Utah Fun Fest 2017 South Jordan, UT

Transcription

1 Utah Fun Fest 2017 South Jordan, UT Aug Enter this event online at

2 Utah Fun Fest Officials and Entry Information Officials Judge: Jody Campbell (AVA Apprentice) Judge: Jen Daniels (AVA Apprentice) Medic: South Jordan Fire Department Veterinarian on call: South Mountain Equine Vet Services Farrier on call: Matt Blackhurst Manager, Utah Fun Fest: Lori Robison Secretary, Utah Fun Fest: Kathy Seelye Enter this event online at Information is also available at -->Utah Fun Fest Be sure to download and read the entire prize list before planning your entries. A designated person from each club (the person listed with the AVA as the main contact) will be ed the password for entries for that club no later than July 17, RELEASE FORM AND PAYMENT DEADLINES AVA RELEASE FORM: All vaulters, lungers, coaches, horse owners, and trainers must sign the enclosed AVA Release. Both parent/guardian and competitor must sign for minors. ENTRY DEADLINE: ( or ed (kseelye@hotmail.com) no later than July 20, Mailed entries must be postmarked no later than July 17, ALL releases/payments must be mailed to: Utah Fun Fest Kathy Seelye rd St CT NW, Gig Harbor, WA NO post entries allowed. Any mail requiring signature will be returned. Problems? kseely@hotmail.com, or lori@fourwindsrc.com, All participants must be members of the AVA by close of entries or pay the nonmember fee. Page 2

3 Draw/Order of Go will be held July 24, 2017 at 8:00pm at rd St Ct NW, Gig Harbor, WA after which an Order of Go will be prepared as soon as possible. MUSIC PROCEDURES All music needs to be uploaded via internet by August 1, 2017 OR if mailed, it must be postmarked by July 27, To upload via internet: Create an account at - Select a Personal Account Free for 10gb of secured storage. - Create a folder with your Club Name and Event, i.e. ABQVaulters_Nationals Share the Folder with: Lori Robison (lori@fourwindsrc.com) Please have ONE person at your club in charge of uploading all your music. Prior to uploading, RENAME your music file s attributes as described below: - Filename and Title should be the same. - Artist should be your club name. - Album should be NATIONALS ONLY MP3 File Formats are allowed! This is the naming convention needed for the filename and title for individuals: CLASSNUMBER_CLASSNAME_club abbreviation_firstname_lastname_avanumber - Use underscores when naming so there are no spaces in the file name - For team classes, use the team name in place of the vaulter name. Examples: 34A_CopperComps_WTV_JANE_DOE_Y05 03B_CTEAMFS_WTV_WillowTreeFlyingAngels RunIn_AllCanterGoes_WillowTreeVaulters Compulsories_AllTrotClasses_WillowTreeVaulters Please add a TXT note File (i.e. ContactInfo.txt) with your name, , mobile phone. If your club is part of a composite team, please note in the.txt file which club will provide the music. If you do not have access to a fast internet connection you may mail (postmarked by July 27, 2017) your CDs or thumb drives to: Lori Robison, Creviston Dr NW, Gig Harbor, WA Questions about music preparation may be sent to Lori Robison at Lori@fourwindsrc.com. Files not submitted in.mp3 format or improperly named will incur a $5 processing fee per file. Bring a thumb drive backup of all of your music files. No CDs will be accepted. If music is not uploaded or received by mail by Aug 1st, bring your music on a thumb drive to be submitted at check in and incur a $250 processing fee, plus $10 per track. No music will be accepted at the music table during the competition schedule. If no music is provided, none will be played. Thumbdrives, if you wish to retrieve them, may only be picked up during the half hour after close of daily competition. Staff is not responsible for music left behind after competition. DO NOT bring or pick up drives during competition times. Page 3

