Organizational Managing a Team Synchronized Team Skating Skate Ontario Club Consultations 2016

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Jayson Bryan
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1 Organizational Managing a Team Synchronized Team Skating Skate Ontario Club Consultations 2016

2 Qualiﬁca*ons for a Team Manager Team Manager Responsibili*es Suggested Time Line for a successful season Agenda for First Parent Mee*ng Top 10 List of DO s and DON Ts

3 1. General Overseeing of the Team Primary liaison between the coach and parents Primary contact for the team, internal and external; management of all incoming and outgoing communica*on Provide access *me for skaters/parents to express concerns Work with and support the coach in efforts to achieve the highest team mo*va*on possible Managers should remain with the skaters un*l parents/guardians arrives, or other suitable arrangements have been made Provide supervision and appropriate discipline to all skaters while auending prac*ces, mee*ngs, compe**ons and when traveling Handle team responsibili*es at compe**ons which may include music registra*on, ska*ng draws, team photos, bed checks, team meals, etc

4 2. Financial Responsibili*es Provide input in sewng budget Maintain financing and accoun*ng for the team Collect fees and payments Complete deposit sheets for treasurer Maintain accurate Slush Fund records for the team. These records should be available for the parents/skaters to view at any *me.

5 3. Administra*ve Responsibili*es Par*cipate as the team rep with the Synchro CommiUee mee*ngs Provide informa*on to team members and parents about on and off ice schedules, mee*ngs, registra*ons, fundraising, compe**ons, travel, etc Provide team with team roster and phone/ list Maintain accurate and complete records for the team including: registra*on forms, medical emergency waivers, health card numbers, birth cer*ficates, team list, etc. Prepare newsleuers and calendars in consulta*on with coaches. Inform skaters/parents of any changes promptly.

6 4. Equipment and Social Convener Maintain and purchase team supplies as required, including first aid kit, sewing kit and skate tape Maintain, clean and repair team apparel Social events plan in coopera*on with the team/ club and coach Order team pictures Collect all team equipment and prepare an inventory at year-end

7 Responsibili*es at Compe**ons 5. Responsibili*es at Compe**ons Oversee the team s daily schedule during the event as discussed with Coach Book reserva*ons with restaurants, off-ice spaces or conference rooms as needed. Handle team responsibili*es including the picking up team packets from the registra*on desk. These will include ska*ng schedule/ order of skate, dressing room assignments, and possibly team photo informa*on Ensure the Manager s bag is stocked, and dresses, *ghts and hair accessories are clean, repaired and compe**on ready Take team records as required including team lists with Skate Canada numbers, proof of skater s birth dates, etc. Pre-Compe**on Checklist document

8 Responsibili*es at Compe**ons Pre-Compe**on Checklist document included Paper Work Birth Cer*ficates Compe**on Schedule Health Cards / Medical Forms Skate Canada Registra*on Numbers Team List (Home Numbers, etc.) Equipment Banners Boom Box Music (CD s & Planned Program Content Sheet Costumres Dresses Hair Spray, GliUer Head pieces Kleenex Make-Up Sewing Kit

9 Responsibili*es at Compe**ons Coordinate transporta*on to and from the compe**on. Communicate and coordinate with parents regarding drop-off and pick-up of skaters for the compe**on day Organize lodging for overnight compe**ons Organize, with your food mom, the food needed for compe**on day(s). Assist with team promo*on and skater recrui*ng Oversee public rela*ons, publicity and media rela*ons

SUGGESTED CONTENTS: General Kleenex Wet Ones Portable washcloths/an*sep*c hand wash Sanitary pads/tampons Garbage bags large & small Safety pins assorted sizes Masking tape Sewing kit (for hair,

10 SUGGESTED CONTENTS: General Kleenex Wet Ones Portable washcloths/an*sep*c hand wash Sanitary pads/tampons Garbage bags large & small Safety pins assorted sizes Masking tape Sewing kit (for hair, dresses and *ghts) 2-3 needles, 2-3 pair of small scissors Ska*ng Supplies Clear tape for taping skate laces Skate guards 2 or 3 pair Extra skate laces 2 towels to wipe skate blades Mul*-purpose screwdriver

SUGGESTED CONTENTS (con*nued): Hair Stuff Gel and/or hair spray Hair nets, both dark and light Extra hair elas*cs Thread and blunt end needle for sewing in hair and

Blush brush 2 large Extra Eyelashes (if used) *or whatever your teams make-up need are First Aid Kit (should include) Band-Aids, steri-strips Cleanser for cuts (bac*ne)

11 SUGGESTED CONTENTS (con*nued): Hair Stuff Gel and/or hair spray Hair nets, both dark and light Extra hair elas*cs Thread and blunt end needle for sewing in hair and scrunches/hair pieces GliUer sprinkles (if used) Make-Up Kit Eyeliner for each skater Lips*ck for each skater Eye shadow to share each skater needs own applicator Blush Blush brush 2 large Extra Eyelashes (if used) *or whatever your teams make-up need are First Aid Kit (should include) Band-Aids, steri-strips Cleanser for cuts (bac*ne) Gauze wrap (Kling, and tensor) Gauze 2 x2, 3 x3 Polysporin, an*-sep*c cleanser Meds: including gravol (15 mg chewable and 30 or 50 mg tablets), Advil, Tylenol, throat lozenges

