The Official Newsletter of the Alamo Dressage Association

Transcription

1 Stall Street The July-Sept 2012 Journal The Official Newsletter of the Alamo Dressage Association The Stall Street Journal is published monthly by, and for, the members of the Alamo Dressage Association. We are on the web at IN THIS ISSUE Fall is finally here and we kicked it off our Fall Dressage Show and second annual Ride for the Cure Dressage Team Challenge on September 8th and 9th. This year our teams raised over $3,000. The winning team was In Schooling Show Champs the Irons/Campbell-Urban who raised over $1,900 to give their team a score of % The team won em Ride for the Cure Pictures broidered coolers courtesy of Dover Saddlery. Team members included Jennifer Delmer, Vicki Krebs Fall Show Award Winners bach, Charles Villasenor and Susan Han Membership Meeting 11/14 cock. Charles Villasenor raised the most money (over $1,400) to win the biggest fundraiser award The second place team was Double D who won embroidered saddle pads also courtesy of Dover Saddlery! Ashley Hammill, Kristin Moore, Sarah Sell and Aubrey Buenger raised over $1,000 to earn a score of 72.58%. Last but not least was the Bobble Heads, Kathleen McCarty, Laurinda Norwood, Sarah Box and Kathleen Reynolds. Their combined score was 67.53%. All winners received beautiful neck ribbons, goodie bags and a magazine subscription to SELF, Bon Apetit, Architectural Digest or GQ. Special thanks to Elizabeth Garretson, Lauren Garretson s mom, for donating $250 to Ride for the Cure! If you missed out on the fun this year join us next year on September 7, 2013! Kudos to our Show Manager, Cheryl Harlin and Volunteer Coordinator, Carolyn Vandenburg who did a wonderful job! Freestyle Symposium Next month don t miss our annual membership meeting on November 14, 2012 at In the Irons. Board members will give their reports and we ll have door prizes! Next is our 2nd annual Schooling Show Championships and open schooling show on November 17 and 18th at the San Antonio Rose Palace. The schooling show is two days plus Championship classes on Sunday. New this year we are offering Western Dressage! Western Dressage is becoming very popular across the country and currently there are no shows in our area that offer these classes. Western Dressage tests are similar to our dressage tests but gaits are referred to jog/trot and lope. Different rules apply regarding tack and attire. ASTM approved helmets are not required for Western Dressage but we will require ASTM approved helmets at our show for safety and insurance reasons. To learn more about Western Dressage go to Prize list for the show is available on our website at The closing date is November 2nd! Start collecting your scores for our annual awards program. Tests are due November 26th to be eligible. Visit our website and click on the Awards tab for application. In January our Freestyle Symposium is on January 12-13! Applications for riders are due by November 15th. These riding spots will fill fast. For rider application and auditing information also visit the Education page of our website! Finally, keep our friend, Don Jones from the San Antonio Rose Palace in your prayers. He is recovering from surgery. That s all for now! Happy Fall Riding! Alamo Dressage Association is a Group Member Organization of the U.S. Dressage Federation. ADA s members are automatically USDF group members. For USDF Participating Membership, members must apply directly to USDF. Submissions close the 10th of the month prior to publication. Please send submissions to Arlene Gaitan at arlenegaitan@att.net or abgaitan@yahoo.com. ADA can be found at Alamo Dressage Association Monthly Newsletter July-Sept

2 Phone: Fax: Emergency Contact Day or Night: General Medicine Surgery Reproduction Dentistry Therapeutics Acupuncture Endoscopy Advanced Digital Radiography High Digital Ultrasonography Marbach Lane San Antonio, TX Monday - Friday: 8 a.m. - 6 p.m. Alamo Dressage Association Monthly Newsletter July-Sept

3 Freestyle Symposium January 12-13, 2013 Don t miss this Symposium sponsored by ADA and Central Texas Dressage Society (CTDS). Cynthia Collins from Luna Tunes is our clinician! Location: Diamond M Dressage, 998 Hard Luck Rd, Marion TX Benefits of attendance include: 1. Riders and auditors, you will leave the clinic with a greater understanding of the freestyle process and how freestyles are judged. 2. You will see first hand how the appropriate music can enhance the horse's gaits. 3. You will also observe how choreography is developed based on musical phrases, level, and skill of the horse and rider. 4. You will learn how music can help riders to regulate a consistent tempo which can lead to relaxation, the basis of the training scale. Demonstration Rider opportunities are available for $250 (ADA and CTDS members) or $300 for non-members for the weekend. This includes a $150 discount on a freestyle designed by Cynthia Collins! Applications are accepted on a first come first served basis. Auditors are welcome and encouraged for all sessions (bring a chair): $30 per day or $50 entire event for ADA and CTDS members. Non-members $50 per day. See application in this issue! FMI! Carolyn Vandenberg or Vandenberg@gvtc.com Sixty Equestrian Center Silv er S pon - We specialize in dressage and hunter jumper lessons for children and adults. We have a wide range of school horses available for all levels of riders. We offer training for all from four-year-olds to forever young! Alamo Dressage Association Monthly Newsletter July-Sept

