April 28-30, 2018 ESPN Wide Worlds of Sports Complex. Registration Information Competition Guidelines

Transcription

1 April 28-30, 2018 ESPN Wide Worlds of Sports Complex Registration Information Competition Guidelines

2 Table of Contents April 28-April 30, 2018 ESPN Wide Worlds of Sports Complex Schedule of Events 3 General Information 4-8 Frequently Asked Questions 9-10 Daily Admission Prices 10 Deadlines, Cancellation & Payment Policies 11 Online Registration Instructions 12 Registration Specialists 12 Hotel Package Prices 13 Airport Transportation 13 Family & Fans Packages 13 Commuter Packages 14 Extra Ticket Prices 14 Warm-up Room/Backstage Access Policy 15 Worlds Team Roster 16 Music Licensing Verification Process 16 Athlete Photo ID Check 16 Agreement of Compliance Rules & Regulations Practice Floor Rental 23 administered and sanctioned by

3 Welcome to The Cheerleading Worlds 2018! The United States All Star Federation (USASF) hosts just two competitions a year The Cheerleading Worlds and The Dance Worlds. The event producers of premier championships sponsor their best teams to compete at these international competitions. Cheer and dance teams from all over the world may qualify to compete in either Senior Club or International Open Club divisions. In 2018, each paid bid to The Cheerleading Worlds will cost the sponsoring event producer up to approximately $25,000 for each team they send. Given this, and the fact that many event producers are giving multiple bids, it is easy to see that these event producers are allocating substantial resources to support the teams that participate in their respective competitions. Event producers select teams of the highest caliber from their bid-winning events to represent their respective companies at The Cheerleading Worlds. Schedule of Events Event details and venues are subject to change. Wednesday, April 25, 2018 Teams register with Worlds staff at team hotels to receive Worlds credentials, lanyards, Park Hopper tickets and schedules Teams on hotel packages check in with Disney staff for MagicBands (room keys) International Cheer Union (ICU) opening ceremonies and competition at ESPN Wide World of Sports Complex Thursday, April 26, 2018 Teams register with Worlds staff at team hotels to receive Worlds credentials, lanyards, Park Hopper tickets and schedules Teams on hotel packages check in with Disney staff for MagicBands (room keys) ICU World Cheer & Dance Championships held at ESPN Wide World of Sports Complex Program owners will meet with USASF officials by appointment for Roster Check & Compliance Review Friday, April 27, 2018 Teams register with Worlds staff at team hotels to receive Worlds credentials, lanyards, Park Hopper tickets and schedules Teams on hotel packages check in with Disney staff for MagicBands (room keys) ICU World Cheer & Dance Championships held at ESPN Wide World of Sports Complex Program owners will meet with USASF officials by appointment for Roster Check & Compliance Review 2018 VIP & Coaches Reception at Disney s Coronado Springs Resort & Convention Center, 7 pm Saturday, April 28, 2018 Cheerleading Worlds Prelims, U.S. Worlds Trials, and Canadian Worlds Trials at ESPN Wide World of Sports Complex Prelims Extra Small (at-large bids only) Extra Small Coed (at-large bids only) Senior Small (at-large bids only) Senior Small Coed (at-large bids only) Senior Medium (at-large bids only) Senior Medium Coed (at-large bids only) U.S. Worlds Trials International Open Small Coed Level 5 International Open Large Coed Level 5 Canadian Worlds Trials International Open Level 5 International Open Small Coed Level 5 Dance Worlds Prelims, Semi-Finals and U.S. Worlds Trials at Disney s Coronado Springs Resort & Convention Center Sunday, April 29, 2018 Cheerleading Worlds Semi-Finals at ESPN Wide World of Sports Complex semi-finals All Senior Divisions All International Open Divisions Dance Worlds Semi-Finals and finals at Disney s Coronado Springs Resort & Convention Center Monday, April 30, 2018 Cheerleading Worlds finals and Awards at ESPN Wide World of Sports Complex Finals All Senior Divisions All International Open Divisions Dance Worlds Finals at Disney s Coronado Springs Resort & Convention Center Worlds Celebration Party at Disney s Hollywood Studios Tuesday, May 1, 2018 Teams depart

