SITE ASSESSMENT REPORT

Transcription

1 SITE ASSESSMENT REPORT July 2012 Prepared For: Grafton School District 1900 Washington Street Grafton, WI Prepared By: 7711 North Port Washington Road Milwaukee, WI

2 Grafton School District Site Assessment Report Table of Contents Section 1 - Executive Summary 2 Section 2 - Aerial Site Photographs 3 Section 3 - Grafton High School and Grafton Elementary School 5 Existing Conditions 5 Site Inspection Report 10 Site Inspection Photos and Map 26 Section 4 - John Long Middle School and Woodview Elementary School 39 Existing Conditions 39 Site Inspection Report 42 Site Inspection Photos and Map 51 Appendix A - Liberty Mutual Bleachers and Playground Equipment Review, July 11, Appendix B - Liberty Mutual Bleachers and Playground Equipment Review, September 7,

3 Section 1 - Executive Summary This report has been prepared to provide an objective analysis of the present site conditions at two Grafton School District properties: Grafton High School/Grafton Elementary School and John Long Middle School/Woodview Elementary School. The information presented in this report was gathered through an inspection of each site and a discussion with the Grafton School District Director of Building & Grounds. Included in this report is a summary of the existing conditions of major elements of each site, a detailed site inspection report with corresponding photos and maps, recommended improvements for each site and the associated estimated costs of such improvements. The condition of various elements (leading to recommended improvements) has been evaluated on functional and performance requirements, need for maintenance and repair and the current stage of the expected service life. The Grafton School District is fortunate to have two sizable sites for these schools. The sites allow for the presence of school buildings and parking areas as well as athletic fields utilized by students and the general public. Such athletic fields can improve the education experience of students and bring a sense of camaraderie to the public. The general condition of the school sites can be a positive influence to the well-being of the area. In general, the two sites have been adequately maintained throughout the years but even with continuous and diligent maintenance, elements can eventually wear to the point in which replacements and improvements are necessary. The safety of everyone who visits these sites must be a priority. Improvements and related maintenance should not be delayed if at all possible. Special consideration must be taken in account involving the Americans with Disabilities Act (ADA). ADA compliance of all elements of a particular site is a necessity in the current time and age. It is important that everyone can adequately enjoy what the Grafton School District has to offer. The recommended improvements to the two sites in this report include, but are not limited to, aspects relating to the site drainage, pavement condition, vehicular flow and safety, sporting events access (ADA compliancy), track and football field complex, tennis courts and baseball diamonds. The findings in this report will provide the Grafton School District up-to-date tangible information relating to the condition of two school properties and associated elements. It will serve as a reference to the School District and its constituents in making informed decisions for effective improvement planning. 2

4 Section 2 - Aerial Site Photographs Grafton High School and Grafton Elementary School. N Soccer Field Soccer Field Grafton Avenue Track and Football Field Baseball Field Football Field Low Ropes Course HS ES Play Area 17 th Avenue Tennis Courts Parking Lot/ Bus Loading Zone Elementary School Parking Lot High School Parking Lot Parking Lot Washington Street Figure 1. Grafton High School and Grafton Elementary School aerial site photograph. 3

5 John Long Middle School and Woodview Elementary School. N Baseball Field Play Area Elementary School Play Area Softball Field 5 th Avenue ES MS Baseball Field Parking Lot Bus Loading Zone/Play Area Middle School Softball Field Parking Lot Baseball Field Parking Lot 9 th Avenue Hickory Street Figure 2. John Long Middle School and Woodview Elementary School aerial site photograph. 4

6 Section 3 - Grafton High School and Grafton Elementary School Existing Conditions The site of Grafton High School and Grafton Elementary School consists of approximately 50 acres. It is situated so that it is bordered by Washington Street to the south, 17 th Avenue to the west, Grafton Avenue to the northwest and a wooded area to the north. The wooded area to the north of the property ultimately drains to the Milwaukee River located a short distance to the west. In addition to the high school and elementary school buildings, the Grafton School District building is also located on this property. There are four main parking areas on the site which are directly adjacent to the buildings to the west, south and east. A sidewalk runs the length of the southern edge of the property along Washington Street. Vehicular entrances and exits to the property are on the west from 17 th Avenue, south from Washington Street and the east from Cheyenne Court. There is a wooded area on the east side of the property which has a low ropes obstacle/challenge course built throughout it. In addition to the educational buildings, this property is a main location for high school athletic events for the Grafton School District. There is a soccer field with lights, bleachers, concessions, press box and a scoreboard for varsity and junior varsity events. The track and football field complex with lights, bleachers, concessions, scoreboard and press box hosts varsity and junior varsity events. Besides the stadium fields, there is a practice football field and soccer field on site. The baseball diamond is home to the junior varsity team and includes dugouts and bleachers. The varsity and junior varsity tennis teams play their matches on the eight tennis courts on the west side of the property. The tennis courts are also open to the general public for use. The following paragraphs summarize the existing condition of various site elements. Please see the Site Inspection Report and corresponding inspection map and pictures for a more detailed summary of site elements. Parking Lots, Drives and Curb and Gutter There are four main parking areas on this property. A parking lot on the east and south side of the property serves the high school. Two-way entrances and exits to these parking areas are from Washington Street to the south and Cheyenne Court to the east. The pavement was seal coated in 2011 and is in good condition. An area of poor drainage exists on the far east side of the eastern parking lot. Almost all the parking stalls in these parking lots are reserved on a permit basis. Very few parking stalls near the high school front office are reserved for visitors resulting in vehicles being parked on the grass edge around the parking lot when visitor capacity is exceeded. A parking lot on the west and south side of the property serves the elementary school. Two-way entrances and exits to this parking area are from Washington Street to the south and 17 th Avenue to the west. A one-way entrance is also located on the south from Washington Street. The pavement in the south parking area was seal coated in 2011 and is in good condition. An area of 5

7 poor drainage exists on two stalls near the elementary school front entrance. The parking area to the west of the elementary school has extensive cracking and is fully deteriorated. All drainage from this large parking area flows towards and into the tennis court spectator area. There is a one-lane driving path around the northeast side of the high school building. The pavement along this stretch is in good condition, but is very narrow which does not allow two vehicles to pass without driving on the grass. Blind corners exist on this path with no warning signs. There is no physical barrier between the driving path and adjacent concrete patio area. The parking area on the north side of the buildings at the end of this path is cracked and fully deteriorated. Staff indicated that during rehabilitation, new asphalt was laid without proper base preparation. The elementary school flow of bus traffic consists of entering the property through the one-way entrance from Washington Street. After going through the parking area to the south of the elementary school, the buses must make a hard right turn into the parking area to the west of the elementary school. This right turn does not have the proper turning radius and the buses often drive over the edge of the sidewalk. School staff have placed a cone on this corner as a safety precaution to warn pedestrians from standing too close to the sidewalk edge. To exit the property, the buses leave through the west drive to 17 th Avenue. There is a light pole on the northeast corner of this exit inhibiting the bus turning radius and there is only one exit lane. The parking areas have very few existing lights. The light structures present are not sufficient to provide adequate lighting. Curb and gutter is present throughout the site, often times marking the boundary of the parking areas and to aid in drainage. A few locations are cracked or chipped. In particular, a portion of the curb on the drive adjacent to the south side of the tennis courts is toppled over. Settlement has occurred behind most curb and gutters resulting in a lip between the back of curb and adjacent grass area. Water is able to pool in these depressions and drain into the sub-base of the pavement causing the pavement to deteriorate at an increased rate. Sidewalks and Crosswalks Sidewalks and crosswalks are located throughout the property, particularly on the east, south and west sides of the buildings. Sidewalks are in relatively good condition but isolated areas of cracking and heaving do exist. Minor changes in sidewalk elevation have caused some concrete areas to be pitched in the wrong direction resulting in drainage issues (in particular the high school auditorium entrance on the southeast side of the building). Crosswalks are located at all major entrances to the buildings. Most of these crosswalks have handicap ramps but many have an undesirable lip between the asphalt and concrete. The entrance to the west of the elementary school and east of the high school has crosswalks ending at a curb and gutter which is not desirable for optimal handicap accessibility. 6

8 Site Drainage and Grading The property is situated so that most of the site drains to the north towards the bordering wooded area. To the south of the buildings, drainage involves curb and gutter with catch basins and field inlets in grassy areas which connects to an existing storm sewer in Washington Street. A few low spots without storm inlets exist in the area to the south of the buildings. Existing field inlets often have ground settlement around the rim resulting in a lip which causes water to pool and hampers the flow of water into the inlet. In addition, roof downspouts on the north and south side of the elementary school do not have extensions causing water to flow back towards the building, increasing the rate of foundation deterioration. There is a major pipe discharge near the northwest corner of the property. The concrete headwall and flume is fully deteriorated resulting in undesirable standing water. Throughout the property, low spots in grassy areas are visible, riprap at numerous other exposed pipe ends is scattered and drainage ditches run in close proximity to athletic fields. Soccer Field The soccer field consists of a spectator bleacher area, concessions and press box building, lights, scoreboard and enclosing fence. There is an asphalt walkway from the parking area to the soccer field which is in good condition. The walkway ends and gravel starts before you reach the spectator bleacher area. The soccer field is not ADA compliant because of the gravel bleacher area and type of bleachers. The existing bleachers are not compliant with Chapter 5 ( existing systems ) of the ICC-300 Standard on Bleachers, Folding and Telescopic Seating, and Grandstands, and the Consumer Product Safety Commission (CPSC) Guide for Retrofitting Bleachers. The ICC-300 standard states that no opening on the bleacher should allow a 4 sphere to pass through if the opening is more than 30 above the ground. Please see Appendix A - Liberty Mutual Bleachers and Playground Equipment Review, July 11, 2011 for further review of the bleachers. A 2 foot high retaining wall with loose stones and without protective guard rails exists in front of the bleachers. Please see Appendix B - Liberty Mutual Bleachers and Playground Equipment Review, September 7, 2011 for a further review of the soccer field retaining wall. The concession area does not have water or sanitary access. A 5 foot high fence surrounds the playing field and is neither straight nor sturdy in a few places. A couple of fence posts are split, including the fence posts for the southwest gate and backstop behind the west goal. A pole supporting the netting behind the east goal is leaning to one side. The scoreboard is in good condition. Two low spots exist on the playing field: in the top middle of the western goal box area and the southeast corner. Staff indicated that when it rains the field is unusable and games must be played at an alternative site. Track and Football Field The track and football field has home and visiting spectator bleacher areas, concession and restroom facilities, lights and a press box. The existing bleachers are in poor condition and are not ADA compliant. Visiting bleachers are weak, lean away from the field and appear to have decaying wood planks. Home bleachers have minimal front railings and have been minimally retrofitted with a chain link fence along the side and back railings and a net underneath to catch falling objects. Both home and visiting bleachers are not compliant with Chapter 5 ( existing 7

