Southern California Area Recognition Days May 17, & 18, 2019 Ontario, California

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1 Southern California Area Recognition Days May 17, & 18, 2019 Ontario, California Hello Southern California TOPS & KOPS ~ It is time once again for recognition days and this year we will be celebrating as an Area! Yes we will be recognizing our area winners as well as our state winners! Make plans now to come and celebrate with us as Southern California welcomes you to 2019 SCARD May 17-18, We are excited to be hosting the event at the Doubletree Hotel, 222 North Vineyard Avenue, Ontario, California, near the Ontario Airport. Join in the inspiration and enthusiasm as we come together as an Area! Meet and honor our local TOPS members as we celebrate real people with real weight loss! Plan to stay two nights at the Doubletree to get the most from your SCARD experience. All the information you need to make your reservations is included in this registration package. The festivities begin with the Opening Session Friday at 9:00 am. Come early for registration, the Imaginarium (Hospitality room) and shop in our Gifts of Imagination (Promo Room) Thursday evening May 16 th. Our motivating speakers include our Regional Director, Margie Fisher and our First Vice President of the TOPS Board of Directors, Karen Tinlin. It might be helpful if your chapter appoints an SRD chairman to correctly fill out all the forms for registration to attend and participate in the various events and mail them to the appropriate people by the deadline dates. There are name, phone number and address of a contact person on each form if you have any questions. Please note that some of the forms have changed and some pages have 2 forms so read everything carefully. It is very important to pre-register for every parade and event so that participants get the recognition they deserve. This complete registration package will be posted in the California Event Calendar on for your convenience. Bring your imagination as we look forward to a wonderful weekend of fun and recognition! We hope you will join us for TOPS Journey to Imagination! Jan High- Area Captain and SCARD Chairman Margie Fisher -Coordinator

2 General Information SCARD Location: Double tree Ontario, 222 North Vineyard Avenue, Ontario, CA near the airport. Hotel Reservations: Rooms are $129 per night plus applicable state and local taxes in effect at the time of checkout. This is for up to 4 in a room. Check in at 3PM and check out at 12pm. Please make reservations trough the hotel. Phone number is (code name TOP). If you choose to do it on line the link is: /index.jhtml?WT.mc id=pog Deadline for making reservations is April 25 th, Parking: Free Registration: Upon arrival at SCARD each person must check in individually at the Registration Desk, located in the Hunters Peak room to receive his/her Registration Packet which includes Program, Ticket/Name Badge, Meal Tickets, KOPS Ribbons, and any other INDIVIDUAL information pertinent to the individual s participation in SCARD. A Photo Order Form will also be included. All General Sessions will be held in the Grand Ballroom. Meal will be in the Vineyard Ballroom. Wish Upon A Star Banquet: The stars come out at a dinner honoring our KOPS on Friday Evening. This is open to all members and guests (who purchase a full registration and dinner). Dare to Dream Luncheon: Bring your dreams to our luncheon honoring all members on Saturday. All members and guests (who purchase a full registration and lunch) are invited to attend and help recognize all the dreamers of TOPS. Pure Imagination Fun Night: Enjoy the before and after parade, skits and more! Is your chapter working on a skit? To present your skit, dance, song or other entertainment fill out enclosed form and present at your area March workshops. March workshop. Deadline is March 9, Imaginarium (Hospitality Room): Let your imagination run wild as you enjoy crafts, relaxation, games and friendship. The Hospitality Room will be in the Keller Peak room. Gifts of the Imagination (Promotion Room): Promotional sales will be in the Big Bear Room. Please keep in mind chapter contest prizes and awards when shopping. There will be several items on sale. Remember to bring your personal shopping funds and the chapter checkbook! Only cash or checks are accepted. Raffle baskets will be on display in this room. SCARD Charm/Pinette: SCARD Package will NOT include a theme charm. Pinettes and charms will be available for preorder, on the form included in this bulletin or can be purchased at SCARD in the Gifts of Imagination /Promo Room while supplies last. The theme charm/pinette is pictured at the top of the cover letter of this Registration Bulletin.