4 General Information 2018 VIP & Coaches Reception Friday, April 27, 2018, 7pm Disney s Coronado Springs Resort & Convention Center This reception is complimentary for two representatives from each team. Extra tickets may be purchased for additional coaches and program owners. See Extra Ticket Prices on page 14. Live Streaming and Television Coverage Live streaming of all performances will be available by subscription through The Cheerleading Worlds will be nationally televised in the USA on a national network. Because of the format of the show, not all finalist teams or winners of all divisions will be televised. Online Coverage on Results and behind-the-scenes coverage will be posted regularly throughout the weekend on. Free Action Moments Photography Action Moments Photography will have four cameras on every Worlds stage capturing over 300 action shots of your athletes during each performance. Each Worlds athlete and coach will receive a free photo disc of all pictures taken during their performance(s). Coaches or program owners will receive them when they pick up and sign for their score sheets. Attention Coaches! All cheer teams must have at least one coach credentialed in building and at least one coach credentialed in tumbling -- one coach credentialing in both skill sets -- up to the level at which their team is competing to be eligible to receive a bid. Please see the credentialing requirements outlined on page 7. Attention Athletes! Each athlete on a U.S. based team must have an acceptable form of identification a driver s license, state ID, passport, or visa. State IDs and passports may take 6-8 weeks to obtain. Please plan accordingly. The Cheerleading Worlds 2018 Divisions The preliminary performance orders for all Cheerleading Worlds divisions will be randomly selected and recorded in mid-april In divisions requiring a semi-final round, all paid bid teams moving directly into the semi-final round will be selected randomly for order of performance and will be available to view on in mid-april Check for more details to come. Team scores will no longer be announced following performances during preliminary and semi-final competitions. Results will be announced following the conclusion of each division s competition round. Senior Club Divisions Level 5 The age of the competitor as of August 31, 2017 will be the age used for The Cheerleading Worlds. Senior Extra Small y/o, no males, 5-14 members Senior Small y/o, no males, 5-22 members Senior Medium y/o, no males, members Senior Large y/o, no males, members Senior Extra Small Coed y/o, 1-2 males, 5-14 members Senior Small Coed y/o, 1-5 males, 5-22 members Senior Medium Coed y/o, 1-8 males, 5-30 members Senior Large Coed y/o, 1-18 males, 5-38 members Senior Extra Small / Senior Extra Small Coed Senior Small/Senior Small Coed Senior Medium/Senior Medium Coed All at-large bid teams will compete first in a preliminary round. NEW: Divisions with 10 or less at-large bid teams competing will not have a preliminary round. Preliminary rounds will begin early Saturday morning, April 28, The top 10 teams will move on to compete in the semi-final round on Sunday, April 29, The semi-final round will be comprised of the top 10 preliminary teams, plus all paid bid teams registered in the respective divisions. The top 10 semi-final teams will move on to the final round on Monday, April 30, The semi-final performance order for all divisions will be reverse-seeded based on Saturday s preliminary results and inserted in the first 10 open spots before the paid bid teams that move directly into semi-finals. The performance order for finals will be reverse-seeded based on the semi-final results. NOTE: All at-large bid teams in the Senior Small and Senior Small Coed divisions will be split into Group A and Group B ONLY if there are 40 or more teams registered to complete in the preliminary round. This round will begin early Saturday morning, April 29, The top 10 teams from each group will move on to compete in the semi-final round on Sunday, April 29, The semi-final round will be comprised of the top 20 preliminary teams and all paid bid teams registered in the respective divisions. Once again, this is only if there are 40 or more teams registered to complete in the preliminary round. NEW: Any Senior Club Division with 40 or more total teams registered to compete at The Cheerleading Worlds will advance 15 teams from the semi-final round to the final round. NEW Worlds Divisions Senior Extra Small All Girl (5-14 members) Senior Extra Small Coed (5-14 members) Stipulations A program may have only one Extra Small team at Worlds: either All Girl or Coed, not both. If a program accepts a bid in either Senior Extra Small All Girl or Senior Extra Small Coed, that program may not compete in any other Cheerleading Worlds divisions. 4 Contact worlds@

5 Senior Large/Senior Large Coed All teams entering these divisions must compete in the semifinal round Sunday, April 29, The top 10 teams from each Senior Large Division, will progress from the semi-final round to the final round on Monday, April 30, The performance order for all divisions will be reverse-seeded based off the semifinals results. NOTE: Competition officials reserve the right to amend the order of events and/or divisions in prelims and semi-finals based upon final competition registration U.S. Team Eligibility Athletes must be legal residents or legal student residents of the United States. For questions about this policy, please contact Amy Clark at Each team member must provide proof of legal residency prior to the competition/through the Roster Verification Process and upon request for each athlete that is NOT a U.S. citizen. Senior Club Divisions Awards Each team will receive a participation trophy. The USASF will award the top 10 teams in all 8 Senior Divisions at The Cheerleading Worlds. Teams ranking first, second, or third also will receive gold, silver, or bronze medallions. First-place teams will receive a championship banner and ring for each participant who performed on the floor. International Open Divisions Levels 5 & 6 The 2018 Cheerleading Worlds International Open Levels 5 & 6 divisions will be as follows: International Open Level 5 Divisions Int l Open (All Girl) 14 yrs & older, no males, members Int l Open Small Coed 14 yrs & older, 1-4 males, members Int l Open Large Coed 14 yrs & older, 5-12 males, members International Open Level 6 Divisions Int l Open (All Girl) 17 yrs & older, no males, members Int l Open Small Coed 17 yrs & older, 1-4 males, members Int l Open Large Coed 17 yrs & older, 5-15 males, members International Divisions Competitor s Age Year of the Competition ALL International Open Divisions (Levels 5 & 6) will follow the age requirement known as the International Standard for determining the required age of a competitor. This standard is followed in most sports around the globe. The age of a competitor will be determined based on the date of birth falling during the year of the competition. For example: A competitor who turns 14 on or before by December 31, 2018 will be eligible to compete at the 2018 Worlds in an International Open Level 5 Division. NOTE: The USASF/IASF recognizes that teams and event producers from the USA must follow the current USASF Age Grid and Guidelines at all Worlds Bid Qualifiers. However, teams from the USA receiving The Cheerleading Worlds bids and attending the 2018 Cheerleading Worlds may use substitution/alternate athletes to form a team that matches the guidelines listed above for the 2018 Cheerleading Worlds for these select divisions. Those athletes would have to follow the same eligibility, substitution and alternate guidelines for Worlds, including the guidelines requiring a Release Waiver. These guidelines only impact those teams competing in the 2018 Cheerleading Worlds in the International Open Levels 5 & 6 divisions. U.S. Worlds Trials All teams from the United States receiving bids and entering in the International Open Small Coed and International Open Large Coed Level 5 divisions must first compete in The U.S. Worlds Trials beginning Saturday, April 28, The top 10 U.S. teams in each of the U.S. Worlds Trials divisions will progress to the Worlds International Open divisions semi-finals round, with all teams from non-u.s. countries, held Sunday, April 29, The USASF/IASF will award: U.S. Worlds Trials trophies to teams placing fourth through tenth; and gold, silver, and bronze trophies and medallions to the top three teams. NOTE: International Open 5 & 6 and International Open Small & Large Coed Level 6 will not have a U. S. Worlds Trials competition. Canadian Worlds Trials All teams from Canada receiving bids and entering in the Worlds International Open Level 5 and International Open Small Coed Level 5 divisions must first compete in The Canadian Worlds Trials beginning early Saturday, April 28, The top 10 Canadian teams in each of the Canadian Worlds Trials divisions will progress to the Worlds International divisions semi-finals round, with all teams from non-canadian countries, held Sunday, April 29. The USASF/IASF will award: Canadian World s Trials trophies to teams placing fourth through tenth; and gold, silver, and bronze trophies and medallions to the top three teams. NOTE: International Open Large Coed Level 5, International Open and Small & Large Coed Level 6 will not have a Canadian Worlds Trials competition. The Worlds International divisions semifinal rounds held Sunday, April 29, 2018 will include the top 10 U.S. teams and top 10 Canadian teams from each of their Worlds Trials divisions and all teams from other countries. A maximum of three of the highest scoring teams from each country in each International division will progress from semifinals to the finals held on Monday, April 30, The performance order for all divisions will be reverse-seeded based on the semi-finals results. International Division Awards The USASF/IASF will award the top 10 teams in all six International divisions at The Cheerleading Worlds. Each team will receive a participation trophy. Teams ranking first, second, or third also will receive gold, silver, or bronze medallions. First-place teams will receive a championship banner and ring for each participant who performed on the floor. USASF/IASF Nations Cup Championship The USASF/IASF will rank each country s highest scoring team in each International division final. Nations Cup trophies will be awarded to 5 top ranking teams representing 5 different countries. 5 Contact worlds@