9 systems ) of the ICC-300 Standard on Bleachers, Folding and Telescopic Seating, and Grandstands, and the CPSC Guide for Retrofitting Bleachers. Please see Appendix A for further information regarding the bleachers. The press box is supported by possibly unstable wooden supports. The complex has a nice concessions and restroom building but the asphalt path to the home bleacher area is in poor condition and an old long jump pit has a weak wood cover over it. Electrical boxes to the east of the track are exposed without a fence enclosure. The 5-foot high fence surrounding the track is coated and in generally good condition. The track surface is peeling and coming off in granular pieces even though the surface was painted in Settlement has occurred along the inside edge of the track resulting in a lip between the track surface and surrounding grassy areas. Areas of poor drainage exist on the north end of the track infield as well as to the south of the track by the shot put area. There is no electrical access in the track infield so school staff run electrical cords over the track using poles. Lastly, the logs marking the outline of the shot put area are deteriorated and falling over. Practice Soccer and Football Fields The practice soccer and football fields on the property appear to have poor drainage and uneven, bumpy ground. There are drainage ditches in close proximity on either side of the practice football field which athletes may easily run into. The drainage ditch goes straight through the shot put/discuss throwing area. In addition, there is a culvert endwall and water hydrant in close proximity to the fields. Baseball Diamond The baseball diamond has dugouts, a bleacher area and backstop and side fences. The dugout structures are in need of repair. The paint is peeling from the wooden roof and the logs on the ground are split with spikes sticking out. Electrical access in each dugout is a positive element. The backstop fence does not have an over-hanging portion to stop foul balls and the side fences are not straight and sturdy throughout. Drain tile paths can be seen throughout the infield due to the ground settling in these locations. The outfield of the baseball diamond slopes around from the infield and staff have indicated that outfielders seem to disappear down and away while chasing a fly ball. There is one set of bleachers for the field which may not meet spectator capacity demands. In addition, the bleachers are not compliant with Chapter 5 ( existing systems ) of the ICC-300 Standard on Bleachers, Folding and Telescopic Seating, and Grandstands, and the CPSC Guide for Retrofitting Bleachers. Please see Appendix A for further review of the bleachers. Tennis Courts There are eight tennis courts and a spectator bleacher area to the east of the courts. The bleachers are not compliant with Chapter 5 ( existing systems ) of the ICC-300 Standard on Bleachers, Folding and Telescopic Seating, and Grandstands, and the CPSC Guide for Retrofitting Bleachers. Please see Appendix A for further information regarding the bleachers. The tennis court surface has numerous cracks and is severely flaking. The net posts are rusting and the west edge of the court surface has settled while the fence posts have heaved resulting in a 6 inch difference between the two. The fence surrounding the tennis courts is coated and in generally good condition. 8

10 There is a drainage problem in the spectator area of the tennis courts. All the water from the adjacent parking lot drains into this area and does not flow to the north to the existing drainage ditch. Standing water in this area may infiltrate into the sub-base of the tennis courts and aid in deteriorating the courts. 9

11 Site Inspection Report Building Name: Grafton High School Address: 1950 Washington St., Grafton, WI Grafton Elementary School 1800 Washington St., Grafton, WI Contact Person: Mr. Jamie Scofield Telephone: (262) Inspector: Bryan Haas & Aaron Groh Kapur & Associates The site assessment identifies the condition of categorized elements observed during inspection, grading for condition by the following criteria for expected service. Good: The reviewed element has been observed to have the following characteristics. Is between the beginning and middle of its expected service life. Meets optimum functional and / or performance requirements. Requires routine maintenance or minor repair. Less than 25% of the element is in substandard condition or has failed. Recommend addressing within the next 5+ years. Fair: The reviewed element has been observed to have the following characteristics. Is between the middle and end of its expected service life. Meets minimum functional and / or performance requirements. Requires attention to repair beyond routine maintenance % of the element is in substandard condition or has failed. Recommend addressing within the next 2 to 3 years. Poor: The reviewed element has been observed to have the following characteristics. Is at or has passed the end of its expected service life. Fails to meet functional and / or performance requirements. Requires excessive and constant attention, and major corrective repair. More than 50% of the element is in substandard condition or has failed. Recommend addressing within the next 1 to 2 years. The estimated cost of repair/replacement of categorized elements is an approximation. Specific contractors have not been consulted and adjustments have not been made for the possible adjustment in cost when performing work at the same time with the same contractor. 10

12 INSPECTION ITEM 1. Grass area on the south side of the property between buildings and Washington Street. 2. Storm sewer inlet to the south of parking area by elementary school front entrance. 3. Cedar tree to the south of parking area by elementary school front entrance and tree south of parking area to the west of elementary school. 4. Grassy corners of all parking lots, drives and sidewalks on property. 5. Drainage of parking area to the south of elementary school front entrance. 6. Parking area to the south of elementary school front entrance. SITE INSPECTION REPORT CONDITION GOOD FAIR POOR LOCATION/DESCRIPTION of DEFECTS The majority of this grass area consists of an uneven, bumpy ground with bare spots throughout. (See Picture 1 and #1 of following photos and map) The ground surrounding the inlet has settled resulting in a 4 inch lip to the grate rim. As a result, water does not drain and pools around the inlet and can cause seepage around the foundation of the inlet. (See Picture 2 and #2 of following photos and map) The trees have dead limbs and may be susceptible to falling over in high winds. (See Picture 3 and #3 of following photos and map) The grassy corners are bare in multiple locations. This may be caused from ponding water due to poor drainage, salt use and / or vehicular or pedestrian traffic off of designated paved areas. Ponding water can drain into the sub-base of the pavement, which will increase the rate of pavement deterioration. (See Picture 4 of following photos) Evidence of surface ponding on two middle parking stalls. Standing water increases the rate of pavement deterioration. This area could also become a safety hazard in subfreezing weather. (See #4 of following map) Pavement surface is in relatively good condition with minor evidence of cracking. Staff indicated it was seal coated in (See Picture 5 and #5 of following photos and map) 7. Parking lot lighting. Insufficient lighting throughout the four parking areas. (See Picture 6 and #6 of following photos and map) ESTIMATED REPAIR/ REPLACE COST $ 5,000 $ 1,000 $ 1,000 $ 10,000 $ 15,000 N/A $ 100,000 11

13 8. Handicap assessible ramps to elementary school front entrance. 9. Sidewalk and entranceway to elementary school front entrance. 10. Old flagpole base by elementray school front entrance. 11. Downspouts and grass areas adjacent to the south side of the elementary school. 12. Bike racks to the south of elementary school. Ramp consists of a lip at the transition from asphalt to concrete posing a safety concern. (See Picture 7 and #7 of following photos and map) Building is lower than concrete sidewalk entrance resulting in drainage towards the building (i.e. back-pitched). This condition could cause seepage of rain/snow melt water around and into the foundation and deterioration of the mortar. This area could also become a safety hazard in sub-freezing weather. Also, there is cracking present around the sanitary manhole in walkway and other locations. (See Picture 8 and #8 of following photos and map) The old flagpole base sticks out of the ground 2 feet resulting in a tripping hazard and aesthetic concern. (See Picture 9 and #9 of following photos and map) There is poor drainage (i.e. backpitched, settling has occurred) in the grass areas adjacent to the south side of the building. There are no downspout extensions (like the south side of the high school building) so water just drains off the roof right next to the exterior walls. This causes spots of erosion and this condition could cause seepage of rain/snow melt water around and into the foundation, deterioration of the mortar and settling of the ground at the foundation. (See Picture 10 and #10 of following photos and map) Bike racks are rusting, bent and not securely connected to the ground. In addition, the bike racks are located on and take up half of a main sidewalk inhibiting the flow of pedestrian traffic. (See Picture 11 and #11 of following photos and map) $ 2,000 $ 15,000 $ 1,000 $ 10,000 $ 5,000 12

14 13. Grass areas adjacent to sidewalks on property. 14. Grass area to the south of the elementary school building and north of the sidewalk. 15. Sidewalk on the south side of elementary school. 16. Utility trench location on the south side of the property. 17. Grass area to the south of the sidewalk on the south side of the elementary school. 18. Grass areas adjacent/behind curb and gutters on property. 19. Utility access boxes on property. Settlement has occurred directly adjacent to numerous sidewalks resulting in a tripping hazard. Water can also pool in these locations and drain into the sub-base of the sidewalk, which will increase the rate of sidewalk deterioration. (See Picture 12 of following photos) The grass area lacks proper drainage. Poor drainage may result in seepage of water around and into the building foundation and / or ponding over the adjacent sidewalk. Possible new storm inlet location. (See #12 of following map) The north edge of the north panels has settled and the south edge of the north panels has heaved resulting in an uneven walking surface. This may have been caused by poor construction compaction techniques or the seepage of water into the subbase of the sidewalk. (See Picture 12 and #13 of following photos and map) A prior utility trench has settled over time resulting in a long, narrow depression. This could be considered a tripping hazard. (See #14 of following map) This grass area lacks proper drainage. Ponding of water on the grass surface may result in bare areas with depressed grass growth. Possible new storm inlet location. (See #15 of following map) Settlement has occurred directly adjacent to numerous curb and gutters resulting in a tripping hazard. Water can also pool in these locations and drain into the sub-base of the pavement, which will increase the rate of pavement deterioration. (See Picture 13 of following photos) Utility access boxes are not securely bolted down resulting in a safety hazard. (See Picture 14 of following photos) $ 10,000 $ 15,000 $ 20,000 $ 4,000 $ 15,000 $ 10,000 $ 1,000 13

