2014 NCA & NDA CHRISTMAS EXTRAVAGANZA

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1 NCA & NDA MAGIC FOR THE WHOLE FAMILY! Join the nation s best for an exclusive performance opportunity in the Disney Parks Christmas Day Parade Enjoy Central Florida at Disney s Coronado Springs Resort Plenty of time to enjoy the parks PERFORMER PACKAGE Three (3) nights/four (4) days hotel accommodations at Disney s Coronado Springs Resort Walt Disney World Resort 3-Day PARK HOPPER Ticket (unlimited admission into Magic Kingdom Park, Epcot, Disney s Hollywood Studios and Disney s Animal Kingdom Theme Park for three days)* a $296 value Special performance in the Disney Parks Christmas Day Parade** Airport Transfers through Disney s Magical Express One (1) breakfast with Disney characters*** at Disney s Coronado Springs Resort Three (3) meal vouchers to be used at select restaurants in the Walt Disney World Theme Parks Performance team uniform/costume Performance team travel bag Professionally choreographed performance routine Instructional DVD of performance routine PERFORMER PACKAGE COST NOTE: This price does not include airfare. $741 per person quad occupancy $782 per person triple occupancy $854 per person double occupancy SPECTATOR PACKAGE Three (3) nights/four (4) days hotel accommodations at Disney s Coronado Springs Resort Walt Disney World Resort 3-Day PARK HOPPER Ticket (unlimited admission into Magic Kingdom Park, Epcot, Disney s Hollywood Studios and Disney s Animal Kingdom Theme Park for three days)* One (1) breakfast with Disney characters*** at Disney s Coronado Springs Resort Airport Transfers through Disney s Magical Express Two (2) meal vouchers to be used at select restaurants in the Walt Disney World Theme Parks SPECTATOR PACKAGE COST NOTE: This price does not include airfare. $624 per person quad occupancy $670 per person triple occupancy $747 per person double occupancy $919 per person single occupancy Televised Christmas morning on ABC! *All Walt Disney World Resorts PARK HOPPER Tickets are date limited. Tickets will be valid November 29, 2014 through December 14, Upgrade to a 4-day or 5-day PARK HOPPER for an additional $29 per day. **In the event the taping of the Disney Parks Christmas Day Parade is not available, the group will still have the opportunity to have a performance experience at the Walt Disney World Resort. ***Subject to change if weather postpones taping. Page 1 of 13

2 UNIFORMS / COSTUMES Uniform items will be issued to each performer according to the sizes provided on your registration form. Uniforms include top, skirt (for females) and pants (for males). Uniforms will be shipped prior to the event but not until the full balance has been paid in full. AIRPORT TRANSPORTATION Airport Transfers will be provided by Disney s Magical Express. More information will be provided upon registration. ACCOMMODATIONS Performers and spectators will be staying at Disney s Coronado Springs Resort. Additional nights are available at the special NCA & NDA rate of $224 per room per night (tax included). This rate must be requested and paid for through NCA & NDA. Participants desiring to stay extra nights outside of the standard package dates must be accompanied by a parent or chaperone. A maximum of four people may stay in one room. THE COST OF YOUR TRIP DOES NOT INCLUDE: Optional activity expenses such as independent sightseeing, meals and beverages other than those indicated or personal items TENTATIVE EVENT ITINERARY Day-to-day activities may vary as deemed necessary to accommodate the group. WEDNESDAY, DECEMBER 3 Pre-registration for early arrivals. THURSDAY, DECEMBER 4 Depart for Lake Buena Vista, Florida and check in at Disney s Coronado Springs Resort. Throughout the day, NCA & NDA will hold Choreography Review Sessions. This will be followed by an orientation meeting, introduction of your staff buddy and your first practice. When booking your flight, plan to arrive at the hotel by 4:00pm. FRIDAY, DECEMBER 5 You will have a morning practice followed by your Performance in the Disney Parks Christmas Day Parade taping. After the taping, you will have the rest of the day to enjoy the Park.* SATURDAY, DECEMBER 6 In case of inclement weather, this will be the first rain back up day. Otherwise, this is a free day to enjoy the Parks.* SUNDAY, DECEMBER 7 In case of inclement weather, this will be a rain back up day. If flying, book your flight as late as possible on this day. Taping could occur as late as 4:00pm. If tapings have occurred then there will be a morning breakfast for performers and spectators with Disney characters. After breakfast, this is a free day to enjoy the parks. Hotel checkout and departure.* *Performance Day is tentative. In addition to the NCA & NDA exclusive Performance there may be a second rountine for performers in the parade. This performance could occur Friday, Saturday or Sunday. Additionally, in the event the taping of the Christmas Day Parade is not available, the group will still have the opportunity to have a Performance Experience at the Walt Disney World Resort. GET READY FOR A MAGICAL EXPERIENCE! Page 2 of 13

