JUDO NSW. BOM Agenda & Minutes
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1 Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide leadership and direction of Judo NSW affairs to achieve the vision Rob Ivers (RI) Date: 17 JUNE 2014 Venue: BOM Attendees: Other Attendees Apologies: Sports House, 6AFigtree Drive Sydney Olympic Park Rob Ivers (RI), Leon McIndoe (LM), Kathy Meyer (KM), Nigel Fricker (NF) Ernie Wakamatsu (EW), Phil McDermott (PMcD) Gavin Morgan (GM) Danny Forman (DF) Next Meeting(s) TUE 12 AUG 2014 (Note July Meeting Cancelled Insufficient Quorum Agenda 12 AUG Acceptance of previous minutes 2 Review of action items Reviewed, see action items at end of minutes 3. General Business and Office Correspondence Judo NSW Sydney International Update & Call for Volunteers (11/8) Sport & Recreation Survey - SDP Review (8/8) 2014 Sydney International - Capital (Equipt) and other Purchases - Please Action Now (8/8) Judo NSW AUG Cost Estimate (8/8) RE: 2014 Sydney International - Satellite Weigh-ins and JFA Sports Commission participation in Tournament Seeding & Draws (8/8) 2014 Sydney International spectator tix goes live with Ticketdesq (8/8) JFA - Judo NSW Insurance Claim History (7/8) MATM Mat Supply Status Sydney International (7/8) Judo NSW - NCAS Update File (7/8) Judo NSW Mats - Outstanding Invoice (7/8) Fundraiser for Trae Jaeggi (5/8) Judo NSW - Modelling for Judo NSW Associate Membership (5/8) CAP Newington Armory Refurbishment (Building -139 Newington Armory) (4/8) Central Coast Jud Championships - 21st September (4/8) Judo NSW - AUG 2014 Events - Sydney International/NSW Tournaments/NTID/KATA Seminar (1/8) Judo NSW - REMINDER - NTID Testing and Training Session Sat 2 AUG 2014 (1/8) Search Engine Marketing Budget Request for Board (1/8) Government Funding and Advocacy Survey - NSW sports funding support ($36 per capita) v s other states & territories (range from $104 to $1,706 per capita) (31/7) Working With Children Check - Sports Talk for State Sporting Org staff - Judo NSW RSVP (30/7) BBRA Kata Calendar - Kodokan/OJU Kata Seminar, Aug-Sep 2014 (28/7) Referee Commission - Care System recommendations for Judo NSW (28/7) BOM Page 1
2 4 Judo NSW Amy Meyer takes Bronze at 2014 Glasgow Commonwealth Games (25/7) Judo NSW - Tournament Update - KYU Grades - Novice - & Masters - SUN 10 AUG 2014 (18/7) Join the Sydney International Judo Tournament Organising Committee - Team Meeting Tue 22 July - Sports House SOP (17/7) NSW Referee AGM and Seminar 2014 (14/7) Judo NSW - REMINDER - NTID Testing and Training Session Sat 12 July 2014 (7/7) REMINDER - Volunteer Training this Saturday 5 July (4/7) JFA NTID NTID UPDATE training & testing requirements (3/7) SOPA KYU Grades Tournament Costing (2/7) Nic Lowe Sydney International Sponsorship Update (1/7) Sport & Rec - FW: Sports House Lease Update (1/7) Medics Australia Proposal (30/6) Rami Narse - New Judo Club & NCAS enquiry (30/6) Kokoro Judo - Re: Kodokan summer KATA course & insurance (30/6) 2014 Sydney International - Sponsorship & Collateral Requirements (30/6) NSW Sports Fed - Future of sports infrastructure in NSW and Women Aspiring to be on SSO Boards (27/6) AUG 2014 Judo Tournament equipment and Officials (27/6) FASA - COMMERCIAL IN CONFIDENCE Sydney International - Video Streaming Proposal (27/6) JFA - Selection 2014 Events National Coach & Managers (26/6) JFAQ - Masters Games // Qld Membership Review (25/6) JFA - Kata Judge - (OJU & IJF) Requirements (25/6) JFA - Selection 2014 Senior and Juniors Worlds (25/6) 2014 AUG - Sports (judo) Specific Information Request (25/6) Judo NSW 2014 Sydney International - Welcome & On-line Registration States/OJU/Asia/EJU (25/6) JFA - JFA Governance Review Interviews (24/6) SOPA Armory Building /2015 rates for new bookings (24/6) Judo NSW Events Update - July & Aug (24/6) Judo NSW invites State Team members to the AIS/JFA Combat Centre training camp 5-6 Jul (23/6) Judo NSW Migration to new website (23/6) JFA - Re: 2014 Pan Pacific Masters Games (20/6) Judo NSW 2014 Sydney International - Welcome & On-line Registration (19/6) BBR - Fwd: 2014 OJU Kata Seminar Details & Reminder (19/6) Budokan - Budokan MONSters and Junior Competition Notice (19/6) Judo NSW National Titles Participation & Achievement Analysis (to JFA) (18/6) 2014 Nationals - Final Withdrawals/Refunds Reconciliation (Lisa Lee) (18/6) Judo NSW - Club Registration Renewal FY2014/15 - Due by 30 June 2014 (18/6) Judo NSW - RE: Judo NSW State Squad Training - Incident Reports Request (18/6) Clare Humberstone - JFA/AIS Combat Centre Cad/Jun tour - preparation at AIS and NSW (17/6) Roberto Iaconi - Re: Insurance information request (17/6) Avalon Judo Club request access SOP mats if delay to MATM supply (17/6) Judo NSW Events Update to All Clubs (17/6) Judo NSW Request Judo NSW Insurance Claim History (17/6) Planner & Calendar Review NTID Testing & Training Sat 12 Jul Referee Commission AGM Sun 20 Jul Tournament Training Sessions - Sat 26 Jul Cancelled Illawarra International Junior Comp Sun 27 Jul NTID Testing & Training Sat 2 Aug Budokan MONs/Junior Tournament Sun 3 Aug Tournament Training Sessions Sat 9 Aug KYU Grades & Masters Tournament Sun 10 Aug SCIO 9-10 Aug BOM Page 2
3 Penrith PCYC Tournament Sun 17 Aug BBR/OJU Kata Seminar & Championships Aug Hunter Region Tournament Sun 24 Aug Sydney International Sat 30 Aug NTID Testing & Training Sat 6 Sep Shinsei Junior Tournament Sun 7 Sep 5 Governance KPIs National JFA Governance Review (RI) Finance Director (Treasurer) Role (RI) Member Protection Workshop Thu 13 Aug (PMcD) Judo NSW Referee Commission AGM (All) 2014 Judo NSW AGM (PMcD) Business & Financial Plan KPIs Judo NSW Strategy Review & Discussion (RI) Finance Status & Budget (GM) o Combiz Authorities & Bank Signatories o Referee Commission Budget (All) IMG - Membership Status (PMcD) National Insurance Status (RI) KYU Grades & Masters Tournament Viability at SOP (PMcD) Judo NSW Associate Membership Types (PMcD) Judo NSW Mat Sale Status (PMcD) Uniform Policies and Procedures KPIs State Squad Incident Report Review (All) Technical Excellence KPI s NCAS Course Mike Griffiths (PMcD) Tournament Volunteer Training PIR (KM) DAN Grading PIR (PMcD) Communication and Promotions KPIs 2014 Sydney International - Planning (All) o Video Streaming (PMcD) o Sponsorship Progress (PMcD) o Logistics & Planning (NF/KM) o Tournament Equipment Requirements (NF/KM) Athlete Performance KPIs JFA/AIS Training Camp (PMcD) 2014 Comm Games Results Amy Meyer Bronze Next Board Meeting: TUE 10 SEP 2014 BOM Page 3