15 20. Building visitor access. The high school and elementary school have a very limited number of parking stalls reserved for visitors. Most stalls within close proximity to the front entrances are reserved for students and staff. This results in visitors parking along the edge of the parking lot inhibiting the growth of grass. (See Picture 15 and #16 of following photos and map) 21. Curb and gutters on property. 22. Parking area to the south of high school front entrance. 23. Handicap accessible ramps to high school front entrance. 24. Sidewalk and entranceway to high school front entrance. 25. High school downspouts and grass areas adjacent to the south side of the building. 26. High school auditorium entrance on south side of building. Curb and gutter spot repairs are necessary throughout the site due to do cracking and chipping. (See Picture 16 of following photos) Pavement surface is in relatively good condition with minor evidence of cracking. Staff indicated it was seal coated in Old light pole bases present near current flag pole pose a tripping hazard. (See Picture 17 and #17 of following photos and map) Ramp consists of a lip at the transition from asphalt to concrete posing a safety concern. (See Picture 18 and #18 of following photos and map) Cracking and lips between panels are present throughout the area resulting in tripping hazards. Bike racks located close to the building and entrance-way which may inhibit the flow of pedestrian traffic entering and exiting the building. (See Picture 19 and #19 of following photos and map) There is erosion at the outlet of the downspout extensions located in the grass area to the south of the building. This results in ponding of rain/snow melt water and bare areas with depressed grass growth. (See Picture 20 and #20 of following photos and map) The sidewalk leading to the auditorium door has poor drainage (i.e. back-pitched) resulting in rain/snow-melt water pooling by the door. Staff indicated that water will come in under the exterior door. (See Picture 21 and #21 of following photos and map) $ 5,000 $ 20,000 $ 5,000 $ 2,000 $ 20,000 $ 2,000 $ 2,000 14

16 27. Sign holding apparatus in front of high school on Washington Street. 28. Parking area to the east of high school. 29. Drainage of parking area to the east of high school. 30. Northeast entrance (Cheyenne Ct.) to the parking area to the east of high school. 31. Crosswalks and handicap assessible areas in the parking area to the east of high school. 32. Vehicle flow in parking area to the east of high school. An aesthetic concern. (See Picture 22 and #22 of following photos and map) Pavement surface is in relatively good condition with minor evidence of cracking. Staff indicated it was seal coated in (See #23 of following map) Evidence of surface ponding on middle east/northeast corner of parking lot. Standing water increases the rate of pavement deterioration. This area could also become a safety hazard in sub-freezing weather. (See Picture 23 and #24 of following photos and map) Edge between asphalt and concrete curb and gutter consists of a lip which may result in ponding water. Standing water increases the rate of pavement deterioration. (See Picture 24 and #25 of following photos and map) Current crosswalks pass across the driving lane towards the high school and do not end in a designated pedestrian area. In addition, the other ends of the crosswalks pass into curb and gutter which inhibits handicap accessibility. The crosswalk does not continue past the curb and gutter and through the parking lot. A walking lane through the parking lot would improve pedestrian safety. (See Picture 25 and #26 of following photos and map) The main athletic event entrance to the building is located in the northwest corner of the east parking area. Staff indicated that there is congestion during events when cars pull over to the side to drop people off. (See Picture 26 and #27 of following photos and map) $ 1,000 N/A $ 10,000 $ 5,000 $ 35,000 $ 40,000 15

17 33. Concrete area to the east of high school gym entrance. 34. Storm sewer inlet to the east of path from parking area to soccer field. 35. Grading of path from parking area to soccer field adjacent to concrete building entrance area. 36. High school pool entrance on east side of building. 37. Grass area adjacent to path from parking area to soccer field. 38. Vehicular signage around corners. There has been heaving and settling of the concrete surface resulting in cracks and an uneven walking surface. One particular large lip has been patched by asphalt. (See Picture 27 and #28 of following photos and map) The ground surrounding the inlet has settled resulting in a 2 inch lip to the grate rim. As a result, water does not drain and pools around the inlet and can cause seepage around the foundation of the inlet. In addition, there is inlet protection fabric placed under the grate still from construction. (See Picture 28 and #29 of following photos and map) The concrete open patio area drains away from the building yet the path is sloped towards the building. This does not allow the water to flow to the existing shallow swale on the east side of the path to the existing storm sewer inlet. (See Picture 29 and #30 of following photos and map) Open patio area concrete in good condition. Cracks in entrance ways to two doors off of patio. The open patio space could be better utilized with an assortment of planters and benches. There are no physical barriers between patio area and adjacent path. (See Picture 30 and #31 of following photos and map) Bare areas with little grass growth. The path is very narrow for vehicular traffic. It would be impossible for two cars to pass each other without driving on the grass. (See Picture 29 and #32 of following photos and map) The single-lane vehicular path around the northeast side of the high school only includes a mirror and lacks proper signage. A 90-degree turn around the building edge poses a serious safety concern. (See Picture 31 and #33 of following photos and map) $ 20,000 $ 1,000 $ 50,000 $ 30,000 $ 40,000 $ 5,000 16

18 39. Curb cuts and riprap areas on property. 40. Water main valve box and hydrant. 41. Gates in front of pedistrian walkways. 42. Storm sewer inlet to the west of pedestrian path to soccer field. 43. Shot/discus area to the west of pedstrian path to soccer field. 44. Low-ropes obstacle course. 45. Soccer field accessibility. 46. Soccer field spectator bleacher area. Curb cuts and areas of riprap are scattered and showing signs of wear. (See Picture 32 of following photos) Valve box in grassy slope area poses tripping hazard. Hydrant located in the middle of the practice fields poses a safety concern. (See Picture 33 and #34 of following photos and map) No signs on gates and minimal attachment devices for keeping gates open. (See Picture 34 of following photos) The grate of the inlet is set so that there is a 2 inch lip from the ground to the rim. As a result, water does not drain and pools around the inlet and can cause seepage around the foundation of the inlet. (See Picture 35 and #35 of following photos and map) Landing area uneven as there is a drainage ditch running through it and a lack of observer seating. (See Picture 36 and #36 of following photos and map) Issues relating to ADA accessibility. A support rope is fastened to a dead tree posing a safety hazard. (See #37 of following map) Soccer field area is not ADA compliant. Asphalt pedestrian path ends in gravel area with slope up to bleachers. (See Picture 37 and #38 of following photos and map) Two foot high limestone retaining wall in front of bleachers is loose and falling apart. There is no guard rail preventing falls from the retaining wall, posing a safety hazard. In addition, staff indicated that there is a drainage problem in front of the retaining wall. A stone boulder retaining wall behind the bleachers should be inspected for safety. The bleachers appear to be weathered and should be further inspected for safety and ADA accessibility. (See Picture 38 and #39 of following photos and map) $ 1,000 $ 25,000 $ 5,000 $ 1,000 $ 30,000 $ 50,000 $ 80,000 Bleachers: $ 30,000 Other: $ 30,000 17

19 47. Soccer field utilities and storage. No water or sanitary access and additional concession storage needed. (See #40 of following map) 48. Soccer field drainage. The soccer field has a low spot at the top of the goal box on the west end of the field as well as the southeast corner of the field. These low spots cause rain to pool in these areas and render the field unusable during heavy rains. (See Picture 39 and #41 of following photos and map) 49. Soccer field fences. The 5 foot high fence surrounding the soccer field is not sturdy and straight in a few places and some poles (especially by the southwest gate) are split. The higher fence behind the west goal is not connected along the top chord and is not large enough to adequately stop missed shots. One of the poles holding the higher net behind the east goal is leaning considerably. (See Picture 40 and #42 of following photos and map) 50. Soccer field spectator entrance area. 51. Practice soccer and football field drainage (east of track). 52. Track/football field visiting spectator bleacher area. This area consists of storage of rusted football practice pushers, rusted bike racks, a stockpile of soil and an old wheelbarrow. This poses safety and aesthetic concerns. (See Picture 41 and #43 of following photos and map) This area consists of uneven, bumpy ground with areas of poor drainage. Low spots that collect water during rains are visible. There is a drainage ditch that runs adjacent to the practice football field to the east which could pose a safety risk. The drainage ditch running parallel to the track to the east has relatively steep walls. The riprap by the culvert endwall south of the practice soccer field has scattered into the pipe. (See picture 42 and #44 of following photos and map) The bleachers appear weathered and weak. Supporting boards flex when a person steps on them. The bleachers seem to be leaning away from the track. Bleachers are not ADA accessible. (See Picture 43 and #45 of following photos and map) $ 150,000 $ 25,000 $ 30,000 $ 1,000 $ 150,000 $ 115,000 18

20 53. Track/football field electrical. 54. Track/football field fences. The electrical boxes to the east of the track are exposed and not contained in a secure matter. The infield of the track has no built-in electrical access for events so an electrical cord is strung over the track posing a safety concern during running events. (See Picture 44 and #46 of following photos and map) Fence is plastic coated and in generally good condition. The fence area by the concession area is uneven. 55. Track surface. The track surface is peeling and chipping. The chipping surface provides a decrease in traction for runners. Staff indicated the surface was painted in (See Picture 45 and #47 of following photos and map) 56. Football field. The football field is uneven and has no in-place irrigation. The ground on the inside edge of the track has settled resulting in a lip between the track surface and surrounding grass area. A storm sewer inlet on the north end of the infield has a lip between the rim and surrounding ground and needs replacement. The field goal posts could be repainted. (See Picture 46 and #48 of following photos and map) 57. Track/football field home spectator bleacher area. The bleachers appear weathered and weak. Supporting boards flex when a person steps on them. The railings in the front, facing the field, are not adequate and people can walk under the bleachers (a net has been placed to catch falling objects). Bleachers are not ADA accessible. The doubledecker press box is supported by possibly unstable wooden supports. (See Picture 47 and #49 of following photos and map) $ 80,000 $ 20,000 $ 150,000 $ 50,000 $ 300,000 19

