JUDO NSW. BOM Agenda & Minutes
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1 Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of membership, achievement and participation, in all areas of the sport and it s administration To provide leadership and direction of Judo NSW affairs to achieve the vision Nigel Fricker (NF) Date: 16 APRIL 2013 Venue: BOM Attendees: Other Attendees Apologies: Next Meeting(s) Sports House, 6A Figtree Drive Sydney Olympic Park Kathy Meyer (KM), Nigel Fricker (NF), Leon McIndoe (LM) Ernie Wakamatsu (EW) ), Daniel Forman (DF), Phil McDermott (PMcD) Gavin Morgan (GM) Rob Ivers (RI) Tue 14 May 2013 Agenda - 14 MAY Acceptance of previous minutes 16/04/ Review of action items Reviewed, see action items at end of minutes 3. 4 General Business and Office Correspondence Sports Development Grant for Report Completion & Remittance Sport & Rec Risk Management (15/4) Sport & Recreation Sports Leaders Breakfast Future of Aus Sport Judo NSW Update - State Squad Nominations & Training Program for 2013 National Titles (17/4) 2013 Nationals - Residency Exemption Request - Miranda Giambelli (19/4) Judo NSW - Kata Team and Kata Training Schedule - Apr-May 2013 (19/4) Judo NSW Annual Congress Documents (19/4) Judo NSW Nationals Junior & Senior State Assistant Coaches Confirmation (20/4) Judo NSW - Shoalhaven Open - Complaint Report & Recommendations (23/4) Judo NSW - SOP Venue Confirmation for 27&28 April (23/4) Judo NSW - Working with Children Declaration for Judo NSW State Team Coaches (23/4) JFA Inc Updated 2013 Team Preparation Calendar (26/4) Judo NSW State Team Nomination - Not Received Various Athletes (26/4) Judo NSW - National Insurance Scheme - Injury Claim - Mitchell Vulic (3/5) Zenbu Judo Safety Policy (3/5) Yuukan Request for Squad Training Exclusion (3/5) Judo NSW Junior & Senior State Squad Welcome s (3/5) BBR Academy - Program Reminder Mudgee 18 May (7/5) Judo NSW - Auckland International Open Info Update (8/5) Judo NSW Nigerian Judo Federation request for Sydney International (9/5) Judo NSW - Illawarra Tournament - Rescheduled to Sun 19 MAY 2013 (10/5) Judo NSW - MPIO - Vacancy - Applications Close Wed 22 May 2013 (10/5) Judo NSW - Kata Update & Training Schedule for May/Jun 2013 (10/5) Planner & Calendar Review State Squad Training Camp - 27&28 April Illawarra Int l Tournament 29 May EJU Tournament Management System Review 19 May Shinsei Junior Tournament 26 May JUDO NSW BOM Page 1
2 2013 National Titles 7-10 Jun Governance KPIs MPIO Vacancy (RI) Risk Management (PMcD) Business & Financial Plan KPIs Judo NSW Strategy Review & Discussion (RI) Finance Status (GM) o Combiz Authorities & Bank Signatories Membership Status (PMcD) SOP Venue Update (RI/PMcD) Uniform Policies and Procedures KPIs NIL Technical KPIs Tournament Event Manager Update & Issues (KM) Communication and Promotions KPIs NIL Athlete Performance KPIs 2013 National Titles Entries - PMcD 2013 OJU Championships Next Board Meeting: TUE 11 Jun 2013 JUDO NSW BOM Page 2
3 ACTION ITEMS Portfolio Action Description Comments / Next Steps / Updated actions Who Due date Status ID Technical A152 Clubs of Reporting Requirements PMcD to source from JFA Inc (Peter Herrmann) and review with MB PMcD/RI 14/8/2012 Open Discussed with Peter Herrmann and agreed to supply documents following attendance at London Oympics NSW to utilize Grant Submission approach M Briers confirmed (4 Dec) JFA Inc in-principle support on basis of $8K p/a from Oct 2012 with assumption that Judo NSW also allocates $8K p/a to the program. Judo NSW to provide updated proposal to JFA Inc Business & A157 FY2012/13 Budget review of Assumptions Assumptions to review GM 6/11/2012 Open Financial Plan Venue Hire Reallocation due to move of Zenbu from SOP IMG Transaction Fees to include full year Technical A159 Inclusion of Communication on Nutrition and Weight Control in 2013 State Squad KM to f/up with NSW Sports Fed on courses for Weight Control and Nutrition PMcD 10/5/2013 Open Program PMcD to f/up on availability of NSWIS resources Business & A165 Judo NSW Strategy All BOM to determine key development projects that they ALL 12/3/2013 Open Financial Plan will lead & sponsor and provide scoping statements to RI Technical A166 National Tournament Management KM to f/up with Neil Hayes to confirm any costs KM 14/5/2013 Open System associated with Tournament system review on 19 May Technical A167 Event Manager Software KM to confirm with Leonard Hall (SA) that Judo NSW will KM 14/5/2013 Open support upgrade up to max of $1500. Additionally that Judo NSW would like to commence discussions on shared IP Governance A168 Shoalhaven Open Tournament Complaint Finalise Report & Recommendations DF to review & confirm appropriate sanctions 23/4 update & recommendations to BOM PM 14/5/2013 Open JUDO NSW BOM Page 3
4 ISSUES Issue ID Description Comments / Next Steps / Updated actions Who Due date Status JUDO NSW BOM Page 4
5 BOM DECISIONS Decision ID Description Moved Second Date D117 Meeting Minutes Accepted - BOM Meeting 4 DEC 2012 KM NF Feb 2013 D118 Rob Ivers elected unopposed as President Elect Judo NSW KM NF Feb 2013 D119 Shane Alvisio accepted as Judo NSW nomination for the NSW Olympic Council LM EW Feb 2013 D120 AGM Draft Meeting Minutes Accepted - Meeting 4 DEC 2012 RI EW Feb 2013 D121 Meeting Minutes Accepted - Meeting 12 FEB 2013 KM EW Apr 2013 D122 Complete the evaluation of the IJF/EJU Tournament Management System NF LMcI Apr 2013 Agreed to invest in Event Manager System (to max of $1500) for Windows 7 and other necessary upgrades Judo NSW to utilise the Event Manager System at the 2013 Sydney International D123 Agreed to replace NSW Team Tracksuit with Team Hoodie LMcI DF Apr 2013 JUDO NSW BOM Page 5
6 COMPLETED ACTION ITEMS Action ID Description Comments / Next Steps / Updated actions Who Due date Status A160 MPO Tenure 1 year Note M Briers (National President) Contact David Gillett confirmation to continue in role until Dec 2013 Advise JFA Inc of MPO A161 State Team Camp Investigate YMCA Accommodation options A162 Update to National Points Tables Update Details Sydney International (not NSW Open) Kiarn Kelly show as NSW not QLD A163 Note of BOM & Judo NSW Thanks to Daniel Facilitation and Coordination of Rusitovic Sandros Piccirrillo club coaching visit sent 10 May 2013 A164 National Tournament Management System Arrange Dates for NSW Tournament Management Team Workshop/Training on National System. PMcD 12/02/2013 Closed RI 12/02/2013 Closed PMcD 12/02/2013 Closed PMcD 12/3/2013 Closed KM 12/3/2013 Closed JUDO NSW BOM Page 6
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of membership, achievement and participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
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