6 Paid Bids Paid bids are awarded to the best teams in one or more of the Worlds Divisions at The Cheerleading Worlds qualifying events. Each event producer hosting a Worlds bid-qualifying event has the discretion to select the divisions and determine the process by which bids are awarded. All teams awarded a paid bid will be awarded, by the sponsoring event producer, up to a maximum of $650 times the number of athletes on the floor where the bid was awarded, plus two coaches. For example, a bid-receiving team that had 31 athletes on the floor plus two coaches will be awarded up to $21,450. This amount will be used towards the team s USASF Worlds accommodation packages and transportation to Orlando. Additional expenses incurred will be the responsibility of the team/program. Event producers will not be responsible for late fees if their representing team does not meet the registration deadline. Event producers will not be responsible for added change fees if their representing team has to make changes to the original registration and/or travel. The Cheerleading Worlds At-Large Bids At-large bids are generally awarded to runner-up teams or the next highest scoring teams to the paid bid-winning team(s). However, each event producer that hosts a Worlds bid-qualifying event has the discretion to select the divisions and determine the process by which the bids are awarded. Recipients of atlarge bids are eligible to compete at Worlds; however they must pay for their own Worlds accommodation packages and all other related expenses. Event producers will publish the procedures they will follow for awarding bids prior to the start of their qualifying competition. An event producer may not award more than one bid and/or type of bid to the same team. Bid Receiving Requirements A team that receives and accepts any type of Worlds bid must compete at Worlds in the same division they competed in at the qualifying event where their bid was awarded. EXCEPTION: If a program receives a bid in a Senior Extra Small division (5-14 members) AND a bid in another division and chooses to take both teams to Worlds, the Senior Extra Small division team must move to a Senior Small division. They may NOT add additional team members. The team will NOT be eligible to compete in the Senior Extra Small division. They may NOT add additional team members. The number of participants competing in any division at The Cheerleading Worlds may not exceed the number of participants that performed on the competition floor at the bid-qualifying event. The Cheerleading Worlds Attendance Requirements World Teams: must represent a current USASF Member Program/Organization. must be USASF Member Athletes (registered and paid). must have USASF Credentialed Coaches with current Professional Membership to enter the Worlds warm-up and backstage areas. may not compete in the same division at The Cheerleading Worlds and also at a 2018 end of season, multi-brand event. Coaches/Program Owners/Organizations: must be a current program member of the USASF and in good standing with the USASF. must be a professional member of the USASF (current coach member with background screening green light). must be credentialed in either building, tumbling -- or both -- up to the level at which their team competed at the bidqualifying event and will compete at The Cheerleading Worlds. See Deadline for Coaches Credentials on page 7. Non-coaching owners may enter the warm-up area with their team if they meet requirements of professional membership and they are accompanied by a coach who meets the above credentialing and professional membership requirements. may not send the same team to compete in the same division at both The Cheerleading Worlds and a 2018 end-of-season, multi-brand event. Bid Limitations A team may receive no more than one bid to The Cheerleading Worlds for any given division. If a team has already accepted an at-large bid and opts to compete for another bid, they will be eligible only for a paid bid. They will not be eligible for another atlarge bid unless they decline the first at-large bid they were awarded, BEFORE competing for another at-large bid. Accepting or declining bids must be done by to the sponsoring event producer and/or the USASF. Athlete Eligibility Limits-Earning Multiple Paid Bids Athletes within the same program are limited to the number of teams on which they are eligible to compete and earn paid bids. Once an athlete has competed for a team and earned a paid bid, they are permitted to move to another team within their program. If their second team earns a paid bid, they are bound to the second team and may only compete with the second team at Worlds. They no longer are eligible to compete with the first team once the second team is awarded a paid bid. The number of athletes that have already earned a paid bid that are eligible to compete for and be awarded a paid bid on a second team is limited: Extra Small and Small teams may have up to 3 athletes that were previously awarded a paid bid. Medium teams may have up to 4 athletes that were previously awarded a paid bid. Large teams may have up to 5 athletes that were previously awarded a paid bid. Replacements/Substitutions at Bid-Qualifying Events All athletes competing at a bid-qualifying event must be listed on the official roster as active athletes and compete on Day 1. Should a team need to make any substitutions on Day 2 at the bid-qualifying event, they will be allowed to replace up to three active athletes with reserve athletes for the second performance. The athletes that took the floor on Day 1 will be considered the original team members on the Worlds Roster. Any reserve athletes (up to 3) that take the floor on Day 2 will be considered eligible substitutes on the Worlds Roster. The number of athletes that may be replaced on Day 2 is limited: Extra Small and Small teams may replace up to 3 athletes Medium teams may replace up to 4 athletes Large teams may replace up to 5 athletes 6 Contact worlds@