21 58. Track/football field concession and shot put area. 59. Parking area/driving lane north of high school. 60. Concrete landing adjacent to high school. 61. Concrete stoop by east side of high school. 62. Parking area between high school and elementary school. 63. High school dumpster area. 64. High school entrance area near dumpster area. The asphalt path from the concession building to the bleachers is in need of replacement. A PVC drain pipe is exposed posing a tripping hazard. The old long jump pit needs to be filled. The gravel area surrounding the existing asphalt would better serve its purpose if it was asphalt. There are three locations where water pools during rain events. One location has a storm sewer inlet but it is not situated in a low spot to effectively collect water. The logs at the end of the shot put area are deteriorating. The paint on the flag pole is peeling. Two concrete posts for unknown purposes are sticking out of the ground to the east of the scoreboard. (See Picture 48 and #50 of following photos and map) Early signs of alligator cracking present. (See #51 of following map) Concrete landing does not have joints to minimize freeze and thaw effects. (See #52 of following map) The ground elevation around the concrete stoop is 4-6 lower than the stoop itself resulting in a safety hazard. (See Picture 49 and #53 of following photos and map) The asphalt pavement is completely cracked and deteriorated throughout this entire area. Water is able to drain into the sub-base of the pavement. Low spots and uneven asphalt allows water to pool further deteriorating the pavement. (See Picture 50 and #54 of following photos and map) Screening area needed. (See Picture 51 and #55 of following photos and map) Railings down steps are in need of painting and should be checked for ADA compliancy. Service door in ground next to building is rusting. Fence surrounding exterior piping is rusted, not sturdy and posts are heaving. (See Picture 52 and #56 of following photos and map) $ 100,000 $ 30,000 $ 5,000 $ 20,000 $ 100,000 $ 10,000 $ 20,000 20

22 65. Area adjacent to elementray school to the north. 66. Elementary school play area to the north of building. 67. Drainage of elementray school recess area to the north of building. 68. Fence across drive on north side of elementary school. There is poor drainage (i.e. backpitched, settling has occurred) in the grass areas adjacent to the north side of the building. There are no downspout extensions (like the south side of the high school building) so water just drains off the roof right next to the exterior walls. This condition could cause seepage of rain/snow melt water around and into the foundation, deterioration of the mortar and settling of the ground at the foundation. (See picture 53 and #57 of following photos and map) The swing set should be checked for safety compliance. The map of the United States on the pavement is in need of re-painting. The basketball hoop nets are in poor condition. There is no fence around the play area. (See Picture 54 and #58 of following photos and map) The stoops to the building have heaved and the surrounding ground settled resulting in 4 inch lip which could be an area that water pools. There is a lack of grass cover, most likely from excess pedestrian foot traffic. The ground surrounding the inlet by the gate has settled resulting in a 4 inch lip to the grate rim. As a result, water does not drain and pools around the inlet and can cause seepage around the foundation of the inlet. The pavement adjacent to the building has poor slope, has settled and has been attempted to be patched in several spots. (See Picture 55 and #59 of following photos and map) Fence is rusted, falling over and does not provide handicap accessibility during athletic events. (See Picture 56 and #60 of following photos and map) 69. Baseball field fences. Fence is rusting, bent and there is no over-hanging backstop to stop foul balls. There is a rusted soccer goal post in the outfield of the baseball field. (See Picture 57 and #61 of following photos and map) $ 10,000 $ 20,000 Repaving: $ 100,000 Other: $ 25,000 $ 5,000 $ 25,000 21

23 70. Baseball field dugouts. Paint is peeling, and the roof and the logs with spikes on the ground are deteriorating. Electrical access in dugouts is good. (See Picture 58 and #62 of following photos and map) 71. Baseball field drainage. Baseball field drainage is generally good. The baseball field outfield drastically dips away from the infield elevation resulting in a safety hazard for players. Areas of drain tile installation throughout the infield have settled causing long depressions. (See Picture 59 and #63 of following 72. Baseball field spectator bleacher area. 73. Drainage of northwest corner of property. 74. Parking area to the west of elementary school. photos and map) The bleacher area should be checked for ADA compliance and adequate capacity. (See #64 of following map) There is a considerable amount of standing water at the pipe discharge location (enough water to harbor bull frogs). The concrete headwall is broken, concrete flume eroded and a sink hole has formed behind the regular pipe discharge. (See Picture 60 and #65 of following photos and map) Pavement surface is completely deteriorated and in poor condition. The parking area asphalt surface will need to be pulverized and re-laid. (See Picture 61 and #66 of following photos and map) $ 5,000 $ 150,000 $ 20,000 $ 25,000 $ 400,000 22

24 75. Tennis court spectator bleacher and storage area. Staff indicated that there is poor drainage in this area. All the water from the parking area drains to this location and cannot adequately flow downhill to the north. One possible solution is to place curb and gutter along the edge of the parking lot in this area and slope it to the north. Doing this would collect the water and discharge it to the north away from the spectator area. The pedestrian paths from the asphalt parking lot to the tennis court gates are in fair condition. Settlement has occurred around the concrete pad for the storage shed resulting in a lip between the concrete and surrounding grassy area. (See Picture 62 and #67 of following photos and map) 76. Tennis courts. There are numerous cracks and the paint is peeling. Crack repair and surface sealing is needed. Net posts are rusted. The west end of the tennis courts has settled, and the fence posts have heaved resulting in a drastic difference between the two. (See Picture 63 and #68 of following photos and map) 77. West school entrance area. 78. Utility shed at the southwest corner of parking area to the west of elementary school. 79. Sidewalk on southwest corner of property. Curb has been installed directly on top of the asphalt adjacent to the tennis courts. This is not very sturdy and portions of the curb have been knocked down. The entrance area is not wide enough for buses. Left- and right-turn exit lanes are needed (currently one exit lane). The light pole should be moved for the convenience of buses turning right out of the exit. Riprap & headwall around the discharge pipe to the south of entrance way is scattered. (See Picture 64 and #69 of following photos and map) The sidewalk to the shed and the logs surrounding the building are deteriorated. (See picture 65 and #70 of following photos and map) Sidewalk has heaved resulting in an uneven walking surface. (See #71 of following map) Bleachers: $ 20,000 Other: $ 30,000 $ 50,000 $ 100,000 $ 10,000 $ 5,000 23

25 80. Elementary school west entrance. 81. Loading dock and dumpster area to the east of elementary school. 82. School, vehicular and crosswalk signnage. Sidewalk is cracked with uneven pavement. Parking lot asphalt was over-laid (on top of existing pavement) resulting in a curb and gutter with minimal height. Sidewalk across median to parking area does not have handicap ramps and is not ADA compliant. (See Picture 66 and #72 of following photos and map) There is not adequate straight-on clearance to the loading dock. Trucks must come in on an angle or drive over the curb and gutter. A screening area is needed for the dumpster area. Downspout extensions are need. (See Picture 67 and #73 of following photos and map) There is a lack of signage indicating you are entering a school area. There is also none to very few signs indicating pedestrian crosswalks. 83. Flow of bus traffic. Buses for the elementary school enter the school property from Washington Street and have to make a right turn before in order to get to the east side of the school. The turning radius for this maneuver is not large enough and the bus often times drives over the edge of the sidewalk. After loading on the east side of the school, the bus must exit to the west through a congested parking lot and out an exit that only has one exit lane for right and left turns. (See Picture 68 and #74 of following photos and map) $ 75,000 $ 25,000 $ 10,000 $ 50,000 24

26 The following table summarizes the total estimated cost of repair/replacement of categorized elements based on the condition observed during inspection. ESTIMATED REPAIR / REPLACE COST SITE ELEMENT GOOD FAIR POOR TOTAL Grafton High School Parking Lots, Drives, Curb and Gutter $ 5,000 $ 115,000 $ 315,000 $ 435,000 Sidewalks and Crosswalks $ 110,000 $ 34,000 $ 144,000 Site Drainage and Grading $ 3,000 $ 27,000 $ 30,000 Soccer Field $ 56,000 $ 290,000 $ 346,000 Track and Football Field $ 20,000 $ 230,000 $ 565,000 $ 815,000 Practice Soccer and Football Fields $ 205,000 $ 205,000 Baseball Diamond $ 20,000 $ 150,000 $ 30,000 $ 200,000 Miscellaneous $ 82,000 $ 82,000 Total Grafton High School $ 45,000 $ 951,000 $ 1,261,000 $ 2,257,000 Grafton Elementary School Parking Lots, Drives, Curb and Gutter $ 120,000 $ 575,000 $ 695,000 Sidewalks and Crosswalks $ 20,000 $ 107,000 $ 127,000 Site Drainage and Grading $ 35,000 $ 21,000 $ 56,000 Tennis Courts $ 100,000 $ 100,000 Miscellaneous $ 20,000 $ 19,000 $ 27,000 $ 66,000 Total Grafton Elementary School $ 20,000 $ 194,000 $ 830,000 $ 1,044,000 Total Combined Site $ 65,000 $ 1,145,000 $ 2,091,000 $ 3,301,000 25

