HARRISONBURG HIGH SCHOOL BLUE STREAK BANDS FRIDAY NIGHT BAND Season Packet

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1 2018 FRIDAY NIGHT BAND Season Packet Dear Band Family, Welcome to the 2018 edition of the Marching Blue Streak Band! We are coming off of a very successful year receiving our 7th Virginia Honor Band Award and 10th Blue Ribbon Award, as well as a fantastic trip to Orlando! The tradition continues with your dedication and commitment to this extraordinary ensemble! We hope that you have had an outstanding year and are looking forward to starting another successful season with the Blue Streak Band. This packet outlines all the things you will need to get ready for our season this year. We hope that you find it helpful and informative. Please read each page in its entirety. THIS PACKET INCLUDES: Opening Letter/ Information Fee Forms Student Contract Uniform Contract Permission to Travel Medical Form Band Booster Volunteer Opportunities/ Parent Profile Form Please be prompt in returning all aspects of your band packets to successfully register for the Marching Blue Streak Band. Fees must be turned in and forms completed on time. Please be aware of deadlines. You may send this to Harrisonburg High School: Attn Marching Band, 1001 Garbers Church Road Harrisonburg, VA 22801, or return them on the MANDATORY Marching Band Orientation date on TUESDAY, MAY 22, Below you will find some additional important information on how we will operate successfully. BAND CAMP What to bring to camp? Tennis Shoes/ comfortable clothing, water bottle, sunscreen/hat/sunglasses, all parts of your instrument, pencil. Band camp is required of all marching band members! Band camp is held at Harrisonburg High School and is where music instruction and marching techniques are put together and our field show is created. You will be taught everything you will need to know and each of you will have great success. Band camp is also a time where we meet many new friends and form the band family bond that defines our Blue Streak Band program! FRIDAY NIGHT BAND SUMMER SCHEDULE DCI in Salem Trip ( optional, must reserve a spot via separate form): Mon., July 30 New Marcher Camp/Leadership Team: Thurs., August 2 & Fri., August 3 from 8am-noon (All competition and Friday Night students) BAND CAMP WEEK 2: Mon., August from 2pm-8pm daily (Friday Night students 5-8pm) Rehearsal/ Preview Performance/ Potluck: Friday., August 17 Preview Performance at 6pm, Band Family Potluck Dinner to follow REGULAR AFTER SCHOOL REHEARSALS (September, October, selected days in November/December) Fridays from 3pm- 5pm (Competition and Friday Night Rehearsals- mostly gamedays only)

2 PERFORMANCE OVERVIEW Friday Night Band: Home Varsity Football Games (Fridays), Select Away Games, Harrisonburg Veterans Day & Holiday Parade FEES The Marching Blue Streak Band fees for the year will be $150 for returning competition members and $100 for returning Friday Night Band members. New Competition members will owe $185 for their fees which include a one-time shoe fee. New Friday Night members will owe $135 for their fees which include a one-time shoe fee. Fees cover your band shirts, Band Camp and Friday night feast meals, transportation, uniform cleaning, etc. We have many financial options available, including paying a Non-refundable deposit of $75, paying in full, payment plans, and requesting financial assistance. Fees should never be a reason NOT to participate. We will make it work for your situation! This year we will accept credit cards for fee payments. These fees must be arranged by the assigned deadline so each individual student can be written into the fall marching band show. Once a student makes this commitment, they are expected to follow through as an individual spot has been written just for them. If you fail to follow through with this commitment it will negatively affect your peers to a great extent. Thank you for being responsible and prompt with this! REMIND 101 to the number to join our Remind 101 texting service. This will be an important communication tool that we will use along with our database. CLOSING We look forward to another exciting season of Friday night football games, Saturday marching competitions, and community events that will enrich our students as nothing but music can. As always, please feel free to access our website at as valuable information will continue to be posted there in the weeks and months to come, including a full schedule on the page labeled Band Calendar. Use this calendar- we live by it! Thanks for being a part of the HHS Band! We re excited to have you as part of our family! If you ever have any questions please do not hesitate to contact us at the addresses below. We ll see you on Orientation Night- Tuesday, May 22, 2018! Follow us on Twitter, Instagram and Sincerely, Claire Leeper Daniel Upton Claire B. Leeper Daniel D. Upton, Jr. cleeper@harrisonburg.k12.va.us dupton@harrisonburg.k12.va.us

