INTER-CLUB COUNCIL ASSOCIATED STUDENTS OF SANTA ANA COLLEGE

Transcription

1 INTER-CLUB COUNCIL ASSOCIATED STUDENTS OF SANTA ANA COLLEGE ICC MEETING MINUTES October 4, 2012 MEETING CALLED TO ORDER AT 1:35 P.M. ROLL CALL CLUBS & ORGANIZATIONS Choir Club Karla Nuñez Christian Students at Sac Club Huyen Nguyen Circle K Club Joe Salas Club Gaming Fixx Frank Perkins Collegiate Alliance for Positive Environmental Stewardship (C.A..P.E.S) Club Juan Gonzalez EOPS Leadership Club Stacy Montoya EQUALOGY Rene Del Toro Family of Colors Club Lilia Brito IDEAS Club Jonathan De La Mora International Student Association Sing Liu Latina Leadership Network-Student Club Ericka Romero Phi Theta Kappa Honor Society Alfonso Guzman Psychology Club/ Psi Beta Honor Society Patricia Prado Puente Club Armando Sandoval Runway Society Ernestine Montgomery SAC Engineering Club Jasmine Gomez SAC Hip Hop Club JC Martinez SAC Pep Squad Jessie Castro Social Sciences Club Zachary McKerr Student Actors Studio Club Sandra De Los Santos Spanish Language Club Sylvia Sanchez TRIO Club Estrella Estrada Welding Club Adrian Alvarez ALSO PRESENT ICC EXECUTIVE BOARD, & ADVISOR Eduardo Lopez ICC Vice President Mayra Villagomez ICC Secretary Linda Morrow ICC Advisor Andrew Kelly President of the Social Sciences Club Faviola Martinez Vice-President of Equalogy Club Gabriel Gonzalez Applicant for ICC Vice-President Greg Wagstaff President of Club Gaming Fixx Leslie Valenzo President of SAC Pep Squad Miriam Godinez President of Puente Club Vanessa Rodas Applicant for ICC Vice-President LATE: None ABSENT: Book Club Club Apple Pre-Med Association SAC Cheer Club SAC Fire Tech Club 1

2 APPROVAL OF AGENDA Motion: Lilia Brito ( Family of Colors Club), Second: Huyen Nguyen (Christian Students at SAC). Approved unanimously. APPROVAL OF MINUTES Motion to approve Minutes dated September 13, 2012 as revised, Stacy Montoya (EOPS Student Leadership Club); Second: Rene Del Toro (Equalogy). Approved unanimously. PUBLIC FORUM Public Forum is any event/information not related to the clubs. Sandra De Los Santos - Student Actors Studio Club: She announced that there was going to be a free screening on October 5 th of We Are Soldiers from the Theater Department. It will take place in room P-105 at 4:00p.m. Frank Perkins - Club Gaming Fixx: He announced that they are putting together a marathon team for October 20 th to benefit Children s Miracle Network. So far they have one person that volunteered and some others that are interested. If you are interested in joining the marathon, see Frank Perkins for more information. Vanessa Rodas Circle K Club: She Announced that the OC parks are having their annual Canned Food Drive on October 6 th and 7 th from 7 a.m. 4 p.m. If you do bring food can,s you can go into the OC park for free and also to the zoo. She also announced that if you go to Subway, they are giving out free tickets for tonight s car show. Vice-President Eduardo Lopez: He mentioned Measure Q and Proposition 30. He did not give much information but he did mention that we have some handouts available. REPORTS Executive Reports Vice-President Eduardo Lopez: Vice-President Lopez thanked everyone for going to Spirit Day and for helping as well. He also mentioned that the Social Sciences Club and the Equalogy Club have teamed up to try to start a student s symposium along with Sarah Lundquist and with other people from the school board. Basically, it is going to be a workshop to bring information to students on what the right track is, and also to tell them where to go to find the resources that they need. Vice-President Lopez mentioned that Bill SB1050 and 1053 passed, which will allow open source textbooks to be used by students in lower division classes. The textbooks can be downloaded. They are free, but a hardcopy will cost $20 and they can be altered by the professor. President Lopez also mentioned that the Halloween Party is going to be hosted by ASG. It will be late in October. If you are interested in helping out with planning the event, go to the ASG Office and tell them you are interested in helping out. It is going to be a dress up party. There is going to be music and a costume contest. The California Senate for community colleges is going to have a conference near Palm Springs. They are looking for students leaders to sign up and represent the college. Vice-President Lopez thanked the IDEAS Club for the Deferred Action Workshops that are going to be available to AB 540 students. The dates are not known yet, but they will come soon. He also thanked Luis Vargas from Circle K and all members of Circle K for helping out with Spirit Day. In addition, he thanked Puente Club and IDEAS Club for helping as well. 2