7 NOTE: The team coach is responsible for communicating any replacements or substitutions from Day 1 to Day 2 to the event producer. The event producer will note any changes made from Day 1 to Day 2 on the roster that was submitted by the team. Day 2 substitutions must meet all the eligibility requirements to compete as an athlete at that particular bid qualifier representing said team. Alternate and substitute athlete(s) must be competition-ready and in the venue where the team is competing. If an injury occurs, alternate and substitute athlete(s) may be used, as needed, as long as they meet eligibility requirements and have been approved during the roster verification appointment. Alternate and reserve athlete(s) must report, ready to warm-up and compete with the team, within 15 minutes of the injury. Roster Violations at Bid-Qualifying Events Any team or program found to be in violation of roster guidelines at bid-qualifying events and/or The Cheerleading Worlds is subject to disciplinary action that may include, but is not limited to: disqualification, fines, denied participation in future events and/or USASF membership revocation. Deadline for Bid Acceptance Paid and at-large bid winners must accept the bid and complete and return the Bid Winners Acceptance Form to the sponsoring event producer that awarded the bid. The form must be returned to the sponsoring event producer within 72 hours after the last day of the event where the bid was received. This means each team will need to decide prior to the Worlds bidqualifying event whether it will accept the bid should they receive one. And if so, who will be going and what the travel specifics will be. The purpose of this tight timing is to control last-minute changes that increase costs and make the entire travel experience disorganized. Should a team already have been awarded a bid to Worlds, decline acceptance of a paid/at-large, or fail to accept the paid/at-large bid by the 72-hour deadline, that bid may be transferred to an alternate team at the sponsoring event producer s discretion. The sponsoring event producer may not transfer (hand down) any at-large bids or declined at-large bids after 96 hours from the end of their qualifying event. Once a team accepts its bid, all required registration materials must be completed by the the deadlines noted on page 11. Any team holding its registration in hopes of receiving a paid bid at a later Worlds bid qualifier but is unsuccessful in achieving this, will be charged a late registration fee. International Teams (Non U.S.-Based) Copies of each athlete s birth certificate or passport must be with the team coach/representative at all times and readily available upon request from a Worlds official. Copies of each athlete s proof-of-age document (pdf, jpg or doc) on a USB/zip drive are acceptable. All International teams must submit a completed International Team Roster. U.S. Based Teams Competing in International Divisions U.S. based teams competing in International divisions must provide a copy of their official USASF roster to the event producer at the event where they are competing to receive their Worlds bid. The official USASF roster will list all athletes who have been registered as USASF Athlete Members and include their USASF Athlete ID numbers. All U.S. cheer participants (original team members, alternates, substitutes) must be USASF Athlete Members in order to join the team in the warm-up room/area and compete at The Cheerleading Worlds. IMPORTANT: Each participant s name and USASF Membership ID number will be required on The Cheerleading Worlds official team roster form due by the team s Worlds registration deadline found on page 11. For more information about USASF Athlete Membership, please contact your USASF Regional Director. Contact information is located at. International Visas All visa requests must be received and processed by February 15, 2018 and team registration forms and required documents must be received by the noted deadlines on page 11. Deadline for Coaches Credentials ALL coaches must be credentialed to participate in The Cheerleading Worlds. Coaches without credentials prior to arriving in Orlando: should contact Angela Bruno at USASF to schedule an on-site credentialing appointment IN ADVANCE: will be charged a $500 on-site administrative fee in ADDITION to the normal credentialing fee. who did not make a credentialing appointment in advance, will be charged a $200 walk-up fee in ADDITION to the $500 on-site administrative fee and normal credentialing fee. NOTE: Credentialed coaches/program owners/choreographers will receive a picture ID card that will allow access into the warm-up room/area. Only those individuals with valid (unexpired) credentials and who meet the following criteria will be permitted: must be listed as a coach of the performing team on all paperwork received by the USASF. must be a coach in good standing at the program he/she is representing. must be a USASF professional member of the USASF (current coach member with background screening green light). must understand that he/she is a representative of the event producer that awarded his/her team the bid (paid/at-large) to The Cheerleading Worlds. They agree to act with complete respect, sportsmanship, and graciousness at all times while representing the USASF event producer they represent at The Cheerleading Worlds. ONLY USASF-credentialed coaches, program owners and choreographers will be permitted with their team in the practice and backstage areas. Submitting Video for Legality Review In an effort to ensure a penalty-free competition, each team is encouraged to submit a video of their Cheerleading Worlds performance routine. This video should clearly show all stunts and tumbling so that they may be reviewed for legalities. Routines will be reviewed by independent, neutral legality officials comprised of members of the USASF Rules Committee and/or its delegates. To secure confidentiality, the results of this review will be communicated only to the participating program and will not be shared with other programs or with The Cheerleading Worlds judging panel. Videos sent after the April 13, 2018 deadline WILL NOT be reviewed. Videos should be ed to: rules.cheer@ 7 Contact worlds@

