Mar 6th 2014 MUTS meeting This month s meeting was held at Community center in Millstone. The meeting

Transcription

1 Mar 6th 2014 MUTS meeting This month s meeting was held at Community center in Millstone. The meeting Members/Teams present: TEAM COACH(es) DELEGATE(s) Strikers Vinny Farina Juli Hilbert Ruby Lonescu Blue Angles Andrew DeFelise Beth Cotler Cosmos Brian Kokot John Zeleznik Lightning William Summers Tom Roche Sharks J. Navroski Julie Straley Demolition Jim Whitney Katie Kanzler NJ United Brian Walkley Bridget Walkley Fury Gary Mason Susanne Marasco ShockWave S. Ricci Elsie Dellea Rockets Kristin McIlvaine Rangers Bill Blair Mary Ann Gilch Storm Cyclones Eclipse Hurricanes Others Present: R. Regina T. Littlefield A motion was made to accept the Feb meeting minutes; all present were in favor. Contents Treasury:...4 MOSA:...4 Communications:...5 Website Administrator:...5 Fields:...5 REC:...5 Fundraising/FundSpending:...5

2 MUTS General Business: An update and summary on action items coming out of this meeting is as follows (details can be found in sections further down): OPEN ACTION ITEMS: Rocco/Gary to send around shed combination for new lock. Juli H to work with the town to see what the requirements are to apply for grants for MUTs. TRYOUTS: Tom D to check to see if signs needed/purchase additional signs as needed. Juli H to work on producing flyers for the tryouts. Sal R. to collect information on possible MUTs affiliation with academy teams.. Gary/ Rocco to follow up on Middle School usage will we have long term access to make light purchase worthwhile. Jim W. to look for a case online to put the AED in. Status: Carried. Jose to check out of state pricing on lights to see if it s cheaper to buy them outside of NJ. Status: Carried. Sal and Scott B. to work on incentive based work proposal to augment the current bonding proposal. Status: Carried. Mtg to happen in the next few months to adjust the bond proposal for the Fall CLOSED ACTION ITEMS: Juli to contact Tom about doing a blast for a fundraiser through Modell s. Status: Closed

3 Board Elections: During the April meeting, Rocco (current President) will pick a nominating committee of 3 people to select nominee s for the upcoming board elections. Representatives from each team will also be able to nominate (write in) candidates. All positions are open. GK training: Keeper training: 8 sessions start on March 15 th. Easter Weekend, 4/19, and Memorial day weekend will be skipped. They will occur on Saturdays Gary will mail out times for the different age groups. Note that 3 GK s can be sent for U8-U11. U12 and up may only send 2 GKs each. MUTS Future Player Growth Planning: The idea of a possible merge with Allentown was revisited. No action recorded at this time. Tracy mentioned trying to go to the schools and run clinics at early ages to try to get more kids involved in the Millstone program before they go to other towns. But it was mentioned that the population of children in Millstone is dwindling classes after the current 3 rd grade class are shrinking and all rec programs are seeing drop offs in participation as well because of fewer kids. Merging with towns in nearby areas seems to be the best course of action. It was also brought up my S. Ricci to look into possibility affiliating with an Academy program like NJ Rush, or Match Fit, or perhaps a smaller local academy. The idea being that such a relationship might help to make Millstone more attractive to players from outside the town that would otherwise overlook us. Sal to look into this and bring information back to the next meeting. Background checks: A reminder to all that if 3yrs have passed since your last check, you need to get a new one and you must also get a Millstone ID card after the check is complete. No further update this meeting. Redbulls: After additional communications with the Red Bulls, we can still carry unsold tickets from last year forward to this year. Sept 20 th at 2:30 is looking like the likely target weekend. More on this in upcoming mtgs. Tryouts/Teams: Proposed dates for tryouts are Friday April 25 th from 6-8pm and Sat May 10 th from 12pm-2pm. Each team is responsible for having a table for registration, clipboard for recording attendance and a parent helper to man the table/take attendance.