3 Participant Registration: All participants, both TOPS and KOPS, must be pre-registered by the chapter on the proper form(s) included in this bulletin. Please follow specific instructions on each form. Chapters must mail various forms by the deadline dates. 2 ALL DEADLINE DATES REFER TO POSTMARK DATE. Area and State Winners: Leaders will be notified if their chapter has Area or State Award Winners. Members who are winners are asked to write their SUCCESS STORY. It should include their personal story regarding their weight problem and how TOPS has helped them. Stories must be typed or printed legibly and be approximately three (3) minutes in length. If typed, please try to keep it to one page. Please note that all stories will be edited for content and length and will be read by a designated member during the session. Success Stories are so important at our recognition days. We encourage all winners to write a Success Story. These stories may motivate others to lose their weight. In addition, we ask that winners include a before picture with their story. Color or black & white are acceptable, but please make it a clear photo. Digital photos are accepted as well. Success stories & before photos must be mailed/ ed by March 9, 2019 to: Jan High For questions call or C Street Chula Vista, CA jchfrog2@gmail.com Winners must not mention their weight loss to anyone until after all awards have been presented. IMPORTANT: All KOPS and TOPS Award Winners must attend rehearsals. KOPS Rehearsal: Alumni KOPS, Reinstated KOPS and Graduates must attend rehearsal at 6:30 pm on Friday, May 17th, dressed for the session, in order to participate during the KOPS Session. Please see the Registration Forms for more details. Alumni KOPS photos will be taken during this rehearsal. Awards Rehearsal: All Area and State Division Winners, Chapter Royalty, Past State Royalty and Century Club members must attend rehearsal at 2:00 pm on Saturday, May 18th, dressed for the session, in order to participate during the Awards Session. Please refer to letter sent to chapter leaders regarding Area and State Winners. Seating: The doors will be opened thirty (30) minutes prior to each session, workshop and meal for seating. Please do not crowd at the doors. Please do not save extra chairs. There will be reserved seating at the Luncheon and Banquet. In unforeseen circumstances start times may be delayed. Please be patient and considerate of others if this should happen. Miscellaneous: By state law there is no smoking inside public areas. Due to various allergies, please restrict your use of perfume or cologne. 3

4 By registering to attend this event, whether or not participating in any recognition or parade, members grant the event and TOPS Club Inc. permission at its own discretion to use photos or videos for any and all purposes including but not limited to publication in TOPS magazine, brochures and publicity efforts or on TOPS websites. Photography: The photo desk will be located in the Registration Lobby where you may make arrangements for your individual or group sitting and order pictures. KOPS Alumni photos will be taken during rehearsal, not the session. Tentative Schedule: Registration Desk, Promotions Room and Hospitality Room will open on Thursday evening, 7:30 am on Friday and 7:30 am on Saturday and be closed from 30 minutes prior to and until 30 minutes following general sessions, meals and workshops. Hospitality Room will be open during some of the non-general session events and after session on Thursday and Friday night. Raffle Sales and baskets will be in the Promotion room. Thursday May 16 Evening Registration Open Promo & Hospitality Rooms Open Friday May 17 9:00 am Exercise 10:00 am Surprise Workshop 11:30 am Lunch on your own 1:30 pm Guest Speaker: Karen Tinlin 2:30 pm Images of Success 4:30 pm Wish Upon A Star Banquet 6:30 PM Kops Rehearsal 8:00 pm Dreams Come True - KOPS SESSION Saturday May 18th 9:00 am Activity 10:00 am Guest Speaker Margie Fisher 11:00 am On Your Journey 12:00 pm Dare to Dream Luncheon 2:00 pm Awards Rehearsal 3:00 pm Stardust Awards 4:30 pm Dinner on your own 6:30 pm Raffle Drawing FUN NIGHT 4

5 KOPS Registration Deadline: April 4, 2019 Graduation is such an important part of SRD. Please encourage your members who are eligible to participate. All Graduates must have reached KOPS status by Dec 31, 2018, and be registered at TOPS Club, Inc. by Jan 31, 2019 Dress code for Graduates: Women: Tea length or longer dress solid black. Men: Black Suit, jacket or black long sleeved dress shirt and a tie with black dress slacks. We will also provide flashlight, ribbon and grad cap for each graduate. All other KOPS need to bring own flashlight Dress code for all other KOPS Women: Tea Length or longer dress/skirt or palazzo pants Men: Suit, Jacket or long sleeve shirt and tie with dress slacks. You must attend rehearsal, dressed for the session, at 6:30 pm on Friday, May 17 th. Please register and pick up your SRD packet prior to rehearsal. Photographer will be taking pictures during rehearsal. TOPS CA Contact Name: Phone: Print clearly Name check all that apply: Graduate Loss Reinstated date Alumni # years Longevity Royalty Send Registration To: Any Questions: Margie Fisher mfisher690@cox.net KOPS Chairman Via Montezuma San Clemente, CA Make additional copies of this form if needed & keep a copy of completed form for chapter records. 5