8 Video tips: Review results will be shared with teams by April 20, The USASF suggests that each program take advantage of the opportunity to have its routine(s) reviewed prior to The Cheerleading Worlds. Regardless of whether a penalty was received earlier in the competition season or not, this review is the only means of helping to ensure a routine free of safety infractions at The Cheerleading Worlds event. NOTE: Although routines will be reviewed for potential penalties prior to the competition via video submission, this does not preclude a team from being assessed a penalty while at The Cheerleading Worlds. The USASF will have legality officials in the warm-up area and in the performance arena at The Cheerleading Worlds to ensure that all rules regarding the competition are followed. Score Sheets Score sheets for The Cheerleading Worlds will be posted online at by January Athletes, Substitutions and Alternates All athletes participating on a team at the 2018 Worlds must be a registered member of that team s program during the competition season. Any athlete that has competed on the floor with a team in any level from a different program (primary program), during the Worlds competition season (November 1, 2017 May 1, 2018), must have a USASF Program Release Waiver signed by the primary program owner to be eligible to compete with a secondary program at the 2018 Worlds. The USASF Program Release Waiver is found at. On The Cheerleading Worlds roster, each athlete s name must be identified as an original, substitute or alternate participant of the team that was on the floor when the bid was received. All team roster names will be verified by the event producer who awarded the bid. Worlds Substitution Rule Maximum number of substitutions allowed per team: Extra Small Division teams 4 Small Division teams - 6 Medium Division teams - 8 Large Division teams 10 International Open teams 8 The allocated maximum number of substitutions will be allowed per team for The Cheerleading Worlds. A substitute must be a regular-paid participant from another team at the same program and must have competed on the floor with that team from that program at the same event where the bid was awarded. All substitutes must meet the same eligibility requirements as the original bid-winning. Worlds Wild Card Alternates Rule Of the allowable maximum number of substitutions (above), one to three of those may be Wild Card alternates. Wild Card alternates are registered members of the same team s program that received the bid. Wild Card alternates do not have to be rostered or in attendance at the Worlds bidqualifying event where the bid was received. International Open/Coed - Level 6 Alternates Teams must present a USASF roster at their bid-qualifying event that includes names of the athletes performing on the floor at that competition. Additionally, the same Open-Level 6 teams can roster up to 10 reserve athletes that will be considered eligible substitutes/alternates. These are additional members of the program that did not have the opportunity to perform on the floor at that event. Those 10 additional athletes must follow the same eligibility, substitution and alternate guidelines for Worlds, including the guidelines requiring a Program Release Waiver. Program Release Waiver Any athlete that has competed on the floor with a team in any level from one program (primary program), during the Worlds competition season (November 1, 2017 May 1, 2018), must have a USASF Program Release Waiver signed by the owner of the primary program to be eligible to compete with the secondary program at The 2018 Cheerleading Worlds. The USASF Program Release Waiver is found at. Roster Violations at The Cheerleading Worlds If a team is found to have made an improper substitution or alternate, or has an illegal team member, this team: will be disqualified. may be responsible for repaying the total cost of any funds received through a paid bid. may be prevented (along with the entire program from that gym) from being eligible for any type of bid to The Cheerleading or Dance Worlds for the following year. Paid bids are for team members and two coaches. All sponsored team members must be on the floor during the team s performance at The Cheerleading Worlds. Alternates and/or additional athletes/coaches brought to substitute for unplanned occurrences are not covered under paid bids, will not be funded by the sponsoring event producer and must be eligible for substitution under the aforementioned substitution rules. Should a substitute and/or an alternate become necessary after submission of your team s Worlds roster and after travel plans have been approved and confirmed, any additional costs associated with those substitution(s) must be paid by the program. Crossovers At The Cheerleading Worlds, crossovers of participants between teams from the same program are NOT permitted. A participant may only compete on one team from a program. Crossovers of participants from other programs will not be permitted. Crossovers of participants between cheer and dance teams from the same or other programs are not permitted. In other words, a performer may represent only one program in either cheer or dance. If a team is found to have made an improper substitution or alternate, this team: will be disqualified. may be responsible for repaying the total cost of any funds received through a paid bid. may be prevented (along with the entire all star program from that organization) from being eligible for any type of bid to The Cheerleading Worlds or Dance Worlds the following year. 8 Contact worlds@

9 Frequently Asked Questions What is the difference between a travel package and a commuter package? All athletes competing at The Cheerleading Worlds must purchase either a travel package OR commuter package. Hotel packages include: athlete competition registration hotel accommodations 24-hr airport transfers by Disney s Magical Express service Disney Park Hopper tickets valid April 23-May 14, day admission into The Cheerleading/Dance Worlds venues transportation to all Worlds events Celebration Party at Disney s Hollywood Studios theme park Commuter packages include: The Worlds athlete s competition registration Disney Park Hopper tickets valid April 23-May 14, 2018 What is the advantage of purchasing the Worlds travel package? Our Worlds travel package offers: Convenience The USASF registration staff works with Walt Disney World to block your rooms so your entire group stays together and rooms are guaranteed. Booking with us just takes two steps: 1. Arrange transportation to Orlando to fit your budget and schedule. 2. Complete your Worlds registration online and submit your payments. Savings Our partnership with the Walt Disney World Resort enables the USASF to negotiate discounted rates for hotel rooms and Disney Park Hopper tickets which also provide admission into competition venues. Where will we stay? Accommodations will be provided at Disney s All Star Resort and Disney s Coronado Springs Resort & Convention Center. Your team may choose either hotel. The All Star Resort is a very nice and economical hotel; the Coronado Springs Resort is more upscale. The only difference in package prices is the hotel cost. All other services remain the same for both hotels. In the event that either hotel sells out before the deadline, USASF will make its best effort to make arrangements with an alternate hotel. How many chaperones do we need? One program owner/coach or responsible adult (21 years of age or older) for every nine participants is required. Can we have five people in a room? No. The All Star Resort and Coronado Springs Resort do not allow more than four people to a room. Rollaway beds are not available. We have an uneven number of athletes. Can we pay the quad rate for three athletes in a room? No. The travel package prices have been calculated according to how many people are in each room. We have parents who would like to come to Worlds. Can they sign up for the Worlds travel package? Of course! Many coaches include parents on the travel package with their teams. However, we encourage family members and friends to register with us directly. Look for the Family & Fans section on page 13. We are arriving in Orlando at 10 am on Friday. Will our hotel rooms be ready? Most hotels do not guarantee check in until 4 pm. However, if rooms are ready in your block, the hotel will check you in early. Please be sure to communicate this to your entire group traveling with you. Our team doesn t leave Orlando until 6 pm on Tuesday. What can we do all day? Check out at our team hotels is 11 am. If you wish, you may take a Walt Disney World shuttle to Disney Springs to shop. The hotel will gladly store your luggage, but you will be responsible for picking it up before you depart. Hotel staff will not handle carryon bags, electronics, or trophies. What does Park Hopper mean? A Disney Park Hopper ticket allows you to visit one or more theme parks on the same day. For example: You may use your Park Hopper ticket to visit Epcot in the morning, then Magic Kingdom that evening and it will be considered only one day of admission. Days used do not have to be consecutive. Worlds Park Hopper tickets are valid April 23-May 14, Do we use our Park Hopper ticket for competition? Yes. Each athlete and coach will need a Park Hopper ticket to enter the ESPN Wide World of Sports Complex for the cheerleading competition. Admission to the ESPN Wide World of Sports Complex is NOT considered a theme park admission, and therefore does not use a day on your Park Hopper ticket. Park Hopper tickets purchased for Worlds are NOT valid admission into cheer/dance venues hosted by other brands and vice versa. Are discounted Park Hopper tickets available for family and friends not on the travel package? Yes, these discounted Park Hopper tickets are available: 3-day Park Hopper - $280 / $295 if purchased in Orlando 4-day Park Hopper - $310 / $325 if purchased in Orlando 5-day Park Hopper - $340 / $355 if purchased in Orlando Park Hopper tickets may be ordered online or purchased at the Worlds Registration desk at Disney s Coronado Springs Resort & Convention Center throughout the event. Disney Park Hopper tickets provide admission into Magic Kingdom, Epcot, Hollywood Studios, and Animal Kingdom theme parks as well as five days of admission into ESPN Wide World of Sports Complex. NOTE: If you wait to purchase in Orlando, there is no guarantee you will be able to purchase the multi-day Park Hoppers you want. The USASF will only have a set number of each type of Park Hoppers to sell in Orlando. When will we receive our Park Hopper tickets? You will receive your tickets when you arrive at the Worlds Registration Desk at Disney s Coronado Springs Resort & Convention Center. Tickets will be available for pick up in Orlando beginning Monday, April 23, We are unable to mail Park Hopper tickets to your home or program in advance of the event. 9 Contact worlds@

