prove their seed time, may be subject to removal from the meet. Please call the entries person for directions if you need to hand deliver your entries. Time Standards: Current MN Time Standards ( National Age Group Motivational Times) the most current edition published on the MSI website will be used. Senior boy s events will use the age group time standards to qualify. Senior girl s events will use the age group time standards to qualify. All events 200 yards or longer must enter using USAS National AG AA times. The host club reserves the right to enter its swimmers using a MINIMUM of the National B time standard in all events Seeding: The preliminary heats will be pre-seeded according to the USAS rulebook. The top 16 finishers in each preliminary event will advance to the evening session of finals. The Minnesota scratch rule will be in effect for final events. Minnesota Scratch Rule: All swimmers are expected to report to the block area in time for their heats to swim. The Minnesota scratch rule for finals is in effect: Any swimmer qualifying for an individual final heat, as specified in the meet information, who fails to compete in said final heat race shall be barred from further competition in the meet. Any points that the swimmer has accumulated during the meet shall be removed from their individual point total and that individual s point total, exclusive of relays, will be subtracted from the point total for the team they are attached to. Time Trials: Time Trials may be offered, time permitting. This decision is the sole responsibility of the Meet Referee. Time trials are only open to swimmers entered in the meet. Each time trial counts toward a swimmers entry limit for the day. Signup will be at the announcer's table. There will be an entry fee of $10.00 per time trial. Internet Information: We will try to post the Psych Sheet, warm-up assignments, meet program, and this document to the Rochester Swim Club Orcas web site a few days prior to the start of the meet. Live Results will also be posted. Timelines: Any timeline provided, whether through MSI website or in the meet program, is for information purposes only and is always subject to change.

5 Changes to the Meet Information: Any changes to the meet information will be discussed, reviewed and voted on at the coaches meeting held each morning before the beginning of the first session of the day. Changes must be approved by a 100% vote of coaches in attendance at the appointed meeting. Meet Committee: A meet committee will be formed by the meet referee. It will consist of at least one official (excluding the meet referee), one coach (not from the host club) and one athlete (not from the host club). Judgment decisions cannot be protested. Coach s Meetings: Will take place when necessary at the discretion of the Meet referee. Seating: There are 750 seats located on the West side of the pool. Spectators must sit in the bleachers above the walkway. Only competitors and coaches will be allowed to use the seating on the east side and the ground level seating on the west side of the competition pool. NO FOOD OR GLASS CONTAINERS WILL BE ALLOWED IN THE POOL AREA. THIS INCLUDES THE POOLSIDE SEATING AND BLEACHER AREA. COMPETITORS MAY BRING SPORTS DRINKS (IN PLASTIC CONTAINERS) INTO THE COMPETITION AREA. SPECTATORS WILL BE REMOVED FROM THE POOL AREA IF FOOD IS BROUGHT IN. TEAMS ARE RESPONSIBLE FOR CLEANING UP THEIR AREAS AT THE CONCLUSION OF EACH SESSION. Timing: Colorado Swimmer 6 timing with a multi-color graphics scoreboard will be used. Touch pads at the start end (not the bulkhead) along with backup buttons and backup watches will be used. The starting signal will be generated from a standard horn starting system. Programs: Programs containing seeded events for all sessions will be sold. Heat sheets for finals will be sold separately at the beginning of each finals session. The estimated start times will be posted in the programs but will not be used as the official timeline. Concessions: Concessions will be available in the gymnasium. Camping is allowed in the gymnasium. Coaches Meals: A Coaches Hospitality room will be provided with meals at appropriate times and water/soda available throughout the day. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Deck changing: Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited.