4 Lisa Mattson Alamo Dressage Association Monthly Newsletter July-Sept

5 Alamo Dressage Association Monthly Newsletter July-Sept

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7 A Message from Fall Show Management Show Manager Cheryl Harlin With pleasant weather during the busy weekend, the 2012 San Antonio Fall Dressage I & II on September 8-9 at the San Antonio Rose Palace was another successful rated show for the Alamo Dressage Association (ADA). That accomplishment occurred with the dozens of committed volunteers dedicated to doing superior work at the competition. We appreciate the indispensable teamwork and outstanding efforts of all our friends, show management, officials, supporting staff, and generous sponsors. Advance and final team at the show facility, the audacious arena crew was led by ADA Recognized Show Chair/Volunteer Coordina tor Carolyn Vandenberg, her daughter Erika Vandenberg who brought her boyfriend Tom, Arlene Gaitan, Rachel Harlin, and Zoe Zeller who boldly assembled/dismantled the two rings, canopy, judges box, and show trailer contents during dusk on the Thursday night prior to and past the conclusion of the show. Also, the stabling crew of Cel Cox and Kim Dunlap diligently posted assignment chart and stall/tack cards. Jan Johnson graciously welcomed and registered the volunteers, distributed lunch tickets and volunteer door prizes. Our head scorer Karen Peacock and her crew of score checkers Penny Philips, Renee Hausman, KC Blaemire, Leslie Johnson, and Linda Pedde skillfully ensured the test results were posted in a timely manner. Carolyn enlisted the valuable help of scribes : Judy Allison, Pam Gouger, Renee Hausman, Kathy Fant, and Debbie Kosierowski. The runners did a superb job supplying the tests from the judge s booth: Avery Philips, Rachel Harlin and her cousins, Zoe Zeller, Sarahbeth Brickman, Connie Burkhardt, and Kirsten Lauter, Susanna Fechner, and Colleen Gaitan. Kathy Lubianski, the ADA Treasurer and ring steward chair, enlisted the following talented individuals for equipment checking, warmup/lunging supervision, emergency response, and rider class check-in: Selma Kovars, Luke Johnson, PJ Hardin, Gaby Perkins, Terrie Hargrove, Arlene Gaitan, Kris Paledes, Ron and Ginny Golenski, Jennifer Brewer, and Marlene Nash. Kathy also competed, averag ed high point award scores, stewarded, and handled show fund transactions with poise. Through research and determination, our ADA Awards Chair Leeann Loughlin Donovan introduced/ oversaw over a dozen new breed and special awards to our competitions. We thank her and the following sponsors for some of those awards: the Alamo Arabian Horse Association for the Arabian and Half-Arabian High Point; Molly Porter Burke for the Quarter Horse High Point; Judy Allison, Molly Porter Burke, Sarah Jane Martin, and Carolyn VandenBerg for the Dressage Foundation Benefit Class (First Level Test 2 for the adult amateur division); 4R Performance Horses for the Junior/Young Rider High Point, and William Askins for the Janet Askins Adult Amateur Memorial. The Ride for the Cure coordinators, Karen Silvers and ADA president Arlene Gaitan who was also the show program editor, did a wonderful job coordinating the dressage team competition, prizes, sponsors, donations, publicity, and team results/award presentations. Our announcer and former ADA president Douglas Christensen provided the distinctive voice of master of ceremony. He also provided MC training to a friend adding colorful commentary and introduction of competitors of ring 1. Carolyn VandenBerg, Hilary Harper, Penny Philips, and Bill Eash of hospitality assisted with the transportation, lodging, and schedule of our officials. Once again, the Col Russell Equestrian Center representatives were willing and geared up for any duty at the show as runners, show office, and floaters: Jessie Orbelo, Jennifer Hill, Bobbi and Charis Castillo, Alana Auber, and Natasha Flinn. We thank the staff of the San Antonio Rose Palace (Don, Mary, Federico and crew), judges Beverly Rogers, Joan Humphrey, and Richard Howard, and technical delegate Marilyn Kulifay, show secretary Mary Mobley, on-site farrier William Thomason (and his family), braider Bree Bell, Leon Valley Volunteer Fire Department medics, equine vets and staff at Kendal County Equine Clinic a nd Retama Equine Hospital, and ADA show committee/board and Junior/Young Riders. Additionally, we recognize our numerous sponsors who supported the show, and vendors for their generous Ride for the Cure dressage team donations: Christine Munoz of Bridle Suite of Texas, Katherine Jacoby of Eventing Shop, and Dover Saddlery. ADA Vic e President Jennifer Delmer splendidly pulled in a few new sponsors and initiated the AQHA recognition paperwork for this fall s show. Robin Gaines of Equine Productions donated a class videography for the silent auction for Ride for the Cure, and photographer Deb Johnson who donated her service at the Cure awards presentation. Furthermore, we re grateful for all the numerous participants and coordinators of the silent auction. Karen Bishop was vital in closing out the prizes. Finally, we re especially grateful to our family and friends for their patience, understanding, and sacrifices while putting on a fun and friendly show. Thank you, all volunteers, for your service and hard work this season. Working with you is a complete joy! Looking forward to the next show, Cheryl Harlin, Fall Dressage Show Manager and Carolyn VandenBerg ADA Recognized Show Chair Alamo Dressage Association Monthly Newsletter July-Sept