3 FRIDAY NIGHT Marching Band 2018 FEE FORMS Please fill in completely and return with payment Student s Name: Year in High School Color Guard or Instrument ( Instrument Played) (circle those that apply) Total Due Deposit Balance Due Competition Band Fee (Competition Band & Color Guard members) Reduced Sibling Band Fee (For Second Family Member in Competition Band) This Fee Covers All Meals, Uniform Rental & Cleaning, Travel, etc. for the Season This Discounted Fee Applies to the 2nd Family Member in Competition Band $ $50.00 $50.00 $75.00 $50.00 $25.00 One Time Shoe Fee (For 9 th grade students & other NEW colorguard & band members) Shoes will be fitted for all students during band camp $35.00 Band Polo & Band T-Shirt Include 1 polo & 1 T-shirt Totals: If you are in 11 th or 12 th grade and have been in band at least 2 years, you may choose to receive an extra T-shirt instead of another polo (your polo must be clean and in good repair) Circle Your Shirt Size (Adult): S M L XL XXL 11 th & 12 th graders : I would like an extra T-shirt instead of polo INCLUDED IN FEES Yes No COMMITMENT: This NON-REFUNDABLE deposit, due May 22, 2018, commits this student to participate in the 2018 Competition Marching Band; the balance is due on the First Day of Band Camp in August. (Date) (Student Signature) _ (Parent Signature) METHOD OF PAYMENT: A. Check amount: Check number: Make checks payable to HHS Band Boosters. B. Cash: (amount paid, receipt provided) C. Credit Card Date Processed D. Student Account: (amount to be deducted from account) Please be sure CHARMS account funds are available. Check with Mrs. cleeper@harrisonburg.k12.va.us E. Financial Assistance: If Financial Assistance is needed, please fill out the Financial Asst. Form. If you have any questions, contact: Mr. Upton ( dupton@harrisonburg.k12.va.us )

4 2018 FRIDAY NIGHT Marching Band Financial Assistance Request Form Please fill in completely, sign where indicated and keep a copy for your own records. Please know that your financial assistance request is one that will be kept confidential between your family, the Band Boosters officers, and the band directors. The Band Boosters organization is designed to enhance the learning for all students and is also a financial support to families who may be in need. The Harrisonburg High School Band is an organization that prides itself on fiscal responsibility and continually makes an effort to keep our families costs low while providing students the ability to earn money with fundraisers throughout the year. Financial Assistance Options: (please mark your option request with an X) OPTION 1 MONTHLY PAYMENT PLAN I agree to pay $50 by May 22, 2018, and $50 by the first day of August band camp. If I also owe band shoe fees, I will pay an additional $35 by September 1. Monthly payments should be made payable to HHS Band Boosters and given to the Band Director by the due date. For option 1, student & parent please initial before the following statement: I agree to make all payments on time. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * OPTION 2 - Partial Assistance *** I agree to pay _ by the first day of August band camp and request financial assistance to cover the balance owed. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * OPTION 3 - Full Assistance *** I request financial assistance to cover the entire cost of the band fees. *** For options 2 & 3, student & parent please initial before each of the following statements: I agree to participate in all fundraisers provided by the Band Program. I agree to volunteer my time and talents whenever possible to support band activities. I understand that if there is money in my student s band account, that money will be used before assistance is granted. *** ALL OPTIONS *** please sign the following statement: I agree to the terms and conditions listed in this form. I realize that I/my student may not be eligible for financial assistance in the future if these terms and conditions are not carried out in full. Student Signature: Parent Signature: Parent Phone: Parent