3 CHRISTMAS EXTRAVAGANZA PAYMENT / DEPOSIT SCHEDULE August 18, 2014 $50.00 per person September 12, 2014 $ per person October 10, 2014 Remaining balance LATE FEE: Balances not paid in full by October 10, 2014, will incur a $50.00 per person late fee. CHRISTMAS EXTRAVAGANZA CANCELLATIONS/REFUNDS IF CANCELLED ON AMOUNT RETAINED / CHARGED OR BETWEEN: BY NCA & NDA: June 30 August 18 $50.00 per person August 19 September 12 $ per person September 13 October 10 $ per person On or after October 11 All fees are non-refundable LATE FEE: Registrations received after October 10, 2014, will be charged a $50.00 per person late fee. CANCELLATIONS AND REFUNDS Notification of cancellations and request for refund(s) must be made in writing by a parent or guardian to NCA & NDA. No cancellations will be accepted by phone. Cancellations may be faxed to NCA & NDA at NCA & NDA is not responsible for faxes not received. We recommend you call to confirm cancellations. All cancellations must be received during business hours, Mon. Fri., 8:00am to 5:00pm CDT. If cancellation is not received during these hours, it will be dated the next business day. The cancellation penalty will automatically be deducted from your refund, if applicable. Refunds will be processed after the event is over. Please allow 6 8 weeks after the event to receive your refund. OPTIONAL TRAVEL INSURANCE AND ASSISTANCE We STRONGLY encourage trip cancellation insurance. Log on to for purchasing procedures. This information is provided to you as a courtesy and protects the event participant and/or spectator if you cancel the trip. It must be purchased within (7) days of registration in order to qualify for pre-existing conditions. NOTE: Once cancellation deadlines arrive, that money is non-refundable by NCA & NDA. CHAPERONES Each participant must have at least one adult chaperone. However, if there is more than one participant from the same school/program attending, you may have one adult chaperone for up to three participants. Exception: Participants coming with a team must have at least one adult chaperone for every ten participants. Adult chaperones must be 21 years of age or older. NCA & NDA is not responsible for supervising the participants. CONTACT NUMBERS ANY GENERAL QUESTIONS, INCLUDING EVENT SCHEDULE, UNIFORMS OR PERFORMANCE: JOHN CALITRI jcalitri@varsity.com phone: QUESTIONS REGARDING REGISTRATION AND PAYMENT: MICHELE SHETZER mshetzer@varsity.com phone: x fax: QUESTIONS REGARDING AIR TRAVEL ONLY: A & I TRAVEL phone: varsity@aitvl.com Page 3 of 13

4 STEP 1 Make additional copies for each person attending. Complete the attached registration form as well as the Rules of Conduct form and the Release and Waiver form. STEP 2 SEND YOUR REGISTRATION FORMS AND APPLICABLE PER PERSON DEPOSIT TO: OR VIA FEDEX: NCA & NDA Christmas Extravaganza NCA & NDA Christmas Extravaganza P.O. Box Merritt Drive Dallas, TX Garland, TX Your registration and payment must be received on or before the deadline. Space is limited and events may fill up before the deadline. All single and double occupancy rooms may be assigned to rooms with one bed. Quad and triple occupancy rooms will be assigned to rooms with two double beds. Once our inventory of rooms with two double beds has been used then registrants will be placed in a room with a bed and a rollaway. Registrations will be accepted on a first come, first served basis. Checks should be made payable to NCA & NDA. You may pay by check, money order, or credit card. Do not send cash. Contact A & I Travel for airfare information. STEP 3 Within three weeks of receipt of your registration form, you will receive a confirmation invoice and general information regarding your trip. STEP 4 Second and final payments are due in the NCA & NDA office on or before each due date. Payments not received by these dates will result in the performer/spectator being automatically removed from the event, which will result in a complete forfeiture of all monies paid. STEP 5 Approximately two weeks prior to departure, you will receive a package from FedEx. This package will contain your uniform, backpack, other materials and all final information. Be sure to include a physical street address on your registration as FedEx does not deliver to a P.O. Box. Note: A $35.00 returned check fee will be charged for any insufficient checks. Any payments received after the final payment deadline must be in the form of a cashier s check or money order. Personal checks will not be accepted after the final payment deadline and will be returned to you. CHECKS, MONEY ORDERS, CASHIER S CHECKS When mailing in payment, please include: 1. Name of performer, spectator or team. 2. Name of the event attending. 3. If one check is to cover deposit for more than one person that are on separate registrations, you must indicate the amount to be credited to each person. CREDIT CARD CHARGES Visa, MasterCard, Discover and American Express may be used for payment of the package. Your deposit will be charged to the credit card given. If you would like subsequent payments charged to a credit card, you must send in the credit card authorization form for each subsequent payment. If you would like the full balance paid with your initial deposit then please note this on your registration form. Please note, If you want to add or change a credit card number, send the information in writing via mail or fax to NCA & NDA. No credit cards will be taken over the phone. Page 4 of 13