6 Deadline: April 15, 2019 Past State Royalty Parade Registration This parade will take place during the Awards Session on Saturday, May 18th. All participating Past State KOPS Royalty must abide by the dress code to take part in this parade: Women: Long skirt/dress of any color with a long slip. Palazzo pants are acceptable. Men: Suit, jacket or long sleeved dress shirt and a tie with dress slacks. Past State Royalty must currently be a KOPS to participate. Attend Rehearsal, dressed for the session, In order to participate, the names and other information must be sent on this form so it may be verified. TOPS CA Contact: Phone: Make additional copies of this form if needed Name Year 1 st Honored as Position Royalty (Queen/Queen RU/King/King RU) Century Medallion Recognition This recognition will take place during the Awards Session on Saturday, May 18th. To be recognized, you must have lost at least 100 pounds or more from Highest Weight Recorded at TOPS and kept it off at least one year, and currently maintaining that loss. Century Alumni must be wearing your Century Award Medallion. All participating Century Alumni and Award Recipients must abide by the dress code stated above to take part in the session: 1. Name Number of pounds lost from Highest Date of First Century Registration Send Registration To: Any Questions: Margie Charles margaretcharles@sbcglobal.net Awards Chairman PO Box Visalia CA

7 Before and After Parade (TOPS & KOPS) Deadline: April 14, 2019 Parade will be held during the Fun Night Session on Saturday night. You must have a weight loss of 35 pounds or more from Highest Weight Recorded at TOPS. If more space is needed, make an additional copy of this form. PLEASE SEND A BEFORE PICTURE WITH THIS FORM. A PRINTED COPY MAY BE MAILED WITH THE FORM OR A DIGITAL PHOTO ED TO LISA MAYO. TOPS CA Contact Name: Phone: Name Former Size Current Size Send Registration To: Any Questions: Jan High, Chairman C Street jchfrog2@gmail.com Chula Vista, CA Make additional copies of this form if needed & keep a copy of completed form for chapter records. 7

8 TOPS CA Chapter Attire Parade Deadline: April 4, 2019 Parade will be held on Friday Afternoon during the Images of Success Session. This will not be judged and no prizes will be given. Contact Name: Phone: Please give a brief description of your attire Program Advertisement Order Form Deadline April 4, 2019 Would you like to have your congratulations or thank you to someone printed in the program for everyone to see how proud you are of your chapter, member or your KOPS? Here is your chance to share your pride, enthusiasm or gratitude by purchasing an ad in the SRD Program. Ads will be about the size of a business card and will be included in every copy of the Program. This not only gives your chapter or individuals a chance to show your pride, but also helps defray the cost of printing the program. Ads will cost $ TOPS CA Contact Name Phone # What is your message: Check # $25.00 Send Order with a chapter check made out to SoCal TOPS Area Fund with (2 signatures) to: Questions: Jean Stacy Whispering Leaves Lane JStacy7380@aol.com Santee CA

9 SCARD Raffle Items Deadline: April 15, 2019 This year we will continue our traditional raffle of donated items with a value of $30 or more. We ask that you provide a brief description/list (below) of the item(s) that you are bringing. All items should be brought to the Promo Room when it is open.. Members in attendance will be given the opportunity to view the items on display in the Promo Room, and deposit tickets that are purchased in the Promotional Sales Room. The raffle drawing will be held on Saturday evening before Fun Night. If not in attendance at that time be sure to give your tickets to someone who is there. Gift baskets put together by chapters are encouraged. If traveling in a full car, gift cards would be great! Suggestion: Check with local merchants for donations of products and/or services. TOPS CA Please make copies of this form and send one separately for each item/basket you are bringing. Contact Name: Phone: Brief Description of Item/Basket Submitted (or list of items if grouped together) Send Form To: Any Questions: Dan Colby S General Kearny Rd #50 chips9838@verizon.net Temecula, CA Make additional copies of this form if needed & keep a copy of completed form for chapter records. 9

