OPERATIONS MANUAL 2018

Transcription

1 OPERATIONS MANUAL 2018

2 TABLE OF CONTENTS TO ALL CLUB SECRETARIES... 3 ABOUT DOWNEY PARK CALENDAR MANAGEMENT COMMITTEE MEMBERS CLUB CONTACTS... 6 DOWNEY PARK AWARDS... 6 DOWNEY PARK WEB SITE... 8 DOWNEY PARK CARNIVAL... 9 HOW TO REGISTER YOUR TEAMS STEP 1 SET UP ON LINE REGISTRATION FOR YOUR MEMBERS HOW TO REGISTER YOUR NETSETGO PLAYERS STEP 2 TEAM NOMINATION LATE REGISTRATION FORM REGISTRATION CHECKLIST AFFILIATION FORM FEES & FINES PAYMENT SUMMARY FORM DISCLAIMER FORM TEAM REGISTRATION CHANGES FINAL TEAM CHANGES CLUB INFORMATION GUIDE TO CLUB EXECUTIVE COMMITTEE ROLES CLUB/COMMITTEE UPDATE COURT HIRE APPLICATION COURT HIRE FEES CONDITIONS OF HIRE - CLUBS CANTEEN INFORMATION INSURANCE INFORMATION TEAM MANAGERS INFORMATION COACHING INFORMATION COACHING ACCREDITATION UMPIRES INFORMATION UMPIRE QUALIFICATIONS UPDATING QUALIFICATIONS RULES UNACCEPTABLE BEHAVIOUR GAME MANAGEMENT POLICIES MEMBER PROTECTION POLICY COMPLAINTS HANDLING POLICY CODES OF BEHAVIOUR Page 2 of 55

3 5 December, 2017 TO ALL CLUB SECRETARIES This Operations Manual for 2018 will provide you with an overview of the organisation of Downey Park Netball Association and information that will assist your Club to successfully participate in Downey Park fixtures. It has been put together as one pdf document but there are links to other resources throughout. The various forms will be forwarded to you separately as word documents. All Information will also be available on the DPNA Web Site, The Manual is to be forwarded to the following members of your committee and their attention drawn to the sections as marked. The sections can be easily accessed by clicking on the section in the contents page. Registration Information Registrar and Treasurer Coaching Information Coaching Convenor Umpiring Information Umpires Convenor Changes to updating and NSG rules Canteen Information - Canteen Co-ordinator The rules of DPNA are as set out in the DPNA Constitution 2009 and Bylaws 2017, a copy of which is available on the DPNA website. Information about the Membership Protection Policy and links to the other policies along with links to the Codes of Behaviour for Parents/Spectators, Players, Coaches, Umpires and Officials are included. Clubs are asked to ensure that their members receive a copy of the relevant Codes of Behaviour with their sign on information and that parents/carers are asked to sign that they have read and agree to abide by the Parents and Spectators Code of Behaviour. This can be completed via the Club Disclaimer. Please ensure that your volunteer coordinator is aware of the requirements for officials, unless exempt, to hold a blue card. All members are now required to self-register. Please call the office if you need training in how to set up for the season. Team nominations will be done via MyNetball. For more information, please see the registration section. A meeting for club registrars is organised for 7 February Netball Australia has made changes to the 8-10 years age group. DPNA has adopted Set Tier rules for 8&9 years and Go Tier rules for 10 years grades. It is acknowledged that 8&9 years may play 10 years. Rules will exclude match time and game management sections. We are working on these rule changes and will have them available for February We trust that the information in this Manual will assist your Club to operate efficiently. If you have any queries at all, please do not hesitate to contact the DPNA Office on We wish you well for the 2018 season and look forward to seeing you in the New Year. Yours Sincerely, Michelle Prado President Page 3 of 55

4 ABOUT DOWNEY PARK 2018 CALENDAR Club Registrars Meeting Wed, Feb 7 7:00pm DPNA Clubhouse Clubs Teams Registrations close Wed, March 14 (To be submitted to DPNA office by 10:00am) Executive Paper Grading Sat, March 17 Club Grading Day Paper Grading Wed, March 21 7:00pm DPNA Clubhouse Clubs Late Registrations due Note: no further late registrations Wed, April 18 accepted until (To be submitted to DPNA office by 11:00am) after 1 st fixture day Introduction to Umpiring TBC TBC DPNA Club House Umpire convenors meeting TBC TBC DPNA Courts NetSetGo Rules Workshop TBC TBC DPNA Courts Introduction to Umpiring TBC TBC DPNA Club House NetSetGo Rules Workshop Sat April 21 Time TBA (First day of fixtures) DPNA Rep Carnival Sun, June 10 8:30am Nominations close Friday, June 1 DPNA Club Carnival Sun, May 20 Nominations close Friday, May 11 Queensland Cup (Open) May 5-7 Sunshine Coast State Age Championships (12 15 yrs) July 7-10 Ipswich April 21, 28 May 5, 12, 19, 26 FIXTURE DAYS June 2, 9, 16, 23 July 21, 28 August 4, 11 SEMI FINALS August 18 PRELIMINARY FINALS August 25 GRAND FINALS September 1 Pink Day for Cancer Fundraising May 12 Silly Socks Day for Sick Kids August 11 WET DAYS (For emergency only) Sun June 3 Sun August 12 For wet finals September 8 Wet day for 10 years and 8/9 years August 18 Net Set Go 5-7 years TBC April 21 Time: 8:00am 9:00am May 12, 19, 26 *(Wet day make-up 30 June) TBC June 2, 9, 16, 23 MANAGEMENT MEETINGS (Tuesdays 7:00pm) COUNCIL MEETINGS (Wednesdays 7:30pm) February 6 February 14 March 13 March 21 (Special Grading Meeting) May 1 May 9 July 24 August 1 September 18 November 6 Annual General Meeting 24 October 2018 Association Meetings: These meetings are held on Wednesdays as per the Calendar, at 7:30pm in the DPNA Club House, unless otherwise advised. Each Club has two delegates on the Council. Should no delegate from a Club be in attendance then the relevant fine shall be applicable to the Club and is to be paid by 11:00am on the next fixture day. Any Club not having paid this fine will render ALL their TEAMS ineligible to compete until such a fine is paid. Page 4 of 55

5 2018 MANAGEMENT COMMITTEE MEMBERS POSITION NAME PRESIDENT Michelle Prado SNR VICE-PRESIDENT Liz White JNR VICE-PRESIDENT Megan Readdy SECRETARY Jenny Walsh TREASURER Chantelle Daveson COACHING CONVENOR Melissa Dobbins REP TEAM CO-ORDINATOR Rosemarie Klingberg FIXTURES CONVENOR Ilsa Sammut SNR REGISTRAR Kaye Thomas JNR REGISTRAR Peta Harvey NETTA REGISTRAR Vacant UMPIRES CONVENOR Jess Lakeman GROUNDS CONVENOR Paul Petersen PROMOTIONS OFFICER Brian Anderson PROPERTY OFFICER Liam McGrath Admin Officer & Accounts Marta Dydek Admin Officer & Rep Info Kaye Thomas DPNA OFFICE T: (07) Monday to Friday 9:30am to 3:30pm Physical address: CNR. NORTHEY ST & GREEN TCE WINDSOR, QLD 4030 Mailing address: P.O. BOX 457 ALDERLEY, QLD 4051 Page 5 of 55