4 WELFARE OF THE HORSE The AVA requires all those involved in the sport of vaulting to adhere to the AVA's Code of Conduct for the welfare of the horse and to acknowledge and accept that at all times the welfare of the Horse must be paramount and must never be subordinated to competitive or commercial influences. HORSE HEALTH REQUIREMENTS All horses entering the grounds at USEF licensed competitions must be accompanied by documentation of Equine Influenza Virus and Equine Herpes Virus (Rhinopneumonitis) vaccinations within six months prior to entering the stables. ARENA Red Arena: 125X250X18 at lowest point. Custom Loam/Sand mix. 1 Warm up ring. White arena: Possibly in Red arena DOE AWARDS Ribbons will be awarded to places 1-15 with all others receiving a participant ribbon. Overall ribbons 1-15 will be awarded in classes that include compulsories and freestyle. Award ceremonies will be held after the close of arena on the day the class is completed. All placed vaulters are expected to attend the Awards Ceremonies in team attire. The gate manager will not admit unsuitably attired participants into the arena for awards. Additional ribbons per management decision. ALL CLUB POTLUCK There will be an all-club POTLUCK on Thursday evening at 6:30. Awards following the potluck. STALL DECORATING All clubs are invited to participate in a stall decorating contest. Everyone in attendance is encouraged to cast their vote for the best decorated stall 30 mins prior to the all club potluck. There will be a prize awarded courtesy of Pegasus Vaulting Supply!! AVA BOARD OF DIRECTORS MEETING The AVA Board of Directors will meet at 6:30 pm on Friday August 25th. All AVA members are invited to attend. Location will be posted near the fest office. Page 4

5 VOLUNTEER REQUIREMENTS When you register your club for the competition, you MUST provide a name, and cell phone for a Volunteer Coordinator from your club. Until this information is provided, your club is not fully registered for competition. Jobs will be posted after the Order of Go is released. An will be sent to each club's volunteer coordinator when jobs are posted. Every competing club is required to provide an equitable number of volunteer hours to match their number of vaulters. (i.e. a club with 15% of the vaulters competing is required to fill 15% of the volunteer jobs.) Clubs are not allowed to sign up for practice time at the competition until the required number of jobs for their club are filled. We strongly recommend that each club bring enough ADULT non-vaulters to fill their requirements for job credits. All jobs must be filled by Aug 14 All workers/volunteers entering the competition arena (clerks, timers, gate managers, gate assistants, announcers, music staff, runners, day managers, arena scorers, etc.) should be neatly attired in khaki pants with a blue shirt. Closed toe shoes are required for all volunteers working in or near the arena or barn. Let's all look sharp! TRAVEL AIRPORT (SLC): HOUSING BEST WESTERN PLUS CottonTree Inn: S. Auto Mall Drive, Sandy, UT rooms with 2 queens or 1 king $94.00 plus tax per night - free breakfast included ask for AVA rate when booking HOLIDAY INN: South Jordan Gateway, South Jordan, Utah Rooms with 2 queens or 1 king $ plus tax per night - free breakfast included SPRINGHILL SUITES BY MARRIOTT: Located just 4 miles from the park. Mention code XEQ. Suites are $ plus tax per weekday night and $99.00 plus tax per weekend night RV/CAMPING Dry camping is $25 per night and $35 per night with power. Page 5

6 STABLING Barn Manager is Kim Kaylor ) Stalls are 10x10 or 10x20. All double (10x20) stalls are located in the 700 barn (max 50 available). Because of this limitation club stalls will probably be split between two different barns. One bale (2 for 10x20) of shavings is included. Extra shavings are $ The following feed stores are close to the facility: Cal Ranch (801) , IFA (801) and Aaron Evans Hay (435) Clubs are NOT required to strip stalls before leaving. There are wash racks but you need to bring your own hoses. Absolutely no smoking in the barn area or arenas. All stalls and aisles must be kept clean. All manure and used shavings removed from stalls or trailers must be placed in specified areas, not in garbage cans. See layout posted in barns area. All aisles and roadways around barns must be kept open per fire regulations. WARNING: MEDICAL WASTE (needles, syringes) MUST NOT BE DISCARDED IN STALLS, MANURE PITS, GARBAGE CANS or on the GROUNDS. Needles, syringes and other medical supplies must be placed in the appropriate sharps containers located in each barn. Fines imposed have been as high as $2, for abuse of this rule. Sharps container(s) location(s) will be posted in the barn and show office Flyers/Notices may NOT be posted with nails or staples. All posted material must be removed before check-out. Horses may not be schooled over obstacles. Stallions are not allowed at this event. DAY USE There is $100 per horse per day haul-in fee for day use. Horses may not be tied to trailers overnight and may NOT be put in stalls in facility without permission of the Stabling Manager. HORSE TRAILERS Horse trailers must park in the designated lots. No parking is allowed in the barn or stabling areas. If you are using a horse in both the fun fest and USEF/AVA Nationals, arrange your stabling through the Nationals Entry. Page 6