5 LATE REGISTRATIONS If space is available, late registrations will be accepted after the above listed deadlines by sending in the TOTAL amount due at time of mailing registration. There will be a $50.00 per person late registration charge for any registrations received after the final balance deadline. If you are registering late, the total payment due to date must be in the form of a cashier s check, money order or credit card. The standard cancellation policies will apply to all late registrations. ROOMMATE PREFERENCES List the full name(s) of the individuals you would like to have in your room. The maximum number of people per room is four. Performers/Spectators: if requested, other persons may be assigned to your room to achieve your requested package. Performers/Spectators: if NCA & NDA is unable to accommodate your rooming request based on the type of package you ve selected (e.g. quad occupancy), you will be responsible for any additional charges. Roommate assignments will be made after the final deadline payment has been made. Package requests (e.g. room type) may not be available for individuals that remit payments after the final deadline has passed. Most performers stay in the same room as teammates, parents, or chaperones for this event. TRAVEL ARRANGEMENTS A & I Travel s team of dedicated travel consultants will help you arrange your travel quickly and easily. A & I Travel negotiates discounts as well as accesses airline special promotions to ensure you get the most competitive airfare available. Call A & I Travel at or click on the special event travel link. Your ticket will NOT automatically be ticketed. Your application and airline tickets are separate. Please make payment arrangements directly with A & I Travel. PLEASE NOTE: The land package and airline tickets are separate and cannot be paid for with one check. You will need to give separate information to A & I Travel. NCA & NDA is not responsible for tickets not ordered. You will be responsible for any additional charges for late ticket purchases. Airline tickets will be mailed to you upon receipt of payment. RESPONSIBILITY DISCLOSURE NOTICE Varsity Spirit Corporation, its parent corporations and subsidiaries, dba National Cheerleaders Association and National Dance Alliance act only as an agent in connection with the tour offered herein and its liability is limited. The travel services including air transportation, carriage by land, hotel accommodations, restaurants, and related service are provided by independent third parties not under the control of Varsity Spirit Corporation. Varsity Spirit Corporation shall NOT bear any liability to the passenger or any third party for any injury, damage, loss, accident, delay, or irregularity which may be occasioned either by reason or any defect, through the acts or defaults of any company or person engaged in conveying the passengers or in carrying out the arrangements of the tour and/or performance events, venues, etc. as a direct or indirect result of acts of God, dangers incident to fire, breakdown in machinery or equipment, acts of governments or other authorities, acts of terrorism, civil disturbances, strikes, riots, theft, unhealthy conditions, pilferage, epidemics, quarantines, medical or customs regulations, or from any other causes beyond the control of Varsity Spirit Corporation. Varsity Spirit Corporation shall not be liable for any losses or additional expenses due to delay or changes in schedule or other causes. The right is reserved to decline, to accept, or to retain any tour passenger should such person s health or general deportment impede the operation of the tour to the detriment of other passengers. No refunds for tour portions or unused services can be made unless agreed to prior to scheduled deadlines. Your retention of tickets, reservations, or bookings after issuance shall constitute a consent to the above and agreement on your part to convey the contents herein to your traveling companions. Payment of any deposit or final payment shall be deemed to constitute consent by each passenger to these terms. Baggage is carried at the owner s risk. It is recommended that each participant in this tour have his or her own attorney review this RESPONSIBILITY DISCLOSURE NOTICE before indicating his or her consent by signing the reservation form. Page 5 of 13