6 2018 CLUB CONTACTS Please see the DPNA website for Club contact details for DOWNEY PARK AWARDS The following trophies are awarded by DPNA at the end of the season. Lesley Cook Trophy awarded to the team that takes out the premiership for Intermediate Division 1. First awarded in 1982 in memory of Lesley Cook. Lesley Cook was the first President of Downey Park which she held from 1974 until She moved to Queensland from NSW where she had been involved with the Manly Warringah Association at a high level. She was a member of the Gap Netball Club in Brisbane. As well as her involvement with Downey Park, she was an executive member of Queensland Netball, the International Liaison Officer and a state team Manager. She was a great leader a forward thinker, always involved with the players and promoting DPNA at all times. Before her illness she was considered a candidate for Qld President. All the players at Rep level knew her and thought the world of her. Bertha Elder Trophy awarded to the top junior club on Grand Final Day. Points are awarded to teams 11 years to 13 years who compete in finals as follows: Teams in Division 1 4 points for winner; 3 points for runner-up Teams in Division 2 3 points for winner Teams in Division 3 2 points for winner Teams in Division 4 1 point for winner Teams in Division 5 1 point for winner The trophy was first awarded in 1982 in memory of Bertha Elder. Bertha Elder, a life member of Downey Park, was Downey Park s first patron appointed by the Queensland Netball Association in 1974 when Downey Park Netball Association was first established. She had been extensively involved in netball throughout her life and assisted Downey Park in the early years of its development. Jack O Mahony Trophy - awarded on Grand Final day to the team that takes out the premiership for Cadet Division 1. First awarded in 2001 in memory of Jack O Mahony, a life member of Downey Park who loved netball. He followed Downey Park players and teams with great interest and spent many hours at the courts where he was the grounds\man for many years. McDonald s Trophy awarded on Grand Final day to the team that takes out the premiership for 13 years Division 1. First awarded in Barbara Hawgood Award awarded annually to a player who:- Played representative netball for DPNA during the year. Displayed responsibility, self-discipline and respect for the rules of DPNA. Considered playing for DPNA an honour and wore her uniform with pride and distinction. Achieved personal and team goals by setting high standards and rising to the occasion. Possessed such qualities as determination, persistence and perseverance when facing challenges. Page 6 of 55

7 The trophy was first awarded in 2005 in memory of Barbara Hawgood. Barbara was involved in netball from 1984, the first year her daughter commenced netball. Her initial involvement was at a club level but she subsequently became a member of the Downey Park committee as junior registrar and served in that position for a period of eight years. As well she was a team manager for many teams at club, association, and state level. In all her activities she was always prepared to go the extra mile to assist in whatever capacity was required. The last two and a half years of Barbara s life were a challenging time for her but her positive outlook on life and her optimism were there for all to see and she continued her involvement in Club, Association and State level in spite of her difficulties until six months before her death. The Michelle Buck Umpires Trophy: This trophy was awarded for the first time in 2010 to an umpire who:- Represents DPNA as an umpire at State League, State Age Championships and/or carnivals. Gave his/her time willingly to assist other umpires to develop their umpiring skills. Considered working for the betterment of umpiring within DPNA as a necessary part of being an umpire. Umpired regularly at weekly DPNA fixtures. Possessed such qualities as determination, persistence and perseverance to reach the highest personal umpiring level. Displays responsibility, self-discipline and respect for the rules of DPNA. This trophy is awarded in memory of Michelle Buck. Michelle was involved in DPNA from its beginning in 1974 and served on the DPNA committee for almost 20 years Vice President from 1975 to 1988 except for 1979 when she took on the President s role and Umpires Convenor for 4 years from 1990 to Umpiring was her passion. She was awarded an AA badge and then spent her time coaching umpires for their AA badge. She played a major role in DPNA s development before taking up the position of president with Netball Queensland where she had a significant impact on the development of netball in Queensland. We remember Michelle for her innovation, administrative and umpiring skills and her contribution to netball at Association and State level over many years. Jackie O Meara Courts These nine courts were named in 2013 in honour of Jackie O Meara, Grounds Convenor from 1998 to years. Jackie played a major part in ensuring that our complex was of a high standard for playing netball. Her contribution was well reflected in the many complements paid to Jackie after her death. All captured Jackie as someone who was always there when she was needed, who was unwaveringly loyal, who could be very stubborn and determined once she had made up her mind, someone with an infectious laugh and someone who always built positive relationship with others. Signs were placed on the light towers in September Page 7 of 55

8 Pam Greer Grandstand Valleys Netball Club organised this grandstand in honour of Pam Greer, who passed away in 2016 after a long battle with illness. It was erected in Pam had extensive involvement with netball through a number of netball associations. Her DPNA life membership was awarded in recognition of over ten years of service from 2002 when she became fixtures convenor and then treasurer in She also assisted as equipment officer and managed DPNA representative teams for a number of years. She resigned from the DPNA committee at the end of 2012 because of her health. However she continued her extensive involvement with the Valleys Netball Club until the time of her death. DOWNEY PARK WEB SITE The current Downey Park website is Please encourage your members to visit the Downey Park Site regularly. We keep it up dated so it is a useful source of information and game results for all Downey Park members. If there is a wet day, the web site will provide you with the information about whether or not games are to be played. After 8.00am, log on to the Downey Park web site and the information will be available there. An update will also be issued on Facebook Please encourage your members to like us on Facebook so that it can be an effective tool for us. All competitive division results during the season can be accessed from the home page in the 'ResultsVault' tab. Select Matches> Fixture & Results or Ladders> Basic. The season will be If you know the division, select from the drop down box beside Grade. Hit GO. If you are not sure of the division but know the team number, try Matches>Team Index. All teams are listed alphabetically. You can access fixtures and ladders from here. Matches> Latest results summary is not working. Statistics also is not active. Please send us an if you think there might be something wrong with the display - it is very hard to check all divisions so your help would be appreciated. All Clubs can set up their own web sites through the MyNetball system. A number of Clubs have availed themselves of this opportunity. The results that can be accessed on the club website only show those divisions containing a club team - an extremely useful feature for Club Officials. All clubs need to have at least one person with a MyNetball login. This will enable them to access MyNetball, establish / update a MyNetball website and set up forms for on-line registrations. A MyNetball user form is required for each person using the MyNetball site. Logins expire on 31 December each year. New User forms are sent to Clubs in November so that logins can be established in time for January. Page 8 of 55

9 DOWNEY PARK CARNIVAL Located at Downey Park Netball Courts Cnr Northey Street & Green Tce, Windsor SUNDAY, 20 MAY, 2018 Games commence at 8.30am (REP. TEAMS WELCOME ON NON-COMPETITIVE BASIS - NO TROPHIES AWARDED TO REP. TEAMS) NOMINATION FEE: $ (GST inc) per team. Nominations close Friday, 11 May, 2018 at 2.00 pm. Please note that our Carnival fills quickly. Teams will be accepted into the divisions on a first come basis. PAYMENT CAN BE MADE BY: a) DIRECT DEPOSIT DPNA Bank Account : BSB ACC (Quote club and team number/name as reference) b) CHEQUE made payable to Downey Park Netball Association Inc and to be forwarded with team nominations c) CASH during Fixtures prior to the carnival. ***Please attach your payment confirmation to the nomination form and forward to DPNA office by or post*** Senior A, B, C Grades o Years (Born ) o Junior Years (born or later) o 13 Years (born 2005 or later) o 12 Years (born 2006 or later) o 11 Years (born 2007 or later) o 10 Years (born 2008 or later) - non-competitive (modified rules) o 9 & 8 Years (born 2009 or 2010) non-competitive (modified rules) UMPIRES Each team must provide one competent umpire properly attired. The umpire will be required to umpire the team s own games and cannot be the team coach. Note that DPNA does not supply umpires. UNIFORMS Players must wear registered Club uniforms. DISPUTES Any dispute will be dealt with by the DPNA Executive Committee and its decision will be final. GRADING DPNA reserves the right to regrade teams in any grade if insufficient teams nominate. AWARDS Trophies will be awarded to winners and runners-up in each division (9 trophies per team). Noncompetitive game players will each receive an award. REFRESHMENTS A full canteen service will be available throughout the day including hot food, drinks etc. DRAW The carnival draw will be available on the DPNA website ( at least 2 business days prior to the carnival commencing. WITHDRAWALS - Withdrawal by any team 4 Business Days prior to the event will result in a non-refundable $30.00 administration fee and withdrawal by any team 3 Business Days or less prior to the event will result in the forfeit of the total Nomination fee. For further information, phone DPNA Office on or admin@downeypark.com.au Page 9 of 55

