U18 COCA-COLA CRAVEN WEEK 2015 PAUL ROOS GIMNASIUM STELLENBOSCH JULY

Transcription

1 DRAFT DOCUMENT INFORMATION BOOKLET U18 COCA-COLA CRAVEN WEEK 2015 PAUL ROOS GIMNASIUM STELLENBOSCH JULY 2015 PROUDLY HOSTED BY WESTERN PROVINCE RUGBY UNION 1

2 INDEX 1. Registration of Players 2. Team Entries 3. Payment 4. Reception and Programme 5. Photographs 6. Fixtures 7. Hospitality for Unions and Tertiary Institutions 8. Referees 9. Medical 10. Hostel allocation 11. Laundry service 12. Registration and Accreditation Form General - Registration Form - Annexure A - Church Service & Photos - Annexure B - Opening Ceremony - Annexure C - Team Manager Details for Footprint System - Annexure D - Booking form for Functions - Annexure E - Booking Form for Advertising in Official Brochure - Annexure F - Booking for Hospitality Suite - Annexure G - Programme of the Week - Annexure H *COMPREHENSIVE CONTACT DETAILS OF THE LOC WILL BE FORWARDED IN DUE COURSE. *SLIGHT CHANGES MIGHT OCCURE AND WILL BE SENT TO UNIONS. 2 P a g e

3 1. PLAYERS REGISTRATION U18 COCA-COLA CRAVEN WEEK Visit SA Rugby website ( and proceed to the ABOUT US tab, in the Main Menu tabs. In ABOUT US, scroll down to the bottom where you will see, FORMS AND INFO. Click on the FORMS AND INFO tab ( Under YOUTH WEEKS you can download the relevant forms. 1.2 How to Register: Registration for all SARU Youth Weeks must be done by Friday 29 May Download the Player Profile / Registration Form for Youth Weeks and make enough copies for your entire team. Make sure the form is filled in correctly and completely. Managers to check they are complete and have not left out information. Attach a recent photo of the player and a COPY of his ID (DO NOT SEND ORIGINAL) in the relevant places on the form. For teams from outside South Africa, like Namibia and Zimbabwe, please attach a Photograph and a Photostat copy of their Passport, instead of ID, showing their names and Date of Birth. The School Headmaster must sign each form and stamp it. WHEN YOU HAVE THE FINAL 4 TRIAL TEAMS GET THE PLAYERS TO FILL IN THE PLAYER PROFILE /REGISTRATION FORM FOR YOUTH WEEKS, THEN ONCE YOUR FINAL TEAM IS SELECTED YOU WILL ALREADY HAVE THEIR FORMS TIME IS IMPORTANT. Courier only the profile /registration forms for the final selected team, together with the Team List for Program. We have to register all players, for all the Youth Weeks, and this takes time, so YOUR co-operation will be appreciated. IMPORTANT If you want Eddie Grieb (SARU) to check any ID s before you pick your final team, send him their names and ID number to eddieg@sarugby.co.za. You can send him your last 4 trial teams with their ID s and he will check them for you. DON T leave it until the last minute. REMEMBER EVERY PLAYER HAS TO BE ENTERED IN SARU DATABASE AND HIS ID CHECKED. THIS TAKES TIME SO PLEASE SEND IN YOUR TEAMS AS SOON AS IS POSSIBLE. Eddie Grieb WILL LET YOU KNOW IF ANY PLAYERS HAVE FALSE ID S, SO THAT YOU CAN CORRECT THE SITUATION BEFORE YOU ARRIVE AT THE YOUTH WEEK. PLAYER AND TEAM MANAGERS DETAILS FOR FOOTPRINT REGISTRATION (See Annexure E) Please note that as per the participation agreement, each manager will be required to register all their players electronically on the SARU Footprint system. 3 P a g e

