Gymnastics for All, Cheerleading and Dance Fees Policy

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1 Purpose To outline the method MLC Gymnastics Club adopts in managing fees and refunds for Gymnastics for All (inc. Kindergym),. General Information All external MLC Gymnastics Club members are required to pay fees prior to the commencement of each term upon receipt of their invoice. See below for payment methods. MLC Gymnastics Club members, who are students of the College, will be invoiced and the amounts added to their school accounts. Billing dates are set by the MLC Finance Department and may not coincide with the Gymnastics / School Terms. Some programs attract levies and extra costs for uniforms, competitions, concerts, etc. A summary of these costs is included within this document. Any account enquiries may be directed to the Club Bookkeeper on (03) Terms and Conditions Program Fees The program fees for Gymnastics for All (inc. Kindergym), are invoiced approximately 3 weeks before the end of the current term. Program fees for the following term are due one week before the end of the current term and must be paid in full by the due date requested. If payment for the following term is not received by the due date, your child s position in the class is not guaranteed and becomes available for any child on the waiting list within the program. Should you fail to pay by the due date and your child s position has been filled by another student, you can request your child to be placed on the waiting list if you wish them to continue at MLC Gymnastics Club. MLC Students MLC students participating in Gymnastics Club programs are also invoiced. Training fees (including any levies and the annual Gymnastics Victoria and/or the ASSCF Cheer membership fees) are added to the student s account and payment is made directly to the College. Copies of invoices for your reference will be issued. Any queries can be directed to the MLC Gymnastics Club Bookkeeper on (03) Payment of Fees Payment of fees can be made by cheque payable to MLC Gymnastics Club, Credit Card (MasterCard, Visa Diners and AMEX) and Eftpos. Credit card details can be taken over the phone but we recommend using the new online portal. Eftpos is only available over the counter at the Gymnastics Club office during office hours. Cash is not preferred but must be handed to a staff member and a receipt obtained. Please note: There is a small surcharge applied to all credit card payments. 1 of 6 Date of Policy: Sept 2013

2 Difficulty with payment Parents should have a confidential discussion with the Gym Club Manager or the Bookkeeper as soon as a difficulty with payment arises. Re-enrolment Administration Fee If full payment of term fees is not received by the due date, a late re-enrolment administration fee of $20 will be added to the next term s invoice. Holding fee If a student is going to be absent for an extended period (unrelated to illness / injury), a holding fee may be paid to reserve her place in her class for the following term. An must be sent to the relevant Program Manager outlining the request and if approved, the holding fee must be paid prior to the period of leave. The holding fee for placement is 50% of the term fees. The holding fee does not come off the following term fees and is non-refundable. Injury or illness Athletes may be eligible for a credit of fees in the case of injury or illness. The absence must be for a period of more than two consecutive weeks. Parents should apply in writing to the relevant program manager and provide a medical certificate. Credits will be offset against the following term s fees. No make-up classes will be offered. Withdrawal from Program Should your child wish to discontinue classes, written notice must be given to the relevant Program Manager/Coordinator prior to the current term ending. This allows staff to offer positions to students on the waiting list. (MLC students must also provide written notification to the Gymnastics Club Office should they wish to discontinue classes.) This written notice can be sent as an or delivered to the office. Fees are non-refundable therefore it is advisable for students to discontinue at the end of term. Fees will not be refunded for classes unattended if a student discontinues during the course of the term. Transfers All gymnasts who leave one Club for another are required to have a Gymnastics Australia Transfer Form signed by both Clubs. A Transfer Form will not be signed until all accounts are paid in full. This process is managed by the Clubs on behalf of the gymnasts. Fees and Levies Gymnastics Victoria Membership Fee MLC Gymnastics Club is registered and affiliated with Gymnastics Victoria and Gymnastics Australia. All gymnasts, coaches and judges must also be registered members of the above mentioned organisations. An annual registration fee is required for all Gymnastics Club members participating in GFA (inc. Kindergym) programs. This provides Personal Sports Injury Insurance Cover. Gymnastics Australia and Gymnastics Victoria set the annual fee at year end and advise the Clubs so that the fee may be passed on to the Club members. 2 of 6 Date of Policy: Sept 2013