10 This form will be ed to clubs and can also be found on the website. Page 10 of 55

11 Page 11 of 55

12 Page 12 of 55

13 HOW TO REGISTER YOUR TEAMS To Club Registrars Registrars will need a MyNetball administrator login. A MyNetball user form is required for each person using the MyNetball site. Logins expire on 31 December each year. New User forms are sent to Clubs in November so that logins can be established in time for January. You are required to hold a Blue card. The following pages contain the information and the forms that you require for registration in A meeting will be held for Club Registrars on Wednesday 7 February 2018 at 7.00pm, DPNA office to go over all the requirements. This year, registration for netball will be via online self-registration. Many of our clubs have embraced this in 2017 but if you have not done so, you will need to adopt it for Please contact us if you need further support or training in setting up for self-registration. Netball Australia has made changes to the 8-10 years age group. You will need to set up a program for 8 yrs players -NetSetGo SET and for 9-10yrs players -NetSetGo GO (or even a separate 10 yr product if it makes it easier reporting wise). Players will register based on their year of birth. 8 &9 teams will use Set rules, 10 yrs teams will use Go rules. NetSetGo player packs will again be sent directly to the player. Clubs are reminded that you must register all non-playing members which include coaches, umpires, team managers and committee members. In this way you ensure they are covered by insurance and that your Club s liability is covered. A player s registration will also cover them if they are an official. Non-playing members will need to self-register also. Please advise your members that, if they have completed any Netball Australia course or played/officiated with another Association or Club, they will have an ID number and they should take the time to search for it in MyNetball. This is important so that members will not end up with more than one ID number and subsequently may not then be able to find their umpire or coach accreditation details. We recommend that self-registrants pay fees on registering. MyNetball will automatically determine if they have paid the Netball Queensland component and they will not be asked to pay it again. Should they withdraw before they commence training, a refund will be provided. Take the time to read the Information Sheet before you fill in the relevant forms. It should answer all of your questions with regard to registration but, if not, please feel free to contact the DPNA office. Michelle Prado President Page 13 of 55

14 STEP 1 SET UP ON LINE REGISTRATION FOR YOUR MEMBERS It is now mandatory to utilise MyNetball online facilities to allow members to sign-on and register online. Please contact DPNA or Netball Queensland to organise training into how to set this up. Training will include the steps: 1. Create a membership product. 2. Create a sign up form 3. Adding a custom field to a sign up form 4. Create a team 5. Nominate a team into competition 6. Reports Please refer to the Club MyNetball Handbook 2018 for step by step instructions. Your product set up and forms must be checked by Netball Qld before going live. HOW TO REGISTER YOUR NETSETGO PLAYERS For 2018, Netball Australia has made changes to the 8-10 years age group. DPNA has adopted Set Tier rules for 8&9 years and Go Tier rules for 10 years divisions. It is acknowledged that 8&9 years may play 10 years. Clubs will register their centre and set up forms in MyNetball for players to self-register. Season 2018 will see the introduction of the following registration types in MyNetball for NetSetGO: Net Set GO Net (5-6 years) Net Set GO Set (7-8 years) DPNA requires that players still need to turn 8 during the year Net Set GO Go (9-10 years) For the Downey Park modified competition use NetSetGo SET AND NetSetGo GO. You will need to set up a program for: 8 yrs players -NetSetGo SET 9-10yrs players -NetSetGo GO (or even a separate 10 yr program if it makes it easier for reports). Players will register based on their year of birth. Make the program name clear so that registrants will know which to select. The top description box needs to contain the following statement Please be aware that once registered as a NetSetGO participant there will be no refund on the participant pack fee ($22) as packs cannot be returned. DPNA can recommend using the payment gateway for online payments. NetSetGo players will receive their participation packs directly from the sponsors. Team Nomination into the modified competition will be done through MyNetball as per competitive teams. Please refer to the Club MyNetball Handbook 2018 for step by step Page 14 of 55

15 instructions. We are holding a registrars meeting on Wednesday 7 February If you have any queries about the player registration process these can be answered then. However, please don t hesitate to contact the office if you are unsure of steps in the process that need to be completed now. STEP 2 TEAM NOMINATION Teams are to be nominated online through MyNetball. All players must be registered in MyNetball. Please refer to the Club MyNetball Handbook 2018 for step by step instructions. 1. Create your team on MyNetball. This step was done for It may be easier and be less prone to causing errors to create these teams again for Edit the squad list for each team you have created. If using last year s teams, do not change the name of the team to reflect the players now in that team. Eg. Last year s Pine 22 is essentially the same team as this year s Pine 18. It will not work to change the team name to Pine 18. The following procedure must be followed. Remove any past players from the team (if they are not still in this team). Assign the players to the team. Do this by selecting a persons name from the available players list and clicking +, which will move them to the squad list. In most cases it is easier to search for the player surname than to scroll through the list. Any past and present member of your club (unless you have actively deleted their role when they left the club) will be listed here. If presented a choice, ensure you select the correct date of birth and a player with current registration. (Follow up any duplicate records found by merging the records.) Do not add a Coach or Manager. All names added here will print on the scoresheet which will cause too much confusion. Once you have selected the relevant people, click Save Click back to entity team Management Repeat for all teams. 3. Nominate teams into DPNA Competition. Read the introduction before proceeding. Please ensure that all requirements as listed are included. Select the category (age group). Predefined team (team name you created in MyNetball). Team name (This is automatically populated with your Club name. Add the team number. This name is used in the fixture draw. Please use same nomenclature as previous year eg Valleys 11, AHS 21 Select coaches name (optional) Select managers name (optional) Enter any relevant information requested from the introduction page into the Comment/grading request section. Update. Once you are happy with the team and before the due date, change the status to Confirmed and update. The box won t close automatically you can continue to add all teams then hit close. Once you have completed entering all the Club s teams and closed the box above you can view your teams to ensure that all teams have been entered correctly. Page 15 of 55

16 Requirements for Teams. The following details the requirements for correct nomination of your teams. The more specific the information you provide us for your teams, the more accurate the initial team grading can be. 1) Team Number: Clubs must register at least seven players per team Teams are numbered from your highest division to your lowest divisions e.g. Open Division 1 will be Team 1 and 8/9 Yrs Purple will be Team 20. If you have more than one team in the same age group, number your teams in the order of standard (see below). 10 Yrs and 8/9 Yrs divisions are colour coded (e.g. You may have 20 Club teams including a team of brand new 8/9 Yrs and a 8/9 Yrs team that played last year you might decide to request your brand new 8/9 Yrs be in Purple and the 8/9 Yrs that have played before in Red. Your 8/9 Yrs Red will be, for example, Team 19 and your 8/9 Yrs Purple Team 20). Please see Table 2.1 for non-competitive team divisions to use as a guide line only. They cannot be confirmed until after team registrations have been received. 2) Grade - Age Group Eligibility (Date of Birth) A player s age on 31 December in the current year shall determine the minimum age group in which she may be registered. A medical certificate must be submitted if requesting an exception to this eligibility rule. Birth Certificate sightings: All Players aged 19 years and under registered in a team must have suitable proof of date of birth (e.g. Birth Certificate, Extract or Passport) sighted by a Club Official and the disclaimer form must be signed. It is the Club s responsibility that names and dates of birth are checked. Providing Clubs keep adequate records that birth certificates have been sighted, the Birth Certificate does not need to be sighted more than once. Please ask your members to register using the name on their birth certificate. This will help to prevent duplicate accounts from being made. Please follow up any duplicate records that may have incorrect personal information. NetSetGo (8-10 years): All players turning 10 and under on 31 December of the current year are deemed Non- Competitive. They are not permitted to play in any Competitive Competition or to play up or fill in for a Competitive team e.g. a player turning 10 in 2018 is not permitted to play in 11 s the player will play in a 10 years Division team (except as in Bylaw e) e) A 10 years player (i.e. one who will be ten by 31 December in the current year) registered in a non-competitive team may play up in an 11 years team on not more than two occasions. The player may not play up on a third occasion. For small clubs, i.e. those with 15 or fewer registered teams in the current season, the number of times a player may play up will be extended to 3. In 2018 there are new NetSetGo rules issued from Netball Australia. DPNA will keep our playing divisions and adopt Set Tier rules for 8&9 years and Go Tier rules for 10 years grades. It is acknowledged that 8&9 years may play 10 years. Detailed rules will be issued in February Page 16 of 55