10 TOPS Journey to Imagination SCARD Registration Deadline: April 15, 2019 TOPS CA Contact Name: Phone: 1. Make chapter Checks or Money Orders payable to: So Cal TOPS Area Fund (two signatures on chapter checks) 2. Advanced Registration for SRD tickets and meals must be mailed by April 15, If seating capacity is reached before the deadline date of April 15, 2019 registrations will be returned. 3. Packages include registration, lunch and banquet. Individual theme pinettes and charms may be purchased in the TOPS Promotions Room at SRD while supplies last. Package is not available after the deadline date of April 15, OPTIONS Totals from reverse SCRD Registration $ each Total: $ GUEST registration $ each Total: $ Registration $ each Total: $ Friday $ each Total: $ Saturday $ each Total: $ Check Number: Total Amount Enclosed: $ Please PRINT first and last names of chapter members going to SRD on the reverse side of this form and check options for each member. Choices include Package, Individual Registration, Individual Banquet and Individual Luncheon. Also, for members with special needs such as wheelchair, walker or scooter seating, special diet or other needs briefly describe the need in the last column. This is not for hotel sleeping room needs please address that with hotel. Send Registration To: Any Questions: Jean Stacy jstacy7380@aol.com SCARD Treasurer Whispering Leaves Lane Santee CA

11 Chapter Members Registration for SRD Copy and use additional sheets as needed Chapter: TOPS CA PRINT Names: SRD Individual Individual Individual Guest Describe Any Put (X) in boxes Package SRD Ticket Luncheon Banquet REG Special Needs for options ordered Totals: Before completing this form, make copies of this page front and back to use for additional orders. After completing this form, make a copy front and back for chapter records. 11

12 HELP WANTED Deadline: April 04, 2019 Please make copies of this form and send one for each individual. Each year the call goes out for help in certain areas of SCARD. We wish to give all members, not just officers, the opportunity to volunteer. So sign up And be a part of TOPS Journey to Imagination. Your help is needed and appreciated. Volunteers are needed to work in the PROMOTIONAL SALES ROOM, HOSPIALITY ROOM, HOSTESS, & RAFFLE. Put an X in the spots where you would like to help. Please remember that you may help in more than one area. Also, please let us know which days you will be available. PLEASE PRINT ALL INFORMTION ON THIS FORM. DEADLINE IS APRIL 4, 2019 TOPS CA Full Name (PRINT) Phone I would like to help (check all that apply) in the HOSPITALITY ROOM as a HOSTESS in the PROMOTIONS ROOM for RAFFLE I am available to work on Thursday Friday Saturday Mail form to: Jan High, Chairman C Street jchfrog2@gmail.com Chula Vista, CA

13 Fun Night Entertainment/Talent Deadline: March 9, 2019 Chapters and individuals are invited to bring your Fun Night talent to tryout at the workshop in your area in March.. You must submit any costume details, script music and any other information that will help the committee determine if it is in good taste and appropriate for the members. The time limit will be a maximum of 6 minutes per act. Costumes and props must be shared in detail at the workshop TOPS CA Contact Name: Phone: Type of entertainment: (song/dance/act) Number of members in act: Name of act/song: Using CD: Y / N Description of entertainment/talent: (if it is an act, attach additional sheet with complete script) Description of costume/props: Send Registration To: Any Questions: Jan High, Chairman C Street jchfrog2@gmail.com Chula Vista, CA

14 2019 California Publicity Fund and 2019 SCARD Theme Charm and Pin Pre-order form Each year a new Publicity pin is created to help fund local publicity efforts. 100% of the proceeds from these sales will stay in California. This year s publicity pin is pictured above. Both a KOPS pin & a TOPS pin are available. Just think of all the fun ways you can use these as a prize or award in your chapter SCARD Theme Charm & Pinette Pin This year the theme charms & pinettes are NOT included in the SCARD packet. You must purchase them with this pre-order form or at the event. Chapter orders for both pins may be picked up at SCARD in the Promo Sales Room. Fill out the info below and mail with your chapter check payable to: SO CAL TOPS AREA FUND and mail to: Jean Stacy 9352 Whispering Leaves Lane, Santee CA Chapter: Chapter Contact: Address, City & zip: Phone Number of Publicity pins TOPS $4.00 Theme Charms Theme $4.00 Chapter Check # Total Enclosed 14