6 2015 Vince Herring Classic Invitational - February 13-15, 2015 Session 1 - Friday AM - Timed Finals Session 2 - Friday PM - Timed Finals Warm-ups 12:15-1:20p Meet 1:30pm Warm-ups not before 4:00pm Event # Women Event Name Men Event # Event # Girls Event Name Boys Event # 1 18:58.69 Senior 1650 Free 17: : IM 1: : Free 18: : IM 1: :54.49 Senior 400 IM 4: : IM 2: : IM 4: : & U 200 Free 2: : & U 200 Fly 2: : & U 500 Free 5: Session 3 - Saturday AM - Preliminaries Session 4 - Saturday PM - Timed Finals Warm-ups 6:45-7:50 Meet 8:00am Warm-ups not before 11:00am Event # Women Event Name Men Event # Event # Girls Event Name Boys Event # 17 Senior 400 MR & U 200 MR : Back 1: MR :05.39 Senior 100 Back & U 50 Free : Breast 2: Free :35.99 Senior 200 Breast 2: Free : Fly 1: : & U 100 IM 1: :05.29 Senior 100 Fly : & U 100 Fly 1: : Free : Fly 1: Senior 100 Free & U 50 Back : IM 2: Back :18.69 Senior 200 IM 2: Back * 5:29.69 Senior 500 Free 5: * 63 1: & U 100 Breast 1: : Free 5: : Breast 1: *Will be the FIRST individual event immediately following the 67 2: & U 200 IM 2: Relays in Finals - Top 8 in each Gender will swim in Finals 69 2: & U 200 Back 2: Session 7 - Sunday AM - Preliminaries Session 8 - Sunday PM - Timed Finals Warm-ups 6:45-7:50 Meet 8:00am Warm-ups not before 11:00am Event # Women Event Name Men Event # Event # Girls Event Name Boys Event # 71 Senior 400 Fr Rel Fr Rel : Fly 2: & U 200 Fr Rel :16.99 Senior 200 Fly 2: : Free 2: Free & U 50 Breast Senior 50 Free Breast : Back 2: Breast :15.29 Senior 200 Back 2: : & U 100 Back 1: : Breast 1: : Back 1: :15.69 Senior 100 Breast 1: & U 50 Fly : Free 1: Fly :03.89 Senior 200 Free 1: Fly : & U 100 Free 1: : & U 200 Breast 2: : Free 1: : Free 1: Session 5 - Saturday Evening Finals Session 9 - Sunday Evening Finals Warm-ups not before 3:00p Meet not before 4:00pm Warm-ups not before 3:00p Meet not before 4:00pm Women Event Name Men Women Event Name Men 17 Top 8 Senior 400 MR Top Top 8 Senior 400 Fr Rel Top * Top 8 Senior 500 Free Top 8 40* Fly Back : Fly Senior 100 Back Free Breast Senior 50 Free Senior 200 Breast Back Fly Senior 200 Back Senior 100 Fly Breast Free Senior 100 Breast Senior 100 Free Free IM Senior 200 Free 92

7 Calculation Form Please return with your entry Your Club: Club Abbreviation: Coach: Coach's Phone # ( ) Entries Chair: Phone # ( ) Total Swimmers X $1.50 = # of boys: # of girls: Total Splashes X $6.00 = # of boys: # of girls: Total Relays X $24.00 = # of boys: # of girls: Facility Surcharge X $4.00 (per swimmer) = Total Due = $ Make Checks Payable to: Rochester Swim Club Orcas. All fees are due with your entry. The undersigned team representative certifies by his/her signature that all athletes participating in this meet are currently registered athlete members of USA Swimming, Inc. The under signed further certifies that any person appearing on deck in this meet in the capacity of coach is currently a coach member of USA Swimming, Inc Summaries should be mailed to the following: Name Name: Address: City/State/ZIP: Who should we contact if we have a problem with your entry? PRINT CLEARLY & provide an contact you trust! Name: Day Phone #: ( ) Eve Phone #: ( ) Mail Entries to: VHI Meet Entries c/o Rochester Swim Club PO Box 7796 Rochester, MN ENTRIES MUST BE RECEIVED BY WEDNESDAY, JANUARY 30th, 2015 by 12:00 pm

8 Use HyTek or compatible software to enter this meet, only team out of the MSI LSC are allowed to use this form and only if they do not have entry software. CLUB CLUB ABBREV: ENTRY CHAIRPERSON ADDRESS PHONE INDIVIDUAL ENTRIES Team (A/B...) RELAY ENTRIES Team (A/B...)