17 8/9 Yrs: Players who shall turn eight or nine years of age in the current year but are not more than nine years on 31 December. 10 Years: Players turning 10 and under on 31 December of the current year. Please nominate a colour division for your team as suggested in the following table: Division Description of NetSetGo (8-10) Divisions 10 YEARS BLUE Players who have played 2 years YELLOW Mostly players who have played 2 years ORANGE Mostly players who have played 2 years with some 1 year (and/or some 9 year players) PINK Mostly players who have played 1 year (and/or some 9 year players) NAVY Mostly players who have played 1 year (and/or some 9 year players) AQUA Mostly players who have played 1 year or no experience (and/or some 9 year players) LIME Some players who have played 1 year or no experience (and/or some 9 year players) SILVER 9 and 10 year olds with little or no experience new colour dependent on number of teams 8/9 YEARS RED 9 year old players who have played 1 year GREEN Mostly 9 year old players who have played 1 year WHITE 8 and 9 year olds with 1 years experience and new players MAROON 8 and 9 year olds with little experience PURPLE 8 and 9 year olds with little or no experience, teams may also be just 8 year olds ROSE 8 year olds with no experience new colour dependent on number of teams Cadet Division: Players must be 15 years and under on 31 December of the current year Intermediate Division: Players must be 19 years and under on 31 December of the current year. Open Division: Players must be at least 13 years of age (Penalties apply) Boys: (As in Bylaw 6.1.e) Boys up to and including the year they turn 12 years during the current year may be registered and play in a team provided that: i) not more than three boys are registered in the one team, and ii) not more than three boys are permitted to play for a team in any one game. 3) Comments: Include requests for fixture times for Non Competitive Divisions. One time only per team. Please see page 18 for proposed playing times in Indicate if the coach is coaching another team - submit the other team name Indicate if the coach is a player in which team does the coach play? (Please note only one team clash can be accommodated in the afternoon time slots) Include justification for grade request. Other considerations e.g. Requests for a player to play in a lower age division Page 17 of 55

18 Disclaimer Form. (Page23) (medical certificate is required) Please fill out and sign ensuring that we have a contact phone number for Saturday 17 March 2018 (DPNA paper grading). Please list any player / coach clash requests in the table provided (Please note only one team clash can be accommodated in the afternoon time slots) this form to the office by 10.00am 14 March IMPORTANT NOTE Once Team Nominations have been received by the DPNA Office no team changes will be accepted until after Club Paper Grading Day. Team changes must then be made only in accordance with the DPNA By-Laws. Once a player s name has been submitted in a team to DPNA (i.e. her name is included on the team list in MyNetball on 14 March), no refund of fees will be made by DPNA unless there are extenuating circumstances. If Netball Qld follows the same pattern as 2017, all players and officials registered before the end of March will be included in the invoice received early April. From then on Capitations are received monthly. Please ensure that any de-registrations have been completed before 31 March. Payment of the invoice is strictly due within 14 days. LATE REGISTRATIONS: Clubs may only add new players to their registered team after Club Grading Day. Adding New Players before the first fixture day Edit the squad list in MyNetball. Players must be registered. Complete the 2018 Late Registration Form listing all players. Remember to include the team number, grade and division. to the office by 11 am Wednesday, 18 April 2018, so that team registration cards can be prepared for the start of fixtures on Saturday 21 April No late registrations will be accepted after Wednesday 21 March or on the first day of fixtures. Adding New Players - after the first fixture day Complete the 2018 Late Registration Form. to the office NO LATER THAN 12pm Friday if players are to play on Saturday. DPNA will confirmation that the ed registration is received. If after this time, please hand to the Registrars on Saturday prior to play as well as ing it to the office. The player must also report to the DPNA Control Desk to sign the Registration Card before taking the court. The team risks losing competition points for playing an unregistered player, if a player does not sign the card before taking the court. Page 18 of 55

19 Clubs are also responsible for editing the squad list in MyNetball so that late registrations will appear on the score sheet the following week. Clubs will be invoiced monthly for any late registrations LATE REGISTRATION FORM The late registration form is available on the website Page 19 of 55

20 TEAM CHANGES: Team changes must comply with DPNA By Laws, By Law states: a) (i) Of the players registered in a team in accordance with Clause of the By-Laws, a club may during the first three weeks of fixtures, select up to three (3) players to play down (i.e. play in a lower division than that in which the player is registered) or across (i.e. play in another team in the same division as that in which the team is registered). This rule does not permit age graded players to play below their correct age group. Penalty: No points and goals to be awarded for the match to the offending team, the team with which the fourth player has played. Competition points will be awarded to opponents. (ii) After the third week of fixtures, should a club wish to make alterations to the registered team in accordance with i) above, a final team of at least seven (7) players shall be submitted to the Executive prior to the commencement of the fourth week of fixtures. Team changes prior to start of season: As with late registrations, a Team Registration Changes FORM must be forwarded (preferably by ) to the DPNA Office no later than Wednesday, 21 March Please note that any changes must comply with the By Laws above. Temporary team changes may be made in line with a) (1) above in the first three weeks of fixtures. Should the changes be on a continuing basis, a Team Registration Changes Form (Senior/Junior) must be completed and either ed to the office prior to 12pm Friday or handed to the Registrars on Saturday before the team plays. The player/s involved must also report to the DPNA Control Desk to re-sign the Registration Card for their new team before taking the court. MyNetball teams must also be edited to reflect the changes. This will ensure that the player name will be on the score sheet each week. PLAYING TIMES IN 2018 Playing times will depend on the number of teams registered in If our team numbers stay more or less the same we expect to play times as per this year. If we have an increase in team numbers there will be a change. Current times are as follows:- NetSetGo (8-10yrs) teams at 8.40am, 9.40am, 10.40am or pm (10 minute quarters) A preferred time may be requested when nominating the team in MyNetball - Comments (Please note that while we try to accommodate team requests, we cannot guarantee the team will receive their request.) 11 years teams at 9.40 am (10 minute quarters) 12 years teams at am (15 minute quarters) 13 years teams with some Cadets at pm (15 minute quarters) All other teams at 1.20pm, 2.40pm or 4.00 pm (15 minute quarters) Please note that some 11 years game times will be changed to an earlier time slot in July and August. These will be as per the draw. It is emphasised that final times cannot be confirmed until after team registrations have been received. Page 20 of 55

21 2018 REGISTRATION CHECKLIST Tick when Completed A. MyNetball Team Nomination Completed and updated to confirmed strictly by 10.00am on 14 March, 2018 B. Disclaimer Form C. Payment Summary Form (without payment as Clubs will be invoiced by DPNA) D. Completed Affiliation Form E. Completed Club/ Committee Update. Please send after Club AGM and when changes occur. F. Signed Conditions of Hire Clubs. Please send when making your season booking. 1. B, C, D forwarded (post or ) to DPNA Office strictly by 14 March, E, F forwarded (post or ) to DPNA Office as necessary Page 21 of 55

22 2018 AFFILIATION FORM We wish to make application for membership of DPNA with full membership rights. CLUB UNIFORMS: Clubs upon joining DPNA shall register their uniform which shall be of a design approved by the Management Committee. N.B. Any changes in uniforms must be approved. COLOURS:. If you are a new Club it is essential that you forward a photo of your uniform with the application. CLUB REFUNDS: If applicable, refunds are made by direct deposit. Please give your Club s bank account details for direct deposit. Account name: BSB: Account No: Please notify the DPNA office should these details change. AFFILIATION CONDITIONS ACCEPTANCE: 1) We accept that the jurisdiction of DPNA shall extend to and be acknowledged by all Teams/Clubs. 2) If accepted to membership to DPNA we pledge ourselves to uphold and keep in all sincere good faith and to do everything in our power to further the objectives and aims of the Association as set forth in the Constitution Rules and By-Laws. 3) We will uphold the DPNA Codes of Behaviour and will ensure that all officials, participants, parents and spectators are aware of the relevant Codes of Behaviour. Signed by. for and on behalf of the.netball Club. This form to be forwarded by Continuing Clubs with Team Registration Data. New clubs should forward this form as soon as possible so that membership can be confirmed and uniform approved. Page 22 of 55