4 Advertising for tryouts: local papers will be utilized again. Signs will be put up around the town again - ight need more signs. Tom D to check on that to see if we need more Flyers need to be done as well: Juli H will look at doing this. Work Bond: A separate mtg to discuss this and other bond items will be setup to adjust the proposal for the Fall. A question was raised regarding parent reps and if the parent can be present for more than 1 team at a time. Gary indicated that this was allowed under the current bond proposal but that it defeats the purpose of the proposal which was to have more and different people attend board meeting to get varying viewpoints and potential volunteers. Scarfs: Vinny F mentioned that there were still extra scarfs AT $9.25 a scarf if anyone wanted them. Treasury: Jim W. detailed the total in the MUTs account and broke out monies owed and expected income in the near future. He noted that in the beginning to middle of April the team fees will be transferred into the general account. Fees to be charged include the team registration $30 per player and $40 per family discount card fee. Coaches must identify siblings that are playing on different MUTs teams as only the oldest sibling on a team will be charged this fee. A question was brought up on not doing the discount card fundraiser this year since we have a surplus in the general account. Jim W. reiterated that it was our largest (and currently only) fundraiser and suggested cutting MUTS fee instead and continue to do discount card. Proposal: Jim w. suggests each team gets $200 credit toward spring fees, reducing cash position by $2400. Money to be used by team as team see fit. Proposal seconded by Sal Ricci. Vote: carries unanimously. Finally, Jim indicated he will fully transfer the Treasurer role to Carmine Timmoneri in the next month to month and a half. MOSA: Brian noted that Sandy covered the last meeting for him. April 6 th is opening day of a 10wk season and schedules are now finalized. Brian suggests that schedules not be distributed yet in case of last minute changes. He also recommends that you reach out to opposing coaches by Weds of each week to confirm game time, location and team colors. He noted again that this year, MOSA will play on Mother s day but won t play on Memorial Day.

5 Ref fees for the season: u8-10 $35 for center, $20 each assistant. U11-12: $ , U13-14: $ and U15-16: $ Got Soccer & Player Passes: No update. Game Assignments& Refs: Tracy reminded everyone that she only needs to know about home games and that for those games she needs to know the opponent, age group and league for game scheduling. She reminded everyone that refs get consecutive games so game times will depend on that. Refs usually go with older kids earlier since they are tougher to ref and the refs must be sharper. She also reminded everyone that she needs notice 2wks ahead of time for preplays. Communications: Discount cards will be available by the end of March. Tom posted Monthly Minutes to MUTS website. Sent blast notifying members of the Monthly Meeting to be held on March 6 th. Website Administrator: No update: Gary discussed someone stepping up to take this role since Tom has two roles at this time. Fields: March 22nd is target Field prep day. This will start at 9am to 1pm.. One volunteer from each team must attend. For additional practice space, it was discussed doing ½ of Full sided field behind the restrooms. Jose thinks it s do-able. A new lock has been put on the shed combo to be sent around. For spring, Field 4 is closed as is Field 12. Open Fields are Fields 7,6,3,8. Sandy raised a concerned about eliminating two fields but at present no change to closures is planned. Bathrooms will open 4/15. MUTS will order port-a-potty to cover the time before hand. REC: Tracy reminded everyone that she runs the Special Needs soccer program for the town. She is always looking for volunteers to help and for those that are looking for community service hours this is a good way to earn them. There is no long term sign up come on a weekly basis as time permits. Please contact Tracy if you are interested in doing this. Fundraising/FundSpending: Juli Hilbert brought coupons for the Models fundraiser.

6 She also mentioned that she is looking at an Applebees flap jack fundraiser. For this, you sell tickets for a 8-10am breakfast (full breakfast). You charge $12 and the club makes $4 per head but must provide volunteers to take orders, serve and cleanup. They request at least $100 in sales. Target Date for this will be 6/29. Grants are available as well. Juli wants to apply for them. Jim W mentioned that must work with town since its their property. Juli will follow up on this to determine what steps to take next. Club Party: target is sometime in June: Elks club was suggested as a possibility. Juli to look into this more next meeting. Motion to adjourn general meeting at 9:30pm. Seconded by all present. Minutes respectfully submitted by Club Secretary: Sal Ricci