4 Members are requested to submit the following details of their team managers to Morne Nortier at SARU by no later than the 5TH OF JUNE 2015 in order for team managers registration on the Footprint system in order to complete the above required player registration. Union: Specific Youth Week: Full Name(s): Surname: ID Number: Ethnicity: Mobile Number: SARU will ensure that all team managers are activated, briefed and trained on the system in order to comply with this regulations on or before the 15th of June See Annexure B Team List for Program Form: Please complete your Team List for Program, (Download from website, one of the 6 options) and ensure all information are filled in correctly, especially the Full Names, Positions, ID numbers and any previous Youth Weeks they have attended. This document MUST BE SENT to the Local Organising Committee (LOC) of the Youth Week you are taking part in. This is for the Program. THIS MUST ALSO BE SENT TO Karen Nell (see below). Team Declarations Form: The Team Declarations /Match Team Sheet form is for you to download from the website, one for each game, and they have to be handed in before each game you play. Team Medical Staff Team medical staff must note the requirements that must be met if they are going to be granted permission to roam the touch line during a match that their team participates in. These requirements are noted in the Safety and Medical Requirements, Regulations and General Information: Coaches, Referees, Union Officials, Team Medical Staff, Parents and or legal Guardians and Rugby Players In summary: 1. All team medical staff who are eligible to roam the touch line must have an active 1st Aid Qualification 2. All team medical staff must complete the World Rugby On-Line Concussion and Match Day Medical Staff education modules. 3. As per World Rugby and SARU Tournament Rules only qualified medical doctors and physiotherapists can roam the touch line during a game that their team participates in. 4 P a g e

5 Medical Forms: Make sure you and all your players are aware of the Medical and Doping Regulations and that the SARU Youth Week Participation Consent Form is signed by parents and brought to the Youth Week, to be handed in to the event Medical Safety Control Officer. Please DO NOT send these to SARU with the Player Profile Registration forms. The applicable form is the SARU Youth Week Participation Consent Form and it can be found on the SA Rugby website. Courier Make COPIES of all documents for yourself (in case the forms are lost). Place ALL the forms in an envelope, i.e: the Player Profile Registration Forms for Youth Weeks and the TEAM LIST FOR PROGRAM and COURIER ONLY (DO NOT POST, OR use Postnet, they get lost) to: Karen Nell SARU House Tygerberg Park 163 Uys Krige Road Plattekloof Cape Town 7500 Tel: Fax: Finally, please ensure your couriered forms reach the SARU office by no later than Friday 29 May Team managers please take note that the Team Declarations and Team lists must also be ed to the LOC, on or before Friday, 5 JUNE Lindsay Booysen WP Rugby Union 8 Boundary Road Newlands 7700 Fax: lbooysen@wprugby.co.za Tell: (i) Team managers must note that the Coca-Cola U/18 Craven Week 2015 is a tournament for players not exceeding the age of 18, in other words under 18 on 1 st January A player is regarded under 18 as long as he does not turn 19 during the year The SARU Schools (ii) Rugby Age-Banding Regulations are applicable at the Coca-Cola U/18 Craven Week (iii) The name and membership number of every player s medical fund, as well as other relevant information, must be indicated on the medical information form found in the 5 P a g e

6 (iii) SARU Youth Week Participation Consent Form. This form must also be accompanied by a copy of the medical aid card. Every team manager will sign a written statement at registration in which he will declare his full understanding of the information on this website, pertaining to conditions of accommodation, as well as his full acceptance of the duties and responsibilities laid upon him. 2. TEAM ENTRIES Team Managers are requested to download the Team Declaration as well as the PLAYER PROFILE from the website. These lists are to contain the following: Names of players, coaches, managers, physiotherapist, permanent representative. Number of bus drivers if any. Number of Halaal requirements. Number of diabetic requirements. These completed forms must then be couriered to SA Rugby, together with the Registration forms (Player Profile Form), not later than Friday, 29 May 2015, to the following address: Karen Nell SARU House Tygerberg Park 163 Uys Krige Road Plattekloof CAPE TOWN 7500 Tel: Fax: ALL PROFILES MUST BE SENT to Karen Nell, on or before FRIDAY, 29 MAY 2015 NO DOCUMENTATION NO PLAY 3. PAYMENT 3.1 ACCREDITATION MONEY MUST BE PAID BEFORE OR ON 5 JUNE 2015 Name of Bank: Absa Account number: Name of account: WP Hoe rskool Rugby Unie Branch: Paarl Proof of transaction must be faxed/ ed to: Miss Lindsay Booysen Payment must be transferred via internet payment. NO PAYMENTS WILL BE ACCEPTED ON THE DAY OF REGISTRATION. NO LATE ACCREDITATION WILL BE ACCEPTED. 6 P a g e