23 2018 FEES & FINES (ALL FEES ARE GST INCLUSIVE) Affiliation (per club) $30.00 Bond** $ Associate Members (incl. NQ registration) $40.00 Non-playing Officials, Coaches and Umpires $35.00 Senior & Junior Players Fees* $ NetSetGO Players Fees* $ Senior & Junior Mid-season Players Fees* (8 th week of Fixtures onwards) NetSetGO Mid-season Players Fees* (8 th week of Fixtures onwards) Ground Fees (per team) $ $ $ Rep Selection Trials Nomination Fee $20.00 Fine Umpiring $55.00 Fine Non-attendance DPNA meeting $55.00 Late Forfeit $55.00 Fine Non-attendance Canteen (per person per hour) $25.00 Fixture Books (per book per team) $3.00 Protest Fee - refunded if protest successful $22.00 Appeals Fee - refunded if appeal successful $ *2018 Netball Queensland Fees: Increase in fees per Senior & Junior player of $2.00 (total of $90.00 pp) and per NetSetGo 8-10 years of $1.00 (total of $77.00 pp) have been absorbed by DPNA; The non-playing members fee of $35.00 is the NQ fee only (DPNA does not charge a fee for non-players). Note: NQ Fees have not increased by $7.00 as scheduled. NQ Fees will be frozen for two years (2018 and 2019). *2018 DPNA Fees (Full, 2 nd and Mid-season): Senior & Junior player $61.00 pp for full or 2 nd season; $30.50 pp for late season; NetSetGO player $62.00 pp for full or 2 nd season; $31.00 pp for mid-season; NQ Fee stays unchanged. **The Bond Fee is forfeited by a club and must be repaid under the following circumstances: i. Withdrawal of any team after grading; ii. Any team forfeiting three games in any one round; iii. General disregard of its responsibilities as defined in the Rules and By-Laws of DPNA. DPNA Management Page 23 of 55

24 2018 PAYMENT SUMMARY FORM PAYMENT ADVICE SLIP Netball Club PART A: SEASON CLUB FEES. These payments need to be paid at the time of team nominations (14 March 2018). $30.00 per club $ ASSOCIATE $40.00 each $ BOND - New Clubs $ per club $ GROUND FEES $ per team $ FIXTURE BOOKS $3.00 per book $ Extra $3.00 per book $ **Note: Each Club must order and pay for 1 Fixture book per team nominated. (e.g. 14 teams = 14 Fixture books. The fixture draw is not included) DPNA Account Details Commonwealth Bank BSB: ACC: TOTAL (FEES GST INCLUSIVE) $ PART B: SEASON REGISTRATION NUMBERS AS AT 14 MARCH Please note DPNA will invoice you for Season Registration monthly. SEASON REGISTRATION PLAYERS 1 st Season nd Season 2018 NetSetGO 8-10 s OFFICIALS Coaches Umpires Officials Page 24 of 55

25 2018 DISCLAIMER FORM DUE DATE: 14 March 2018 CLUB: CLUB CONTACT NAME CLUB POSITION PHONE NUMBER 1 2 *Phone number provided needs to be attended for paper grading on 14 March DISCLAIMER a) Each team has seven players b) All mandatory information in MyNetball nomination has been provided. Failure to supply all details will result in incomplete grading and registration c) Suitable proof of date of birth (e.g. Birth Certificate, Extract, Passport) has been sighted by a Club Official for all Players under 19 Yrs YES / NO I, being (Club Committee position held) confirm that these details are correct. Signature: Date: Phone: Please list your Coach/ Player/ Team potential clashes Team Club Grade & Division Number 2 nd Team Grade & Division 2 nd Team Number Page 25 of 55

26 2018 TEAM REGISTRATION CHANGES CLUB: Date: 1 PLAYER TEAM REGISTERED Team No Grade NEW TEAM Team No Grade & Division Office Use Only Reg IMPORTANT: After REGISTRATION, a maximum of three players per Team may be shifted to play down (i.e. in a lower division than that in which the player is registered) or across (i.e. play in another team in the same division as that in which the player is registered). This rule does not permit age-graded players to play below their correct age group. This may happen only in the first three weeks of Fixtures (Clause (a)(i)). Once three players have played down or across, no additional players may play down or across. NOTE: Any players changing teams permanently must report to the Control Desk to sign the Registration Card for their new team. Please Tick MyNetball teams must be edited to reflect changes. Signature of Club Registrar: Phone: Page 26 of 55

27 2018 FINAL TEAM CHANGES CLUB: Date: Team Number: Grade/ Division: PLAYER Team No PREVIOUS TEAM Grade/Division BY-LAWS: (a)(i) Of Players registered in a team, a Club may during the first three weeks of fixtures, select up to three players to play down (i.e. in a lower division than that in which the player is registered) or across (i.e. play in another team in the same division as that in which the player is registered). This rule does not permit age-graded players to play below their correct age group. Once three players have played down or across, no additional players may play down or across (a) (ii) After the third week of fixtures should a club wish to make alterations to the registered team in accordance with (i) above, a final team of at least seven players shall be submitted prior to the commencement of the fourth week of fixtures. NOTE: Any players changing teams permanently must report to the Control Desk to sign the Registration Card for their new team. Please Tick MyNetball teams must be edited to reflect changes. Signature of Club Registrar: Phone: Page 27 of 55

28 CLUB INFORMATION GUIDE TO CLUB EXECUTIVE COMMITTEE ROLES You have been elected by your peers to represent your Club as a member of the Club s Executive Committee. Would you like to know more about your role? President As President of your Club, your duties may include: Oversee all aspects of the Club. Preside at all General Meetings and Annual General Meetings of the Club. Represent the Club when required. Liaise with DPNA. Vice-President In the absence of your President, your duties as Vice President may include: Preside over meetings or represent the Club. Carry out other such duties as are assigned, from time to time, by the Executive Committee. Secretary As Secretary, your duties may include: Handle all incoming and outgoing Club mail. Oversee the organisation of events at your Club. Handle all queries directed to the Club from DPNA and the public. Treasurer Oversee all the books and accounts of the Club and present a statement of receipts and expenditure to each Executive Meeting and each General Meeting. Oversee the receipt of all monies and payment of such monies into the bank and produce the bank receipts at each Executive Meeting and General Meeting. Be responsible for the closure of the books at the end of your financial year. Be responsible for the preparation and presentation of a Balance Sheet for the inspection and signature of the Auditors and present same at the Annual General Meeting. In conjunction with the President, oversee the preparation of Grants/Subsidy submissions in conjunction with committees/sub-committees and personnel where necessary. In conjunction with the President and the Secretary, prepare the Club budget for approval by Executive. Make recommendations to Executive when necessary for the advantageous management of Club funds and resources. Page 28 of 55

29 Coaching Convenor As Coaching Convenor, you should have a coaching background. Your duties may include: Monitor and evaluate Team development at Club level. Assist with Coach Education programs; keep records and statistical data concerning development, e.g. Fitness testing team performances. Encourage your club coaches to obtain coaching qualifications. Report to the Executive Committee. Oversee the preparation of budgets for all coaching programs and present to Treasurer. Umpiring Convenor Please see the umpiring section for a list of duties of a Club Umpire Convenor. (Page 43) Canteen Coordinator As Canteen Coordinator, your duties should include: Oversee implementation of Canteen Roster. Check that Canteen workers are still available as your Canteen Duty gets closer. Page 29 of 55

30 CLUB/COMMITTEE UPDATE The following form is included in the Operations Manual as a reminder of the information required by Downey Park Netball Association whenever there is a change in any of these club committee members. Please the office as soon as possible. CLUB:... CONTACT PERSON (During working hours):... POSTAL ADDRESS (Mandatory): Post code PHONE NO:... MOBILE NO: ADDRESS: CLUB WEB ADDRESS: This name and address will be included in the Fixtures book and listed on our web site as the Club contact. No postal address or phone numbers will be included unless you request this. DO YOU REQUIRE FURTHER PLAYERS IN ANY PARTICULAR GRADE? PLEASE KEEP THE OFFICE UPDATED... PROVIDE THE FOLLOWING INFORMATION FOR YOUR EXECUTIVE OFFICERS: PRESIDENT: NAME: PHONE NO: MOBILE NO: ADDRESS: SECRETARY: NAME: PHONE NO: MOBILE NO: ADDRESS: TREASURER: NAME: PHONE NO: MOBILE NO: ADDRESS: Page 30 of 55

31 CLUB/COMMITTEE UPDATE continued DELEGATES TO DPNA COUNCIL MEETINGS 1. NAME: 2. NAME: It is a Club responsibility to ensure that 2 delegates attend the Council meeting as per the approved calendar. Please sign the meeting book. Failure to attend will incur a fine of $ UMPIRES CONVENOR: NAME: PHONE NO: MOBILE NO: ADDRESS: COACHING CONVENOR: NAME: PHONE NO: MOBILE NO: ADDRESS: CANTEEN CO-ORDINATOR: NAME: PHONE NO: MOBILE NO: ADDRESS: Page 31 of 55

