1.1 Attendance Steve Chetkovich (SCH), Ruth Gibbons (RG), Richard Bannerman (RB), Karon Williams (KW); Daniel Kikalis (DK), Steve Turpin (ST)

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1 GWA Board Minutes Minutes of Meeting held on Thursday, 19 February 2015 at 7.00pm No ITEM DETAIL ACTION. 1. Meeting Opening 1.1 Attendance Steve Chetkovich (SCH), Ruth Gibbons (RG), Richard Bannerman (RB), Karon Williams (KW); Daniel Kikalis (DK), Steve Turpin (ST) 2. Previous Minutes 1.2 Apologies Stephen Clifton (SC); Beck Foulkes-Taylor (BFT) 2.1 Confirmation of Minutes of previous meeting on 29 January The GWA Board confirmed the minutes of the meeting. 2.2 Matters arising/action list from previous minutes The previous meeting action list was tabled. The GWA Board noted and thanked the feedback from Elliot Stratton in regards to the TRP Proposal presented at the January 2015 Board Meeting. The GWA Board agreed to the following; The 2015 Albany TRP Event would be a qualification event for the 2016 Australian Championships. The TRP TC would need to review the qualification process after the 2016 Australian Championships. The TRP State Team Head Coach would be required to sign off that athletes who qualify in 2015 are performance ready to compete at the 2016 Australian Championships at the level the athlete qualified in, in The TRP T to develop strategies to ensure performance readiness at major events. Athletes that qualify for Australian Championships are required to compete at least one qualifying event and State Championships in _Final_Web 2

2 3. Board Strategies 4. Strategic Focus/Risk Strategy The AER Floor repair cost discussed further. It was confirmed that the repair to the aerobics floor as a matter of urgency and was likely to cost approximately $2000. The GWA Board noted the change of lights in Hall 2 was no longer going to occur. The COV have now indicated that they cannot change the lights in Hall 2 due to not being able to provide the right kind of lighting. 3.1 The GWA Board discussed the GWA Board Review Evaluation Meeting held on 3 rd February. The GWA Board agreed whilst scoring highly in the evaluation that there were areas to address. The GWA Board agreed that a driver was needed to ensure that the areas identified as needing attention were addressed/progressed. RB agreed to accept to take the lead on the project Annual Report A mock-up of a new style report was presented at the meeting. The GWA Board was enthusiastic about the outlay Strategic Activities The overview of the 2015 Activities tabled, with the final copy being circulated to Board Members prior to the March Board Meeting. RG to circulate. The GWA Board agreed that starting from March Board Meeting, and continuing at each Board Meeting thereafter, two strategic activities would be presented and addressed at each meeting. 4.3 GWA Board Succession Plan Draft The GWA Board Succession Plan was tabled The GWA Board agreed to the following; RB agreed to accept to take the lead on the project. RG to circulate. GWA Board members would peruse and provide feedback to ED by end of next week (27/2) and that the second Draft would be presented at March Board meeting. A decision needs to be taken as to what level of information should be included in the Succession Plan. The Succession Plan would be in place before the next AGM. GWA Board members would peruse and provide feedback to ED by end of next week (27/2) and that the second Draft would be presented at

3 March Board meeting. 5. Finance 5.1 Finance Finance The GWA Board noted the Auditor had been in at GWA for the past two weeks. The 2014 audited financials would be presented at the March Meeting SGC Equipment Gymnova GWA Finance Committee The GWA Finance Committee met on the 12 th Feb and the minutes were tabled. The GWA Board noted the following; As discussed at the Finance Meeting, Gymnova was followed up in regards to the security of the payment and the risk involved and the correspondence with Gymnova in regards to the payment, security and other was tabled. The decision was made to go ahead with the payment with the knowledge of the Gymnova s financials provided, the proof of being suppliers for the 2015 World Championships and European Championships and the 2016 Olympic Games. It was also noted that the equipment would be shipped on the 26 Feb 2015 and arrive in Perth on the 16 April. GWA has transport insurance already in place and GWA are just confirming that the insurance cover is set to cover the total cost of the equipment and is from factory to delivery (and storage) to the Loftus Recreation Centre. George Tatai (Custom Broker) has offered his services free of charge to deal with all custom and duty issues Time frames and Project Plan The SGC Hall 1 Upgrade Communication and Operational plan is near completion in regards to the upgrade and how this will occur. At this stage, GWA will need to move three coaching courses to another venue and cancel down the Hall 1 User Groups for two weeks. The two main User Groups have already been contacted Best Price Offer for clubs on current equipment A Best Offer process on purchasing the current equipment will be circulated to the Member clubs shortly. After the completion date, the left over equipment will go out to tender to all. GWA will be setting some reserve prices on some equipment (i.e. Floor).