7 Utah Fun Fest Class list & Rules Pages 6-8 HORSE AND BARREL CLASSES LISTED IN APPENDIX A OF THE CURRENT AVA RULEBOOK: These events will be run in accordance with the guidelines in Appendix A. Any exceptions are noted under the class description. 16 A/B Trot Two-Phase Team. See Appendix A. 37 A/B Preliminary Trot Compulsories and Freestyle. Open to all ages. NO trot or canter medalists (except novice medal). An assisted mount is allowed but will receive a 0 score. See Appendix A for further details. 41B Individual Open Barrel Freestyle. Open to any Canter vaulter. 60 seconds. See Appendix A. 42B - Open Barrel Pairs. 90 second freestyle routine. Any combination of vaulters. Judged on content and performance. See Appendix A. 43B Individual Preliminary Barrel Freestyle. May not hold a Silver or Gold medal or be competing at the Silver or Gold level. 60 seconds. See Appendix A. 44B - Preliminary Barrel Pairs. 90 second freestyle routine for vaulters competing at walk-bronze. See Appendix A. 45B - Trot Barrel Pairs - 90 second freestyle. No canter vaulters allowed. See Appendix A 46B Individual Trot Barrel Freestyle. 60 seconds. See Appendix A. More classes next page Page 7

8 Utah Fun Fest Class list & Rules Pages 6-8 NOVICE HORSE AND BARREL CLASSES LISTED IN APPENDIX C OF THE CURRENT AVA RULEBOOK: These events will be run in accordance with the guidelines in Appendix C. Any exceptions are noted under the class description. See Appendix C for further details. General Rules/Requirements: Vaulters may not hold any medals with the exception of the novice pin. Vaulters must have an assisted mount. Assisted mounts receive zero for mount. Vaulters may have spotters present during compulsories and freestyle. Vaulters will receive a deduction for assistance in Novice Trot and Novice Advanced Walk but not in Novice Walk and Novice Modified Walk. Horse Classes Offered: 51 A/B Individual Novice Trot Compulsories/Freestyle on Horse. Freestyle: 60 seconds. See Appendix C. Article A/B Individual Advanced Novice Walk Compulsories/Freestyle on Horse. See Appendix C. Article A/B Individual Novice Walk Compulsories/Freestyle on Horse. See App. C. Article A Individual Modified Novice Walk on Horse. See App. C. Article 1706 Barrel Classes Offered. All Guidelines in Appendix C as noted above apply to the corresponding barrel event. 52 A/B Individual Novice Trot Compulsories/Freestyle on Barrel. 54 A/B Individual Advanced Novice Walk Compulsories/Freestyle on Barrel. 56 A/B Individual Novice Walk Compulsories/Freestyle on Barrel. 58 A Individual Modified Novice Walk Compulsories on Barrel. 59B Special Doubles. Pairs consist of one handicapped/special needs vaulter and AVA trot or canter vaulter. Freestyle: 2 minutes. See Appendix C, Article More classes next page Page 8

9 Utah Fun Fest Class list & Rules Pages 6-8 OTHER HORSE/BARREL EVENTS: All barrel events not covered in AVA Appendices will be judged similarly to the comparable horse events. That means only vaulting moves and dismounts which are allowed on the horse at that level will be allowed in the barrel. These events will be judged on Content/Performance and General Impression. 08 A/B - Walk Team. See AVA Rule Book Chapter 2 Article rules to follow Trot Team criteria. 39 A/B Tiny Tots Compulsories/Freestyle. Vaulters must have an assisted mount. No mount score. Compulsories as for Preliminary Trot. Freestyle: 60 seconds. Rules as for preliminary trot. 47B Individual Preliminary Trot Barrel Freestyle. Rules as for Preliminary Trot Horse event. 49B Individual Tiny Tots Barrel Freestyle. 60 Seconds. Rules as for Tiny Tot Horse Event. 50B - Music Interpretation Barrel. 1 minute freestyle routine. Open to all competitors, vocal music allowed. Judging emphasis on dancing to your music Costumes allowed. 60B - Music Interpretation Barrel. 1 minute freestyle routine. Open to all competitors, vocal music allowed. Judging emphasis on dancing to your music Costumes allowed. 60B - Open Team Barrel. 4 minutes freestyle routine 4-7 vaulters. Any combination of vaulters allowed. Judging emphasis on content and performance (content: variety, composition, originality, use static, dynamic, stretch, balance and strength exercises; use of music, charisma of vaulters; time used and use of barrel.) 61B Canter Barrel Doubles. Freestyle: 90 Seconds 62B - Family Pairs Barrel. 90 second freestyle routine. One non-competitive vaulter (ie parent or sibling) and one active vaulter. ADULT CLASSES General Rules/Requirements: Assisted mounts are Mandatory at walk. For trot and canter a boost/leg up is encouraged. If there is an assist there is a 1 point deduction for the mount score. This is for Adult 1* compulsories and freestyle. Walk, trot, and canter Adult 1* Freestyle rules as per trot and copper. Adult 2*: Is at canter only. (an assist for the mount is allowed but will score a 0) Freestyle rules as per bronze and above. Classes Offered: 71 A/B -- Introductory Adult Walk Compulsories/Freestyle 76 A/B --Adult Trot Compulsories/Freestyle. 77 A/B -- Adult 1* Canter Compulsories/Freestyle 78 A/B -- Adult Modified 2* Canter Compulsories/Freestyle Management Decisions Management reserves the right to correct any error or make necessary changes in the schedule, program, or Prize List. The management accepts no responsibility for the decision of the Judges. Page 9