8 2012 USDF Annual Convention Dec 5-8th Education, Fun & Friends! The United States Dressage Federation (USDF) will be hosting its 2012 annual convention in New Orleans, December 5-8. Dressage enthusiast from all around the country will gather to further their dressage education, get more involved with the sport, and share experiences and achievements with peers and friends. Mixed in with the sights and sounds of New Orleans this years Adequan/USDF Annual Convention promises to be unforgettable! Legends of the sport, such as USDF Hall of Fame Inductee and Olympian Hilda Gurney, world renowned speaker Dr. Hilary Clayton, and an impressive line-up of horse health and industry experts will be presenting a wide range of educational topics. Roundtable discussions, open forums, and interactive meetings provide the opportunity for gaining insight into USDF programs and comparing notes with peers from across the nation. Education topics and interactive sessions include harmonizing with your horse, the relationship between conformation and mechanics in the performance of the dressage horse, joint disease in the equine athlete, the importance and effective incorporation of carbohydrates in a horses diet, minimizing the risk of colic, and rider strength and fitness. There are also opportunities to learn more about equine insurance, USD programs, professional continuing education and networking, and local clubs. The always popular GMO Roundtable discussions will cover topics such as creating surveys, hiring show management, motivating members to join, insurance needs for GMOs, and USDF e-trak as a member benefit. A special event, Looking Back at London will provide an opportunity to hear from an entertaining array of Olympic guests, who will share their Olympic experiences and provide insight into what happened behind the scenes. On Friday and Saturday, join us for the Board of Governor s General Assembly where all of the yearly USDF decisions will be made and delegates will vote for USDF President, Treasurer, and Regional Director for all even regions. Also, special recognition of GMOs and regional volunteers will take place with the awarding of the GMO Newsletter Awards, Website Award, Photography Award and recognition of the Regional GMO Volunteers of the Year. Make sure to be in attendance to have your voice heard, to receive your awards, or to support your fellow GMOs and volunteers for their outstanding achievements! The highlight of the convention will be the Salute Gala and Annual Awards Banquet. Join your friends in a festive, Mardi Grasthemed, masquerade ball as we honor Hall of Fame inductees, Olympians, leaders of the sport, and annual award recipients. The Southern Eventing and Dressage Association (SEDA) will be extending southern hospitality and hosting an authentic Cajun welcome party at Mulate s, a local venue providing food, music, and atmosphere that must be experienced to believe. The convention host hotel is the Sheraton New Orleans, just steps from the heart of the historic French Quarter. Dine at some of the finest restaurants in the country, experience the architecture of an old world city, and enjoy the music, culture, and flavor that is New Orleans with a stroll down Bourbon Street, a hot Dixieland band, and even hotter Creole cuisine. As they say in New Orleans, Laissez les bon temps rouler! (Let the good times roll!) To find out more about participating, visit Stephan Hienzsch USDF Executive Director Alamo Dressage Association Monthly Newsletter July-Sept

9 Ride for the Cure September 8, 2012 Top: Ride for the Cure winning team Left to right: Charles Villasenor, Susan Hancock, Jennifer Delmer and Vicki Krebsbach. Bottom: Ride for the Cure reserve team Left to right: Ashley Hamill, Kirsten Moore, Sarah Sell and Aubrey Buenger Photos courtesy of Debra Johnson. DebJPhotos.com Alamo Dressage Association Monthly Newsletter July-Sept

10 ADA Fall Show Scenes September 2012 Top left: Show Manager, Cheryl Harlin, left with Mary from the Rose Palace, Top right: Volunteer, Renee Hauseman, left with ADA President, Arlene Gaitan Bottom left: Doug Christiansen, show announcer and a friend, Bottom right: Junior volunteers Rachel Harlin, center, with her cousin and right, Ashley Hamill s daughter (what a cutie!) Alamo Dressage Association Monthly Newsletter July-Sept

11 ADA Fall Show Scenes September 2012 Top left: Show Committee and Volunteer Chair, Carolyn Vandenberg with Don Jones from the Rose Palace, Top right: Awards Chair, LeeAnn Loughlin, Bottom left: Head Scorer, Karen Peacock with KC Blaimire, Bottom left, Leslie Johnson s mom, Jan, mans the volunteer check in desk. Alamo Dressage Association Monthly Newsletter July-Sept

12 ADA Fall Show Award Winners September 2012 Top right and left: Brittany Silvers won the Cindy Joiner ADA High Point Award and the High Point Junior Award sponsored by 4R Performance Horses. Bottom left: Jennifer Delmer won the Dressage Foundation Benefit Class. Bottom right: Jane Jorgensen won the Janet Askins Memorial High Point Award sponsored by Janet s husband, Bill Askins. Alamo Dressage Association Monthly Newsletter July-Sept