5 2018 STUDENT MEMBERSHIP CONTRACT Student Name : (Please Print Clearly) _ In order to meet the expectations of the Harrisonburg HS Band, I will: (Initial beside each statement) Preparation have all music and necessary accessories for all rehearsals and performances. know music pass-off dates and stay current with pass-offs. keep my dot book current within two days of receiving new drill. have a well-identified, large water bottle at all rehearsals. have my instrument/equipment clean and in proper condition at all times. Uniforms (Rehearsal and Performance) abide by the current rehearsal attire policies. understand that improper rehearsal attire will result in grade and performance consequences respect and abide by current performance attire policies (see uniform contract). maintain a clean appearance and follow all rules for make-up, hair, and jewelry in uniform. Attendance check with the HHS website calendar often for updates and know when all events are scheduled. be present at all scheduled rehearsals (sectionals, rehearsals, mini-camps, etc). understand that if I am absent from rehearsals prior to a performance, I may be ineligible to perform due to safety concerns. be aware of event (rehearsal, sectional, performance) start times and be on time to each event. complete a Rehearsal Conflict Form if I am tardy or absent from any event. understand if I miss a performance, my grade will be lowered. Financial be a member in good standing financially. communicate with Harrisonburg staff when I have an issue with financial commitments. commit to paying my fees on time. take part in Harrisonburg fundraisers that support the your individual/general fund throughout season Attitude give my personal best at every rehearsal and performance. respect all facilities associated with Harrisonburg Bands including practice fields. respect all fellow band members, leadership, staff, directors and parents. conduct myself with pride and integrity while a part of the Harrisonburg Band program. give my best effort at all times and not abuse the sit-out rule throughout the season. As a student member of the 2018 Harrisonburg HS Band, I, (print name clearly), agree to follow the expectations & policies stated above. I understand that it is a privilege to be in the band program and failure to comply with any policies could result in suspension/ expulsion from the organization. Student Signature : Student s As a parent/guardian of the above mentioned student, I, (print name clearly), understand the commitment he/she is making & the expectations laid out for him/her. I support the Harrisonburg HS Band Staff in their efforts to provide a positive experience through a commitment to excellence through music performance. Parent Signature: Parent s Parent Cell Phone : _ Student Cell Phone: _

6 2018 UNIFORM CONTRACT As members of Harrisonburg High School Band Program you are given privileges as well as responsibilities. You are given the opportunity to represent your school with the highest of honor and pride. You have the responsibility to show each member of the community we come in contact with the ideals of what we represent. With this commitment comes the responsibility of SELF. You are responsible for your behavior ON AND OFF THE FIELD. This includes classes, bus trips, football games, and competitions; before, during, and after each event. This responsibility for self includes the careful handling of your band uniform and all of its parts. We have been given the PRIVILEGE of having BEAUTIFUL UNIFORMS. This is an expensive piece of equipment assigned to each of you for your use during the season. This uniform must be treated carefully just as you should care for your instrument. Failure to care for your uniform in the manner described to you may result in monetary fines to you for repairs or replacement, should loss or damage be beyond reasonable wear. HARRISONBURG HIGH SCHOOL UNIFORM RULES Uniform must be requested at uniform room and hung up properly when returned. Band T-shirt MUST be worn under uniform. No exceptions allowed. White Socks Must Be Worn. No ankle, golf, tennis or other short socks are allowed. No logos allowed. Shoes are to be cleaned after each performance, and stored ready to wear for the next performance. Hair MUST be worn tucked securely so as to fit under the uniform hat. This is the individual s responsibility and grooming should be completed BEFORE reporting time. NO makeup. NO fingernail polish. NO earrings. NO jewelry. NO watches. NO condiments on anything (ketchup, mustard, etc.). NO Pizza. NO Nachos. NO Chocolate. NO colored liquids - Only clear liquids may be consumed while in or near uniforms. FAILURE TO FOLLOW THESE RULES WILL RESULT IN FINES & THE LOSS OF UNIFORM PRIVILEGE! Fees may include, but are not limited to: Jackets $ Pants $ Plume Hat Socks 2.00 per pair Gloves 2.00 per pair Hat Box Uniform Bag Buttons 2.00 Uniform Hanger 2.00 each Food Infringement 5.00 HARRISONBURG UNIFORM RENTAL CONTRACT I, _, have read all of the rules and regulations that go along with participating in the Harrisonburg High School Marching Band and agree with the stipulations placed upon me pertaining to the use of a Harrisonburg High School Band/Guard Uniform. I understand that there are penalties for not following these rules and that they will be implemented immediately through verbal and written notice to my parent and I. Student Signature: Date My son/daughter, _, understands the above statement and I have also read the rules and understand the rules and regulations that go along with being a part of the Harrisonburg High School Marching Band and the use of a uniform. I understand that I will receive written documentation of infringements and realize my child is responsible for monetary penalties. Parent/Guardian Signature: Date