32 2018 COURT HIRE APPLICATION Please return this completed form to DPNA in January (prior to the hire of courts) via CLUB NAME:.. CONTACT PERSON/S REQUIRED TO BE PRESENT AT COMPLEX CLOSING 1. Name:. Mobile: Phone (other): address: Name:. Mobile:.. Phone (other):.. address:... Request for Sign-On: Meeting Room access for Sign-On: Yes No Control Room access for the 2018 Season: Yes No Yes Date:... No TRAINING DAY OF THE WEEK:.... COMMENCEMENT DATE:.... OPENING TIME:..CLOSING TIME:. Please fill out Page 2 for Court Numbers and Times.* *PLEASE NOTE: Courts requested cannot be guaranteed, subject to demand and times. The DPNA Conditions of Hire Clubs Agreement has been provided to me/us. I/we have read, accepted, signed and returned the Agreement to DPNA. CLUB S PRESIDENT SIGNATURE. ***DPNA Office use only*** Booking Confirmed: Yes No Confirmation Date: Total Amount Payable: Invoice raised: Yes No Invoice No:. Staff Member: Invoice sent: Signature:. Page 32 of 55

33 COURT NUMBERS, QUANTITY AND TIMES REQUEST FORM Enclosed Area Courts CRT # From To CRT # From To CRT # From To Jackie O Meara (JO) Courts CRT # From To CRT # From To CRT # From To Bitumen Courts CRT # From To CRT # From To CRT # From To Grass Courts CRT # From To CRT # From To CRT # From To Low Posts Qty:... Page 33 of 55

34 2018 COURT HIRE FEES (GST Inclusive) DPNA CLUBS & GROUP BOOKINGS FEE DETAILS DPNA Clubs for night time training (lights included) Hard courts: Enclosed area [1-9]/Jackie O Meara [13-21] DPNA Clubs for day time training (lights not included) Hard courts: Enclosed area [1-9]/Jackie O Meara [13-21]/ Bitumen [10-12] Schools & Universities All courts Schools & Universities All courts Schools & Universities Hard courts: Enclosed area [1-9] Schools & Universities Hard courts: Enclosed area [1-9] Schools & Universities for night time (lights included) All courts Schools & Universities for day time (lights not included) All courts $ Per season/ court/ hour $ Per season/ court/ hour $ Per day $ Per half day $ Per day $ Per half day $15.00 Per court/ hour $10.00 Per court/ hour Control Room hire $ Per season CASUAL BOOKINGS FEE DETAILS Hard courts at night time (lights included) $30.00 Per court/ hour Hard or Grass courts at day time (lights not included) $15.00 Per court/ hour Control Room hire $30.00 Per event Meeting Room hire $50.00 Per hour MAINTENANCE FEE DETAILS Opening fee only $25.00 Closing fee only $20.00 Opening & Closing fee $45.00 Cleaning fee $40.00 Page 34 of 55

35 CONDITIONS OF HIRE - CLUBS INTERPRETATION 1. DPNA is the Downey Park Netball Association: (i) The HIRER is the person, firm, company, business, school or association hiring from DPNA; (ii) The COMPLEX is that part of the DPNA grounds at Green Tce., Windsor, that is enclosed by chain wire fence and gates; (iii) The DPNA COURTS AND FACILITIES are all of the courts at DPNA including the grass courts, the complex, toilet facilities and clubhouse. APPLICATION 2. The DPNA courts and facilities are available for hire by prior arrangement and subject to the terms of conditions of hire. Applications for hire must be completed and forwarded to the DPNA Office. All communications with regard to court/facilities hire should be directed to the administration officer, except in the instance of 3(b). Any change to scheduled use, other than in 3(b), should be directed to the office administrator. OPENING/CLOSING 3. The complex will be opened and closed for use by the DPNA Caretaker. a. Clubs are required to provide one or two people who must be present at the complex closing to assist our Caretaker. b. If, due to inclement weather, the courts will not be used, please contact our caretaker immediately. Our caretaker s name is Sue Maskell, home phone or mobile Failure to notify Sue of cancellation will incur a fee of $30.00 (GST incl.). c. Clubs will be charged a $30.00 fee for any unplanned call back of the caretaker caused by Club error. COSTS 4. Training night time: $ (GST incl.) for the full season: i.e. if the hirer hires one court for one hour each week, the hirer s season s hire cost will be $ Control Room: should the hirer wish to use it, an additional fee of $ (GST incl.) for the season will be charged. Please note: if the hirer hasn t booked it, the hirer doesn t use it! Sign-on: is considered first night of regular schedule training and will be included in the total fee for the season. Meeting Room hire: $50.00 (GST incl.) per session. ASSIGNMENT OF COURTS 5. On acceptance of the court hire application, hirers will be given the court numbers or areas assigned to them. No other courts may be used without the prior agreement of DPNA. Page 35 of 55

36 HIRERS OBLIGATIONS 6. The hirer must ensure that the toilets, change rooms, courts and surrounds are left clean and tidy after use, failing which the hirer agrees to pay to DPNA the reasonable costs of cleaning same. 7. The hirer is responsible for any damage caused to the DPNA courts and facilities (fair wear and tear accepted) and the hirer agrees to pay to DPNA the cost of any repairs or replacement of any damage caused during the period of hire. 8. The hirer must ensure that all courts being used at all times have post pads properly fitted. 9. The hirer must ensure that all junior players be supervised at all time by a coach who has at least two years continuing coaching experience or who is adequately qualified. 10. The use of bikes, roller blades, scooters, skateboards etc, is prohibited anywhere within the complex. 11. We are animal lovers at DPNA but for safety reasons please don t bring your puppies to our premises. 12. The hirer must ensure that motor vehicles are not driven onto the grass courts or into the complex without prior approval of the DPNA s administration officer or Ground s Convenor. 13. Before using the court s facilities the hirer shall ensure that the courts are in a proper and safe condition for use. Any safety concerns must be reported to the DPNA secretary immediately. 14. The hirer must ensure that alcohol is not consumed at the DPNA courts and facilities. 15. The hirer is responsible for providing its own first aid assistance. 16. Subject to the terms of any insurance cover with Netball Queensland, the hirer shall be responsible for any accidents, loss, damage or injuries sustained by any person using the facilities during the time that this facility is hired to the hirer notwithstanding that such injury arose from or by reason of any defect with the facilities and the hirer agrees to indemnify DPNA against all claims and demands made for costs incurred in connection with such actions. 17. The hirer must forthwith advise DPNA of any injuries sustained to any person during any period of hire. FAILURE TO COMPLY WITH ANY OF THE TERMS AND CONDITIONS MAY RESULT IN CANCELLATION OF THE BOOKING Acceptance of Conditions of Hire: Club: Name: Signature: Date: Please return signed acceptance to Downey Park Netball Association. Page 36 of 55

37 CANTEEN INFORMATION Please forward a copy of this information to your canteen coordinator. When your club is rostered on canteen duty, we ask you to take note of the following: Clubs are to supply canteen helpers as per the published roster. Volunteers must stay for the times indicated. Please do not break the times allocated into smaller shifts as this makes it very difficult for our Canteen Convenor. Also, it is the responsibility of each shift of workers to pass on to the next shift information about jobs to be done. Note that the starting time for the day is at 8.00am. Punctuality is important so that the previous shift can leave on time. For insurance purposes, all volunteers, including those for the drinks van and BBQ, must sign on at the canteen when they arrive. Clubs will be fined if there are insufficient helpers present. Fine for non-attendance at Canteen is $25 per person per hour. Volunteers are welcome to free tea and coffee while they are working but other items must be purchased. Volunteers must wear closed-in shoes for Occupational Health and Safety reasons and no exceptions are permitted. Volunteers must be over the age of 16. No children under 16 can accompany volunteers in the canteen. Jobs will include the following and clubs are asked to ensure that their helpers will cover all these areas: Preparing food; cooking chips; filling ovens; restocking drink fridges; cash register; cleaning up. (Would you especially make sure that there is always one person willing and able to cook chips). Also included is the barbeque on the grass courts. Three persons will be required at any one time for this task. One of the three will be required to cook on the barbeque. If club registrations are similar to 2017, each Club can expect to have two rostered days in the first fourteen weeks of fixtures and one rostered day in the final series. Please supply us with the contact name of your Canteen Co-ordinator. This person must be contactable by us on the day. We would appreciate a list of volunteers for the day being given to the Canteen Convenor at the start of the day. Suggestion - Draw up your roster for the full season early and distribute to all volunteers. This will give them plenty of notice and time to allow them to swap their shift if it is unsuitable. Remember the canteen is a major fundraiser for your players. We cannot function without volunteers. Canteen funds subsidise your fees, so your involvement will help keep the fees down. Page 37 of 55