7 ALL ENQUIRIES IN CONNECTION WITH ACCREDITATION MUST BE ADDRESSED TO: Howard Wilson Cell: ACCREDITATION and SCAS See attached ACCREDITATION FORMS for applying. Accreditation will take place at Paul Roos Gimnasium Suidwal Stellenbosch on 12 July 2015 between 10:00 and 15:00. A chaperone (SCAS) will be appointed as a liaison officer to each team during registration. 4. RECEPTION AND PROGRAMME 4.1 Reception, registration and accreditation between 10:00 15:00 at Paul Roos Gimnasium. (Committee room) 4.2 Managers meet at 16:00 Paul Roos Gimnasium Staff Room. Supper for the players and management at 17:00 at the hostel of their stay. 4.3 Sunday evening programme Evening programme will start at 18:30. Church service at Paul Roos centre. Function for all the officials of SA Rugby, guests of honour, sponsors, and chairmen of Unions (schools), media, selectors, coaches, team managers and members of LOC at 20:00 at the Japie Krige Hall at Paul Roos centre. Please note that invitations to the functions during the week will be given to you on registration. IT IS EXPECTED FROM OFFICIALS TO PLEASE ATTEND THESE FUNCTIONS. 4.4 Teams wishing to arrange practise sessions and venues must contact: Stephan Jordaan sjordaan@paulroos.co.za (Practise venue and schedules will be made available at the Managers meeting) 5. PHOTOGRAPHS 5.1 RULES OF ORDER 1. On arrival the team/group photographs will be taken at Paul Roos Gimnasium. Team managers must ensure that the players line up in time from tall to short with the captain and vice-captain in front. 2. The dress code for the group photographs will be determined by the different Unions. 3. The cost will be R100, 00 per photo. Please note that this additional cost must be paid into the account of the WP Höerskool Rugby Unie. 5. Individual photos will be taken directly after the group photographs. This cost will be additional and will have to be paid to the photographer Carl Fourie. 7 P a g e

8 6. All team photographs will be ready for collection after breakfast on 16 July 2015 at Markötter Stadium. 5.2 ACTION PHOTOGRAPHS 1. Action photographs will only be available for purchase during the week. (13 July to 18 July 2015) and the cost will be between R50 R These photographs will be on display. You will be required to pay for your photographs when you place your order. Look out for the Photography Gazebo. 6. FIXTURES (These mentioned times might change) MONDAY 13 JULY :30 10:00 Namibia Border CD 10:00 11:30 Boland Limpopo 11:30 13:00 Pumas Border 13:00 14:30 Free State Griffons 14:40 15:20 Opening Ceremony 15:30 17:00 Western Province Blue Bulls TUESDAY 14 JULY :00 10:30 Griquas CD Zimbabwe 10:30 12:00 Valke Eastern Province CD 12:00 13:30 Leopards Griquas 13:30 15:00 Kwazulu-Natal Golden Lions 15:00 16:30 Eastern Province South Western Districts 6.1 Wednesday, 15 July 2015 MARKÖTTER : PAUL ROOS NO. Time A-Field 1 09:00 10: :30 12: :00 13: :30 15: :00 16: Thursday, 16 July 2015 MARKÖTTER : PAUL ROOS NO. Time A-Field 1 09:00 10: :30 12: :00 13: :30 15: :00 16:30 8 P a g e

9 6.3 Saturday, 18 July 2015 MARKÖTTER : PAUL ROOS NO. Time Main Field Meulsloot (Markötter) Doornbosch (Markötter) 1 10h15 09:00 10: h45 10:30 12: h15 12:00 13: h45 CLOSING CEREMONY 5 15h00 Main Match *Abovementioned times may be changed slightly. 7. HOSPITALITY SUITES FOR UNIONS AND TERTIARY INSTITUTIONS There will be only 10 suites available. Please contact Mnr. Theo Kleynhans for details. Theo Kleynhans Cell: tkleynhanswprugby@gmail.com 8. REFEREES MANAGER REFEREES: REFEREES LIAISON OFFICER: Gabby Pappas Cell: gpappas@glru.co.za Ben Theron Cell: btheron@wprugby.co.za 9. MEDICAL 9.1 GENERAL Full medical services are available for the duration of the tournament. Team managers must provide for less serious cases, like headaches etc. Transportation via ambulance and admission to the hospital is for the account of the injured player and/or his Union. Team managers must be in possession of a copy of the parents/guardians medical aid fund membership card or the membership number of the particular fund before any medical services are supplied. Plasters, bandaging and strapping will only be supplied for injuries sustained during matches and not for routine bandaging. Random tests for the use of forbidden stimulants as prescribed by SA Rugby can be done by a qualified doctor. 9.2 SICK PARADE Team managers are responsible for arranging meals for sick players in the hostels. If a sick player stays behind in his hostel room, it must be brought to the attention of the hostel manager immediately. The doctor on duty at the onsite clinic will refer sick or injured players to a Private or Provincial Hospital for further treatment if necessary. 9 P a g e