7 CHARMS INSTRUCTIONS Charms is our online database system of all students and families in the band program. We maintain inventory, contact information, lists, and student accounts through this service. You are responsible for logging in and completing as much information as you are able. addresses for students and parents are critical for absolute communication! 1. go to 2. push the green ENTER button at the top right of the screen (enter as a parent/student/helper) 3. The school code is HarrisonburgHSBand 4. your id is your first initial first name followed by last name (i.e. dupton) (if this doesn t work, please contact one of the band directors for assistance) YOU SHOULD NOW COME TO A PERSONAL SCREEN WITH YOUR NAME ON IT 1. GO TO CHANGE PASSWORD and CREATE A PERSONALIZED PASSWORD (must be 6 characters) THIS IS NOW YOUR NEW LOGIN FOR CHARMS (there isn t a username and password just password) 2. GO TO UPDATE INFO and UPDATE YOUR PERSONAL INFO (please especially make sure your address, , and phone are correct) 2A PLEASE ADD AT LEAST ONE ADULT TO YOUR PROFILE (found at bottom of information page) PLEASE UPDATE THE FOLLOWING: Phone Numbers Address Relation to You

8 2018 TRAVEL PERMISSION The HHS Marching Blue Streak Band will travel to the following locations for away games, parades or competitions: Date of Travel Means of Travel Reason for Travel Traveling To Saturday, September 29 Charter Bus Competition/ Game Saturday, October HHS Exhibition/ Host Valley Football Classic JMU Stadium Harrisonburg, VA 9th Annual SVMI Harrisonburg HS Harrisonburg, VA In addition, students will participate in HOME football games, select AWAY football games and 2 local parades on the following dates: August 25th- Home Football vs. Lord Botetourt September 7th- Home Football vs. Charlottesville (8th Grade Night) September 21st- Possible Away Game at Broadway September 29th- Home Football vs. JMU Bridgeforth Stadium October 26th- Home Football vs. Spotswood (Homecoming) November 2nd- Home Football vs. Turner Ashby (Senior Night) November 11th- Veterans Day Parade (Sunday afternoon) December 7th- Harrisonburg Holiday Parade (Friday Night) I give permission for my child,, to travel with the Harrisonburg High School Blue Streak Band to the above listed events. X (Parent Signature)