10 Special Wednesday Night Event! Wednesday Night Fun Vaulting Hobby Horse Style Let s have some fun with this. Get your creative juices flowing. Come up with a 60 second vaulting routine using a hobby horse. Horses may be any age or breed. No stallions! You must have a lunger. Other vaulters are a great choice for this role. A lunge line of some sort is required. Circle size to be determined by number of participants. All gaits are required in your routine. All moves must be able to be transferred to a real horse. You must remain in contact with your horse at all times. If you do a jump, so must your horse. Spandex optional. Costumes encouraged. All ages welcome. You do not need to own your own hobby horse; you may borrow one. You may also purchase your very own hobby horse under Extra Items on Compweb. Prizes awarded for: Vet check presentation of your horse Creative freestyle. Hobby horse will take place after competition Wednesday evening and before Awards. Questions? Contact Kathy Seelye (kseeley@hotmail.com or Lori Robison (lori@fourwindsrc.com) Page 10

11 Sponsorship Opportunities CLASS SPONSORSHIPS: Sponsors are invited to present ribbons to winners of their classes Woman s Preliminary Trot... $100 Men s Preliminary Trot... $100 Trot 2Phase Team..$100 Walk Team $100 Tiny Tots... $50 Novice Trot. $50 Novice Walk... $50 Novice Adv. Walk... $50 Novice Modified Walk.. $50 Introductory Adult at Walk... $50 Adult at Trot... $50 Adult 1* at Canter... $50 Adult 2* at Canter... $50 Open Barrel Freestyle... $50 Preliminary Barrel Freestyle... $50 Trot Barrel Freestyle... $50 Novice Walk Barrel...$50 Preliminary Trot Barrel Freestyle.. $50 Tiny Tots Barrel Freestyle... $50 Music Interpretation Barrel..$50 Canter Barrel Doubles... $50 Trot Doubles... $50 Family Doubles..$50 Special Doubles... $50 Medic/Hospitality (each)...$50 ARENA SIGNAGE 3x5' Banner in main arena (commercial)... $200 For other sponsorship opportunites: Contact Robin Bowman directorfundraising@americanvaulting.org Page 11

12 Penalties and Refunds READ THIS CAREFULLY! A missing paperwork or incorrect paperwork penalty will be assessed as follows: the first 5 missing/incorrect items submitted with the release/payment will be assessed a flat fee of $10. For more than 5 items, the charge will be $10 per item. This fee will be charged for all incorrect/ incomplete/missing payment/paperwork items submitted with the entry or after the deadline of July 21, Any changes made after August 5, 2017 (horses, order within go, lunger, classes, etc.) will be assessed a penalty of $25 per change (excluding changes with medical/veterinarian excuse). Changes made on or after August 14, 2017 will be assessed a penalty of $50 per change. A blank check will be required from each club/independent vaulter at check-in. All penalties, change fees and other charges will be added to that check. If there are no additional fees the check will be returned at check-out. A $50 NSF fee will be charged for any returned checks. You are responsible for reading and being aware of all Fun Fest rules for vaulting. Page 12

13 2017 FUN FEST REFUND FORM All Cancellations/withdrawals after close of entries on July 20, 2017 will receive a refund of all registration and class fees except for $25 per vaulter and/or lunger and $25 per horse ONLY when accompanied by this completed form and a certificate of disability by a qualified doctor or veterinarian Name of Vaulter, Lunger or Horse Club: Amount of Refund expected: $ Reason for withdrawal Refund for (classes): Mail this form and certificate(s) to: Kathy Seelye, rd St Ct NW, Gig Harbor, WA no later than August 27, Refunds will be mailed to clubs only (not individuals) no later than September 30, Page 13