10 9.3 AT PLAYING FIELD A medical doctor and trained emergency staff will be on duty during every match. 9.4 INJURIES DURING MATCHES Members of the ER24 medical team will treat players injured during matches. If any injury necessitates it, the player will be stabilised on the field and treated by the on duty medical doctor at the onsite medical clinic and/or transported directly to the closest appropriate medical facility. Such a player must be accompanied by an authorised adult/team Manager. 9.5 MEDICAL SERVICES AVAILABLE Ambulances and medical staff will be on duty at the field on the match days. A medically qualified doctor will be on duty on the match days. A pharmacy and dentist will be available off site if required. 9.6 COSTS a) Players with Medical Aid: Please note that all players medical information must be available at all times and team manager must take responsibility. Their parents/guardians will be responsible for payments of accounts for ambulance transportation and/or admission to a medical facility. b) Players without Medical Aid: Any injury incurred at the tournament will be treated by the medical doctor at the onsite medical facility and if further medical intervention is required, the player will be referred to a Provincial Hospital (no medical aid player) or to a Private Hospital (medical aid player) and the costs incurred at these facilities will be for the account of the player and/or Union he represents. (All managers should know medical status of his players.) 9.7 STRAPPING The application of strapping for preventative measures will be done by the medical personnel, free of charge provided the player supplies his own strapping. (PROVIDED THE PLAYER PROVIDES OWN STRAPPING) The on duty Medical Doctor and the Paramedics will decide whether a player should be taken to the hospital. For all other injuries and medical emergencies outside rugby matches, the following person can be contacted: Faizel Felton Cell: ffelton@wprugby.co.za 10 P a g e

11 10. HOSTEL ALLOCATION AND RULES Contact: Stephan Jordaan sjordaan@paulroos.co.za Teams will be accompanied by the chaperones to their various hostels after they have registered. THE PERIOD: 12 JULY 2015 (supper) 18 JULY 2015 (lunch) Provincial Unions are responsible for the payment of R3 000, 00 damage deposit. A cheque must be made out in the name of WP Hoërskool Rugby Unie. (Cheques will be handed back should no damage occur.) Bank: Absa Account name: WP Hoërskool Rugby Unie Account no: Branch code: Paarl Bedding will be provided for all accredited officials with accommodation package. Players should bring enough warm bedding. Stellenbosch can be very cold during this time of the year. On arrival at the hostel, the team manager together with the team chaperone and the hostel representative must inspect the conditions of all rooms allocated to the team before the team moves into the rooms. All defaults must be documented and taken note of before they move in. Any breakages must be taken note of and documented before the team is officially signed in. When the team leaves the hostel at the end of the week, the same procedure as above will be followed before the team signs out. No team will be allowed to leave the hostel before such inspection has taken place and the necessary forms have been completed by both parties (Manager and Superintendent). Players are advised to leave the keys at the hostel s kitchen. The hostel management or school does not accept any responsibility for loss, damage or injury resulting from the presence of the team in the hostel. No parties, smoking or drinking are permitted in the hostel or within its boundaries. Occupants with their team managers of each room are responsible for the neatness and cleanliness of the room. Rooms will be cleaned by the hostel staff. Rugby boots may not be worn in the hostel. No ball games may be played in the hostel. No running around in the hostel. Noise must be kept at an acceptable level. Wet clothing must not be hung out of the windows. The use of fire hoses/ fire extinguishers, except for the purpose of firefighting, is a criminal offence. A fine of R3 000 will be levied if this rule is broken. 11 P a g e

12 Meals are provided only at the stipulated times. The chaperone/manager must accompany the team to all meals. Dress at all meals must be uniform and neat. Shoes/sandals must be worn. No property or equipment belonging to the hostel may be removed from the hostel. No crockery or cutlery may be removed from the hostel. Team managers and chaperones are responsible for their team equipment and behaviour of their teams at all times. Team managers are responsible for arranging meals for sick players. If a player stays behind in his hostel room, it must be brought to the attention of the hostel superintendent immediately. All Hostel rules will apply during the duration of the CRAVEN WEEK. Team managers must ensure that rooms are left tidy when teams depart. Accreditation cards must be displayed at all times. Designated Accommodation for Provinces: (All teams will be accommodated in university and school hostels in Stellenbosch.) Allocations can only be done after registration forms have been received. (Numbers and special requests of groups will influence the allocations.) All players must supply their own bedding and long shackle padlock and team manager must keep spare key in his possession. A. Paul Roos Gimnasium (7 teams) Prima (will follow) Prima Nova (will follow) 12 P a g e