6 q Individual Registration q Team Registration (must be eight or more performers/spectators from the same school, all uniforms and information will be mailed to one contact) Separate check-in will be available for all Team Registrations. A separate registration form must be completed for each squad/team participating. This registration will not be processed unless all information below is accurate, completed in full and returned with a $50 per person non-refundable deposit. Make one check payable to NCA & NDA. Please do not staple payments to this form. Please print all information clearly in black/blue ink. Performer(s) or Team Name Shipping Street Address (NO P.O. BOXES ACCEPTED) City State Zip Code Chaperone Contact Name - all correspondence (including uniforms) will be forwarded to the address of the contact Contact Address Cell Number Home Number q Cheer (NCA) q Dance (NDA) Camp Attended Award(s) Won PAYMENT INFORMATION Number of Performers x $50 deposit = $ Number of Spectators x $50 deposit = $ Extra Room Nights (cost per room, per night) x $224 $ Ticket Upgrade: 4 Day Park Hopper x $29 $ 5 Day Park Hopper x $58 $ Additional Breakfast Voucher x $12 $ Additional Dinner Voucher x $18 $ Late Fee x $50 $ Total = $ Select one form of payment: q Check / Money Order q Visa q MasterCard q American Express q Discover Amount If paying by check or money order, mail check to: NCA & NDA Christmas Extravaganza 2010 Merritt Drive Garland, TX If paying by credit card, please complete the attached credit card authorization form and fax or mail to the following: FAX: NCA & NDA Christmas Extravaganza 2010 Merritt Drive Garland, TX NCA & NDA has gone green! Most of the communication you will receive from NCA & NDA pertaining to this event will be through or our website. If there are additional addresses that you would like information sent to, please include them below. Be sure to check out our website frequently for updates. Additional s may be sent on a separate page Page 6 of 13

7 PERFORMER S SCHOOL / TEAM NAME: *If necessary, make copies for additional attendees. PERFORMER NAME AGE MALE or FEMALE SHELL / TOP SIZE SKIRT / PANT SIZE EX. SUSIE HERKIMER 16 F S M EX. LAWRENCE HERKIMER 15 M 36 M Page 7 of 13

8 DETERMINING YOUR UNIFORM SIZE DO NOT TAKE YOUR OWN MEASUREMENTS! When being measured, wear the same undergarments you normally wear under your uniform. WAIST: Measure snugly around body at waistline. BUST / CHEST: With arms raised to shoulder level, measure around the fullest part of the chest. HIPS: Measure around the fullest part of the hips. UNIFORMS WILL NOT BE MAILED OUT UNTIL ACCOUNT IS PAID IN FULL! SIZING CHARTS WOMEN S MOTIONFLEX SHELL WOMEN S MOTIONFLEX SKIRTS YOUTH SIZE BUST ADULT SIZE BUST YOUTH SIZE HIP ADULT SIZE HIP YXS YS YM YL YXL Y2XL XS S M L XL 2XL 3XL YXS YS YM YL YXL XS XS S M L XL 2XL 3XL MEN S TOP MEN S PANTS CHEST SIZE CHEST SIZE SIZE WAIST HIPS S M L XL 2XL 3XL Page 8 of 13

9 Team Name THE COACH / MAIN CONTACT RESPONSIBLE FOR FILLING OUT THIS ROOMING LIST FORM. Please check the boxes which are applicable, letting NCA & NDA know if you are a performer or spectator, male or female. You may have spectators and performers room together. If necessary, please make additional copies to accommodate large room needs. Single and Double packages may consist of a king bed. NCA & NDA is not responsible for the physical make-up of the rooming list. For team registration, all inquires from parents will be directed to the main contact. No performers allowed in single rooms. Package includes arrival December 4th and departure December 7th. P = Performer S = Spectator M = Male F = Female ROOM 1 Name of Event Attending P S M F ROOM 6 NCA & NDA CHRISTMAS EXTRAVAGANZA P S M F ROOM 2 P S M F ROOM 7 P S M F ROOM 3 P S M F ROOM 8 P S M F ROOM 4 P S M F ROOM 9 P S M F ROOM 5 P S M F ROOM 10 P S M F TRAVEL INFORMATION: Check applicable box: q I would like to use Disneys Magical Express for airport transfers q I plan to drive to the hotel Total Extra Room Nights ($224) per group: Page 9 of 13

10 School/Gym Name Coach Name Customer Number Invoice Number Event/Session Code CHRISTMAS EXTRAVAGANZA Credit Card Number Security Code 3 digits on reverse for Visa, MC & Discover; 4 digits on front for AMEX Expiration Date Name on Card Billing Address Billing Zip Code Phone Number Amount to Charge Signature (as name appears on credit card) Your credit card will be charged the amount specified above. Please re-read the payment schedule and information pertaining to refunds, cancellations and credit card charges. By submitting this authorization form, you acknowledge and accept it s contents. For your security, please do not this form complete and return by fax or mail. FAX completed form to: NCA & NDA Christmas Extravaganza MAIL completed form to: NCA & NDA Christmas Extravaganza 2010 Merritt Drive Garland, TX Page 10 of 13