**expect to modify your own team s *meline to meet your own club needs and situa*ons** SPRING/SUMMER MONTHS Organizing review the previous season and evaluate the successes and opportuni*es for

12 **expect to modify your own team s *meline to meet your own club needs and situa*ons** SPRING/SUMMER MONTHS Organizing review the previous season and evaluate the successes and opportuni*es for improvement (budget sewng should be included) Goal sewng set goals to accomplish in the upcoming season and what is needed to accomplish these goals Tryouts/Workshops - holding workshops will help you establish which level and number of teams for the upcoming season

LATE SUMMER / EARLY FALL Team commitments / plans for the compe**ve seasons begin Create contracts defining roles/responsibili*es for the coaches, athletes, parents and team managers

13 LATE SUMMER / EARLY FALL Team commitments / plans for the compe**ve seasons begin Create contracts defining roles/responsibili*es for the coaches, athletes, parents and team managers Paperwork for the team Order team clothing: prac*ce oujits, compe**on dresses, team warm-up apparel, *ghts, etc. List of compe**ons the team will be entering, both non-qualifying and qualifying

14 OCTOBER / NOVEMBER Compe**on registra*on watch deadlines Make travel plans for the upcoming season transporta*on, hotel, schedules Schedule Exhibi*ons, monitoring session with judges DECEMBER / JANUARY Finalize the travel plans for the qualifying compe**on

FEBRUARY If your team qualifies for the Na*onal Championships, prepare budget, hold parent mee*ngs, more fundraising events, etc If your team does not qualify, decide upon sending to a final

15 FEBRUARY If your team qualifies for the Na*onal Championships, prepare budget, hold parent mee*ngs, more fundraising events, etc If your team does not qualify, decide upon sending to a final non-qualifying compe**on look aler the paperwork, etc MARCH Na*onal Championships If your team did not qualify, consider sending a coach to observe the compe**on Evaluate season and take a few weeks off to relax before making preliminary plans for the next year!

AGENDA: 1. Welcome Introducing Coaching Team / Manager Team Responsibili*es of Coaches Responsibili*es of Team Managers 2. Goal of the Team: What is the team striving for this year? 3.

16 AGENDA: 1. Welcome Introducing Coaching Team / Manager Team Responsibili*es of Coaches Responsibili*es of Team Managers 2. Goal of the Team: What is the team striving for this year? 3. Expecta*ons of Team Members: AUendance policy for prac*ces required to no*fy coach Importance of keeping ska*ng skills improving, extra ska*ng sessions Alternate Skaters how will they be handled Behavior, effort and awtude Equipment care Prac*ce Wear Evalua*ons Consequences for not mee*ng expecta*ons

17 AGENDA (con*nued): 4. Finances: Team fees and other team costs i.e. Slush Fund Discuss how the budget is created, and who is responsible for managing it Fundraising procedures Consequences for missing payments / late payments 5. Compe**on and Travel Policy: List of Compe**ons planning to enter Overview expecta*ons of skaters/family at events Travel / Medical Waivers Travel Policy Food Mom Food allergies

18 AGENDA (con*nued): 5. Other?: Procedure of communica*on with coach, discussing problems, etc Bad weather policy both for prac*ces and compe**ons Extra ice expecta*ons - i.e. During the holidays Social media policy for team Team Snap App

19 #10 DO - Development a feasible synchro policy for your club #9 DO NOT try to do it all yourself delegate #8 DO - try to provide the opportunity for all interested skaters to par*cipate in synchronized ska*ng if possible #7 DO NOT reinvent the wheel know where to go to ask for help #6 DO - Keep it affordable with fundraising

FiJy years from now it will not maser what kind of car you drove, what kind of house you lived in, how much you had in your

20 #5 DO NOT forget to work together with your club execu*ve #4 Keep it simple when sewng up a synchro program in your club #3 COMMUNICATE with club, parents, skaters #2 PROMOTE life long involvement in the sport #1 HAVE FUN! FiJy years from now it will not maser what kind of car you drove, what kind of house you lived in, how much you had in your bank account, or what your clothes looked like. But the world may be a lisle brighter because you were important in the life of a child (anonymous)

21 Photo credit Jim Coveart

22 Skate Canada Rulebook Available at info.skatecanada.ca Technical Requirements Package Updated and distributed yearly to all sec*ons and available at info.skatecanada.ca Synchronized Ska*ng Officials Please contact your sec*on for recommenda*ons on qualified officials in your area Sec*on Synchronized Ska*ng Coordinators Please contact your sec*on for the most up-to-date contact informa*on ISU Communica*ons for rule clarifica*ons at the junior and senior levels.

23 1 US Figure Ska*ng - Star*ng and Managing a Successful Synchronized Ska*ng Team 2 Skate Canada - Team Manager Guide for Synchronized Ska*ng

Organizational Team Formation Synchronized Team Skating Skate Ontario Club Consultations 2016

Organizational Team Formation Synchronized Team Skating Skate Ontario Club Consultations 2016 1. Where to Start? 2. Your Role in the Team 3. Team Management 4. Planning? Ø Ø Ø Ø Ø When to prac=ce? Finding