10 I want to make FastPass+ reservations as early as possible. May I have my Park Hopper tickets prior to arriving in Orlando? Unfortunately, no. Due to the discounted nature of the Worlds Park Hopper tickets, our Worlds staff will not have access to the tickets until the week of the competition. If we don t use all the days on our Park Hopper ticket, may we use it next year? No. All of the discounted tickets sold at Worlds are valid April 23-May 14, These dates are printed on each ticket. Park Hopper tickets purchased for Worlds are NOT valid admission into cheer/dance competitions hosted by other brands and vice versa. Will attending the Worlds Celebration Party take days off of my Park Hopper ticket? No. Attending the Worlds Celebration Party at Disney s Hollywood Studios theme park will not take a day off of your Park Hopper ticket. NOTE: You must have a wristband to attend the Worlds Celebration Party. The World s travel package includes a wristband with each Park Hopper ticket. Park Hopper tickets purchased individually DO NOT include a Celebration Party wristband. A wristband may be purchased for $40. Do spectators have to purchase a Disney Park Hopper ticket in order to watch the The Cheerleading Worlds competition? No. Family and fans who DO NOT purchase Worlds travel packages or Park Hopper tickets through the USASF may purchase daily admission tickets to The Cheerleading Worlds: Daily Admission Tickets $40 each day Sold only at the ESPN Wide World of Sports Complex ticket window beginning Friday, April 27, 2018, 6:30 am. How do I request a refund? All refund requests must be submitted in writing or by to the address below. Include: the program/team name; reason for the refund; the amount requested; and to whom and where to mail the refund check. The registration office will issue a refund based upon a review of your account file. All refunds are processed AFTER the event has concluded. The average processing time for a refund is four weeks from the date the request is received. Refunds are not issued unless a written request is received. USASF The Cheerleading Worlds Refund Request 6745 Lenox Center, Suite 300 Memphis, TN worlds@ 10 Contact worlds@

11 Registration Deadlines, Cancellation & Payment Policies All U.S. based teams are required to submit all registration materials and reservations online. Complete registration materials are available at. Registrations received after your deadline will be accepted based on hotel availability. Hotels may fill up prior to deadline dates. Early Registration For bids received before February 23, 2018 All registration items are due by March 15, Registrations received after March 15 from teams with early registration deadlines will be held until April 6 and processed with late registrations. Any team holding its registration in hopes of receiving a paid bid at a later Worlds bid qualifier and is unsuccessful, still will be considered a late registration and will be placed on hold. All changes requested after March 22, 2018 will result in a $200 (two hundred dollars) per change fee. Cancellations received after March 15, 2018 will result in all monies refunded with the exception of $200 (two hundred dollars) per person to cover hotel and entertainment guarantees. Cancellations received after March 22, 2018 will result in a full forfeiture of all monies paid. All cancellations must be in writing to The Cheerleading Worlds. We will not accept cancellations by phone. Late Registration For bids received after February 23, 2018 All registration items are due by April 6, All changes requested after April 13, 2018 will result in a $200 (two hundred dollars) per change fee. Cancellations received before/on April 13, 2018 will result in all monies refunded with the exception of $200 (two hundred dollars) per person to cover hotel and entertainment guarantees. Cancellations received after April 13, 2018 will result in a full forfeiture of all monies paid. All cancellations must be in writing to The Cheerleading Worlds. We will not accept cancellations by phone. International Visa Deadline All international visa requests must be received and processed by February 13, Team registration packets and required documents must be received in the USASF office by the deadlines noted in this packet. Birth Certificates A copy of each participant s birth certificate or passport must be made readily available upon request of a Worlds official. Copies of your athletes birth certificates on a USB/zip drive are acceptable. NOTE: Each U.S. athlete will be required to present a photo ID before entering the warm up room at Worlds. See Athlete Photo ID Check on page 16 for acceptable forms of ID. Payment Policy Payment may be in the form of: Credit Card -- American Express, Discover, Mastercard or Visa. Cashier s check or money order mailed to the address below. No personal checks or program/booster checks will be accepted. Registrations are not approved until deposits are received. Families attending with your team will not be able to register until your registration is approved. Full payment is due by April 13, Mailing Address USASF The Cheerleading Worlds Registration 6745 Lenox Center, Suite 300 Memphis, TN worlds@ I have read, understand and accept the contents of the Registration Deadlines, Cancellation & Payment Policies. I also have advised all participants, parents and chaperones in my group of these policies. / /2018 coach s signature date participant parent/guardian signature participant parent/guardian signature / / / / / / / / / / / / / NOTE: This form requires a signature and is available to print at. / / / / / / / / / / / 11 Contact worlds@