4 Equipment Order The Quote /Invoice from Gymnova has been signed off and the International Money Transfer has been completed Request for MAG and WAG TC / Judges Assemblies to assist financially with the Upgrade. Feedback and questions from both committees has been received. The feedback and questions were tabled at the Board Meeting. The GWA Board discussed the requests, feedback and questions and agreed to the following; The GWA Board's decision to invest heavily into upgrade of the State Gymnastics Centre is from feedback from the community to have the very best for our athletes, have the opportunity to host international events and be able to showcase gymnastics to the wider community. By upgrading the equipment has already had a positive response from the International Stream athletes with several showing interest in attending the Go for 2& Autumn State Championships. Gymnastics WA has taken a huge risk to invest in completing a total equipment upgrade at one time in Hall 1 for the primary benefit of our WAG and MAG community. The upgrade will allow the athletes to have the very best equipment for the best possible change of success at events. In relation to the changes to the WAG National Program and the introduction of the WAG ALP structure, the entire association has taken a risk to implement the changes. The outcome of the changes cannot be predicted in athlete registrations, numbers at events or in the forecasted budget for The GWA Board still agreed to go ahead with the upgrade of Hall 1 after looking at all the risks involved. Both MAG and WAG Judges Assembly Committees/ Technical Committees have been asked to contribute to the upgrade in Hall 1 as the primary Gymsports communities that will benefit from the upgrade. With the current User Groups in the State Gymnastics Centre, the gymnastics community should acknowledge that without any of the User Groups in the centre, the cost to the competitive athletes would be greater to enter events and the current hall hire rates would increase significantly. Any contribution by the MAG and WAG Community should be unconditional GWA Debtors As of the 19 February 2015, the GWA Board noted that following people/clubs are 90+ day Debtors (more than $100) Rainbow Gym Bridget Riegar 5.2 Membership Update 522 technical members at ,969 Athletes at end 2014 An update of the PCYC affiliation was provided.

5 5.3 Staffing Update Event and Volunteer Coordinator The GWA Board noted the following; A second round of interviews was held for this position. The successful candidate has been offered the position and GWA a formal acceptance of the position. The successful candidate is on a working Holiday Visa and the contract is for 6 months; GWA will follow up regarding immigration to look at different visas. The successful candidate will commence work on 3 March Participation and Inclusion Coordinator (P&IC) The GWA Board noted; Whilst interviewing a potential candidate for the position of an Industry and Training Coordinator, one of the candidates interviewed stood out as a potential Participation and Inclusion Coordinator. P&IC is a contracted position; the candidate was offered the position of P&IC due to his experience of working in sport in the participation and inclusion areas. The candidate has verbally accepted the position; formal acceptance is awaited. The candidate is on a 190 visa (allowed to work in Australia visa). Upon acceptance the candidate will commence at GWA on the 28 April Both candidates positions are subject to GWA following up on the Visa rules and regulations Industry and Training Coordinator This position is being re advertised. 6. Decision Making 6.1 Classification of Events Class 7 - GWA Club Run Events The Gymsport Report on the GWA Club Run Events was tabled at the meeting. The GWA Board noted the following; As per the schedule, Gymsports is recommending that the MAG Assessment Day be considered and the WAG Elite Challenge # 2 be classified as Class 7 Events. As there is a financial implication to allocate these events to become Class 7 events for 2015, this will need to be determined when a decision is made in this respect. The GWA Board discussed providing the clubs two events for 2015.

6 It was further agreed that the MAG Assessment Day and the WAG Elite Challenge #2 would be club events in That future events in 2016 will need to look at other Gymsport events. The events go out to tender to all Member Clubs and Associate Members. 7. Discussion Item 7.1 GWA Board and Club Forum 19 April 2015 It was unanimously agreed by the GWA Board that recommendations for items to be included in the Agenda for the GWA Board and Club Forum must be submitted to the GWA Board in writing, in advance, for consideration as per previous years. The GWA Board noted the information will be provided to clubs with the GWA AGM information. 8. Ratification 8.1 Club and Associated Club Affiliation The GWA Board ratified the following clubs; Active Gymnastics College Park Gymnastic Academy Dumbleyung Gymnastics Club Flip Zone Peak Trampoline Pearl Coast Gymnastics Club Roleystone Gymnastics Club Stellar Gym-Sports T.J. s Gymsports The GWA Board ratified Dumbleyung Gymnastics Club as a Term Two Club. 9. Noting 9.1 ED Report Update The ED Report Update was tabled at the meeting. 9.2 Parking Permits at Loftus Recreation Centre The City of Vincent (COV) will no longer be handing out free all day parking to any Loftus Recreation Centre groups. There will be new fees and permits provided for all. This will have major implications for events and education. Currently we receive between permits per event weekend. GWA has time to put in a briefing note and address the council, however we will also need to look at how many vouchers we currently ask for and be more strategic in how the vouchers are circulated Parking costs will be $ $10.00 a day TBC from the COV. The implications of this for event parking over a year would be a $ to $ cost. At this stage there will be no staff parking fees.