13 July Board Meeting Minutes Approved Meeting Date: July 18, 2012 I. Call to Order President Arlene Gaitan called the meeting to order at In the Irons at 6:47 p.m. II. Board of Directors Roll Call Board of Directors present was the following: Arlene Gaitan (President), Cheryl Harlin (Secretary/Sponsorship), Kathy Lubianski (Treasurer), and Carolyn Vandenberg (Education Chair/Recognized Show Chair), and Kathleen Reynolds (Member-at-Large Chair). Membership attendee and guest were Cecilia Cox and Kathryn Bryant respectively. III. Approval of Today s Agenda Kathy Lubianski moved to approve the agenda; Cheryl seconded. The motion was approved. IV. Approval of Previous Board of Directors (BoD) Meeting Minutes Cheryl moved to approve ADA s previous BoD meeting minutes; Carolyn seconded. The motion was approved. V. President s Report For the USDF Region 9 Summer business meeting held at Oklahoma City, OK on August 18, 2012, Jennifer moved to allot $1,000 from ADA funds for transportation and lodging for the business meeting; Cheryl seconded. The motion was approved. With an ETD of the Friday prior, the projected attendees are the following: Arlene, Jennifer, Carolyn, and Cheryl. Membership attendee may be Cel Cox. VI. Vice President s Report No report VII. Treasurer s Report Kathy reported ADA current balance sheet as of June 30, 2012 of $29, with Frost checking balance of $25, and youth account of $4, She also prepared a June 24 schooling show profit and loss statement indicating an income of $2, and expense of $714.96; the net income was $1, For ADA s Profit and Loss statement from October 2011 through June 2012, the total income was $51, and expense was $61,647.83; the net income was negative $9, Also, Kathy and Arlene are still resolving a no sufficient funds transaction/$35 returned check fee from the April recognized show; the recognized fall show secretary will be informed of the matter if a related entry is received. VIII. Secretary s Report Sympathy cards were sent, and in lieu of flowers, a gift card was obtained for an injured ADA Jr/YR member. IX. Member-at-Large Chair s Report Kathleen is refining the completed volunteer hours which will be separated and alphabetized between ADA members and non-members. X. Newsletter Editor s Report Arlene created and published the last quarter s ADA newsletter. XI. Junior/Young Riders Chair s Report No report XII. Education Chair s Report Carolyn planned a presentation on the latest findings/news on equine parasite control to be delivered from a Merck representative on August 22 at 7:00 pm at In the Irons; the ADA BoD meeting will be scheduled on the same day and place but to start at 6:00 pm. Additionally, she reported working with CTDS President Tina Zehnder on a joint freestyle clinic with Cynthia Collins of Luna Tunes in January 2013 (possibly 11th, 12th, and 13th of the month which need confirming) and is considering locations to host the event. She and other will look into contacting Vera Muckleroy to firm clinic location. The 2-hour lecture may be moved from Friday night to Saturday morning if scheduling permits. A minimum of at least five riders is projected. Possibly the clinic profit may go towards the future freestyle prize money (split profit at 60% for 1st place-30% for 2nd place-10% for 3rd place) at schooling show. ADA and CTDS will be reimbursed for clinic expenses. Carolyn will prepare the freestyle clinic flyer for the USDF Region 9 summer business meeting in OKC and plans to publicize the event through the USDF Region 9 website banner ad with Omnibus and the San Antonio Fall Dressage I & II show program. She will also look into lodging in New Braunfels/Seguin and audiovisual set up at the clinic facility. Based on a first come, first served, a clinic rider s deposit is estimated to be $150 which maybe refundable. A clinic reservation list will be established. Carolyn will attempt to obtain USDF University credit for the event along with The Dressage Foundation and USDF Region education grants. She will discuss clinic details with CTDS president at the USDF Reg 9 meeting. Alamo Dressage Association Monthly Newsletter July-Sept