12 Online Registration Instructions All U.S. based teams are required to submit all registration materials and reservations online. Worlds Teams USASF contracts with Varsity to manage registration and event logistics. You will need the following information to complete the registration process: Your Varsity Connect account login that you have used for previous Varsity-sponsored event registrations. If you have never registered for a Varsity-sponsored event, contact your registration specialist for login credentials. Each athlete s first name, last name, gender, and birthdate. Rooming list/housing assignments (if applicable). Step 1: Read all information pertaining to the event hotel package, commuter package and extra ticket pricing, etc. Step 2: Ensure that you have your Varsity Connect account login information and personal data for each athlete (first and last name, gender, birthdate) and coach (first and last name, gender and ). Step 3: To allow for a smooth and quick registration experience, we encourage you to create or update your Master Roster before you register. Your Master Roster is a list of every potential athlete or coach from your entire program that may travel to Worlds. This is NOT the team s Official Event Roster as described on page 16. To upload your Master Roster, you must create one using the template provided on the Upload People page (see link below). The birthdates must be in the specified format and you must use the drop down menu on the template to assign each person s role. It is very important that you download and use this exact spreadsheet to ensure the data loads correctly. To create your Master Roster, follow this link: click Upload People Once there, you can download instructions and the spreadsheet template. If your Roster has more than 100 people, please contact your assigned registration specialist as listed below before trying to upload. Step 4: Click on the link to start the registration process and log into your account using your Varsity Connect login. Step 5: Follow the instructions on each page to assign your athletes and coaches to the appropriate team(s) and create a rooming list for your team s housing (if applicable). Step 6: Review and submit your registration. Step 7: Submit your payment by either: Credit Card -- American Express, Discover, Mastercard or Visa. Go to My Worlds Registration, click Invoice/Payment. Cashier s check or money order mailed to the address at the bottom of this page. No personal checks or program/booster checks will be accepted.registrations are not approved until deposits are received. Families attending with your team will not be able to register until your registration is approved. Step 8: Print and mail all required team forms to the address at the bottom of this page. Family & Fans You will need the following information to complete the registration process: Team Registration Number (this may be obtained from the coach once they have registered the team and the registration has been approved). Rooming list/housing assignments (if applicable). Step 1: Go to, click Worlds, then Registration Step 2: Read all of the information pertaining to the event before you begin your registration process. Step 3: Click on the link to start the registration process and log in using the Team Registration Number. Step 4: Follow the instructions on each page to make hotel reservations and/or order additional tickets. If applicable, you may also assign participants and coaches that are on the team roster to your rooming list. Step 5: Review and submit your registration Step 6: Submit your payment by: Credit Card -- American Express, Discover, Mastercard or Visa. Go to the My Worlds Registration and click Invoice/Payment. Cashier s check or money order mailed to the address at the bottom of this page. No personal checks or program/booster checks will be accepted. Registrations are not approved until deposits are received. U.S. based teams program names beginning with International Teams non-u.s. based teams Registration Specialist you may dial the extension at any time A E Canada Lisa Holder lholder@ ext F I J R S - Z Dominican Republic, Ecuador, Finland, France, Germany, Guatemala, Hungary, Ireland, Italy, Jamaica, Japan, Kazakhstan, Korea, Mexico Africa, Argentina, Australia, Belgium, Brazil, Chile, China, Colombia, Costa Rica, Czech Republic, Denmark Malaysia, Netherlands, Norway, New Zealand, Philippines, Poland, Puerto Rico, Russia, Sweden, Switzerland, Slovenia, Taiwan, Ukraine, United Kingdom Mailing Address The Cheerleading Worlds Registration, 6745 Lenox Center, Suite 300, Memphis, TN Mendy Terrell mterrell@ ext Missy Miller mmiller@ ext Jennifer Burnett jburnett@ ext Contact worlds@

13 Hotel Package Prices Complete registration materials are available at. All hotel packages include: Any two, three, four or five nights between April 27 and May 2 Round-trip airport transfers provided by Disney s Magical Express service Disney Park Hopper tickets valid April 23-May 14, day admission into The Cheerleading Worlds and The Dance Worlds venues Transportation to all events that are directly related with Worlds Celebration Party at Disney s Hollywood Studios theme park All taxes and gratuities Prices DO NOT include airfare Disney s All Star Resort package price per person room per room 2 nights 3 nights 4 nights 5 nights Quad 4 $540 $585 $655 $695 Triple 3 $565 $625 $715 $790 Double 2 $615 $710 $860 $960 Single 1 $795 $980 $1215 $1400 Park Hopper ticket 3-day 3-day 4-day* 5-day *A 4-day Park Hopper ticket may be upgraded to a 5-day for an additional $30. Disney s Coronado Springs Resort package price per person room per room 2 nights 3 nights 4 nights 5 nights Quad 4 $605 $670 $770 $815 Triple 3 $650 $735 $865 $965 Double 2 $735 $855 $1075 $1195 Single 1 $1005 $1235 $1565 $1835 Park Hopper ticket 3-day 3-day 4-day* 5-day *A 4-day Park Hopper ticket may be upgraded to a 5-day for an additional $30. Extra Nights Extra nights listed below may be added to five-night hotel packages: Wednesday, April 25, 2018 Thursday, April 26, 2018 Monday, April 30, 2018 Tuesday, May 1, 2018 Prices are per room per night, regardless of occupancy and include tax: Disney s All Star Resort $186 per room/night Disney s Coronado Springs Resort $281 per room/night Extra nights are limited and offered on a first come, first service basis. Family & Fans Packages USASF offers families and fans the same great hotel packages above that we offer teams. We recommend that you set up your own registration. Please designate one contact person to receive all communication and share information with the rest of the group. Complete registration materials are available at. Airport Transportation Upon your purchase of a Worlds hotel package we will send you a transportation form with important instructions for setting up your transportation to and from the airport with Disney's Magical Express service. Transportation between Orlando International Airport (MCO) and the Walt Disney World Resort will be provided by Disney's Magical Express service. Attendees utilizing another airport will need to find alternate transportation. Disney's Magical Express service provides motor coach transportation to/from the Walt Disney World Resort and special luggage delivery service. Disney's Magical Express service requires a reservation. Each guest must be registered at a Walt Disney World Resort prior to contacting Disney's Magical Express service. After registering for the event, each team will be provided with specific details to book their Disney's Magical Express service reservation. Reservations need to be completed 14 days prior to arrival. Guests will be asked to provide a mailing address and inbound/outbound flight information. Disney's Magical Express service will mail airport transportation information which include detailed arrival instructions and special luggage tags. Disney luggage tags and transfers will not be provided for guests making arrangements within 14 days of arrival. 13 Contact worlds@