27 Site Inspection Photos and Map Picture 1 Picture 2 Picture 3 Picture 4 Picture 5 Picture 6 26

28 Picture 7 Picture 8 Picture 9 Picture 10 Picture 11 Picture 12 27

29 Picture 13 Picture 14 Picture 15 Picture 16 Picture 17 Picture 18 28

30 Picture 19 Picture 20 Picture 21 Picture 22 Picture 23 Picture 24 29

31 Picture 25 Picture 26 Picture 27 Picture 28 Picture 29 Picture 30 30

32 Picture 31 Picture 32 Picture 33 Picture 34 Picture 35 Picture 36 31

33 Picture 37 Picture 38 Picture 39 Picture 40 Picture 41 Picture 42 32

34 Picture 43 Picture 44 Picture 45 Picture 46 Picture 47 Picture 48 33

35 Picture 49 Picture 50 Picture 51 Picture 52 Picture 53 Picture 54 34

36 Picture 55 Picture 56 Picture 57 Picture 58 Picture 59 Picture 60 35

37 Picture 61 Picture 62 Picture 63 Picture 64 Picture 65 Picture 66 36

38 Picture 67 Picture 68 37

39

40 Section 4 - John Long Middle School and Woodview Elementary School Existing Conditions The site of John Long Middle School and Woodview Elementary School consists of approximately 30 acres. It is situated so that it is bordered by Hickory Street to the south, 5 th Avenue to the west, 9 th Avenue to the east and a wooded area to the north. The wooded area to the north of the property is bordered to the north by a residential neighborhood. There are three main parking areas on the site. Two of the parking areas are directly adjacent to the middle school to the south and east. The other parking area is situated in the middle of the site between the two buildings. A sidewalk runs the length of the western, southern and eastern edge of the property along 5 th Avenue, Hickory Street and 9 th Avenue, respectively. Vehicular entrances and exits to the property are on the west from 5 th Avenue, south from Hickory Street and the east from 9 th Avenue. In addition to the educational buildings, this property is the main location for high school baseball and softball athletic events for the Grafton School District. A baseball diamond with an outfield fence and scoreboard is home to the varsity team. Two softball diamonds with outfield fences and scoreboards play host to varsity and junior varsity games. Two additional baseball fields host Little League baseball games. The following paragraphs summarize the existing condition of various site elements. Please see the Site Inspection Report and corresponding inspection map and pictures for a more detailed summary of site elements. Parking Lots, Drives and Curb and Gutter There are three main parking areas on this property. A parking lot on the south side of the property serves the middle school. Separate entrance and exit ways to the south parking area are from Hickory Street to the south. Traffic flows through this parking lot from east to west and follows a median that runs parallel to Hickory Street. The intent of this median is to separate drop-off traffic to the north (closer to the middle school building) and parking and through traffic to the south. The entrance to the middle school gymnasium is from this parking area and staff have indicated that congestion occurs during events. Vehicles would park along the drop-off lane, not allowing access for ambulance traffic. To combat this problem, staff put up No Parking, Fire Lane signs along the length of the building. The pavement in this south parking area appears to have been recently seal coated and is in relatively good condition. An area of poor drainage exists on the southeast corner of the parking stalls as well as the west exit lane. In both instances, water is not able to drain from the pavement through existing curb cuts. Curb and gutter borders this parking area throughout. Steel tie bars between the north curb and gutter and adjacent sidewalk are exposed at regular intervals. 39

41 Another parking lot on the east side of the property also serves the middle school. This large parking area has a two-way entrance and exit from 9 th Avenue to the east. The pavement in this area is completely deteriorated and in very poor condition. Repair would need to involve full pulverization. The parking lot is very close to the school building and there is no physical barrier between the parking lot and building. All drainage from this parking area flows to the northeast corner where there is no storm sewer, resulting in water pooling on the grass and pavement. This is a large parking area that had very few parked cars in it. The necessary number of parking stalls should be compared to the current capacity, taking the adjacent baseball and softball diamonds into consideration. A parking lot situated in the middle of the property between the two buildings serves the elementary school and bus traffic to the middle school. A two-way entrance and exit to this parking lot is located from 5 th Avenue to the west. The small portion directly to the south of the elementary school front entrance appears to have been recently seal coated and is in fairly good condition. The larger portion to the east is deteriorated and in poor condition. Repair would need to involve full pulverization. All drainage from this parking area flows to the northeast corner towards a storm field inlet situated approximately 30 feet from the pavement edge. There is evidence of surface ponding on the northeast corner because either the water cannot adequately reach the field inlet or the capacity of the inlet is exceeded. This large parking area is adjacent to an existing paved playground area to the east of the elementary school. There are no physical barriers between the two asphalt areas. The elementary school and middle school bus flow of traffic consists of entering the property through the two-way entrance from 5 th Avenue. After going through the narrow parking area directly to the south of the elementary school, vehicles make a wide arc to turn around and head back towards the exit on 5 th Avenue. With the addition of pedestrians, this causes congestion and a safety hazard. The parking areas have very few existing lights. The light structure in the east parking area has a broken conduit and is not operable. The addition of lighting would improve safety. Sidewalks and Crosswalks Sidewalks and crosswalks are located throughout the property. Sidewalks are in relatively good condition but isolated areas of cracking and settling/heaving do exist. Minor changes in sidewalk elevation have caused some concrete areas to be pitched in the wrong direction resulting in drainage issues. Crosswalks are located at all major entrances to the buildings. Most of these crosswalks have handicap ramps but many have an undesirable lip between the asphalt and concrete. The handicap path through the median in the parking area on the south side of the middle school is not adequately wide enough. There are no crosswalks present near the entrance lane to the parking lot on the south side of the property. 40

42 Site Drainage and Grading The property is situated so that there are two main areas that drain in different directions. The field to the west of the middle school drains to the southeast towards the south parking area exit lane. The water pools on the exit lane pavement because it cannot drain east through the curb cut in the exit lane. The north half of the property drains towards the north bordering wooded area. Water flows to and pools in the flat grassy area on the northern edge of the property. There is a major pipe discharge near the north side of the property. The ground around the concrete headwall is deteriorated and rocks have inadvertently entered the end of the pipe. A swale is present to the east of the discharge point directing the storm water to the previously mentioned flat grassy area and not into the baseball field. Drainage around the softball and baseball diamonds involves field inlets that discharge either to the flat grassy area or the existing storm sewer in 9 th Avenue. Some low and uneven spots exist throughout the site in grassy areas. Baseball Diamond The baseball diamond has dugouts, a spectator bleacher area, scoreboard and backstop, side and outfield fences. There is also a concessions area and storage shed with stockpiled materials in the area. The dugout structures are in relatively good condition. The backstop fence does not have an over-hanging portion to stop foul balls and the posts are weak. The asphalt area that the bleachers sit on is deteriorated and in poor condition. Bleachers may not be ADA compliant without a walkway to the spectator area. The existing bleachers are not compliant with Chapter 5 ( existing systems ) of the ICC-300 Standard on Bleachers, Folding and Telescopic Seating, and Grandstands, and the Consumer Product Safety Commission (CPSC) Guide for Retrofitting Bleachers. The ICC-300 standard states that no opening on the bleacher should allow a 4 sphere to pass through if the opening is more than 30 above the ground The concessions building is in good condition but the asphalt around the building is cracked and crumbling. There are nets and mats on the ground around the concessions building instead of in a storage area. The stockpiled materials in open enclosures lead to aesthetic concern. Softball Diamonds The softball diamonds have dugouts, spectator bleacher areas, scoreboards and backstop, side and outfield fences. The dugouts are in good condition and the drainage of the two outfields appears to be adequate. The bleachers are in good condition but may not be ADA compliant without a walkway to the spectator area. In addition, the existing bleachers are not compliant with Chapter 5 ( existing systems ) of the ICC-300 Standard on Bleachers, Folding and Telescopic Seating, and Grandstands, and the Consumer Product Safety Commission (CPSC) Guide for Retrofitting Bleachers. The backstop fences do not have an over-hanging portion to stop foul balls. The side and outfield fences have areas of rust and the posts have heaved throughout. The supports of the scoreboards are rusted and associated electrical boxes are exposed. 41

43 Site Inspection Report Building Name: John Long Middle School Address: 700 Hickory St., Grafton, WI Woodview Elementary School 600 5th Ave., Grafton, WI Contact Person: Mr. Jamie Scofield Telephone: (262) Inspector: Bryan Haas & Aaron Grohs Kapur & Associates The site assessment identifies the condition of categorized elements observed during inspection, grading for condition by the following criteria for expected service. Good: The reviewed element has been observed to have the following characteristics. Is between the beginning and middle of its expected service life. Meets optimum functional and / or performance requirements. Requires routine maintenance or minor repair. Less than 25% of the element is in substandard condition or has failed. Recommend addressing within the next 5+ years. Fair: The reviewed element has been observed to have the following characteristics. Is between the middle and end of its expected service life. Meets minimum functional and / or performance requirements. Requires attention to repair beyond routine maintenance % of the element is in substandard condition or has failed. Recommend addressing within the next 2 to 3 years. Poor: The reviewed element has been observed to have the following characteristics. Is at or has passed the end of its expected service life. Fails to meet functional and / or performance requirements. Requires excessive and constant attention, and major corrective repair. More than 50% of the element is in substandard condition or has failed. Recommend addressing within the next 1 to 2 years. The estimated cost of repair/replacement of categorized elements is an approximation. Specific contractors have not been consulted and adjustments have not been made for the possible adjustment in cost when performing work at the same time with the same contractor. 42

44 SITE INSPECTION REPORT INSPECTION ITEM CONDITION LOCATION/DESCRIPTION of GOOD FAIR POOR DEFECTS 1. Handicap assessible Handicap median walkways are flat ramps and median but not adequately wide enough. Not walkways to middle school all crosswalks end at the school at a front entrance. handicap accessible ramp, some end at a curb and gutter. (See Picture 1 and #1 of following photos and map) 2. Drainage of south side Staff indicated that there is poor of property at parking area drainage in this area resulting in ice exit lane. build-up during sub-freezing weather. Surface ponding of water also increases the rate of pavement deterioration. Water drains from the field to the west towards the pavement. There is depressed grass growth in this area due to standing water. The water pools on the pavement and is not able to drain into the grassy area further east through the existing curb cut. Possible new storm inlet location. (See Picture 2 and #2 of following photos and map) 3. Grass area on the south This grass area consists of an uneven, side of the property just bumpy ground with bare spots west of the exit lane of the throughout caused by a snow plow parking area. truck driving off of the pavement. (See Picture 3 and #3 of following photos and map) 4. Curb and gutter Tie bars between the curb and gutter bordering parking area to and adjacent sidewalk are exposed at the south of middle school. regular intervals. Moisture contact with the steel tie bars leads to rusting and a decrease in strength of the tie bars. (See Picture 4 and #4 of following photos and map) 5. Parking lot lighting. Insufficient lighting throughout the three parking areas. Staff indicated that the east parking lot lighting does not work. (See Picture 5 and #5 of following photos and map) 6. Parking area to the south of middle school front entrance. Pavement surface is in relatively good condition with minor evidence of cracking. (See Picture 6 of following photos) ESTIMATED REPAIR/ REPLACE COST $ 25,000 $ 30,000 $ 5,000 $ 15,000 $ 100,000 N/A 43