4 ACTION ITEMS Portfolio Technical Excellence Technical Excellence Action ID Description Comments / Next Steps / Updated actions Who Due date Status A152 Clubs of Excellence Reporting PMcD to source from JFA Inc (Peter Herrmann) and LMcI & DF 17/6/2014 Open Requirements review with MB Discussed with Peter Herrmann and agreed to supply documents following attendance at London Olympics NSW to utilize Grant Submission approach M Briers confirmed (4 Dec 2012) JFA Inc inprinciple support on basis of $8K p/a from Oct 2012 with assumption that Judo NSW also allocates $8K p/a to the program. Judo NSW to provide updated proposal to JFA Inc F/up with JFA on available allocation for NSW in 2014 Jan 2014 confirmed $8K p/a available. JFA has also reconfirmed (Jan 2014) that the program is available for state based CoE as alternative to club CoE LMcI & DF to formulate plan for CoE using Judo NSW Training Centre 17/6/14 LMcI plan for Cadet based program reviewed 17/6/14 PMcD to provide State Team Listing to LMcI (completed 5/7) A159 Inclusion of Communication on Nutrition KM to f/up with NSW Sports Fed on courses for KM 17/6/2014 Open and Weight Control in 2014 State Squad Weight Control and Nutrition Program Agreed to rollover to 2014 Squad PMcD to f/up on availability of NSWIS resources Leon McI (Dec 2013) to follow-up with Fiona Iredale (JFA Sports Science Commission) and report back by 31 Jan 2014 May 2014 KM to follow-up with NSWIS. A State Training Program Request completion and receipt of all State Squad PMcD 8/7/2014 Open BOM Page 4
5 Portfolio Action ID Description Comments / Next Steps / Updated actions Who Due date Status Incident Reports 18/6 - Request to State Coach & Managers (one received) 5/7 F/up Request to Coaches & Managers BOM Page 5
6 ISSUES Issue ID Description Comments / Next Steps / Updated actions Who Due date Status I001 BOM Page 6
7 BOM DECISIONS Decision ID Description Moved Second Date D139 Meeting Minutes Accepted Meeting 11 Mar 2014 KM EW May 2014 D140 Approval for payments for 2013 & 2014 State Managers & Coaches KM RI May 2014 Head Coaches $300/person State Managers $300 p/person Assistant Managers $150 p/person D141 Meeting Minutes Accepted Meeting 12 May 2014 KM RI Jun 2014 D142 Approval to sell Judo NSW Mats to Penrith PCYC Judo Club KM NF Jun 2014 D143 Approval of Avalon Club development program Judo NSW Mat Repayment Plan - $16K RI EW Jun 2014 D144 Subject to receipt of legal advice, the Judo Federation of Australia (NSW)Inc. will, to the extent permitted by section 39B of the Associations Incorporations Act 1985 and its financial capacity to do so, pay an excess that may become due and payable under the JFA s indemnity insurance policy. Post Meeting Note All BOM agreed to the wording of this Motion and Decision via on Friday 20 June RI NF June 2014 D145 BOM Page 7
8 COMPLETED ACTION ITEMS Action ID Description Comments / Next Steps / Updated actions Who Due date Status A181 Play by the Rules KM to provide update to Judo NSW office on promotion of Play by the Rules A182 Volunteer Management PMcD to provide tournament participation analysis (by Club) to determine volunteer requirements A State Titles Finalisation of Mat Layout & Seating Config Plan Weigh-in Process Inlcuding Templates Confirmation of Parking lists A184 Referee Selection Process F/up with candidate on Code of Conduct & Requirements Candidate has advised not proceeding with Refereeing KM 08/04/2014 Closed PMcD 08/04/2014 Closed NF/KM/PMcD 23/03/2014 Closed EW 17/06/2014 Closed BOM Page 8
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of membership, achievement and participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of membership, achievement and participation, in all areas of the sport and it s administration To provide
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