14 Commuter Package Prices for Athletes and Coaches only Complete registration materials are available at. Athletes and coaches NOT purchasing hotel packages are REQUIRED to purchase Commuter Packages. Admission to the Worlds Celebration Party are sold separately. Commuter packages do not include transportation to/from the competition venues. 3-Day package $370 3-day Disney Park Hopper ticket that also provides athlete s entry into The Worlds competition venues. 4-Day package $400 4-day Disney Park Hopper ticket that also provides athlete s entry into The Worlds competition venues. 5-Day package $430 5-day Disney Park Hopper ticket that also provides athlete s entry into The Worlds competition venues. Worlds Celebration Party Wristband $40 Private Celebration Party at Disney s Hollywood Studios theme park, Monday, April 30, Transportation not included. Worlds Coach Lanyard without Disney Park Hopper Ticket $150 (not available for pre-order) Provides coach s entry into the Worlds competition venues only Available only to coaches from programs participating in Worlds who provide their USASF coach ID card Limit one lanyard per USASF coach ID card Sold only at the USASF Worlds Registration Desk April 26-27, 2018 Extra Ticket Prices Park Hopper tickets may be ordered online or purchased at the Worlds Registration desk at the Coronado Springs Resort & Convention Center throughout the event. Disney Park Hopper tickets provide admission into Disney s Magic Kingdom, Epcot, Hollywood Studios, and Animal Kingdom theme parks as well as five days of admission into ESPN Wide World of Sports Complex. NOTE: If you wait to purchase in Orlando, there is no guarantee you will be able to purchase the multi-day Park Hoppers you want. The USASF will only have a set number of each type of Park Hoppers to sell in Orlando. 3-Day Park Hopper Ticket - $280 if purchased online / $295 if purchased in 0rlando 3 days at Disney theme parks + 5 days at The Cheerleading Worlds and The Dance Worlds venues 4-Day Park Hopper Ticket - $310 if purchased online / $325 if purchased in 0rlando 4 days at Disney theme parks + 5 days at The Cheerleading Worlds and Dance Worlds venues 5-Day Park Hopper Ticket - $340 if purchased online / $355 if purchased in 0rlando 5 days at Disney theme parks + 5 days at The Cheerleading Worlds and Dance Worlds venues Water Park - $45 1 day at any Disney water park Service Meal Voucher - $ entrée and beverage per $16.50 voucher at designated theme park dining locations, lunch/dinner only (dessert not included) Worlds Celebration Party Wristband - $40 (for guests who do not purchase Worlds hotel packages) Monday, April 30, 2018 Disney s Hollywood Studios theme park (Worlds Celebration Party wristbands are included in Worlds hotel packages) 2018 VIP & Coaches Reception Friday, April 27, 2018, 7 pm Disney s Coronado Springs Resort & Convention Center Complimentary for two representatives from each team / $120 for each additional coach/program owner Daily Admission Tickets (for spectators without Park Hopper tickets) The Cheerleading Worlds - $40 each day Sold only at the ESPN Wide World of Sports Complex ticket window beginning Friday, April 27, 2018, 6:30 am The Dance Worlds - $35 each day / $85 for all three competition days Sold only at Disney s Coronado Springs Resort & Convention Center beginning Wednesday, April 25, 2018, 9 am 14 Contact worlds@

15 Warm-up Room/Backstage Access Policy Worlds team rosters must include: all program owners, coaches, choreographers, trainers, personnel, athletes, and alternate and substitute athletes intending to enter the warm-up room specific to the team preparing to compete. Cheer coach credential requirements current USASF coach membership current professional membership (NCSI background screening with green light determination) credentialed through Level 5 in either building, tumbling or both credentialed through Level 6 if coaching a Level 6 team Athlete membership requirements All athletes must be current members of the USASF and listed on the official Worlds roster. Alternate and substitute athletes must meet the age grid criteria for that specific team and each roster is limited to 10 reserve athletes. Alternate and substitute athletes must be in uniform and on the roster in order to be allowed in the warm-up/backstage room. All U.S. based athletes must present a photo ID for verification by a USASF official. See page 16 for more details. Allowed entry into the warm-up room with background screening green light and paid auxiliary membership one team parent Prohibited from entry into the warm-up room children not listed on the roster as an athlete or reserve VIPs team photographers media Event Violation Policy Violation 1st Offense 2nd Offense Team Penalty Member Penalty USASF Member (other than athlete) I M M E D I A T E D I S C I P L I N A R Y A C T I O N Failure to produce the proper credentials will prohibit entry into the warm-up room. Unauthorized entry into the warm-up/ backstage area will result in immediate disciplinary action. In warm-up area without proper credentials Removed from warm-up area and name and program name documented Membership/credentials confiscated, escorted from venue None Career membership revoked for one year Refused entry into warm-up area by USASF staff but entered anyway Membership/credentials confiscated, removed from warm-up area and name and program name documented: official warning Membership/credentials confiscated, escorted from venue 6-point penalty for the team Career and program membership revoked for one year USASF Member Athlete I M M E D I A T E D I S C I P L I N A R Y A C T I O N In warm-up area but NOT on the team roster Picture taken and documented, removed from warm-up area Escorted from the venue 6-point penalty for the team Ineligible for the remainder of the event Competes but NOT listed on the team roster Ineligible to compete Immediate membership revocation for one year (one full season) Team disqualified Program membership revoked for up to two years Under the influence of drugs or alcohol at any venue at any time during the event from arrival to departure on Tuesday. Authorities are called and athlete is ineligible to compete for the remainder of the event Athlete membership revocation for one year (one full season) 6-point penalty per incident for the team Athlete membership revoked for up to two years. Review of program membership revocation of up to two years. I have reviewed the Warm-up Room/Backstage Access & Event Violation Policies as outlined above. head coach/program owner signature assistant coach/program owner signature NOTE: This form requires a signature and is available to print at. 15 Contact worlds@