3 Executive Reports (Cont.) Secretary Mayra Villagomez: Secretary Villagomez asked the ICC Representatives to take and fill out the club report sheets. She also said that everyone in the meeting should sign the roll call sheet; if you are the ICC Rep or Alternate to sign on the designated/required area. Any other guests/visitors need to sign in where it says visitors/guests. Club Reports Additional clubs that were present did not have club reports for this meeting Circle K Club They will be having a Dairy Queen Fundraiser on October 26 th and the money will be going towards Project Eliminate. For them, Spirit Day went well, they had a lot of people cheering and having fun. They will be representing the USA for the International Festival on November 7 th. C.A.P.E.S. Club Their officers are organizing their activities for the current semester. Family of Colors They meet every Thursdays from 3-4 p.m. in room I-103. International Student Association Club They announced that the Cultural Festival is on November 7 th, and that the festival would be a great chance for everybody to represent their country and do fundraising at the same time. Club Gaming Fixx Club Gaming Fixx is going to have their first meeting on October 17 th if they get ratified. Spanish Language Club They are planning to do Noche de los Muertos to show a Latin Culture Tradition. SAC Engineering Club They are planning stages for the Pumpkin Launch. Committee Reports: None Advisor Reports Advisor Linda started her reports by saying that Daniel Marquez wanted to thank all of the clubs that help on Latino Heritage Day. Linda thanked Luis Vargas from Circle K because he volunteered to help with all of the events and he always showed up, and helped out wherever needed. SSCCC is the Regional Senate Conference for the whole area of Southern California. We have student senators come to the SSCCC from several colleges. We will have four students that will represent Santa Ana College. If you are interested in being one of the four students that gets to go to the SSCCC Conference this semester, please contact Daniel Marquez right away in the Student Life Office. Linda mentioned that three committees are now forming. If you will like to be part of the Halloween committee, the Spot Committee or Publicity Committee, please contact Daniel Marquez or Luis Mejia (Activities Commissioner). Another committee that is coming up is the ASG Constitution Revision Committee. It does require time and commitment. There is a wireless system change going on in the ASG / ICC offices. In order to use the internet, you will need to check out a wireless adapter from our Student Life office.. You have to go through their offices or through 1 of the four leaders; ICC President, ASG President, ASG Chief Justice and ASG Vice-President. You need to come in and sign in for an adapter because there have been issues with inappropriate usage of the internet. 3

4 Advisor Reports (Cont.) It was also mentioned that there are social media links available on the SAC website for ICC and ASG. She also said that we have some handouts available if you have any further questions. Linda talked about the Leave-A-Legacy Program. Leave-A-Legacy provides funding for departments or programs here at SAC. Applications are available and are due on the 19 th. This is only for staff or faculty to apply. If you know or think that some department needs the funding talk to them about Leave-A-Legacy so they have a chance to win. The winners will be announced on October 25 th. There will be a ceremony for the winners on November 7 th in The Spot. There is a special election today in a little while. Each club representative will get one ballot. The main ICC Rep, or Alternate Rep is the one that should vote. If he/she is not here, another (designated) club officer can vote. Linda also said that the club paperwork for clubs to be registered was on September 28 th at noon. Many of the clubs brought in their paper work in the last hour Regarding Club Constitutions & By-Laws: Most of you did not filled out the back page This will not keep your club from being ratified, but you will need to complete this. When she gets to your club (review), she will tell you what she needs from you and from you club officers. Remember that you cannot hold two positions in your club. Regarding student stickers, your officers should already have come in with their ID s & stickers. If one or two officers have not yet come in to photocopy theirs, your club may be ratified, but you will need to get those officers to come in asap to bring in their ID and sticker. If an officer is not qualify you will have two weeks to find a new one, otherwise your club will be on hold until you find the officer(s) that meet the criteria. There are two club ratifications today: Phi Theta Kappa Honor Society and International Student Association. We will ratify them in a little while. Hopefully by next week we will have more clubs to ratify. Advisor Breakfast is on the 12 th of this month. Make sure your advisors have the flyer. They need to let Linda know by this Friday if they are attending. Linda mentioned that Spirit Day was a very successful event. She thanked everyone that went and supported the event. She also shouted out to JC Martinez for cheering and having so much energy during the event. Although an air pot was broken at the coffee cart, and we will have to pay $50 for it, everything came out great To conclude with her report, Linda mentioned that the new officer training session on October 5 th will be cancelled and later rescheduled. People signed up for the two sessions on September 26 th, but never showed up. Only one person showed up out of seven. You do have to be considerate and commit to everything that you sign up for. If you can t make it to an event/workshop, you need to call or to cancel. OLD BUSINESS ICC Spirit Day: Went very well. There were a lot of students and club members cheering and having fun, and supporting the football team (and other teams). ASG & ICC Websites and Social Media: Links social media are now available through SAC s main ASG page. Check it out and found out what is happing in ASG and in ICC. The Social Medias available are Facebook and Twitter. 4