45 7. Drainage of parking area to the south of middle school front entrance. 8. Flow of traffic in the parking area to the south of middle school. 9. Tree bordering Hickory Street between sidewalk and roadway. 10. Pedestrain crossing at entrance lane of parking area south of the middle school. 11. Bike racks to the south of middle school. 12. Sidewalk and entranceway to middle school front entrance. 13. Grassy area to the south of the middle school between the building and sidewalk. Evidence of surface ponding in the southeast corner of the parking area. Water is not able to exit the pavement through the existing curb cut. Standing water increases the rate of pavement deterioration. This area could also become a safety hazard in sub-freezing weather. (See Picture 7 and #6 of following photos and map) Staff indicated that there is congestion in this one-way area during events. During athletic events there are parked cars along the fire lane preventing ambulance access. Staff set up No Parking, Fire Lane signs to promote vehicular flow. (See Picture 6 of following photos) The existing tree has grown and pushes out the curb and gutter into Hickory Street and has caused the sidewalk to heave. (See Picture 8 and #7 of following photos and map) There is no crosswalk marked across the entrance lane or across Hickory Street. (See Picture 9 and #8 of following photos and map) Bike racks are rusting, bent and not securely connected to the ground. The bike racks are located in a good location off of the main pedestrian walkway. (See Picture 10 and #9 of following photos and map) The concrete sidewalk in this area is cracked especially around the flag pole base. The sidewalk has also settled or heaved in several locations resulting in poor drainage and in lips that are tripping hazards. The sidewalk adjacent to the curb and gutter has settled drastically causing a 3 inch lip to appear. (See Picture 11 and 12 and #10 of following photos and map) This area has poor grass growth possibly as a result of removing bushes and not adequately seeding the area afterwards. (See Picture 13 and #11 of following photos and map) $ 5,000 $ 15,000 $ 5,000 $ 1,000 $ 5,000 $ 20,000 $ 2,000 44

46 14. Grassy corners of all parking lots, drives and sidewalks on property. 15. Grass or pavement areas adjacent to sidewalks on property. 16. Concrete pedestrain landing on the south side of the property at the intersection of Hickory Street and 8 th Avenue. 17. Parking area to the east of middle school. 18. Drainage of parking area to the east of middle school. The grassy corners are bare in multiple locations. This may be caused from ponding water due to poor drainage, salt use and / or vehicular or pedestrian traffic off of designated paved areas. Ponding water can drain into the sub-base of the pavement, which will increase the rate of pavement deterioration. (See Picture 14 of following photos) Settlement has occurred directly adjacent to numerous sidewalks resulting in a tripping hazard. Water can also pool in these locations and drain into the sub-base of the sidewalk, which will increase the rate of sidewalk deterioration. (See Picture 15 of following photos) The concrete sidewalk adjacent to the road curb and gutter has settled resulting in a 2 inch lip. There is evidence of standing water at this location which can increase the rate of pavement deterioration. (See Picture 16 and #12 of following photos and map) Pavement surface is completely deteriorated and in poor condition. The parking area asphalt surface will need to be pulverized and re-laid. The needed capacity should be compared to the current size of the lot. There are no parking stalls painted on the surface and cars are parked very close to the building with no physical barriers. (See Picture 17 and #13 of following photos and map) Evidence of surface ponding on northeast corner of parking lot. Standing water increases the rate of pavement deterioration. This area could also become a safety hazard in sub-freezing weather. Possible location of new storm inlet. (See Picture 18 and #14 of following photos and map) $ 5,000 $ 5,000 $ 5,000 $ 150,000 $ 25,000 45

47 19. Sidewalk adjacent to east side of middle school (not sidewalk on 9 th Avenue). 20. Old tetherball asphalt pads to the north of the parking area to the east of the middle school. 21. Softball diamond spectator bleacher areas. 22. Softball diamond fences and scoreboards. 23. Softball diamond drainage. 24. Baseball diamond spectator bleacher area. 25. Baseball diamond fences. Concrete sidewalk is cracked and missing a panel on the northwest corner of the parking area. (See Picture 19 and #15 of following photos and map) Three abandoned tetherball asphalt pads are exposed causing a tripping hazard and aesthetic concern. (See Picture 20 and #16 of following photos and map) Bleachers are in good condition but their locations are not ADA accessible. (See Picture 21 and #17 of following photos and map) The fence surrounding the softball diamonds are rusted and the posts have heaved. There are no overhanging backstops to stop foul balls. The posts of the scoreboards are rusted and electrical boxes are exposed. The dugouts are in good condition. (See Picture 22 and 23 and #18 of following photos and map) The drainage within the softball diamonds seems adequate. There are low spots in the open area between the two outfield fences. Possible location of new storm inlet. (See Picture 24 and #19 of following photos and map) The asphalt of the bleacher area is cracked and crumbling allowing water to penetrate into the sub-base of the pavement. Bleachers are in good condition but their locations are not ADA accessible. Possible use of driveway from 9 th Avenue to storage shed as handicap accessible parking. (See Picture 25 and #20 of following photos and map) Fence is rusting, bent and there is no over-hanging backstop to stop foul balls. (See Picture 26 and #21 of following photos and map) $ 20,000 $ 2,000 $ 20,000 $ 40,000 $ 30,000 $ 70,000 $ 30,000 46

48 26. Baseball diamond concessions and storage area. 27. Drainage of area between baseball diamond and softball diamonds. 28. Parking area between the middle school and elementary school. 29. Drainage of parking area between the middle school and elementary school. 30. Large diamater concrete storm pipe on north side of property. 31. Drainage of north side of property behind baseball diamond outfield fence. The asphalt around the concession area is cracked and in poor condition. Additional storage for equipment is needed as there are mats lying on the ground next to the concessions building. There are stockpiled materials in the area causing an aesthetic concern. (See Picture 27 and 28 and #22 of following photos and map) Low spots exist between the two diamonds causing bare spots and depressed grass growth. (See Picture 29 and #23 of following photos and map) Pavement surface is completely deteriorated and in poor condition. The parking area asphalt surface will need to pulverized and re-laid. (See Picture 30 and #24 of following photos and map) Evidence of surface ponding on northeast corner of parking lot. Water is not able to fully drain to the existing field inlet in the grass. Most likely the capacity of the field inlet is exceeded. Standing water increases the rate of pavement deterioration. This area could also become a safety hazard in sub-freezing weather. (See Picture 31 and #25 of following photos and map) Riprap is scattered into the endwall of the large diameter concrete pipe and should be cleaned out. (See Picture 32 and #26 of following photos and map) A catch basin is partially covered by debris. The storm sewers on site discharge into the flat area on the north side of the property. It is evident that there is standing water in this area during rains and snow melts. (See Picture 33 and #27 of following photos and map) $ 75,000 $ 30,000 $ 225,000 $ 20,000 $ 1,000 $ 150,000 47

49 32. Play area to the northeast of elementary school. 33. Doorway stoops of elementary school. 34. Traffic flow to elementary school and north side of middle school. 35. Crosswalk across driving lane in front of elementary school. 36. Elementary school dumpster area. 37. Sidewalk adjacent to west side of elementary school (not sidewalk on 5 th Avenue). 38. Grass area on the west side of the property between elementary school and 5 th Avenue. The asphalt is in poor condition with cracks present. The map of the United States needs to be repainted and mulch is needed under the swing set. There are no physical barriers between this play area and adjacent large parking area. (See Picture 34 and #28 of following photos and map) There are cracks in some of the concrete doorway stoops and the surrounding asphalt has settled resulting in a lip between the stoop and surrounding pavement. (See Picture 35 of following photos) Staff indicated that there is congestion in this parking area at the beginning and end of school days. Vehicles enter the property from the west from 5 th Street and turn around in the large parking area before heading back west in front of the elementary school. Possible reconfiguration of the traffic flow could utilize the open field between the two schools. (See Picture 36 and #29 of following photos and map) Not all crosswalks end at a handicap accessible ramp, some end at a curb and gutter. (See Picture 37 and #30 of following photos and map) Good enclosures with gates. (See #31 of following map) Heaving of the sidewalk has occurred next to the tree. (See Picture 38 and #32 of following photos and map) The majority of this grass area consists of an uneven, bumpy ground with bare spots throughout. There has been erosion on the slope of the berm and there is a concrete pad in the middle of the area. (See Picture 39 and #33 of following photos and map) Repaving: $ 75,000 Other: $ 10,000 $ 10,000 $ 200,000 $ 25,000 N/A $ 5,000 $ 5,000 48