13 B. University of Stellenbosch Helderberg Hostel (6 teams) (will follow) Huis Visser (7 teams) (will follow) 10.2 MEALS 1. BREAKFAST Breakfast will be served at the hostel: Monday to Friday, from 06:30 08:00. Teams playing earlier could arrange earlier breakfast with superintendent. Saturday from 06:00 and hostels must be vacated at 08: LUNCH Lunch coupons will be issued to managers for all players to collect a lunch box. Officials will have lunch in the Markötter suite between 12:00 14: SUPPER Sunday at hostel between 17:00 18:00. Monday - Friday at hostels between 17:30 18: P a g e

14 11. LAUNDRY SERVICE Total costs R300 for the 2 washes per team Information to Team Managers 1. The teams shall commit their kit within 20 minutes after their game. 2. The team manager shall insist on receiving the copy they signed for the kit submitted to the said committee member. 3. The team manager shall count all their jerseys, shorts and socks with the committee member and sign. 4. The team managers shall collect their kit at a minimum of an hour before their game, i.e. you are not going to come late and expect us to rush things. Our procedure shall be followed. 5. Clearly mark your shorts as follows: in case of white shorts, write with black permanent marker on the inside the Province and player number. e.g. 1. Western Province no. 8 = shall be written like this WP8 2. Kwa-Zulu Natal no 13 = shall be written like this KZN13 6. In case of black shorts use a white permanent marker or tippex to mark them. 7. Your socks shall be marked under the foot where it is white, (with black permanent marker). 8. Laundry bags will be provided. For more information contact: Petrie Stofberg Cell: petrie@brackenfellhs.co.za 11.2 TEAM MANAGERS DO NOT HAVE TO MAKE COPIES OF THE CONTROL LISTS. CONTROL LISTS WILL BE PROVIDED. Laundry Provinces Abbreviation numbers 1 Blue Bulls BB 2 Boland BOL 3 Border BOR 4 Border CD BOR CD 5 Eastern Province EP 6 Eastern Province CD EP CD 7 Free State FS 8 Griffons GRIF 9 Griquas GRIQ 10 Griquas CD GRIQ CD 11 Kwa-Zulu Natal KZN 12 Leopards LEO 13 Limpopo Blue Bulls LIM 14 P a g e

15 14 Lions LIO 15 Namibia NAM 16 Pumas PUM 17 South Western Districts SWD 18 Valke VAL 19 Western Province WP 20 Zimbabwe ZIM 21 Referees REF 12. REGISTRATION AND ACCREDITATION FORM Accreditation passes are the only form of identification for participants and those otherwise involved. Accreditation passes are issued to individuals in their names. Accreditation passes must be worn at all times during all matches and official occasions. Accreditation passes are not transferable. The organising committee of the Coca-Cola Craven Week 2015 reserves the right to refuse any application for accreditation already issued. Accreditation passes remain the property of the LOC of the U/18 Coca-Cola Craven Week 2015 until after the tournament. Lost passes will not be replaced. Temporary accreditation, which will be valid for one day only, will be issued in exceptional cases. The application for accreditation of all players and officials must reach the LOC before or on 31 May Accreditation categories 12.1 CATEGORY A (Green card) Entrance to the stadium Luncheons All functions An official programme The following individuals will be accredited at the cost of SA Rugby and affected Unions:- Executive members and officials of SA Rugby as supplied by the Union. Sponsors and members of the media as arrange with the organizing committee. Executive members and selectors of SASRA (South African Schools Rugby Association). Tournament referees. Officials and executive members of the Western Province Football Rugby Union Official announcer. Permanent representatives of the Union. (Can be accommodated with the team at the hostel at an additional cost of R2500 inclusive of bedding.) Two coaches per team and one team manager per team. (Inclusive of Accommodation and bedding) 15 P a g e

