AYSO REGION 894 Regional Board Meeting Minutes

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AYSO REGION 894 Regional Board Meeting Minutes January 12, 2016 Regional Board meeting was held at 7:00 PM at Crosswinds Church, 8089 Wall Triana Hwy, Harvest, AL.

1 AYSO REGION 894 Regional Board Meeting Minutes January 12, 2016 Regional Board meeting was held at 7:00 PM at Crosswinds Church, 8089 Wall Triana Hwy, Harvest, AL. The following were in attendance during the meeting (if someone left early or came in late, they are still listed here and there will be a note next to any vote): Name Board Position Present John Price Regional Commissioner X Tiffney Etzel Registrar Rebecca Hammer Treasurer X Meagan Ottum CVPA X Rod Merritt Safety Director Peter McCoy Coach Administrator X Chris Boyer Referee Administrator X Aaron Luchini Assistant Referee Administrator X Dowling Bowman Director of Referee Instruction X Douglas Vechinski Director of Referee Assessment X Van Sullivan Equipment Manager Cindy Vechinski Assistant Fields Manager David Kennedy Fields Manager X Beth Sullivan Uniform Coordinator Rod Etzel Webmaster X Dan Casey Team Balance Coordinator Curtis Walker Regional Coach Trainer Angela Southern VIP Administrator X David Hutchinson Bill Livermore U5-U6 Division Coordinator 1

2 Attendance met the requirements for a quorum at the start of the meeting (at least 9 of 17). [Chart 5] John sent minutes out for the November 2015 board meeting. Rod E said the date at the top was January 11 th and it should be November 10 th. Angela said her name was spelled wrong. John said he would fix these issues. Meagan made the motion to approve the minutes with corrections. Rod E seconded. The motion passed unanimously. [Chart 6] Still have several open board member positions. Samantha Walker (Curtis daughter) volunteered to be secretary and write minutes, but so far no minutes have been produced. John is still hoping that it will work out. [Chart 7] Training matrix. Several board members took various courses at the winter camp. Thank you for training! [Chart 8] Daniel Casey - Dispute Resolution Chris Boyer - Dispute Resolution, Intro to Instruction, Referee Instructor John Price - Management Instructor, VIP Volunteer, VIP Buddy, Regional Board Member Douglas Vechinski - Intro to Instruction, Referee Instructor Samantha Walker - Regional Board Member Angela Southern - VIP Volunteer, VIP Buddy Randy Moriarty - Intermediate Referee Matthew Boyer - Intermediate Referee John Sloan - National Referee [Chart 9] Training opportunities [Chart 10] We need to decide when the Dick s Sporting Goods shop day will be so we can get the word out to the people that come to registration. Also need to distribute the coupons we received from Dick s to the coaches and players that want them. John also said there is an online shop option now with the Blue Sombrero website that will sell shirts and other merchandise with our logo printed on it. We would get 7.5% of the sales and it is no cost to the region. Live in Five is a section 5 meeting that will cover most of the things that would have been at the EXPO, since the turnout for the EXPO is expected to be low. John & Curtis plan to go. 2

3 Everyone agreed with the registration dates of Feb 13 and Feb 27. John will have a division coordinator course and division coordinator meeting after the registration on Feb 27. Peter was good with the coaches meeting starting at 6pm. [Chart 11] Unified Practices will be in lieu of player evaluations. Monday/Thursday will be boys and Tuesday/Friday will be girls. This will give us time to work with the new coaches and recruit coaches before we form teams. Rod warned that we might have the situation where we end up having to send kids away and since we will have already had practice before team formation, the region would probably have to eat the $17.50 per player insurance fee. Springfest will be a light tournament for the two weekends before spring break for U8-U12. Probably be at Endeavor so we can use small goals and play 4v4 or 5v5. U5 will be Jamboree for this spring and also next fall. U6 will start out Jamboree, but if enough coaches want to coach teams, then we might transition to teams. Rod warned that we need to communicate our play to go to Jamboree in U5 as early as possible so people will know what they are paying for. John mentioned that we (including himself) need to remember to think about VIP when we advertise and plan. Currently we expect to only have a few players. Endeavor seems to be the most handicap-friendly field that we have. We need to get a wheelchair portable toilet for that field. There will be no fee for VIP. Rebecca mentioned that we should place cones to keep people from parking in front of the ramps. Meagan says she knows the special education teachers at Monrovia and Endeavor and can talk with them about the VIP program. She said Cindy may know the middle and high school contacts. John mentioned that we should have a VIP meeting will interested parents to collaborate and solicit volunteer support. (AI: John set date for VIP meeting) 3