14 July Board Meeting Minutes Approved, cont... XIII. Committee Reports Recognized/Rated Horse Shows: A.) For the September 8-9 recognized show, Arlene, Cheryl, Leeann Loughlin, and Kathy will coordinate with scorer Karen Peacock/show secretary Mary Mobley on awards scoring. B.) The board recommended the show secretary will account for both incomplete and late entries and apply the appropriate fees. The board requests show secretary report on entry arrivals and postmark date at approximately two weeks after the closing date. The closing date will remain at August 17, C.) Carolyn will firm the SA Rose Palace welcome party for Sep 8/5-7pm at $400.Arlene will coordinate contracts with judge Richard Howard and show secretary Mary Mobley. D.) An agreement or contract will be created for the show EMT, farrier, and veterinarian by Cheryl. E.) Show high point awards will be averaged from Intro to Second Levels, but Third to FEI Levels will be based on highest points attained. F.) Kathy will assist Carolyn with the silent auction; donations from the membership are welcomed. G.) Hilary Harper will assist Carolyn with hospitality and lodging for the show officials. H.) Douglas Christensen will be show announcer. I.) Arlene has obtained Ride for the Cure items for the rider goodie bags and prizes; she has worked with the Christine Munoz and Kathy Jacoby. J.) For the Sep show, Kathy will coordinate ring stewards; Cel Cox will coordinate runners and stabling; Carolyn will coordinate scribes. K.) Cheryl will create a Constant Contact to announce show volunteers, silent auction, and sponsorship requests, and Ride for the Cure test dedications to be announced. L.) Arlene will attempt to contact Fran Dearing as a back-up judge if entries increase. M.) Three formal contracts need signing: two judges and one show secretary. Official s and ADA s contact info should be included on future contracts. N.) Prize list will need updating by Carolyn and Cheryl. Membership: No report; the board requested a current membership roster for the officers for show purposes (ADA member only high point award, volunteer hours, etc.). Website: No report Banquet: No report Awards: The ADA Year-End awards application will have a new deadline for the current year; Arlene will contact Bill Askins on suggestions of Janet s award. Sponsorship: Cheryl mentioned fall show sponsors are in place and request for more from the membership and board with deadline of August 24. Cheryl and Carolyn suggested each board member to provide a sponsor and two silent auction items for the fall show. Jill and Jennifer will attempt to contact Wheeler s Farm and Ranch. By-Laws: No report; Kathy will assist in reformatting. Schooling Show: The June 24 ADA schooling show at Col Russell Equestrian Center was a success! ADA raised over $1,300. Per Cel Cox, Col Russell would like ADA to return for future schooling shows with possibly having warm-up under cover and class ring uncovered. For the championship schooling show, a show manager is needed and Fran Dearing will be the judge. Calendar: Per Arlene, the ADA website calendar has been updated. XIV. Unfinished Business 1. ADA Show Awards: In memory of Cindy Joiner, the ADA member high point award has been established for each show day of the Sep 8-9 recognized dressage competition by Leeann Loughlin. 2. ADA Picnic: Possibly in October, Wm Thomason s place could be the site of the club picnic. XV. New Business 1. USDF National Convention in New Orleans: Tabled. 2. Appointing GMO Delegate/Proxy for USDF Convention (Aug 31 deadline application): Cheryl volunteered to be GMO delegate; Arlene will submit paperwork to USDF. XVI. Adjournment Kathleen moved to adjourn the meeting at 8:38 p.m.; Kathy seconded. The motion was approved. The next meeting will be scheduled on Aug 22/6:00 p.m. at In the Irons. Alamo Dressage Association Monthly Newsletter July-Sept

15 August Board Meeting Minutes Approved Meeting Date: August 22, 2012 I. Call to Order President Arlene Gaitan called the meeting to order at In the Irons at 6:11 p.m. II. Board of Directors Roll Call Board of Directors present was the following: Arlene Gaitan (President), Jennifer Delmer (Vice President), Cheryl Harlin (Secretary/Sponsorship), Kathy Lubianski (Treasurer), Carolyn Vandenberg (Education Chair/Recognized Show Chair), Kathleen Reynolds (Member-at-Large Chair), and Jill Ammann (Jr/YR Chair). Membership attendees were Cecilia Cox and Kim Dunlap. III. Approval of Today s Agenda Cheryl moved to approve the agenda; Carolyn seconded. The motion was approved. IV. Approval of Previous Board of Directors (BoD) Meeting Minutes Jill moved to approve ADA s previous BoD meeting minutes; Carolyn seconded. The motion was approved. V. President s Report Arlene discussed Southwest Dressage Championship coordinators are looking for some volunteers. Houston Dressage Society is requesting silent auction items and volunteers for this year s regional championship show. For USDF Region 9 items, Horse Person of the Year nominations are due in September; the next region s summer business meeting will be held in Ft Worth. VI. Vice President s Report Jennifer offered to host the Region 9 Summer Business meeting in San Antonio. She welcomes host site suggestions (hotel to cover food, lodging, and conference) and planning recommendations. VII. Treasurer s Report Kathy reported ADA current balance sheet as of July 31, 2012 of $28, with Frost checking balance of $24, and youth account of $4, For ADA s Profit and Loss statement from October 2011 through Jul 2012, the total income was $51, and expense was $63,279.11; the net income was negative $11, Also, Kathy and Arlene resolved the no sufficient funds from the April recognized show. VIII. Secretary s Report No report IX. Member-at-Large Chair s Report Kathleen will update the volunteer hours and break it out by members and non-members. X. Newsletter Editor s Report Arlene created and published the last quarter s ADA newsletter. XI. Junior/Young Riders Chair s Report Jill reported the August show was cancelled and Jr/YR President Brittany Silvers returned home from camp. XII. Education Chair s Report Carolyn reported working with CTDS President Tina Zehnder on a joint freestyle clinic with Cynthia Collins of Luna Tunes in January 2013 (possibly 11th, 12th, and 13th of the month which need confirming) and is considering locations to host the event. She and others will look into contacting Vera Muckleroy to firm clinic location. XIII. Committee Reports Recognized/Rated Horse Shows: A.) For the September 8-9 recognized show, the photographer will be updated of ride time changes. The board recommended the show secretary will account for both incomplete and late entries and apply the appropriate fees. The Sat/Sep 8 show will start at 9:00 am to allow ample arrival time of volunteers, EMT, and officials. The Sun/Sep 9 show Alamo Dressage Association Monthly Newsletter July-Sept