16 Any individual not mentioned who wants to be accredited will have to apply for ONE of the following: Option 1: Orange card Cost: R4000 (If a team is accompanied by an additional official an amount of R4 000 will be payable to the organising committee) This includes: Entrance to the stadium (restricted areas) VIP Luncheons All Functions An official programme Hostel accommodation with bedding Option 2: Yellow card Cost: R3000 This includes: Entrance to the stadium (restricted areas) VIP Luncheons All Functions An official programme No Accommodation Option 3: White card (Bus drivers) Cost: R2500 This includes: Entrance to the stadium Meals at the hostel or with the team An official programme Accommodation at same hostel as team (including bedding) No Functions 16 P a g e

17 ANNEXURE A Example of Registration Form to be downloaded from Registration with LOC for 2015 Coca-Cola U/18 Craven Week (This information must be ed / faxed to Lindsay Booysen lbooysen@wprugby.co.za / ) Postal address: PO Box 66, Newlands, Name of Province: 2. Official Team Name: 3. Name and contact details of responsible person who will handle all correspondence with the LOC: 3.1 Name: 3.2 Postal address: 3.3 address 3.4 Cell no: 3.5 Work no: 3.6 Fax no: 3.7 A/H no: 4. Team Management Details: 4.1 Manager: Postal address: address: Cell no: Work no: Fax no: 17 P a g e

18 A/H no: 4.2 Head Coach Postal address: Cell no: Work no: Fax no: A/H no: 4.3 Assist Coach: Postal address: Cell no: Work no: Fax no: A/H no: The persons listed under 4 will be accredited by the LOC, including entrance to stadium, programme, functions, meals and accommodation with bedding. 5. Permanent Representative (Accommodation in hostel can be arranged at a cost of R2 500 including bedding or arrange for own accommodation.) 5.1 Position held in Province (E.g. Chairman, Exec member, etc.) Name: Postal address: Cell no: 18 P a g e

19 Work no: Fax no: A/H no: Please note: The PR will be accredited by the LOC for entrance to the stadium, programme, and lunches at the stadium, and functions. (PLEASE ARRANGE OWN ACCOMMODATION; SEE TOURISM or hostel R2 500) With accommodation: Own accommodation arrangements: (Please tick one of the boxes above) 6. NAMES OF EXTRA OFFICIALS WHOM YOU WOULD LIKE TO BE ACCREDITED BY YOUR UNION (AT UNION S OWN COST) (R4 000 all inclusive) 6.1 Name: Capacity: Address Cell no: Work no: Fax no: A/H number: 6.2 Name: Capacity: Address Cell no: Work no: Fax no: A/H number: 19 P a g e

20 6.3 Name: Capacity: Address Cell no: Work no: Fax no: A/H number: Please note: People listed under 5 and 6 will have to apply for accreditation as set out in the information document; there are different options and the cost is for your Union s account. This must be applied for and paid before arrival. 7. Special Food requirements: (Please indicate totals) Totals Totals Halaal Officials Players Vegetarian Officials Players Other: Specify 20 P a g e

21 8. PAYMENT: Name of Province: Estimate time of arrival: _ Person responsible for payment: Name: Cell no.: 8.1 Refundable breakage R3 000 per Union. Make a cheque out to: WP Hoërskool Rugby Unie. R If no breakage occurs, cheque will be handed back at vacation of hostel) 8.2 R300 R Accreditation: Orange card: Option 1 x.@r4 000 R Yellow card: Option 2 x.@r3 000 R White card (Bus drivers): Option 3 x.@r2 500 R Green card (Extra Accommodation): x...@ R2 500 R 8.4 Team Photos R100 R TOTAL DUE R Payment must be done before 30 May Proof of payment must be ed to: Miss Lindsay Booysen Banking details: Name of Bank: Absa Account number: Name of account: WP Hoërskool Rugby Unie Branch: Paarl Ref: (Name of your province) 21 P a g e

22 1. PHOTOS ANNEXURE B INFORMATION FOR TEAM MANAGERS OF CRAVEN WEEK Sunday 13 July Photos are taken as teams arrive and register. TIME : 10:00 15:00 PLACE : Paul Roos Gimnasium, Main Building (Enter through Main entrance) PRICE : Team photo R100, 00 p.p. appearing on photo. To be paid before arrival. e.g. 22 players 3 officials = 25 X 100 = R2 500, 00 Individual and action photos To be paid at the Photographer. (Carl Fourie) Pricing will range between R50, 00 R100, CHURCH SERVICE Sunday 13 July 2014 TIME : 18:30 19:30 PLACE : Paul Roos Centre At 18:15 all teams and team management have to be seated already on the chairs in front of the stage. The first two rows are left vacant for guests of honour, SARU and management. Parents and supporters will be seated in the back of the Paul Roos Centre. 22 P a g e