7 An update will be provided at the next meeting. It was agreed that RG should address this matter with Council, bearing in mind that GWA events should be regarded as junior sport. 9.3 WAIS request for further funding and Arena 2 The GWA Board noted that WAIS was requesting for more financial support in regards to the GWA Flyers program and Arena 2. RG is to follow up with WAIS in regards to further financials to a full report can be presented to the GWA Board. 9.4 The GWA Board noted the following; Correspondence WASF President s welcome was received AER TC Proposal Fundraising and Australian Sports Foundation The request from Guy Osborne was tabled at the meeting and discussed. The GWA Board agreed to the proposal put forward in regards to fundraising for a new AER floor through the Australian Sports Foundation as well as looking at the possibility of funding coach and judge education and travel. The Board accepted offer from Guy Osborne to pay the application fee with gratitude DSR Update GWA was in discussion with DSR in regards to completing a State Wide Facility Review. An update was provided on this matter. It was suggested that the task be completed in the second half of the year. This was agreed by the GWA Board. 10. Section Reports For Noting: The GWA Board noted the following; Gymsports Report Events Awards Nights Venue has been set at the Ellis Room, Perth Basketball Centre. Tickets are now available on Tickets have been sold (12 February 2015). Ticket sales close on Sunday 14 th February.

8 The Master of Ceremonies for the evening is Karon Williams. The Award Announcers and Presenters are representative of most gymsports. Marketing & Promotion plan o Facebook Promotion: Athlete Nominee images will be placed on the GWA Facebook page every couple of days, starting with International Awards. All images will be placed on Facebook with link to ticketing website. o Event logo placed on GWA Instagram with link to ticketing website Audio/Visual equipment has been finalised with Viktor Markov from Brightside Live. Viktor is sponsoring the event by supplying o All equipment at no cost to GWA o Converting our power point presentation into the AV presentation on the night which includes embedding videos o Setting up the sound system for back ground music at the event o Delivering the AV program and working with the MC for the duration of the evening o Brightside Live logo will be displayed throughout the night as well as on all pages of the event program. Sponsorship has been gained from the following companies: o Travel Forever- MAG o Prime Trophies- GWA Athlete, Coach & Official of the Year Awards o GK- WAG o Adidas- TRP o Stellar- GfA & Club Levels o Donations from: Fineline ($100) Rhythmic Australia ($250) Health Central =- Hamper $250 and Vouchers 2 x $ Services and Development Report Club Development Volunteer Club Passport Program Meeting was held with the Community Development Foundation who are project managing the initiative for DSR. GWA will join the pilot scheme in its second year. GWA will enter an MOU with CDF to roll out the program with 5 GWA clubs. It is hoped GWA will have the 5 clubs chosen and ready to be trained during March. GWA assist the Clubs to implement the program in their club. The Club Passport Program is an incentive based program that exchanges volunteer hours for Club dollars. The program is designed to support the club, recruit new volunteers and recognise and reward volunteers. It also provides the association with real time data of club volunteer activity.

9 Participation & Inclusion West Coast Gymnasts Club Workshop Following a request from the club, a 2 hour LaunchPad workshop was conducted on February staff members from the club were involved and thoroughly enjoyed an introduction to the philosophies and underpinning elements of LaunchPad and the direct application of this to the clubs programs and activities offered. The group were enthusiastic and keen to learn and now have a better understanding of the concept of LaunchPad and Gymnastics for All Sporting Schools Contact has been made with the ASC staff member delegated to gymnastics within the sporting schools program. Nick Lambert was travelling interstate to meet with his colleagues and a meeting will be set up between Nick and myself upon his return to discuss the involvement of Gymnastics WA in the sporting schools program. Little Star Vouchers Following a teleconference with Robyn Tribe (GA) the process for administering the Little Star Vouchers Program now rests with the YPC s in each state. A process document has been provided. Western Australia are not involved in the current program but this role needs to be taken into account should the vouchers become available in WA. LaunchPad Promotion Each state will be responsible for providing a LaunchPad/Participation story for publishing on the Gymnastics Australia website. The following table details the deadlines for Western Australian Submissions Industry & Development Courses 2015 Judging Courses MAG Intermediate 11 participants WAG Advanced 22 participants Trampoline Advanced 5 participants Trampoline Beginner 5 participants 11. Meeting Finalisation There being no further business to discuss, the meeting closed at 9:45 p.m. The next meeting will be held on Thursday, 19 March All agenda items to be submitted on the Friday prior to the GWA Board Meeting

10 Signed by the GWA President : Dated: / /