4 Peter said he will run U16/U19 boys and will form a team and play games as soon as he can. Rod E said he and Van want to coach a U16/U19 girls team. We need volunteers to help with the U14 boys and girls. EXTRA: Peter says he wants to have a tryout for EXTRA but end the end we will put everyone that tryout on a team and let them all play. [Chart 12] John mentioned that we need to turn in rosters for the teams going to national games by February 1 st. [Chart 14] Meagan says we can fix what we want at Endeavor, but we need to give them an estimate first. [Chart 20] Rebecca pointed out that there are several 2015 dates that should be Angela said we need to add something about VIP to the flyer design. [Chart 22] Rod asked that we double check the registration instructions to make sure they are correct when we register our kids. [Chart 23-24] Forecast looks like we are doing OK. We are past the slump of December and have about $20K in the bank. Rebecca said she would create a report to let everyone know how much they have left in their respective budgets. (AI: Rebecca year-to-date budget) [Chart 26] Peter talked about Champions League (see attached charts). The consensus was that this should be an extra program instead of taking over one of the practices for now and then building it up. David says we can use Crosswinds on Wednesday evening. [Chart 27] Chris said he would get Referee training dates to John. (AI: Chris Referee training and scrimmage dates) [Chart 30] David K said he is going to wait until spring to work on the upper third of Crosswinds. He also said that Crosswinds pastors are talking about developing the upper field. He said that Suzanne said she was OK with us having U19-age kids using the fields. [Chart 32] John needs to send out about division coordinators (AI) 4

5 Action Items Updates: Description Assigned to Due Date Status Setup VIP meeting date John February New Year-to-date budget Rebecca February New Referee training and scrimmage dates Chris B February New Send solicitation for division coordinators John February Complete Meeting was adjourned at approximately 9:00 p.m. Minutes submitted by John Price on February 8,

6 AYSO Region 894 Board Meeting January 12,

7 Our Vision To provide world class youth soccer programs that enrich children s lives. 2

8 Our Mission To develop and deliver quality youth soccer programs which promote a fun, family environment based on AYSO's Six Philosophies. Everyone Plays Balanced Teams Open Registration Positive Coaching Good Sportsmanship Player Development 3

9 Agenda Open Positions Training Matrix Calendar Action Items Administrative Updates National Games Live in Five EXPO 2016 Spring Preparations Area Updates New Business 4

10 Previous Meeting Minutes Review/Approval 5

11 Open Volunteer Positions Secretary Samantha Walker Publicity/Marketing Coordinator Soccer Camp Coordinator Regional Auditor 6

12 7

13 Winter Camp Training Volunteer Daniel Casey Chris Boyer Randy Moriarty John Sloan Douglas Vechinski John Price Samantha Walker Angela Southern Course Dispute Resolution Intro to Instruction, Dispute Resolution, Referee Instructor Intermediate Referee National Referee Intro to Instruction, Referee Instructor Management Instructor, VIP Volunteer, VIP Buddy Regional Board Member VIP Volunteer, VIP Buddy 8

14 Grant Management Training Friday, Jan 15 VIP Instructor (John will take) Saturday, Jan 16 Regional Management Dispute Resolution Due Process Safety Director 9

15 Date Jan 11 Jan 30 Calendar Event Meet with Dick s Sporting Goods Live in Five Event Feb EXPO Feb 13 Spring Reg Event 1 of 2 Feb 27 Spring Reg Event 2 of 2 Feb 27 Division Coordinators Meeting/Training (3:30pm) Feb 27 Coaches Meeting (6pm) 10

16 Calendar Date Event Feb 29 Mar 11 Unified Practices U8-U12 Mar 6 U5-U12 Registration Closes Mar 8 U12 Team Formation Mar 10 U10 Team Formation Mar 11 U8 Team Formation Mar 12 Soccerfest Games Mar 13 Daylight Savings Time Begins Mar Madison County Spring Break Mar 19 Soccerfest Games Mar 21 U8-U12 Regular Practices Begin Mar 26 No Games Easter April 2 Spring Game 1 11

17 Calendar Date Event Apr 2 Spring Game 1 Apr 9 Spring Game 2 Apr 16 Spring Game 3 Apr 23 Spring Game 4 Apr 30 Spring Game 5 May 7 Spring Game 6 May 14 Spring Game 7 May 21 Spring Game 8 (Regular Season Ends) May Last Days of School May Memorial Day Weekend Jun Section 5 Games Jun Challenger Summer Camp Jul 2-10 National Games Jul UK International Summer Camp 12

18 Calendar Date Event Jul 9 Fall Registration Event 1 of 3 Jul 23 Fall Registration Event 2 of 3 Aug 3 School Starts (Madison County & City) Aug 6 Fall Registration Event 3 of 3 Aug 8 Unified Practices? Aug Team Formation? Aug 22 Regular Practices Begin? 13

19 Action Items Description Assigned to Due Date Status New Take Flyers to vacation day bible schools and Curtis, John May-July camps. See when churches have bible school Send about equipment John, Peter Nov Complete Purchase no parking sleeves for cones for John Jan New Calvary Calvary about sprinkler head issues, copy John Jan Complete David and Cindy Measure Harvest Field and evaluate Find out what fields we need and secure Meagan to find out about EES sprinkler issues. David or Cindy follow up. David, Cindy Nov 10 Complete David, Cindy, Nov 30 New John Dec New Meagan, David, Cindy 14