3 Australian All Star Cheerleading Federation (AASCF) Membership Fee MLC Gymnastics Club is registered and affiliated with AASCF. An annual registration fee is required for all MLC Gym Club cheerleaders. This provides Personal Sports Injury Insurance Cover. AASCF set the fee and advise the Club, so that the fee may be passed on to Club cheerleaders. Please Note: If athletes are enrolled in gymnastics and cheerleading, both the above mentioned membership fees will need to be paid. MLC Gymnastics Club Maintenance Levy Every member participating in an activity within the Gymnastics Club is required to pay an annual Maintenance Levy. This levy contributes to the costs required to maintain and upgrade the equipment and maintain facilities in the Gymnastics Club. The levy will be charged at the beginning of every year or upon joining the Gymnastics Club and will only be charged once per member (per year) irrespective of the number of programs the member is enrolled in. Competition Levy Students participating in competitions will be required to pay a competition levy to cover the costs of their participation. Levies are based on the cost of the competition entry fees, the number of competitions entered and administration costs. There may also be travel costs dependent on location of competitions. Cheerleading/Gymstar Uniforms All Cheerleaders and Gymstar students are required to have the relevant uniform for competitions and Dancers the relevant uniform for exams. The Cheerleading uniform consists of the body liner, skirt, shell, ribbons, socks and shoes and is purchased through the Gymnastics Club. The Gymstar uniform is the jade green and black sleeveless leotard and MLC competition tracksuit jacket, which are purchased through the Gymnastics Club, black leggings (no specific brand required) and a black hair ribbon. Dancers are required to wear a uniform in line with their dance style and can be purchased through the Gymnastics Club. For further information please refer to the Uniform Policy. Music/Choreography Fees Gymstar Level 3 6 Gymnast and Cheer teams are required to have choreographed floor routines. Fees may apply for choreography and music hire. Dance Costumes All students in the Dance program who wish to participate in the end of year Dance Concert will be required to purchase dance costumes. Dancers must pay a deposit for their costume thereby indicating their commitment to participating in the concert. The deposit must be paid through Try Bookings online. It will not be added to MLC student accounts or invoiced to External students. The balance of the cost of the costume will be invoiced in Term 4. Should a student withdraw from the concert after the costume has been ordered, they will still be required to purchase the costume and pay the balance of the cost. 3 of 6 Date of Policy: Sept 2013

4 Uniform requirements for students undertaking dance exams will depend on the level and type of exam. Uniforms can be purchased through the Gymnastics Club and must be paid for at the time of order. The cost of the uniform will not be added to MLC students school accounts. Confidentiality and Reporting All information regarding payments, invoicing and personal details are considered strictly confidential and are not disclosed to those who aren t directly involved. Please refer to the MLC Gymnastics Club Privacy Policy for more information. Further Information If you would like further information, please write to the MLC Gymnastics Club at 207 Barkers Road, Kew 3101, or via facsimile on (03) or via Gym Club Manager Leslie Burrows burrowla@mlc.vic.edu.au General Gymnastics Manager Allyse Taylor taylorar@mlc.vic.edu.au Cheerleading Coordinator Eliza Ogg ogge@mlc.vic.edu.au Dance Coordinator Venessa Frew frewv@mlc.vic.edu.au Kindergym Coordinator Julie Rock rockja@mlc.vic.edu.au Club Bookkeeper Tina Tsolos tsolost@mlc.vic.edu.au Administration Ros Sagnelli sagnelr@mlc.vic.edu.au 4 of 6 Date of Policy: Sept 2013

5 Fee Structure for Gymnastics for All, Cheer and Dance Standard Fees Other Fees Optional Comments Different Fee rates for MLC & External GV Registration Fee $45 Gymstar Music Levy $30 (if applicable) MLC & EXTERNAL RECREATIONAL GYMNASTICS Gymstar Uniform costs Gymstar Competition Levy $120 Club Championships entry fee $35.00 Paid in Term 4: Try bookings (online) Different Fee rates for MLC & External Competitions No GV/ASSCF Registration Fee DANCE CLASSES Uniform Costs Master Class Exams Cost for Dance Concert costume Private Lessons Dance Concert DVD Costume deposit $40. Paid in Term 3. Try Bookings (online) Costume balance invoiced in Term 4 Different Fee rates for MLC & External ASSCF Registration Fee $15 CHEERLEADING CLASSES Competition Levy $200 Choreography $200 5 of 6 Date of Policy: Sept 2013

6 Music levy $30 Uniform costs KINDER GYM GV Registration Fee $35 National Championships Costs (if selected to travel) No other charges or costs No charges for Kindle students 6 of 6 Date of Policy: Sept 2013