50 39. Play area to the northwest of elementary school. 40. Signage of parking area to the east of elementary school. 41. Sidewalk and entranceway to elementary school front entrance. 42. Utility access boxes on property. 43. Drainage of field between middle school and elementary school. 44. South edge of parking lot between the two buildings (adjacent to the middle school). The asphalt is in poor condition with cracks present. Drainage of water off of the pavement is inadequate as there is evidence of standing water during rains or snow melts. Mulch is needed in the play area as there is a large lip between the asphalt and mulch. There is loose game equipment being supported by poles on the asphalt. (See Picture 40 and #34 of following photos and map) A post is leaning and missing its Visitor Parking Only sign. Bike racks located close to the building and entrance-way which may inhibit the flow of pedestrian traffic entering and exiting the building. A manhole is rim is 6 inches higher than the surrounding ground. (See Picture 41 and #35 of following photos and map) Utility access boxes are not securely bolted down resulting in a safety hazard. There is a storm field inlet in this location. The pipe connecting the field inlet to a manhole to the north is likely collapsed as evident by the depressed trench and sink holes along the path. (See Picture 42 and #36 of following photos and map) The sidewalk is in poor condition and is in need of re-engineering. There is curb and gutter preventing water from exiting the asphalt parking lot but the sidewalk is settled several inches behind the curb. The garbage enclosure fence is in fair condition but the concrete pad is cracked. Students entering or exiting the building for recess or for the bus must pass the garbage area. (See Picture 43 and #37 of following photos and map) Repaving: $ 50,000 Other: $ 30,000 $ 1,000 $ 10,000 $ 1,000 $ 30,000 $ 30,000 49

51 45. Shot put area on west side of middle school. 46. Elementary school entrance from 5 th Avenue. 47. Little League baseball diamonds. 48. School, vehicular and crosswalk signnage. Grass and weeds have grown into the gravel pit. The area is in close proximity to a corner of the building, possibly posing sight issues around it. (See Picture 44 and #38 of following photos and map) The crosswalk is faded. Possible reconfiguration to include a left and right turn lane could be beneficial in improving safety and congestion. (See Picture 45 and #39 of following photos and map) Excessive weed growth on the infield of the southwest diamond. No bleachers and signs falling off of backstop of southwest diamond. (See Picture 46 and #40 of following photos and map) There is a lack of signage indicating you are entering a school area. There is also none to very few signs indicating pedestrian crosswalks. $ 2,000 $ 100,000 $ 25,000 $ 10,000 The following table summarizes the total estimated cost of repair/replacement of categorized elements based on the condition observed during inspection. ESTIMATED REPAIR / REPLACE COST SITE ELEMENT GOOD FAIR POOR TOTAL John Long Middle School Parking Lots, Drives, Curb and Gutter $ 35,000 $ 555,000 $ 590,000 Sidewalks and Crosswalks $ 70,000 $ 16,000 $ 86,000 Site Drainage and Grading $ 65,000 $ 65,000 Baseball Diamond $ 30,000 $ 175,000 $ 205,000 Softball Diamonds $ 20,000 $ 30,000 $ 40,000 $ 90,000 Miscellaneous $ 39,000 $ 2,000 $ 41,000 Total John Long Middle School $ 20,000 $ 204,000 $ 853,000 $ 1,077,000 Woodview Elementary School Parking Lots, Drives, Curb and Gutter $ 181,000 $ 285,000 $ 466,000 Sidewalks and Crosswalks $ 35,000 $ 15,000 $ 50,000 Site Drainage and Grading $ 156,000 $ 156,000 Miscellaneous $ 1,000 $ 1,000 Total Woodview Elementary School $ 373,000 $ 300,000 $ 673,000 Total Combined Site $ 20,000 $ 577,000 $ 1,153,000 $ 1,750,000 50

52 Site Inspection Photos and Map Picture 1 Picture 2 Picture 3 Picture 4 Picture 5 Picture 6 51

53 Picture 7 Picture 8 Picture 9 Picture 10 Picture 11 Picture 12 52

54 Picture 13 Picture 14 Picture 15 Picture 16 Picture 17 Picture 18 53

55 Picture 19 Picture 20 Picture 21 Picture 22 Picture 23 Picture 24 54

56 Picture 25 Picture 26 Picture 27 Picture 28 Picture 29 Picture 30 55

57 Picture 31 Picture 32 Picture 33 Picture 34 Picture 35 Picture 36 56

58 Picture 37 Picture 38 Picture 39 Picture 40 Picture 41 Picture 42 57

59 Picture 43 Picture 44 Picture 45 Picture 46 58

60

61 Appendix A - Liberty Mutual Bleachers and Playground Equipment Review, July 11,

62 Scott J. Whitley, CPSI Senior Consultant Liberty Mutual Group Loss Control Advisory Services 2000 Westwood Drive Wausau, WI Phone: (630) Grafton School District Jamie Scofield Director of Building and Grounds 1900 Washington Street Grafton, WI Re: Review of Bleachers and Playground Equipment Grafton, WI Visit Date: July 11, 2011 Confirmation Date: July 25, 2011 Dear Jamie: Purpose of Visit: Thank you for allowing me the time to meet with you and assist in your evaluation of the Bleachers and Playground Equipment on Monday July 11, This report confirms my visit to the School at 1900 Washington Street and will serve as a summary of our discussion. The primary purpose of the visit was to: Introduce myself as your Loss Control Consultant. Assist in the review of the bleachers and playground equipment at this school. Conclusions: A number of findings were noted related to both the bleachers and playground equipment. The findings are based from the CPSC (Consumer Product Safety Commission) Guide for Retrofitting Bleachers and the CPSC Public Playground Safety Handbook. Discussion: During our visit we reviewed the bleachers for the Tennis Courts, Baseball Field, Football Field and Soccer Field. We also reviewed the playground equipment at the school and toured the wooded area where the ropes course is to be installed. Our visit was generated by the copy of a letter you obtained from the State of Wisconsin relating to the requirement s for bleachers which went into effect in March of The primary concern and reason the State of Wisconsin and CPSC have developed these requirements and Guidelines are falls from small children resulting in injuries. Our loss control service is advisory only. We assume no responsibility for management or control of customer safety activities nor for implementation of recommended corrective measures. This report is based on information supplied by the customer and/or observations of conditions and practices at the time of the consultation. We have not tried to identify all hazards. We do not warrant that requirements of any federal, state, or local law, regulation or ordinance have or have not been met.

63 The CPSC states: Falls from bleachers can occur when guardrails are missing from the backs or open sides of the bleachers. Falls from bleachers can also occur when there are openings between components in the seating and guardrails that are big enough to permit a person to pass through them. These openings can exist in the following areas (and are shown in Figure 4): (1) between components of the guardrail, (2) between components of the seating, such as between the footboard and seatboard, and (3) between the bottom rail of the guardrail and the footboard or seatboard. These guidelines provide recommendations to prevent these falls. The installation of a Ropes Course in the wooded area adjacent to the school is certainly something students will enjoy. However, it will also require significant effort to ensure safety and proper maintenance. Ropes course can vary in size and complexity, and most are not located on school property, but rather at a facility that specializes in ropes courses that schools can visit. Many of these courses require participants to sign waivers of liability. The Association for Challenge Course Technology has a website which has useful information pertaining to ropes courses: This association sets standards for installation, maintenance and management of courses, and conducts forums for education and professional development. Some items that are covered on the website are: Choosing a vendor. Frequently Asked Questions. Resources. Membership Details. Newsletters and articles. Purchasing ACCT standards. There is also the Professional Ropes Course Association, which is accredited by ANSI to develop industry standards. Their website is The website offers the same types of items as listed above. The contractor which will install the course should supply all of the necessary information for proper management of the course. Specific items to request will include: Equipment Instructions and Users Manuals. Training materials. Inspection Forms. Maintenance Procedures. Other concerns we discussed while touring the site of the ropes course included tree management. If the area is going to be routinely occupied, all deadfall trees should be removed as well as standing dead trees and limbs. It will be equally important to monitor the health of the trees on which the ropes course is secured. To operate this course safely, thorough and effective training of those that will run and monitor the course will be essential. This should include the completion of pre-use inspections. Pre-use inspections should be coupled with frequent maintenance inspections and immediate repair of a defect or a securing of the damaged component to prevent its use. We also discussed the seasonal aspect and whether some components of the course may have to be removed during winter months. This again is something to address with the installation contractor. You also had some questions regarding climbing walls regarding installation, inspection and maintenance. There are many brands of these climbing, or traversing walls, which are marketed to schools, but most are similar. Attached with this report are some example guidelines from different schools that use climbing walls. These resources provide some information on student and staff requirements, maintenance requirements, and installation standards. There is a Liberty Mutual Reference note on fall protection for climbing walls attached to this report as well. Some general information related to climbing walls includes: Grafton School District Grafton, WI 2

64 Walls range from 6-10 feet, but most are not more than eight feet so that children are never more than a few feet off the ground. Many companies (manufacturer or distributor) will offer services for proper installation and a warranty. Mats are available for purchase, and can vary in thickness; length of mat is usually six feet. Mats can also serve to keep people off from the walls when not under supervision or to protect the wall (as shown below) using a locking feature, specific to each brand. Just as it was important with the ropes course, items such as training, inspection, maintenance and repair will be essential to maintaining a safe and enjoyable activity for the students. Grafton School District Grafton, WI 3

65 Findings: The findings below related to the Bleachers and Playground Equipment are based on and derived from CPSC Guidelines and requirements set forth by the State of WI Department of Commerce. Rec : Baseball and Tennis Bleachers Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines The arrows above indicate openings of greater than 4 inches. The guidelines state that no opening should allow a 4 sphere to pass through. Rec : Football Stadium Bleacher Guardrails Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines Grafton School District Grafton, WI 4

66 The arrows above indicate openings of greater than 4 inches located more than 30inches above the ground. The guidelines state that no opening should allow a 4 sphere to pass through. Chain link fence can be used but should consist of 1.25 inch mesh which creates a maximum 1.75 inch opening to discourage climbing. (see the attached CPSC Guide for Retrofitting Bleachers) Rec : Football Stadium Bleacher Seating Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines The space between the walking boards and seating boards has an opening of greater than four inches. The guidelines state that no opening should allow a 4 sphere to pass through if more than 30 above the ground. It should also be noted that the guardrail located across the back of the bleachers also has openings which do not meet the CPSC Guidelines Grafton School District Grafton, WI 5

67 Rec : Football Stadium Platform Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines Consider removing the platform located below the press box on the football bleachers. It does not have guardrails and has an opening in the floor. There is potential liability exposure should someone fall from this area. Rec : Football Stadium Bleacher Structural Integrity Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines Closely inspect the entire structure for its structural integrity and replace damaged components. There appear to be several boards which are in decay. The support columns (posts) also appear to be wearing. Grafton School District Grafton, WI 6