11 CHRISTMAS EXTRAVAGANZA RULES OF CONDUCT AND BEHAVIOR December 4-7, 2014 TO BE COMPLETED AND RETURNED FOR ALL PARTICIPANTS AND SPECTATORS. YOUR REGISTRATION WILL NOT BE FINALIZED UNTIL ALL FORMS HAVE BEEN COMPLETED AND RECEIVED IN OUR OFFICE. There will be many girls, boys, parents, and NCA & NDA staff traveling to Orlando as part of this event. We are looking forward to this great new event, and would like to take this opportunity to assure all parents that our main concern is each performer s safety. Therefore, we have established the following rules of conduct and behavior for each participant and spectator while at the event. Each performer is representing NCA & NDA as well as their state, their hometown, their school and most of all, their family and themselves. The National Cheerleaders Association and National Dance Alliance asks each participant, parent and spectator to carefully read and understand the necessity of these rules. Participants and spectators must both sign this form and return it to the NCA & NDA office. In addition, if participant and/or spectator is under 21 years of age, parent signature is required. Please remember that we want you to have a great time, but within the parameters of this agreement. Return to the NCA & NDA Office with your registration. Rules of Conduct Applying to ALL Special Event Attendees: 1. I will read all literature and information pertaining to this event that is sent to me. 2. A chaperone/adult (age 21 and over) is required to attend with participants. This chaperone will be responsible for participants outside of scheduled rehearsals and performances (free time) including but not limited to swimming, free time at the event site or hotel. 3. NCA & NDA is not responsible for participants on their free time. 4. I also understand that if any non-event attendees are found in my room, they will immediately be expelled from the hotel by hotel security and NCA & NDA staff. 5. The use of any controlled substance is strictly PROHIBITED. Failure to comply will result in immediate expulsion from the event at my own expense. 6. I will be expected to be on time for all events, sightseeing excursions, rehearsals, and performances. Rules of Conduct Applying to Performers: 1. The use of alcohol and/or any tobacco product is strictly PROHIBITED. No smoking is allowed. Failure to comply will result in immediate dismissal and a letter to your parent, coach, and/or principal. 2. I understand that I am strictly PROHIBITED from allowing any member of the opposite sex in my room, whether or not they are a member of the event, and to do so will result in immediate expulsion from the event. I am also strictly PROHIBITED from entering the room of a person of the opposite sex. 3. It is my responsibility to learn my routine from the video sent to me and to pack and bring all of my uniform to Orlando. 4. I understand that a curfew will be established each evening and I will be expected to stay in my room for the remainder of the night. 5. Performers may not wear jewelry of ANY kind at any time during practices and performances. 6. I understand that I may not leave the hotel or any other event function alone for any reason without my chaperone s supervision. 7. I understand that during the independent or free time on this event, I will be able to sightsee or shop with my chaperone. 8. I understand that I should contact my staff buddy, a NCA & NDA trainer or a NCA & NDA representative if I m injured. 9. All performers must abide by the following hotel rules: a. No running or unnecessary noise in the halls b. No leaning out of windows or over balconies. No throwing anything out of windows. Keep blinds closed when dressing and after dark. c. Always lock your door when you leave the room and when you are in your room. Do not prop doors open. d. Any damage to the room will be charged to the individual responsible. e. Please be responsible for and with your room key. Do not give your room key to anyone else. f. All performers must be in their room by the established curfew time and remain there until morning. If an emergency occurs, performers should contact their staff buddy or event director immediately for assistance. g. No one of the opposite sex will be allowed in the sleeping rooms. 9. It is strictly PROHIBITED and FORBIDDEN to get a permanent body tattoo or have your body pierced in any place while you are in Orlando. I understand and agree that any infraction of these rules and conditions or behavior deemed inappropriate by NCA & NDA personnel could cause my immediate expulsion from the tour and result in my being sent home at my own expense without refund for unused portions of the trip. Participant s Signature Date Spectator s Signature Date Parent s Signature (If participant or spectator is under 21 years of age) Date NCA & NDA Christmas Extravaganza P.O. Box Dallas, Texas NCA.2WIN 877.NDA.2WIN Fax:

12 NCA & NDA CHRISTMAS EXTRAVAGANZA MINOR RELEASE/WAIVER As used below, Varsity shall mean Varsity Spirit Corporation, doing business as National Cheerleaders Association and National Dance Alliance, and their subsidiary and other affiliated companies, and the officers, directors, employees, agents, successors and assigns of each of the foregoing; and Disney shall mean Disney Destinations, LLC, Walt Disney Parks and Resorts U.S., Inc., and their respective parent, subsidiary and other affiliated or related companies, and the officers, directors, employees, agents, successors and assigns of each of the foregoing. RESPONSIBILITY FOR DEBTS/DAMAGES: I/we,, parent(s)/legal guardian(s) of (my/our child ), hereby agree to assume full responsibility for the payment of all debts incurred by my/our child during his/her visit to the Walt Disney World Resort and to reimburse Disney for any damages suffered by Disney due to acts of my/our child during that visit. LIABILITY RELEASE: In consideration of my/our child s participation in the dance/cheer or other activities conducted by Varsity at the Walt Disney World Resort on or about December 4-7, 2014, pursuant to the NCA & NDA Christmas Extravaganza (the Event ), I/we agree to assume all of the risks inherent in any such activities (which risks may include, among other things, muscle injuries, broken bones and other risks from falls), and on my/our and my/our child s behalf, and behalf of my/our and my/our child s heirs, executors and administrators, I/we release and forever discharge each of Disney, Varsity, and the Event officials, corporate sponsors and production staff of and from all claims, judgments, losses, liabilities, damages, costs and expenses of any nature ( Claims ) arising out of or in any way connected with my/our child s participation in the Event and/or any activities conducted at the Event and/or otherwise occurring on the Walt Disney World Resort premises during my/our child s visit to the Walt Disney World Resort for the Event, and/or otherwise occurring during the course of my/our child s travel to or from the Walt Disney World Resort for the Event; and I/we further agree to defend, indemnify and hold harmless Disney, Varsity, and the Event officials, corporate sponsors and production staff from and against any and all such Claims, including, without limitation, attorneys and other professionals fees and costs. I/we understand that this release and indemnity agreement includes,without limitation, any Claims based on the negligence, action or inaction of Disney, Varsity or any Event officials, corporate sponsors or production staff, except for gross negligence, and covers personal and bodily injury (including death), and property damage, whether suffered by my/our child before, during or after my/our child s participation in the Event, and covers any claim from the lawful publication or any other lawful use of any photograph, videotape or narrative in any media. I/we acknowledge that Disney makes no representations or warranties, either express or implied, regarding the condition or suitability of the venue for the Event. This release and indemnity shall be governed by the laws of the State of Florida. Signature of Parent of Legal Guardian x Date: / / SUPERVISION: A chaperone/adult (age 21 or over) is required to attend with participants. This chaperone will be responsible for the participants at all times. I/we acknowledge that Disney and Varsity are not responsible for supervising my/our child. APPEARANCE AGREEMENT: I/we understand that Varsity will arrange for photography during the Event which may include my/our child and that Varsity will arrange the proposed television program, videotapes, DVD s, podcasts and videocasts that may feature the Event (the TV Program ). I/we further understand that the TV Program may be televised at any number of television networks, and may be televised elsewhere throughout the world for an unspecified number of runs. I/we hereby grant Disney, Varsity, their successors, assignees, licensees, sponsors and television networks and all other commercial exhibitors the exclusive right to photograph and/or videotape my/our son/daughter and further utilize my/our son/daughter s name, event participation, hometown, face, likeness, voice and appearance as part of the TV Program, or in any other media, in advertising and promoting the TV program and in advertising and promotions relating to Varsity, or the WALT DISNEY WORLD Resort without reservation or limitation. In granting this license,i/we understand that neither Disney nor Varsity is under any obligation to exercise any of their rights, licenses and privileges herein granted. I/we waive any right to approve the program, promotion or copy. RESPONSIBILITY DISCLOSURE NOTICE: Varsity acts only as an agent in connection with the tour offered herein and its liability is limited. The travel services including air transportation, carriage by land, hotel accommodations, restaurants, and related services are provided by independent third parties not under the control of Varsity. Varsity shall NOT bear any liability to the passenger or any person claiming by or through the passenger for any injury, damage, loss, accident, delay, or irregularity which may be occasioned either by reason of or through the acts or defaults of any company or person engaged in conveying the passengers or in carrying out the arrangements of the tour and/or performance events, venues, etc. As a direct or indirect result of acts of God, dangers incident to re, breakdown