14 FORMS: FUN FEST ENTRIES Please register online at vaulting.swcp.com Do NOT complete this form if you are registering online. Team Name: Team Name: Class: Coach Class: Coach Vaulters Medal Vaulters Medal Horse: Lunger: Horse: Lunger: INDIVIDUALS Class # Coach: Class # Coach: Horse: Lunger: Horse: Lunger: Class # Coach: Class # Coach:

15 PAS DE DEUX Class # Coach: Class # Coach: 1. / 1. / 2. / 2. / Horse: Lunger: Horses 1 bale of shavings included with each 10x10 HORSE stall (2 bales included with 10x20 horse stalls). $75 per day 10x20 stall, $50 per day 10x10 stall/tack room for T/W/Th nights only. For longer stays, register for stalls under the Nationals site. 10X20 stalls are very limited and may not be available. Please list here your arrival date/time and your departure date/time Extra Bales of Shavings are $ T The following feed stores are close to the facility: Cal Ranch (801) , IFA (801) Aaron Evans Hay (435) Page 14

16 Fun Fest Class Fees Registration Class Fees $50 Vaulters/Lungers $25 Individual Mounted $40 Pairs Mounted $80 Team Mounted $20 Individual Barrel $36 Pairs Barrel $50 Team Barrel Page 15

17 Merchandise Order Forms HOBBY HORSE Number X $30 Total $ $ Page 16

18 AMERICAN VAULTING ASSOCIATION PARTICIPANT ASSUMPTION OF RISK, LIABILITY WAIVER, RELEASE OF CLAIMS AND INDEMNITY AGREEMENT One form must be signed by each Participant I acknowledge that participating in equestrian vaulting activities, including gymnastic and equine activities (either separately, or in tandem), involves the risk of bodily injury, death and property damage to me and others. Knowing these facts and in consideration of being permitted to participate in these activities, I HEREBY ACCEPT AND ASSUME THE FULL RISK AND DANGER OF, ANY BODILY INJURY, DEATH OR PROPERTY DAMAGE arising out of my participation in such activities. By executing this agreement, I hereby represent that I am willing and able to accept full responsibility for my own safety and welfare. I HEREBY WAIVE, RELEASE, DISCHARGE AND COVENANT NOT TO SUE THE AMERICAN VAULTING ASSOCIATION, REGIONAL CLUBS ASSOCIATED THEREWITH, THEIR RESPECTIVE BOARDS OF DIRECTORS, OFFICERS, EMPLOYEES AND AGENTS AND ALL INDIVIDUAL MEMBERS THEREOF, AND ANY OWNERS, LESSORS, MANAGERS, EMPLOYEES OR AGENTS OF ANY RIDING STABLE, TRAINING OR COMPETITION FACILITY, BOARDING STABLE OR OTHER PROPERTY IN WHICH ACTIVITIES RELATED TO AN AMERICAN VAULTING ASSOCIATION PROGRAM ARE HELD (collectively referred to as the Released Parties ) from any and all liability to myself, my heirs, assigns, executors and administrators for any losses, damages or claims of any kind or nature arising out of my participation in such activities. I HEREBY AGREE TO DEFEND, INDEMNIFY AND HOLD HARMLESS THE RELEASED PARTIES or any of them against all claims, demands and causes of action including court costs and attorney's fees, directly or indirectly arising from any action or other proceeding brought by or prosecuted for my benefit contrary to this release. I hereby agree that the foregoing assumption of risk, release of claims and indemnity shall apply irrespective of whether (1) the risks assumed were known or foreseeable on the date hereof and (2) the bodily injury, death or property damage is caused directly or indirectly by my own acts, the acts or negligence of the Released Parties or of any other persons, the acts of any animals or any other thing or condition whatsoever. I expressly agree that the foregoing assumption of risk, release of claims and indemnity are intended to be as broad and inclusive as permitted by law. I acknowledge that I have read the foregoing, know and understand its content and legal consequences, including that it prevents me from suing the Released Parties in the event of any bodily injury, death or property damage as a result of participation in these activities. PARTICIPANTS NAME (Print) PARTICIPANT S SIGNATURE DATE Participant s Date of Birth: THIS SECTION MUST BE SIGNED BY PARENT OR GUARDIAN OF PARTICIPATING MINOR I hereby warrant that I am the custodial parent or legal guardian of (Print):, who is a minor, and agree that I am making the foregoing assumption of risk, release of claims and indemnity on my own behalf and on behalf of said minor. PARENT/GUARDIAN'S SIGNATURE DATE Parent/Guardian s Phone Page 17