23 ANNEXURE C REGISTRATION FORM TEAM MANAGERS DETAILS FOR FOOTPRINT SYSTEM To be completed by Team Managers and send to Morne Nortier at SARU (mornen@sarugby.co.ca) by no later than the 29th of May TEAM MANAGERS INFORMATION: Name of Union: Specific Youth Week: Full Names: Surname: ID Number: Ethnicity: Mobile Number: address:.. Signature of Team Manager 23 P a g e

24 ANNEXURE D BOOKING FORM FUNCTION on THURSDAY, 17 JULY 2015 (Unions, Tertiary Institutions and Companies) Social get-together for parents and team officials at 19h30 in the Paul Roos Centre, Suidwal. The normal Craven Week trend is that each province entertains their own parents and officials by having a small function sometime during the week. This year we have decided to initiate something new. True to the big Craven Week family, we are planning a great evening for all parents and officials. This evening promises to be filled with laughter, stories, live music, dancing, a delicious dinner and wines from the local wine estates surrounding Stellenbosch. We would like to urge Unions to take at least one table for its officials and to urge attending parents to book tables as well. 10 persons per R per table R (No. of tables) (Total) Name of Union / Tertiary Institution: Name of person making booking: Tel no: Fax no: Cell no: Payment must be done before Tuesday 23 June Proof of payment must be faxed to or ed to lbooysen@wprugby.co.za Bank: Absa Account name: WP Hoërskool Rugby Unie Account no: Branch code: Paarl P a g e

25 ANNEXURE E BOOKING FORM ADVERTISING IN OFFICIAL BROCHURE (Unions, Tertiary Institutions and Companies) A limited amount of advertising space is available in the official 2015 u18 Coca-Cola Craven Week tournament brochure. Should your Union / tertiary institution / company be interested in advertising in this brochure, please complete this form and forward it to the LOC urgently. Your advertising material and origination must be supplied in WE Image CTP from PDF format. Author s correction to be charged at an additional R per sheet (Origination must be forwarded before or on 8 June 2015 to or lbooysen@wprugby.co.za) Prices: R full colour A5 page R full colour ½ A5 page Name of Union/Tertiary Institution / Company: Contact person: Tel no: Fax no: Cell no: Payment must be done before Monday, 8 June Proof of payment must be faxed to or ed to lbooysen@wprugby.co.za Bank: Absa Account name: WP Hoërskool Rugby Unie Account no: Branch code: Paarl P a g e

26 ANNEXURE F BOOKING FORM HOSPITALITY SUITE (Unions, Tertiary Institutions and Companies) A limited number of these suites will be available at R each. These 5 x 5 metre suites will be facing the field and be situated along the side line on the opposite side of the Grand Stand and will be on a wooden deck (± 500mm off the ground) with a glass front and veranda. Suites will be carpeted and fitted with 2 tables, 3 oak chairs, 6 veranda chairs, kettle, coffee mugs, glasses, teaspoons, water jug, washing-up basin, fridge, 2 power points and a flat screen TV. To accommodate Coca-Cola s branding specifications, a white 2m x 400mm coryx board with your logo and name will be fixed to the front of your suite. (Logo and name must be forwarded to LOC in high resolution Jpeg format, to lbooysen@wprugby.co.za) You will also be allowed to brand your suite with one (1) feather flag on either side. Western Province Please complete the form below should you be interested in hiring one of these suites for the duration of the 2015 u18 Coca-Cola Craven Week. Suites will be allocated on a first come, first served basis. Name of Union/Tertiary Institution/Company: _ Contact person: Tel no: Fax no: Cell no: Payment must be done before Monday, 8 June Proof of payment must be faxed to or ed to lbooysen@wprugby.co.za Bank: Absa Account name: WP Hoërskool Rugby Unie Account no: Branch code: Paarl P a g e

