Entry Checks and Results Forum for Dressage Clubs in NSW Sunday 26 February 2017

Transcription

1 Entry Checks and Results Forum for Dressage Clubs in NSW Sunday 26 February 2017

2 Types of Events Official Events 1.13 Types of competitions at Official events The following types of competitions may be held at any Official event conducted by an EA affiliated body: a) Official Competitive competitions using current official EA tests from Preliminary to Grand Prix, including Freestyle tests and Young Horse tests. Competitions may be limited to rider age groupings (e.g. Juniors, Young Riders) or to ponies only b) Participation competitions using EA tests from Preparatory to Novice level (including Freestyles). In addition, EA Para Dressage tests and FEI Para-Equestrianlevel tests may be used in participation competitions (including Freestyles). See Section 9 Para-Equestrian dressage for further detail.

3 Types of Events Restricted Events 1.14 Types of competitions at Restricted events In regards to the types of competition that may be held at Restricted events: a) competitions may include any level of EA test from Preparatory to Grand Prix and Para-Equestrian, but are restricted to the conducting club s members only b) b) competition may also include club activities for club members against invited EA members to a maximum level of Participation competition (see rule 1.13b) up to and including the current Novice tests and all Para-Equestrian tests.

4 Entry Checks Conditions of Entry 1.15 Conditions of Entry for horses and ponies for all levels of Competitive and Participation competition. a) The Condition of Entry rules must be adhered to otherwise the entry may be declined by the OC or the combination eliminated if there is a protest. All Official events and Official competitions, whether Competitive or Participation, are conducted under EA rules. They are sponsored by, or run on behalf of the EA. Please refer to the EA General Regulations for membership requirements for Official competitions. b) b) It is an offence under the EA Disciplinary By-Law for a rider to compete a horse/pony below its graded level.

5 Entry Checks Official Competitive Requirements for horses and ponies for Official Competitive competitions Horses and ponies entered for Official Competitive competition: a) must be registered with the EA and owned by a current financial EA member. EA registration papers must be made available on the day of competition b) must have a current Dressage Performance Card/Competitor Licence (see rule ) c) horses and ponies competing up to and including advanced: must only enter and compete in 2 consecutive levels per an event (regardless of number of days) can enter and compete in no more than 3 tests in one day. This may include a Freestyle or Young Horse competition d) For horses and ponies competing PSG and above: can enter and compete in no more than 2 EA FEI-level tests per day and no more than 2 consecutive EA FEI levels per event. This may include a Freestyle test. If competing in an EA FEI test horses can only compete in one other EA test on the day. A horse who has competed PSG may only compete in one Advanced level test on the same day. Please also refer to your state-specific membership requirements.

6 Entry Checks Official Competitive Classes What do we need to check in Official Competitive classes? The riders are current EA members Competitor Junior, Competitor Senior, Competitor Life and Hon. Life membership categories. Horses/ponies have a current Dressage/Pony Dressage competition licence. NOTE: It is an offence under the EA Disciplinary By-Law for a rider to compete a horse/pony below its graded level. It is the responsibility of the rider to ensure a horse competes at the correct grade. If a horse/pony is graded, it may only compete at its graded level or higher, or HC at a lower level. Entry checks sent to ENSW for Official Competitive classes need to include rider names and EA numbers of riders and horse names and EA numbers.

7 Entry Checks Official Participation Classes What do we need to check in Official Participation classes? The riders are either current EA members Participant, Competitor Junior, Competitor Senior, Competitor Life and Hon. Life membership categories. Horses do NOT require a current Dressage/Pony Dressage competition licence. It is an offence under the EA Disciplinary By-Law for a rider to compete a horse/pony below its graded level. If a horse/pony is graded, it may only compete at its graded level or higher, or HC at a lower level. Entry checks sent to ENSW for Official Participation classes only need include rider names and EA numbers.

8 Entry Checks Restricted Classes What do we need to check in Restricted classes? The riders are either current club members or current EA members - Participant, Competitor Junior, Competitor Senior, Competitor Life or Hon.Life membership categories. Entry checks sent to ENSW for Restricted classes only need include rider names and EA numbers of riders who are not current club members.

9 Entry Checks Summary Send list of entrants to Information to include: Official Competitive classes Rider name and EA number Horse name and EA number Official Participant classes Rider name and EA number Restricted classes Non-Club member rider name and EA number

10 Entry Checks Nominate

11 Entry Checks - Nominate Run report on Nominate and export to Excel

12 Entry Checks - Nominate Things to look out for: Name of rider does it match EA name column? EA number if incorrect format used to EA number then member will not be found. No spaces to be used or letters. Valid Until is the membership currently valid? Membership category is it the correct for the type of class? Cont d

13 Entry Checks - Nominate Horse Name does it match EA horse name column? Licence Valid Until is the competition licence currently valid? Ponies with current cards do NOT show as current due to different codings within EAOnline. Trying to get this fixed. Grade Level unreliable Owner MUST show a YES otherwise not all owners are current. TRAP a competition licence can be purchased for a horse without all owners being current. Without all owners being current results CANNOT be uploaded. Bridle Numbers are not part of the entry check or results process.

14 Entry Checks What do Clubs need to do after the entry check has been completed? Contact riders who are not current or have an incorrect membership category Contact riders whose horses are not current Verify with ENSW before your competition that memberships and competition licences are now correct. Ensure that all riders and horses have correct EA numbers in your scoring systems.

15 Results Scoring Systems Annex K: Notes for dressage event organisers K.8.2 Scorers and scoring Scorers should be allocated a quiet area to work in. b) EA has free scoring software available online, see c) EA has a set format for recording of results available online see d) All results must be forwarded to the respective state branch within 7 days of the event. e) Judges must sign off on the final result sheet. f) Results should be posted on organiser websites or distributed to competitors by other means. g) Judges must be given a set of results for the competitions they have judged. h) All results of all judges and the overall total must be displayed by percentage to the 3rd decimal point. i) If a rider withdraws prior to a competition, is excused, eliminated or a no show prior to or during the performance of a test, the words withdrawn or excused, eliminated or no show or abbreviations must appear after the rider s name on the results sheet.

16 Results - Scoring Systems Systems available: Professional Scoring services In-Club designed systems Nominate Live Scoring SCOREBOARD EA Scoring Suite

17 Results - Scoring Systems Nominate Live Scoring

18 INSERT TEXT Results - Scoring Systems Scoreboard

19 Results - Scoring Systems EA Scoring Suite An Excel based system complete with all EA and FEI tests in-built. Available for downloading from EA website

20 Results EA Scoring Suite Results Extracts

21 Results Upload file for EAOnline

22 Results Grade (pre coded into EAOnline) FEI Adv Med Elem Nov Pre YH YH Pony PE HC

23 Results Class (able to use free text): 4YO, 5YO, 6YO P1.1, P1.2, P1.3 N2.1, N2.2, N2.3 E3.1, E3.2, E3.3 M4.1, M4.2, M4.3 A5.1, A5.2, A5.3 FEI_SMALL_TOUR PSTG, FEI_SMALL_TOUR INT_I FEI_MEDIUM_TOUR INT_A, FEI_MEDIUM_TOUR INT_B FEI_BIG_TOUR - INT_II, FEI_BIG_TOUR GP PE classes free text

24 Results www. nsw.equestrian.org.au or

25 Results

26 Results

27 Results

28 Results

29 Results

30 Results Centreline Calendar of Events is used as the tick sheet for results

31 Entry Checks and Results?Questions?