68 Rec : Football Stadium Visitors Bleachers Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines Closely inspect the entire structure for its structural integrity and replace damaged components. There appear to be several boards which are in decay. The arrows above indicate openings of greater than 4 inches. The guidelines state that no opening should allow a 4 sphere to pass through if more than 30 above the ground. Rec : Soccer Field Bleachers Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines Grafton School District Grafton, WI 7

69 Rec : Pool Area Bleachers Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines The CPSC recommends that distance between the wall and bleachers should be narrow enough to prevent the insertion of a 4 sphere. We discussed a number of potential fixes for the bleachers including filling the gaps with openings between the walking boards and seating boards with additional boards or installing metal bars to ensure openings are less than 4. The CPSC and Liberty Mutual recommend consulting a licensed professional or qualified firm to design the best retrofit solution. A licensed professional engineer, registered architect, or company that is qualified to provide bleacher products and services, could perform this service. The option of replacing bleachers as opposed to retrofitting should also be considered. By considering the issues raised in these guidelines and working with a licensed professional or qualified company, it is possible to minimize the hazards of falls from and on bleachers. Prior to implementing any retrofit, however, the CPSC recommends consulting with the local building official to determine if a permit is required to make the alterations. Many jurisdictions require that the applicant obtain the services of a licensed design professional and submit engineering drawings before a permit will be issued. Rec : Playground Climber Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines The climber component is damaged and has been repaired with tape to protect children from contact with the broken edge. This component should be replaced. Contact the manufacturer or distributor of the playground equipment for specific repair procedures and parts. Grafton School District Grafton, WI 8

70 Rec : Playground Turning Component Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines A knob is missing from the turning component on the playground equipment. This creates a protrusion which could lead to injury. This component should be replaced. Contact the manufacturer or distributor of the playground equipment for specific repair procedures and parts. Rec : Swings Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines Ensure that the swings and all playground equipment are frequently and thoroughly inspected. The S-hooks and seat attachments have some wear. As these metal components wear away, structural integrity is reduced. Grafton School District Grafton, WI 9

71 Rec : Playground Spiral Slide Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines There are damaged plugs on the slide which could lead to the entanglement of fingers and loose clothing as a child slides down. Entanglement is among the leading causes of injury on a playground. Contact the manufacturer or distributor of the playground equipment for specific repair procedures and parts. Closing Comments: I enjoyed the meeting and our discussion and want to reiterate that if you are in need of any additional safety related services please do not hesitate to ask. As I mentioned above, the CPSC has developed guidelines for both Bleachers and Playgrounds. The documents that they produce including the Guidelines for Retrofitting Bleachers and the Public Playground Safety Handbook are available at no cost and can be printed from their website: I have attached both of those documents to this report for your use and to serve as a guide as repairs are considered and made. I have also attached four documents relating to Climbing Walls. Three of these are examples from other school districts which can be used to base your programs from. The forth document is a Liberty Mutual Reference note regarding fall protection with Climbing Walls. If you would like additional assistance with the development of your programs related to this equipment, please contact me. Loss Control Advisory Services (LCAS) is specifically designed to help you assess, target, and manage risks unique to your business. If you have any questions regarding this report or I can be of any further assistance, please do not hesitate to contact me at (630) or via at scott.whitley@libertymutual.com. Sincerely, Scott J. Whitley Senior Consultant Loss Control Advisory Services Grafton School District Grafton, WI 10

72 C: Mark Powell Grafton School District Beth Matysik AJG Michelle McLane Liberty Mutual Christie Mall Liberty Mutual Matt McGrail Liberty Mutual Enclosures CPSC Guidelines for Retrofitting Bleachers CPSC Public Playground Safety Handbook Bleacher Inspection Self-School Inspection Climbing Wall Safety Standards Playground Installation Guidelines Delta School District Fall Protection Guidelines for Climbing Walls Grafton School District Grafton, WI 11

73 Appendix B - Liberty Mutual Bleachers and Playground Equipment Review, September 7,

74 Scott J. Whitley, CPSI Senior Consultant Liberty Mutual Group Loss Control Advisory Services 2000 Westwood Drive Wausau, WI Phone: School District of Grafton Jamie Scofield, Director of Building and Grounds 1900 Washington Street Grafton, WI Re: Review of Bleachers and Playground Equipment Grafton, WI Visit Date: September 7, 2011 Confirmation Date: September 16, 2011 Dear Jamie: Purpose of Visit: Thank you for allowing me the time to meet with you and assist in your evaluation of the Bleachers and Playground Equipment on Wednesday September 7, This report confirms my visit to the Grafton High School at 1900 Washington Street and to the Elementary School. This report will also serve as a summary of our discussion. The primary purpose of the visit was to: Assist in the review of the Soccer Field retaining wall and playground equipment at this school Conclusions: A number of findings were noted related to both the retaining wall and playground equipment. The findings related to the playground equipment are based from the CPSC Public Playground Safety Handbook. Discussion: During our visit we reviewed the state of the retaining wall adjacent to the Soccer Field. We also reviewed the swings at the Elementary School. Concerns were identified with both and are noted in more detail in the Findings section below. The overall goal is to ensure the safety of the public as well as students which use the equipment and occupy the areas. We also discussed the issues relating to the bleachers which we identified during my previous visit. In your discussions with a bleacher construction contractor it was determined that simply filling the spaces with lumber or metal will create wind loading issues that the bleachers were not designed to withstand. It was determined that ultimately they will have to be replaced and that they cannot be feasibly retrofit in any permanent manner. Our loss control service is advisory only. We assume no responsibility for management or control of customer safety activities nor for implementation of recommended corrective measures. This report is based on information supplied by the customer and/or observations of conditions and practices at the time of the consultation. We have not tried to identify all hazards. We do not warrant that requirements of any federal, state, or local law, regulation or ordinance have or have not been met.

75 In the meantime you stated that you will be installing netting that will serve as a means of temporary fall protection. The netting will be installed below the and against the bleacher structure. This will help to ensure that no person is able to fall through the bleachers to the ground. In thinking further about this solution, a couple of concerns have come up. First, the netting openings must be such that they do not allow for climbing or hanging on the net itself. The openings should be configured to not allow fingers through to grasp the netting. The netting will have to be inspected prior to and following every event to ensure that it is intact and will not fail should someone fall into it. Tears will weaken the netting. Ensure that the gaps located near the railings as mentioned in the previous report are also secured by the netting. Cleaning of the netting will be an ongoing issue as well, removing trash and other items left behind by spectators. The retaining wall adjacent to the Soccer field poses several concerns for the safety of spectators and public in the area. It is significant to note the wall s current configuration and location actually serves to invite people on to it. This is due to: It is shaped as a bleacher and located adjacent to an athletic field The configuration of the wall allows people to utilize it as stairs School District of Grafton 2

76 The other concerns noted in reviewing the wall are: Many of the stones have fallen from the wall creating uneven surfaces and serve as trip hazards in the walkway There are a number of stones which are loose and could dislodge from the wall if stepped on Several stones which have fallen from the wall were replaced but are not embedded in the wall and are unstable There are a number of ways of correcting the issues with the retaining wall. Some initial options we discussed and to consider are: Eliminating the wall and replacing with a gentle slope (as low an angle as possible). A level walkway should be maintained at the top of the slope to provide a stable walking surface as well as handicap access. The location of the bleachers may have to be moved back towards the trees to accommodate the walkway. Have a contractor re-build the wall entirely. The wall could be rebuilt as a straight vertical wall. A railing or fence should then be installed at the top of the wall. If the wall is to be used as seating, stairs should be built in to allow movement up and down along with hand rails. The wall should be constructed in a manner which will not allow for stones to fall off or be removed. Working with a landscape architect and/or masonry contractor will help to ensure that the wall is as safe as possible. I would also suggest, that the wall be either blocked from access or signs posted to stay off until the necessary repairs have been made. Findings: The findings below related to the Playground Equipment (Swings) are based on and derived from CPSC Guidelines. Rec Elementary School Swings Status: New Responsibility: Grafton School District Recommendation based on CPSC Guidelines There are a number of issues with this particular swing set. The space below the swing seat and the surface may not be adequate The space between the swing and the support structure is less than CPSC recommendations (noted by the small arrow in the first picture) Spacing between the swings should be reviewed The spacing of the chains on a single swing should be reviewed School District of Grafton 3

77 The CPSC recommends that swings be located at least 30 from the supports. 12 of clearance should be maintained below the swing and the surface material. A minimum of 24 should be between swings and 20 of space between chains on a single swing. Below is further description of the proper spacing for single axis swings. Other concerns with the swings revolve around what is known as the safe use zone and the surfacing material. The plastic pipes on the swing chain do not allow for the chain to be inspected on a regular basis The bolts used to secure the pipe to the chain present entanglement hazards as defined by the CPSC There is asphalt surface well within the recommended use zone The CPSC recommends that swings have a use zone which extends twice the height of the swing in both in front and behind the swing as well as a minimum of 6 around all of the supporting structure of the swing. See below: School District of Grafton 4

78 The CPSC recommends that when Pea Gravel is used as the loose fill surfacing material it should be maintained at a depth of 9. The surfacing depth below the swing was negligible and well below 9 in all other areas around the swing. The most practical solution may be to remove and relocate the swing to a location where proper surfacing can be installed. The swing set should then be reconfigured to meet the CPSC Guidelines. Closing Comments: I enjoyed the meeting and our discussion and want to reiterate that if you are in need of any additional safety related services please do not hesitate to ask. As I mentioned above, the CPSC has developed guidelines for Playgrounds. The documents that they produce including the Public Playground Safety Handbook are available at no cost and can be printed from their website: I have attached this document to this report for your use and to serve as a guide as repairs are considered and made. If you would like additional assistance with the development of your programs related to this equipment, please contact me. School District of Grafton 5