9 2018 PARENT PROFILE FORM Below are a lists of the many areas of assistance needed throughout the year to guarantee a smooth year with the Harrisonburg High School Blue Streak Bands. The key to a successful program is the support of staff, students, and, especially, the parents. If you can be of assistance in any of the following areas, please volunteer your time and talents. Please indicate any task in which you are willing to help during the year by checking the space provided. When a need arises we will then have a compilation of our member s talents and you will be contacted. All parents are encourage to attend the monthly band booster meetings, typically the first Monday of every month as listed on the band calendar! Concessions (Varsity and/or JV Football Games) Water Committee (fill water coolers during band camp) Hospitality (hosting guest conductors, clinicians, and post concert receptions) Graphic Design (Newsletters, programs, flyers, etc.) Weekday Availability (Volunteer during the school day) Middle School Liaison (ex. close tie to program, employed at THMS/SKMS, family in program) Color Guard Liaison (ex. past experience, child involved, make-up prior to performances,etc.) Food Committee (Friday Night Feasts, Band Camp, band gatherings, etc.) Chaperone Marching Band Competitions Chaperone During School Trips (Assessment, etc.) Assist directors with clerical task in the band room Tiny Tots (Coordinating with local elementary schools) Concert Set Up/ equipment moves Scholarship Committee Trucker Driver (CDL License and/or owner of a truck to pull trailer) Jazz Band Liaison/ assistance (child in jazz band) Relay for Life Team Coordinator Uniforms Help load/ unload trailer Pit Crew- help with competition logistics, pit equipment, etc. Sewing Carpentry (making props, trailer shelving, etc.) Publicity/ communication/ public relations Fundraising Legal/ public notary Shop for band supplies Help write and secure grants to support the band and arts programs Nurse Sound equipment and recording Website Design Photography Other skills you think may help the band program _ Student s Name Grade Mother s Name Occupation Father s Name Occupation Mother Phone Father Phone

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11 2018 MEDICAL INFORMATION I/We, the undersigned parent or guardian of the above named student, hereby authorizes without condition the Harrisonburg City School Board and its employees to allow this student to take for legitimate medicinal treatment of a present medical condition the following described substance. I/We acknowledge that we have reviewed with this student and understand the Substance Abuse Policy of the Harrisonburg City School Board and that any violation of it may result in the suspension or expulsion of a student. I/We certify that all of the information contained in this authorization is correct and represent to the Harrisonburg City School Board that its employees may rely upon this authorization until it is withdrawn in writing. I/We release the Harrisonburg City School Board and its employees from any claim or liability in any way connected with reliance on this authorization; and we promise to indemnify, defend, and hold harmless the Harrisonburg City School Board and its employees from any claim or liability in any way connected with reliance on this authority. Por la presente, yo, el suscrito, padre/tutor del estudiante mencionado arriba, autorizo incondicionalmente al Consejo de Educación de las escuelas públicas de la ciudad de Harrisonburg y a sus empleados a permitir que este estudiante tome, como parte del tratamiento médico vigente para una condición de salud, el medicamento descrito a continuación. Doy testimonio de que hemos revisado y entendemos la Póliza referente al Abuso de Sustancias del Consejo de Educación de la ciudad de Harrisonburg junto con el estudiante, y que cualquier infracción a la misma podría resultar en la suspensión o expulsión del estudiante. Certifico que toda la información contenida en esta autorización es correcta y que tanto el Consejo de Educación de la ciudad de Harrisonburg como así también sus empleados pueden confiar en esta autorización hasta el momento de su anulación por escrito. Dejo libre al Consejo de Educación de la ciudad de Harrisonburg y su personal de todo reclamo o responsabilidad alguna en relación a la confiabilidad; y prometemos indemnizar, defender y mantener ileso al Consejo de Educación de la ciudad de Harrisonburg y a su personal de todo reclamo o responsabilidad por haber confiado en esta autorización. Participant s Name Date of Birth Address City/State/Zip Home/Cell Phone Emergency Phone Number Parent/Guardian Name (students only) Does participant have medical insurance? If yes, name of company Policy Holder s Name Policy Number Health History (check) Allergies (check) Food Allergies: Diabetes Aspirin Orthopedic Problems Penicillin Asthma Sulfa Epilepsy Insect Stings Cardiac Problems Tetracycline Other (specify) Other (specify) Action if exposed?

12 Do we have permission to administer any of these over the counter medications? (check) Sudafed (antihistamine) Tylenol Advil Tums Bonine (motion sickness) Cough Syrup Has the participant had a tetanus shot current to within six years? (last required was 6 th grade) Is participant currently taking any medications? If yes, please list the name and dosage amount and times Is there anything else we should know about? I give permission to the physician or hospital to secure proper treatment for and to order medications, injections, anesthesia or surgery for my child as named above if you are not able to get in contact with me. (Signature of Parent/Participant) (Date)