27 ANNEXURE G PROGRAMME OF THE WEEK WHEN WHAT WHERE WHO SUNDAY 12 JULY :00 15:00 Registration Photos: Photos will be taken on arrival Paul Roos Gimnasium Teams and team managers. Make sure that players and management have their attire ready for the photo. 16:00 Managers meeting Staff room Paul Roos Gimnasium Team managers, team medical support staff, LOC, Medical support officials, SCAS representative and hostel representatives. 17:00 18:00 Supper Hostels Teams 18:30 19:30 Church service Make sure that you are seated at 18:15 Paul Roos Centre Teams, team managers, LOC, VIP, referees. Parent are welcome to attend. 20:00 Welcome Function Japie Krige Hall, Paul Roos Gimnasium VVIP, LOC, Team coaches, managers and accredited persons. WHEN WHAT WHERE WHO MONDAY 13 JULY :30 07:30 Breakfast Hostels Teams, management and accredited persons 08:30 17:00 Matches start Markötter Stadium Teams: 1 st Round 08:30 Namibia vs. Border CD 10:00 Boland vs. Limpopo 11:30 Pumas vs. Border 13:00 Free State vs. Griffons 12:00 14:00 Lunch Make use of the meal Markötter Stadium Teams ticket. Markötter Suites Team managers, Accredited people 14:30 Fall in line for opening ceremony Players must be in their position 10 min (14:20) before the ceremony starts. Each team will be escorted to their position by a chaperone. Markötter Stadium Teams, Team management, SCAS 27 P a g e

28 14:40 15:20 Opening Ceremony Free State and the Griffons who are playing in the last match before the ceremony must make sure that they are in time. Markötter Stadium Teams, LOC and VVIP Assemble order: 1. WP 2. Blue Bulls 3. Pumas 4. Griquas CD 5. SWD 6. Lions 7. KZN 8. EP 9. Border CD 10. Valke 11. Border 12. Boland 13. ED CD 14. Namibia 15. Zimbabwe 16. Leopards 17. Limpopo 18. Griquas 19. Free State 20. Griffons (See Annexure C) 15:30 17:00 Final match of the day Markötter Stadium Teams: 1 st Round 15:30 WP vs. Blue Bulls 17:30 18:30 Supper Hostels Teams, team managers, accredited people. 19:00 Coca-Cola/SARU Function/ WP Paul Roos Centre VIP s, Referees & Team Managers WHEN WHAT WHERE WHO TUESDAY 14 JULY :30 08:00 Breakfast Hostels Teams and Team management 09:00 16:30 Matches Markötter Stadium Teams: 1 st Round 09:00 Griquas CD vs. Zimbabwe 10:30 Valke vs. EP CD 12:00 Leopards vs. Griquas 13:30 KZN vs. Golden Lions 15:00 EP vs. SWD 12:30 14:00 Lunch Markötter Stadium Teams Markötter Suites Team managers, Accredited people. 09:00 16:30 Players medical sessions Markötter Stadium Teams: (Compulsory for all teams) 17:30 18:30 Supper Hostels Teams, team managers, accredited people. 19:00 Mayoral Function Stellenbosch City Hall VVIP, VIP, LOC, Referees, Accredited people. WHEN WHAT WHERE WHO WEDNESDAY 15 JULY :30 08:00 Breakfast Hostels Teams and Team management 09:00 16:30 Matches Markötter Stadium Teams: 1 st Round 09:00 Match 1 10:30 Match 2 12:00 Match 3 28 P a g e

29 13:30 Match 4 15:00 Match 5 12:30 14:00 Lunch Markötter Stadium Teams Markötter Suite Team managers, Accredited people. 17:30 18:30 Supper Hostels Teams, team managers, accredited people. 19:00 Managers function Venue will be announced VVIP, VIP, LOC, Referees, Accredited people. Tbc. Captain s Evening/ SARU Meeting with players Venue will be announced WHEN WHAT WHERE WHO THURSDAY 16 JULY :30-08:00 Breakfast Hostels Teams and team management. 09:00 16:30 Matches Markötter Stadium Teams: 2 nd Round Program will be announced 12:00 14:00 Lunch Make use of the meal Markötter Stadium Teams ticket. Markötter Suite Team managers, accredited people. 17:30 18:30 Supper Hostels Teams, team managers, accredited people. 19:30 Parents & Officials Evening Function Paul Roos Centre Parents & Officials WHEN WHAT WHERE WHO SATURDAY 18 JULY :00 07:00 Breakfast Hostels Teams and team management. 07:00 08:00 Evacuate rooms: Make sure that all articles are removed from the hostel. Control checklist with Hostel supervisor Hostels Teams and team management. 08:30 15:00 Matches Markötter Stadium Programme will be announced 29 P a g e