5 OLD BUSINESS (Cont.) Clubs and Communication Make sure you take all the information that you learn about in the ICC meetings back to your club officers. It is very important that you communicate with your officers so that your club can get the information. New Club Officer Orientations The sessions are cancelled due to people not showing up for the sessions that they signed-up for (on Sept. 26). They might be re-scheduled once people show interest in committing to attending the sessions. NEW BUSINESS Club Ratifications: There are two clubs to be ratified today: Phi Theta Kappa Honor Society, and International Student Association. Rene Del Toro (Equalogy) motioned to ratify the clubs above. Sandra De Los Santos (Student Actors Studio Club) second the motion. Approved unanimously. Special Election: Today an ICC Special Election was held to elect a new ICC President, ICC Vice-President, ICC Treasurer, and ICC Public Relations Representative. Vice- President Eduardo Lopez resigned his position as ICC Vice-President, effective after today s ICC meeting, due to his candidacy for ICC President. Eduardo Lopez and Frank Perkins ran for the ICC President position. Gabriel Gonzalez and Vanessa Rodas ran for the ICC Vice- President position. Ana Loeza ran for the ICC Public Relations position (she was not present for the election). Each candidate had the opportunity to speak for 3 minutes regarding their qualifications for their candidacy positions. After the candidates had all had the opportunity to speak, ICC Representatives were called up, one from each club, to receive a ballot, sign the election roster, and vote. In all, 22 ballots were voted. The ratio of 2/3 of all club representatives was required to hold the election. At the time of this meeting, there were twenty-seven clubs represented in the Inter-Club Council.Therefore, eighteen representatives had to be present for this election to move forward. This number was surpassed and the election was held. ICC Budget for There were two versions of the ICC budget proposed. The ICC was allocated $8000 for the school year by the Associated Student Government. The first version of the ICC budget subtracted $1000 from the category of Funding for Clubs/Events/Conferences from the amount allocated to this category in previous years. This brought the amount to $2000, instead of $3000, and this version allowed $600 for funding for the fall ICC Fair. Version One (1) of the ICC Budget also included a Contingency fund of $290. Version Two (2) of the ICC Budget eliminated funding for the fall ICC Fair, and increased the Funding for Clubs/Events/Conferences by $500, which totaled $2500 to be allocated to that category. This also increased the Contingency fund for budget version two(2) by an additional $100 to a total of $390. All other budget categories were identical in both versions of the budget proposed. By a show of hands, the twenty club representatives present voted as follows: Voting ICC Budget-Version 1: 3 votes ICC Budget-Version 2: 17 votes Rene Del Toro (Equalogy Club) motioned to approve the ICC Budget-Version 2. Sandra de Los Santos (Student Actors Studio Club) second the motion. ICC Budget Version 2 was approved unanimously. The budget for ICC, as approved, for the school year is as follows (by category): New Club Funding: ($100 x 10 clubs): $ ICC Achievement Awards ($200 x 10 Awards): $ Funding for Clubs/Events/Conferences/Etc.: $ Office Supplies: Paper, Ink Cartridges, etc. $

6 NEW BUSINESS (Cont.) ICC Budget for Cont Club Rush Fall 2012 & Spring 2013 $ Club Banners (Vista Prints) $ Fall 2012 Spirit Day Event (Vendors, Snacks, etc.) $ Fall 2012 Paints /Paint Containers, Markers $ Fall 2012 Adopt-A-Family Gift Card $ Fall 2012 ASG/ICC Holiday Party $ Fall 2012 ASG Toy Drive / PAAL Program $ Spring 2013 Paints/Paint Containers / Markers $ Spring 2013 ICC Spring Fest ($20 per club/28 clubs) $ Contigency Fund $ Club Registration Process: Club Appeal Club Gaming Fixx appealed to the ICC and asked if they could have the opportunity to turn in their paperwork late in order to get ratified. The president of Club Gaming Fixx gave an explanation of why he wasn t able to turn in the paperwork on time. After that it was the decision of the ICC representatives to decide whether or not they will give Club Gaming Fixx the opportunity turn in their paperwork late. They all agreed and gave the club the opportunity to turn in their paperwork late. Sandra de los Santos (Student Actors Studios Club) motioned to let Club Gaming Fixx turn in their paperwork late. Huyen Nguyen (Christian Students at SAC) Second the motion. Approved unanimously. ANNOUNCEMENTS Next meeting: October 11, 2012 at 1:30 3:00 p.m. Homecoming game: Saturday, October 6, 2012 at the Eddie West Field at 1:00 p.m. MEETING ADJOURNED AT 3.07 P.M. 6