20 Administrative Updates 15

21 U10B Chris Steely U19G Van Sullivan National Games 16

22 Live in Five January 30 Location: Chattanooga, TN Only John and Curtis Attending 17

23 EXPO 2016 February Location: Philadelphia, PA No participates from

24 Spring Preparations Flyer design started welcome input 19

25 20

26 Registrar Tiffney Etzel 21

27 Safety Director Rod Merritt 22

28 Treasurer Rebecca Hammer 23

29 24

30 CVPA Meagan Ottum 25

31 Coach Administration Peter McCoy Curtis Walker 26

32 Referee Administration Chris Boyer / Aaron Luchini Dowling Bowman Douglas Vechinski 27

33 Equipment Van Sullivan 28

34 Uniforms Beth Sullivan 29

35 Fields David Kennedy Cindy Vechinski 30

36 VIP Angelia Southern 31

37 Division Coordinators 32

38 New Business 33

39 Dick s Sporting Goods Table a Dick s after last registration (probably Sunday) Received more coupons Need input for what equipment we might want 34

40 Review Action Items 35

41 Region 894 Champions League Peter McCoy Coach Coordinator 11/23/2015

42 What is the Champion s League? Alternative Parallel Program to the existing Spring and Fall Seasons. Primary focus on Player Development Secondary focus on developing more effective coaches

43 Program Goals Retain higher skilled player by providing them with advanced instruction and more challenging match situations. Prepare advanced players for middle school level soccer by U14. Increase touches on the ball for lower skilled players. Turn low skill players to high skill players. Build higher quality Region 894 regular season teams.

44 How do players participate? All U08, U10 and U12 (?) will be eligible. Participation is determined at the team level. All players from the teams that opt in will participate in the program. Coaches that don t want to participate will not be forced to do so.

45 How does it work? Participating coaches sacrifice one weekly practice to the program. Players from teams are pooled and divided up by skill. Up to 4 divisions can be created with up to 12 players per division. Players participate in 5 min warm-up and min of training targeted to the level of the players in the group. Remaining time used for short sided games.

46 Creating Divisions Maximum size 12; Minimum size 6 Coaches will change the division they work with each week to minimize the impression that there are better divisions than others. Players should move between divisions based upon how they improve and the number of players available each week Divisions do NOT have to be of equal size. They should be sized to keep weaker divisions smaller (maximizing touches) and stronger divisions larger (maximizing effort)

47 Short Sided Games Games for U08 and U10 will be played on U05/U06 fields at Hope Church Minimum team size is 3. Maximum is 4. Different balanced teams will be formed each week in each division. No goal keepers.

48 Short Sided Games Div Size Teams Game Format 12 3 teams w/ 4 players 2 teams play, 1 rests, 5-10 min games 9 3 teams w/ 3 players 2 teams play, 1 rests, 5-10 min games 8 2 teams w/ 4 players Both play, min games w/ breaks 6 2 teams w/ 3 players Both play, min games w/ breaks

49 Program Schedule U12 - Unused Endeavor fields (?), empty space at Crosswinds (?) U08-U10 Hope Church Monday Tuesday Wednesday Thursday Friday Saturday U10 Boys U10 Girls Rest U08 Boys U08 Girls U05/U06

50 Equipment/Coaches 4 U05/U06 lined fields 8 Goals Balls, cones and pennies for each division Player forms At least 1 coach per division, prefer 2 Coach trainer (fall season)

51 Program Benefits vs. Team practice Strong players get a bigger challenge Weaker players get more touches Longer practice period Coach collaboration; mentoring of new coaches Players get to know more coaches Helps with carpools

52 Potential Drawbacks Coach unavailability on assigned night Perceptions from players being in a weak division Parents wanting their child to be in a stronger division (even if not ready) Lack of coach participation Too much participation for available resources

53 Why not Select/Extra? Select/Extra is open only to those that are chosen after a tryout. Select/Extra does nothing for players struggling to learn the game. Select/Extra runs parallel and thus interferes with the fall/spring seasons.

54 Isn t this just a jamboree? In a sense, yes but there are significant differences. Jamboree Champions Balanced Teams Yes Yes Divisions by skill level No Yes Skill level focused training No Yes

55 Will this compete with club? AYSO is a recreational league, not a club league. Players with the financial resources and time will typically find more intense training in club. Champions seeks only to provide a challenging alternative.

56 Tournaments Spring Break March 12th Hope (8:00 AM to 10:00 AM) - U05/U06 Regular Games Endeavor (8:00 AM to Noon) - U10 Tournament (Format TBD) March 18th Hope (8:00 AM to Noon) - U08 Jamboree format Endeavor (8:00 AM to Noon) - U12 Tournament (Format TBD) Tournament would provide excellent referee training opportunity

57 Program expansion Games against other regions U12 - Max Roster 10, play 7; U10 rules U10 - Max Roster 7, play 5; U08 rules 2 divisions Each stronger division game must be scheduled with a weaker division game

AYSO Region 894 Coaches Meeting Spring Season Kickoff 27 February 2016

AYSO Region 894 Coaches Meeting 2016 Spring Season Kickoff 27 February 2016 Regional Commissioner John Price AYSO Vision Statement: To provide world class youth soccer programs that enrich children s lives.