in machinery or equipment, acts of governments or other authorities, civil disturbances, strikes, riots, acts of terrorism, theft, unhealthy conditions, pilferage, epidemics, quarantines, medical or customs regulations,or from any other cause beyond the control of Varsity. Varsity shall not be liable for any losses or additional expenses due to delay or changes in schedule or other causes. The right is reserved to decline, to accept, or to retain any tour passenger should such person s health or general deportment impede the operation of the tour to the detriment of other passengers. No refunds for your portions of unused services can be made unless agreed to prior to the scheduled deadlines. Your retention of tickets, reservations, or bookings after issuance shall constitute a consent to the above and agreement on your part to convey the contents of this RESPONSIBILITY DISCLOSURE NOTICE to your traveling companions. Payment of any deposit or final payment shall be deemed to constitute consent by each passenger to these terms. Baggage is carried at the owner s risk and baggage insurance is strongly recommended. MEDICAL RELEASE: I/we authorize Disney and/or Varsity to procure at my/our expense, any medical care reasonably required by my/our child during his/her visit at hospitals or facilities chosen by Disney and/or Varsity. I/we have listed below any medication that my/our child is currently taking. I/we will ensure that my/our child brings the medication with him/her to the Walt Disney World Resort and that my/our child is responsible for taking the medication. I/we have also listed below any medications my/our child is allergic to. Medications my/our child is taking (if any): Medications my/our child is allergic to (if any): School Name (of minor): This Release/Waiver shall be governed by the laws of the State of Florida. It is recommended that the parent of legal guardian of the participant in this tour have his or her own attorney review this WAIVER/RELEASE FORM before indicating his or her consent by signing this consent form. Signature of Parent/Guardian x Date: / / OPTIONAL TRAVEL INSURANCE & ASSISTANCE Signature of Witness x Date: / / Parent Address EMERGENCY INFORMATION (Not traveling with the minor) Name: Address: We STRONGLY encourage trip cancellation insurance. Log on to for purchasing procedures. This information is provided to you as a courtesy and protects the event participant and/or spectator if you cancel the trip. It must be purchased within seven (7) days of registration in order to qualify for pre-existing conditions. NOTE: your deposit is NOT refundable by Varsity. City, State, Zip: Daytime phone: ( ) Evening phone: ( ) Cellphone: ( )

13 NCA & NDA CHRISTMAS EXTRAVAGANZA ADULT RELEASE/WAIVER As used below, Varsity shall mean Varsity Spirit Corporation, doing business as National Cheerleaders Association and National Dance Alliance, and their subsidiary and other affiliated companies, and the officers, directors, employees, agents, successors and assigns of each of the foregoing; and Disney shall mean Disney Destinations, LLC, Walt Disney Parks and Resorts U.S., Inc., and their respective parent, subsidiary and other affiliated or related companies, and the officers, directors, employees, agents, successors and assigns of each of the foregoing. RESPONSIBILITY FOR DEBTS/DAMAGES: I hereby agree to assume full responsibility for the payment of all debts incurred by me during my visit to the Walt Disney World Resort and to reimburse Disney for any damages suffered by Disney due to acts by me during that visit. LIABILITY RELEASE: In consideration of my/our child s participation in the dance/cheer or other activities conducted by Varsity at the Walt Disney World Resort on or about December 4-7, 2014, pursuant to the NCA & NDA Christmas Extravaganza (the Event ), I agree to assume all of the risks inherent in any such activities (which risks may include, among other things, muscle injuries, broken bones and other risks from falls), and on my/our and my/our child s behalf, and behalf of my/our and my/our child s heirs, executors and administrators, I release and forever discharge each of Disney, Varsity, and the Event officials, corporate sponsors and production staff of and from all claims, judgments, losses, liabilities, damages, costs and expenses of any nature ( Claims ) arising out of or in any way connected with my/our child s participation in the Event and/or any activities conducted at the Event and/or otherwise occurring on the Walt Disney World Resort premises during my/our child s visit to the Walt Disney World Resort for the Event, and/or otherwise occurring during the course of my/our child s travel to or from the Walt Disney World Resort for the Event; and I further agree to defend, indemnify and hold harmless Disney, Varsity, and the Event officials, corporate sponsors and production staff from and against any and all such Claims, including, without limitation, attorneys and other professionals fees and costs. I understand that this release and