16 August Board Meeting Minutes Approved, cont... will start at either 8:00 am or earlier to accommodate officials departure times. Carolyn will firm the SA Rose Palace welcome party for Sep 8/5-7pm at $400. Cheryl and Carolyn recommended having the overall volunteer schedule firmed at the least by the Monday before the recognized show or earlier; therefore, the ride schedule must be firmed approximately two weeks before the recognized show. B.) Leeann Loughlin is coordinating the new and old awards. C.) Arlene reported the contributions/donations of Dover, Bridle Suite of Texas and the Eventing Shop for Ride for the Cure. D.) Carolyn requested silent auction items for the show. Membership: No report; the board requested a current membership roster for the officers for show purposes (ADA member only high point award, volunteer hours, etc.). Website: No report Banquet: No report Awards: The ADA Year-End awards application will have a new deadline for the current year. Sponsorship: Cheryl mentioned fall show sponsors are in place and request for more from the membership and board with deadline of August 24. By-Laws: No report Schooling Show: For the championship schooling show, a show manager is needed and Fran Dearing will be the judge. The open show will include western dressage; riders may not cross classes between western and traditional dressage. The prize list should cover no sufficient funds statement with payments clear and helmet compliance. Arlene will make a show flyer and suggested paying fees for the SA Rose Palace arena/ring set-up. Calendar: Per Arlene, the ADA website calendar has been updated. XIV. Unfinished Business 1. ADA Picnic: Possibly in October, Wm Thomason s place could be the site of the club picnic. XV. New Business 1. USDF National Convention in New Orleans: Tabled; SEDA will request donations for event. 2. Appointing GMO Delegate/Proxy for USDF Convention: Arlene completed paperwork. 3. USDF Region 9 Omnibus sale: Each booklet will be priced at $8/copy to sell. Oct 20 is the deadline for GMO orders. Omnibus ad rate is $130 per show page. ADA will have two (spring and fall pages) at a total rate of $ USDF Region 9 summer business meeting/ada BoD Mtg: See Vice President s notes ADA BoD officer elections: Secretary and Member-at-Large; other appointments: tabled. XVI. Adjournment Jennifer moved to adjourn the meeting at 6:48 p.m.; Jill seconded. The motion was approved. The next meeting will be scheduled on Sep 12/6:30 p.m. at In the Irons. Alamo Dressage Association Monthly Newsletter July-Sept

17 September Board Meeting Minutes Approved Meeting Date: September 12, 2012 I. Call to Order President Arlene Gaitan called the meeting to order at In the Irons at 6:40 p.m. II. Board of Directors Roll Call Board of Directors present was the following: Arlene Gaitan (President), Jennifer Delmer (Vice President), Cheryl Harlin (Secretary/ Sponsorship), Kathy Lubianski (Treasurer), Carolyn Vandenberg (Education Chair/Recognized Show Chair), and Jill Ammann (Jr/YR Chair). Member present was Rachel Harlin; guest present was Karen Peacock. III. Approval of Today s Agenda Cheryl moved to approve the agenda; Kathy seconded. The motion was approved. IV. Approval of Previous Board of Directors (BoD) Meeting Minutes Cheryl moved to approve ADA s previous BoD meeting minutes; Carolyn seconded. The motion was approved. V. President s Report For the September 8-9 show, Arlene reported the Ride for the Cure raised over $3,000, $108 from silent auction, and additional proceeds from t-shirt sales. Each USDF Region 9 Omnibus booklet will be priced at $8/copy to sell. Oct 20 is the deadline for GMO orders. Jennifer moved to purchase 15 Omnibus booklets at $8/copy for ADA to sell; Cheryl seconded. The motion was approved. Also, Jennifer moved to purchase two Omnibus ads at $130 per show (spring and fall) per page for a total rate of $260; Cheryl seconded; the motion was approved. VI. Vice President s Report No report VII. Treasurer s Report Kathy reported ADA current balance sheet as of August 31, 2012 of $26, with Frost checking balance of $22, and youth account of $4, For ADA s Profit and Loss statement from October 2011 through August 2012, the total income was $51, and expense was $65,309.64; the net income was negative $13, Jennifer moved to approve the treasurer s report; Cheryl seconded it. The motion was approved. Additionally, ADA will attempt to hire a certified public accountant possibly not affiliated with the club to handle tax filing. After contacting the IRS, Kathy completed and resolved the organization s amended 2010 tax returns. At last month s BoD meeting, Carolyn a motion was made a motion to correct the trip expenditure from $1,000 to $1, for the USDF Region 9 summer meeting, Cheryl seconded it. The motion was approved. Regarding the September 8-9 show, Kathy requested receipts for expenses. From In the Irons, an entry had no check enclosed; therefore, no payment was charged. VIII. Secretary s Report Cheryl reported all get well and sympathy cards were mailed. Member Lisa Russell is currently rehabilitating for an injury. IX. Member-at-Large Chair s Report No report X. Newsletter Editor s Report Arlene will create and publish the quarterly newsletter which inputs are due September 26. XI. Junior/Young Riders Chair s Report No report; Kassidy Peacock is a long distant ADA Jr/YR member. XII. Education Chair s Report Carolyn reported working with Central Texas Dressage Society (CTDS) on firming details of the January 2013 Freestyle seminar with Cynthia Collins of Luna Tunes on January at Diamond M Dressage, 998 Hard Luck Rd, Marion, TX For the weekend, the seminar includes a lecture and two (2) riding/music selection and choreography sessions: $250 for ADA or CTDS members and $300 for non-members. If the rider uses Luna Tunes for a finalized freestyle, Cynthia will apply $150 of the rider s fee toward the cost of the freestyle. Fees are due November 15 and slots are filled on first come first served basis (paid in full). The rider fee is not refundable, but rider replacement is acceptable. Box lunches will cost $10 on Saturday. At Diamond M Dressage, the stabling fee is $35 daily feed and cleaning and $20 for just boarding not including feeding and mucking. Auditors are encouraged to attend and bring chairs; fees are $30 per day or $50 for entire event for members and Alamo Dressage Association Monthly Newsletter July-Sept