38 INSURANCE INFORMATION Netball Queensland is a member of the Australian National Netball Insurance Program. Specialist sports insurance brokers, Willis Australia, have been appointed coordinators of the national scheme from 1st November All insurance claims should be directed to them. Visit: for the following: What is Covered Making a Claim (including the Claim Form) Certificate of Currency. There is a facility on the website for clubs to request their Certificate of Currency. Policy Wordings Frequently Asked Questions Association Links Contact Details Claims Enquiries Please call Willis Australia on 1300WILLIS ( ) Available 24 hours a day, 7 days a week. netball@vinsurancegroup.com General Enquires Queensland V Insurance Group Level 25, Angel Place, 123 Pitt Street SYDNEY NSW 2000 Phone (02) or local call cost only Fax (02) netball@vinsurancegroup.com Should you have any queries please do not hesitate to contact the DPNA office on (07) Page 38 of 55

39 TEAM MANAGERS INFORMATION DPNA requires that each team nominate a person or persons as the team Manager, who is responsible for organising the team and following fixture day protocols as per the Fixtures Booklet. A copy will be issued to each team on the scoreboard on the first fixture day. There is an information sheet for competitive teams and also one for NetSetGo (8-10 years) teams. The information sheets are on the website Clubs> Team Information. A copy will also be distributed to each team via the fixture booklet. We recommend that Clubs hold a meeting with team managers prior to the start of fixtures so that they are well informed and the season runs smoothly for the team. General Information INFORMATION TO / FROM CLUBS All correspondence (including forfeits) to DPNA must come via the club management. Information regarding Saturday s fixtures must be received no later than 12 noon on the Friday prior to the fixture date concerned. Any changes to Saturday s fixtures (e.g. Forfeits) will be ed to the Club secretary by 3:30pm Friday during the season. FORFEITS Any team wishing to forfeit a match shall give notice in writing to DPNA of such intention by 12 noon on the last business day prior to the date of the scheduled match. DPNA will notify the opposition by through the club contact. It is the club s responsibility to notify the team concerned; A team notified by DPNA that its opponent has given notice of its intention to forfeit shall receive a win by forfeit without any members of the team having to sign the match scorecard. In the event both teams give notice in writing of an intention to forfeit a match, neither team shall receive any points for the match; A club is liable to a fine of $55.00 in the event of a late forfeit. INJURY TO PLAYERS Ice and first aid care is available at the first aid room, DPNA Clubhouse. For insurance purposes, register any player s injuries as soon as possible in the INJURY BOOK at the first aid room. WET DAYS After 7:30 am, the manager (or designated person) can log on to the Downey Park web site: for an updated message. An update will also be issued on facebook. HOT DAYS DPNA draws your attention to the Drink Up posters placed around the courts and on the website. Avoid heat stress and poor performance by adequate fluid replacement during your sport or activity. Page 39 of 55

40 On extremely hot days, DPNA will shorten the length of quarters and give extra drink breaks. COMPLAINTS Inappropriate behaviour that can't be dealt with by Managers can be reported to the control desk. Refer to the Complaints Handling Policy in the fixtures booklet and on the website. JEWELLERY No adornment that may endanger player safety shall be worn. No item of jewellery, except a wedding ring and/or medical alert bracelet, shall be worn. If either or both are worn each shall be taped with the medical alert symbol being left untaped). Please note players are not permitted to tape ear rings or other piercings. They must be removed before a player takes the court. Please advise your players to refrain from piercing their ears during the season. They will not be able to play if they cannot remove earrings. SAFETY AROUND THE COURTS Smoking is banned in both the enclosed complex and the grass courts ground. Please ensure that umbrellas are not used between the courts or within 3.9 metres of the sideline. This is a player safety issue. For the safety of players and umpires, only scorers are permitted between the courts; coaches and spectators are to remain at either end of the courts. With courts 13 to 21 please sit at the ends of the courts, except for court 17 (middle court) where the spectators may stand on the sidelines. Spectators need to be aware of the danger they can cause to the players and umpires. DPNA request that no dogs be brought to the games. This includes the grass court areas which also fall under DPNA s lease responsibility. Don t forget no bicycles, scooters, skate boards or dogs in the fenced complex. On the grass court areas, we request that bicycles, scooters and skate boards are walked along the grass court footpath. Please ensure that all belongings and rubbish is picked up -leave the area as you would like to find it! POST PADS and SCORECARDS All netball posts must have attached a post pad before play can start. Collect and return scorecards and post pads in accordance with the procedure below. a. The Manager of the team listed FIRST on the fixtures sheet (draw) nominates only ONE person to be responsible for COLLECTING the SCORE CARD from the control desk at least 15 minutes before the game. For the first round COLLECT the POST PADS from the storeroom beside the new control room before collecting the scoresheet. For further details see the fixture booklet. Page 40 of 55

41 i. You must allow sufficient time for your players and the opposition players to sign the scorecard before the game. Please stay around the scheduled court for this process. ii. You must know your team number, Grade (eg. Cadet, 11 yrs) and Division (eg. Div 3). There can be several games where AHS plays The Gap for instance, so it is important to take the correct scorecard. iii. If the scorecard is not at the court 10 minutes prior to starting the game, the second named team may collect it from the control desk as the first named team may have forfeited. b. The winning team returns the scorecard at the end of the game. Please place it, board and all, in the crate provided at the control desk. c. Second named teams are to return post pads. Details of when post pads are to be returned will be included in the fixture book. Please assist our hard working grounds people by observing this protocol. d. Please ensure that all belongings and rubbish is picked up - leave the area as you would like to find it! BE A SMART SCORER 2018 sees the introduction of a new scorecard generated by MyNetball. See the web site and fixtures booklet for examples of score cards. For Competitive teams: g) The following rules in relation to the scoresheet shall apply: i) All players must sign the scoresheet and with the same signature as appears on the registration form. Penalty: One point to be deducted from the offending team. 1. Use a biro not a felt pen or a pencil. 2. Registered players will be listed on the scorecard for the players to sign beside. The signature must be legible, first initial and last name in running writing. 3. Each week check signatures are the same as your records show. 4. It is the scorer s responsibility to ensure that all players from both teams have signed the scorecard. This includes any player playing up from another team and, in this case, the player s registered team number and division must be included on the card. (Penalties apply) 5. If there are any queries, the scorer(s) should NOT sign the scorecard and both scorers should refer the matter to the control desk. Check the scorecard before releasing it either to the winning team or DPNA registrars. Have all players signed? Are non-players crossed out? Are fill in players identified by their registered division? Are scores totalled and written in the appropriate box? Make sure both teams agree with the score. If there is disagreement, do not sign the scorecard and refer to the control desk. Have scorers and umpires signed? Page 41 of 55