indemnity agreement includes,without limitation, any Claims based on the negligence, action or inaction of Disney, Varsity or any Event officials, corporate sponsors or production staff, except for gross negligence, and covers personal and bodily injury (including death), and property damage, whether suffered by my/our child before, during or after my/our child s participation in the Event, and covers any claim from the lawful publication or any other lawful use of any photograph, videotape or narrative in any media. I acknowledge that Disney makes no representations or warranties, either express or implied, regarding the condition or suitability of the venue for the Event. This release and indemnity shall be governed by the laws of the State of Florida. x x Adult Signature Date Adult Signature Date SUPERVISION: I acknowledge that Disney and Varsity are not responsible for supervising me. APPEARANCE AGREEMENT: I understand that Varsity will arrange for photography during the Event which may include me and that Varsity will arrange the proposed television program, videotapes, DVD s, podcasts and videocasts that may feature the Event (the TV Program ). I further understand that the TV Program may be televised at any number of television networks, and may be televised elsewhere throughout the world for an unspecified number of runs. I hereby grant Disney, Varsity, their successors, assignees, licensees, sponsors and television networks and all other commercial exhibitors the exclusive right to photograph and/or videotape me and further utilize my name, event participation, hometown, face, likeness, voice and appearance as part of the TV Program, or in any other media, in advertising and promoting the TV program and in advertising and promotions relating to Varsity, or the WALT DISNEY WORLD Resort without reservation or limitation. In granting this license, I understand that neither Disney nor Varsity is under any obligation to exercise any of their rights, licenses and privileges herein granted. I waive any right to inspect or approve the Programs, copies thereof and any promotional materials related thereto. RESPONSIBILITY DISCLOSURE NOTICE: Varsity acts only as an agent in connection with the tour offered herein and its liability is limited. The travel services including air transportation, carriage by land, hotel accommodations, restaurants, and related services are provided by independent third parties not under the control of Varsity. Varsity shall NOT bear any liability to the passenger or any person claiming by or through the passenger for any injury, damage, loss, accident, delay, or irregularity which may be occasioned either by reason of or through the acts or defaults of any company or person engaged in conveying the passengers or in carrying out the arrangements of the tour and/or performance events, venues, etc. As a direct or indirect result of acts of God, dangers incident to re, breakdown in machinery or equipment, acts of governments or other authorities, civil disturbances, strikes, riots, acts of terrorism, theft, unhealthy conditions, pilferage, epidemics, quarantines, medical or customs regulations,or from any other cause beyond the control of Varsity. Varsity shall not be liable for any losses or additional expenses due to delay or changes in schedule or other causes. The right is reserved to decline, to accept, or to retain any tour passenger should such person s health or general deportment impede the operation of the tour to the detriment of other passengers. No refunds for your portions of unused services can be made unless agreed to prior to the scheduled deadlines. Your retention of tickets, reservations, or bookings after issuance shall constitute a consent to the above and agreement on your part to convey the contents of this RESPONSIBILITY DISCLOSURE NOTICE to your traveling companions. Payment of any deposit or final payment shall be deemed to constitute consent by each passenger to these terms. Baggage is carried at the owner s risk and baggage insurance is strongly recommended. MEDICAL RELEASE: I authorize Disney and/or Varsity to procure at my expense, any medical care reasonably required by me during my visit at hospitals or facilities chosen by Disney and/or Varsity. I have listed below any medication that I currently taking. I will ensure that I bring the medication with me to the Walt Disney World Resort and that I am responsible for taking the medication. I have also listed below any medications I am allergic to. Medications I am taking (if any): Medications I am allergic to (if any): School Name (of minor you are traveling with): This Release/Waiver shall be governed by the laws of the State of Florida. x x Adult Signature Date Adult Signature Date CONTACT INFORMATION Adult s Name (please print) Address City State Zip Phone EMERGENCY INFORMATION (Not traveling with the adult) Name: Address: Telephone: ( ) (home) Telephone: ( ) (work) EVERY ADULT PARTICIPATING IN THE EVENT MUST COMPLETE THIS FORM AND MAIL IT IN WITH THEIR REGISTRATION.