18 September Board Meeting Minutes Approved, cont... $50 per day for non-members. Possibly two FEI riders from CTDS will attend symposium. Diamond M may have a new entrance at facility to accommodate large trailers; Carolyn and others will make an advance trip to the facility. Carolyn is working on education grants for the seminar and possibly sponsors for freestyle prize money; possible schooling show in March 10 or 17, 2013 to include freestyles; a Sat silent auction might be planned for freestyle prize money. She will also look into acquiring USDF Freestyle Rules and Guidelines booklets. CTDS will assist ADA in acquiring a sound system. Publicity outlets for the event are Lone Star Dressage and Constant Contact. The points of contact for the seminar are Carolyn for ADA and Lisa Tannehill of CTDS. XIII. Committee Reports Recognized/Rated Horse Shows: A.) Fall show summary: Cheryl and Carolyn thanked everyone who assisted and participated at the September 8-9 show at the SA Rose Palace. All volunteers and show committee made the show run successfully. The show program editor produced a sharp booklet utilizing a new printer. The ring stewards, scoring office/runners/scribes/ribbons provided timely class results. Leeann Loughlin smartly introduce/oversaw new and special awards. Arlene and Karen Silver did a wonderful job coordinating the dressage competition, prizes, and award ceremony. The hospitality and show secretary/stabling/volunteer table effectively handled the officials and competitors/volunteers respectively. ADA was grateful to all sponsors and vendors who supported the fall show. B.) The show manager will receive fee as applied to past managers plus expenses. ADA will possibly need more show radios/walkie-talkies via purchase or rental. Carolyn suggested purchasing metric tape measure for arena set-up. C.) If available, Karen Peacock will help with scoring at ADA recognized and schooling shows and could find a scribe. She also recommended checking/matching tests with show day sheets/riding schedule for scribes, hiring facility personnel to set-up and break down rings, and having Linda Pedde train as scorer. D.) Cheryl requested Sep 8-9 awards and score results be sent to Arlene for posting on ADA website. E.) Dressage Ring: A recommendation was made to utilize SA Rose Palace staff to set-up/tear down rings at our shows at about $750/three rings. F.) Kathy mentioned SA Rose Palace sign damage. G.) USDF Region 9 Omnibus ads: See President s Report Membership: No report; Arlene relayed current members. A suggestion was made to increase dues with further discussion at the next meeting. Website: No report. Banquet: No report; Biga on the Bank is the scheduled site of the Jan 2013 Year-End Awards banquet. Awards: No report. Sponsorship: The ADA Sponsorship Levels will be revised for the 2013 season; Cheryl is updating non-retail vendors. By-Laws: No report Schooling Show: For the ADA Schooling Show Championship and Open Schooling Show on Nov 17-18, a show manager is needed; Fran Dearing will be the judge. Arlene will set up the show prior to the show dates. The open show will include western dressage which competitors can cross enter into traditional dressage classes. Calendar: Per Arlene, the ADA website calendar has been updated. XIV. Unfinished Business 1. ADA Picnic: Tabled. 2. USDF Region 9 Omnibus sales and advertisements: See President s Report 3. USDF National Convention in New Orleans: Arlene presented various budget profiles with varying number of attendees with the final registrants: Arlene Gaitan (President), Jennifer Delmer (Vice President), and Cheryl Harlin (GMO Delegate). Fortunately, the convention is in our region this year. Carolyn moved to cap ADA convention budget at $2,000 for the three attendees; Cheryl seconded. The motion was approved. The attendees may register for the convention and submit receipts to treasurer. Arlene mentioned sponsorship for the convention; she will contact USDF Region 9 Director for suggestions ADA BoD Officer Elections/general membership meeting: Arlene proposed the following timeline: Sep 14-Oct 12 for call for nominations; Oct 19 for ballots mailed or ed; voting Oct 19- Nov 18 (30 days); and Dec 1 to announce results. The positions for election are Member-at-Large/incumbent Kathleen Reynolds and Secretary/incumbent Cheryl Harlin. Karen Peacock is considering running for an office. XV. New Business None XVI. Adjournment Carolyn moved to adjourn the meeting at 9:00 p.m.; Cheryl seconded. The motion was approved. The next meeting will be scheduled on Sep 12/6:30 p.m. at In the Irons. Alamo Dressage Association Monthly Newsletter July-Sept