42 COACHING INFORMATION Downey Park Coaching Information Downey Park would like to support both its representative coaches and its associated club coaches with development opportunities. We welcome our club coaches to get involved in our representative program. We would love to see new coaches join our ranks. As outlined in the information to follow, there are 6 levels of coaching qualifications. Downey Park would like to see all club coaches obtaining their Foundation Course which is now online but as a minimum is asking that all coaches complete the Community Coaching General Principles, also online. For further details, see below. Note: For those coaches completing the online Foundation Coach Accreditation course, there is no need to complete the Community Coach General Principles as they have been fully integrated into the online course. For all coaching courses (not including online courses), participants need to register and pay directly to Netball Queensland. You are welcome to participate in any of the courses listed on the Netball Queensland website - <Play Netball, Coaches, Coaching Accreditation> Click on the link provided at the bottom of each list of courses. Participants must be a minimum of 14 years of age and a current member of Netball Queensland. Course fee must be made at time of booking. Course Fees will not be refunded after the closing date unless approved by Netball Queensland. All online courses are available from the MyNetball site - My Learning available courses. - Details of courses held at Downey Park in 2018 will be ed to clubs. Umpiring On-Line: All clubs are also asked to encourage their coaches to complete the on-line umpiring exam. It is imperative that coaches at all levels have a true and complete understanding and knowledge of the rules. Clubs are encouraged to keep a register of results. Access the Rules of Netball Theory Examination at Useful links: We would encourage all coaches to make use of the following links. Netball Australia Coaching Blueprint Netaball_Aus_Coaching_Coach_Blueprint-FA-OUT-LOWRES.pdf Coaching resources Netball Australia s Junior policy can be found at Page 42 of 55

43 COACHING ACCREDITATION Netball Australia s Coach Education Framework supports the development of coaches from beginner or club level through to international level. Coaches are able to progress along the six tier accreditation pathway depending on their personal aspirations and ability. Course Details Course Name Duration Target Market Foundation Coaching Course Development Coaching Course Intermediate Coaching Course Advanced Coaching Course Elite Coaching Course High Performance Coaching Course Online course Online course and 4.5 hour face to face course 7 hours face to face course 29 hours face to face course and assignment work As required As required Club Coaches Club, Association,& Regional Coaches Representative, Talent Identification and State League level. Representative, Talent Identification and State League level. SSN assistant, underage state, state league (top level) and potential high performance coaches Top level State League, State/Territory, ANL or SSN coaches All courses within the Netball Australia Coaching Accreditation Framework are part of the National Coaching Accreditation Scheme (NCAS) as administered by the Australian Sports Commission (ASC). Is your Coaching Accreditation About to Expire? In order for accreditation to remain current the following needs to be sent to the Accreditations Officer at Netball Queensland: Completed Coaching Log Book (containing details of practical coaching and attendance at approved courses, seminars or workshops, signed off by appropriate personnel). Click here to download a PDF version of the Coaching Update Logbook. Any changes to contact details including address. There is no cost to update accreditation; however coaches must be a current Netball Queensland member at the time of updating. Refer to the Netball Australia website for the criteria required to complete re-accreditation or alternately contact the Accreditations Officer at Netball Queensland for further information. Page 43 of 55

44 Be a better coach The free online Community Coaching General Principles course is designed to help coaches improve their skills, particularly those working with children. About the course The course is made up of four interactive modules that include: roles and responsibilities of a coach what makes an effective coach how to plan a fun, safe and engaging session effective communication skills working with parents. Becoming an accredited coach The online course can provide the first step towards accreditation. Contact your national or state sporting organisation for more information on the sport-specific requirements to achieve accreditation as a coach. How to access the course The course is available from the MyNetball site for courses. - Who can complete the course? Coaches of all ages and levels, whether they are coaching their children or peers, are encouraged to complete the course. Basic computer skills will help, but no other qualifications or experience is required. How long will it take to complete? The course can take up to four hours to complete, but it doesn t need to be done in one sitting. Progress is saved and can be accessed at any time; once complete, coaches can log in and refer to the tools at any time. On completion, do coaches receive anything? On successful completion, coaches can print a certificate. The course also provides a link to an accreditation in some sports; to find out more about accreditation contact the state or national sporting organisation. Page 44 of 55

45 UMPIRES INFORMATION Umpiring Convenor The duties of a Club Umpire Convenor include; Ensure your club umpiring duties are fulfilled on a fixture day. Liaise with other club umpire Convenors where necessary, to ensure your umpiring duties are fulfilled on a fixture day Liaise with the DPNA Umpires Convenor regarding testing umpires, talent identification and umpire education programs Encourage involvement in umpire education and umpire development; ensure that relevant records and data are kept up to date. Report to the executive or the DPNA Umpires Convenor where umpiring matters are concerned Ensure that DPNA has your contact number or the contact number of another club personnel so DPNA can seek assistance if one of your umpires is having difficulties at a game. Ensure support and mentoring for beginner umpires and umpires requiring extra assistance Provide assistance, where possible, with the coaching and mentoring of your own club umpires working towards a National C Umpiring Badge. Liaise with other clubs and the DPNA Umpires Convenor to arrange for Junior Award assessment During finals, communicate with club umpires regarding availability for finals and to confirm finals allocations UMPIRE QUALIFICATIONS Clubs are asked to meet the following prerequisites for all umpires rostered for fixture games. On-call umpires must be qualified to umpire most of the games allocated to the round they are covering. Non-Competitive Umpires must attend the NetSetGo Rules Workshop and have completed the Rules of Netball Theory Examination (Online) prior to umpiring. It is also recommended that umpires have attended the Introduction to Umpiring Course if they will be progressing into competitive umpiring during that same season. Umpiring Non Competitive games can be challenging. DPNA recommends an experienced umpire or adult be rostered on these games. If a new junior umpire is used, wherever possible they should be mentored by a more senior umpire until they become confident at umpiring at this level Year Divisions - Introduction to Umpiring Clinic and Rules of Netball Theory Examination Pass (Online). All Cadets and Intermediate Divisions 3 and below - Introduction to Umpiring Clinic and Rules of Netball Theory Examination Pass (Online). It is also recommended that the umpire has completed the Foundation Umpire Education Course (online). Open Divisions - Div 1 to Div 3, Inter 1 & Inter 2 - National Badge or Experienced umpire working towards National C Badge. Open Divisions Div 4 and below - Recommendation is a national badged umpire or an experienced umpire working towards a National C level badge. Page 45 of 55

46 In high level or challenging games, the DPNA Umpires Convenor reserves the right to replace unqualified umpires with badged umpires. Umpire s convenors need to confirm with the DPNA Umpire Convenor that all their umpires meet these standards. If they do not meet these standards, please advise our convenor what they need to complete to reach the level required so that, if necessary, further umpires courses may be arranged. Umpires without the minimum requirements should not be umpiring. If numbers warrant it, Clubs may request that an Introduction to Umpiring Course be held at their Club. Umpire Course Requirements NetSetGo Rules Workshop This workshop is recommended for all umpires, coaches, managers and parents that will be assisting with the NetSetGo competition. It is facilitated by the DPNA Umpiring Sub- Committee and will focus on the NetSetGo adaptations to the Netball Australia competitive rules. Please see the Umpire Calendar of events for course times. Workshop notes and non-competitive rule variations are available on the DPNA website Introduction to Umpiring Course Recommended for new umpires and umpires progressing from non-competitive to competitive umpiring. This is also a good refresher for umpires who have not umpired recently Please see the Umpire Calendar of events for course times. Rules of Netball Theory Examination The Rules of Netball Theory Examination (formerly Section 1 Theory Examination) is an online examination that is accessible all year. This exam tests the basic rules of the game. A certificate will be generated for all candidates who achieve a pass (70% or above). There is no limit to the number of times the exam can be attempted and there is no fee charged to take the exam. Examination marks are valid for 6 years. Rule Books are available for purchase at the desk on fixture days. The Rule Book is also available on line at Foundation Umpire Education Course The Foundation (formerly Level 1) Umpire Education Course provides an introduction to the basic techniques and knowledge required of a netball umpire. It is a prerequisite for all levels of practical testing The Foundation Umpire Course is offered online through the MyNetball portal The cost to participants is $35.95 More information and instructions can be found at: Both the Foundation Umpire Education Course and the Rules of Netball Theory Examination are prerequisites for National C Badge practical testing. Page 46 of 55

47 UPDATING QUALIFICATIONS On court umpires are required to complete a series of tasks over a four-year period following their successful attainment of either Netball Australia C, B, A or AA Badge. Netball Australia recommends that all umpires who attain their badge (i.e. become accredited) continue to upgrade their knowledge, skills and competencies. The updating program aims to raise the overall quality of umpires within netball by ensuring they are provided with ongoing education and development opportunities covering area such as: Keeping abreast of the latest information on developments within netball. Rules knowledge and current interpretations. Having access to the most up-to-date techniques and skills relating to umpiring. Netball Australia requires an umpire to reach the specified number of points of updating activity to remain accredited at the relevant badge level. Page 47 of 55