19 Volunteers Needed WE NEED YOU! ADA cannot function without volunteers.here are our current volunteer opportunities! Quarterly Newsletter Editor Website Editor Show Hospitality Chairperson Arena Set-up/break-down Show Volunteers: Scribes, runners, ring stewards (gatekeepers) and hospitality! Contact Arlene Gaitan if you are interested in any of these positions! ADA Annual Membership Meeting Nov 14th The Annual ADA Membership Meeting will be held on November 14th at 7pm at In the Irons Equestrian Center. Come meet the board, listen to annual reports, visit with friends, and win door prizes! Board meeting at 6:30 prior to membership meeting. Tamales and tea will be served! Bring a snack, salad, side dish or a dessert to share! RSVP arlenegaitan@att.net or See you there! Voting Members 2012 ADA Officers President/Newsletter : Arlene Gaitan, , abgaitan@yahoo.com Vice President: Jennifer Delmer, jenniferdelmer@gmail.com Secretary: Cheryl Harlin, crrranch@gvtc.com Treasurer: Kathryn Lubianski, , kathyjltx@me.com Non-Voting Members Membership: Vicki Krebsbach, , kkrebsbach@satx.rr.com Awards: Susan Hancock , dressagewsusan@gmail.com and Leeann Liese , lastdimeranch@ai .net Recognized Shows: Bill Eash, , eash@gvtc.com Member-at-large: Kathleen Reynolds, , kialuagirl@yahoo.com Schooling Shows: Pam Gouger, , pamgouger@gmail.com Education/Recognized Shows: Carolyn Vandenberg, , vandenberg@gvtc.com Junior/Young Rider President: Kassidy Peacock, , ridingqueen217@gmail.com Junior/ Young Riders: Jill Ammann, , jill@gvtc.com Alamo Dressage Association Monthly Newsletter July-Sept

20 Upcoming Clinics October Alfredo Hernandez clinic. Medina, TX. Riding spots available! Call or Eva at for more information! Nov Joanie Bolton Clinic. Silver Oaks Farm. Kerrville. Contact Cindy Dix Weathersbee at or call December 8-9 Bill Solyntjes Clinic at Isabella Farms, Cypress, TX. ADA & CTDS Freestyle Symposium. January 12-13, Marion TX. See application and article in this issue! Alamo Dressage Calendar of Events available online at: alamodressage.org 4th Annual ADU Judging Seminar on February 2-3, 2013 will be presented by Christoph Hess the Director of Training for the German Olympic Committee for Equestrian Sports. Georgetown, Texas. FMI visit the ADU website Janet Foy Instructors Workshop: FRIDAY, February 15, 2013 at Twinwood Equestrian Center, Simonton, TX. You need not be a Certified Instructor to attend. FMI Vera Muckleroy, or February 16-17, 2013, Stephen Peters/ Janet Foy Symposium held by HDS at the Great Southwest. Katy, TX. FMI Alamo Dressage Association Monthly Newsletter July-Sept

21 BITS AND PIECES Board Meetings are generally held on the second Wednesday of the month at In the Irons Equestrian Center beginning at 6:30 p.m. Dates and times can be confirmed on the Calendar of Events page of Upcoming ADA Educational Events: Stall Street Journal Advertising Information FMI: Education Chair, Carolyn Vandenberg or Classifieds: Members: 8 lines free/2 issues; nonmembers: $5/1-5 lines; $10/6-10 lines for 2 issues. For Sale: Commercial Advertisements Full page: $30 Quarter page:: $10 Half page: $15 Business card: $5 Quarter page: $10 Membership Renewal Time! January Freestyle Clinic with Cynthia Collins 5yr. old GOV mare.bay, 16.2H. Passport, microchipped, registered with GOV. Is in the main mare book. Horse has lots of talent. Would make a nice dressage prospect, hunter jumper, jumper or brood mare. Sire is Landkoenig. Puppy dog temperament. Very willing and moving on verbal commands.$10,000 negotiable. Also for sale new Bates Cap. Saddle size 17 Brand new Ariat dressage boots size 9 with zip up the back. Contact Holly Mydland at Don t be late! Our membership year ends November 30th to coincide with USEF and USDF membership years. Get your renewal in before December 1st to be included in our roster to USDF! Renewal application in this issue! Alamo Dressage Association Monthly Newsletter July-Sept

22 Brittany Reynolds Leslie Johnson Karen Peacock PJ Hardin Jodie Carlson Pam Gouger Doug Christensen Cel Cox Maddie Ramon Terrie Hargrove Janet Burzlaff Chris Smith Kim Dunlap Heidi Abshire Becky Snell Andy Guatemala Bailey Nolte Jennifer Brewer Madeleine Ramon Alamo Dressage Association Monthly Newsletter July-Sept

23 Alamo Dressage Association Monthly Newsletter July-Sept

24 Alamo Dressage Association Monthly Newsletter July-Sept

25 Alamo Dressage Association Monthly Newsletter July-Sept