JUDO NSW. BOM Agenda & Minutes
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1 Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide leadership and direction of Judo NSW affairs to achieve the vision Rob Ivers (RI) Date: 12 NOV 2013 Venue: BOM Attendees: Other Attendees Apologies: Next Meeting(s) Sports House, 6AFigtree Drive Sydney Olympic Park Kathy Meyer (KM), Leon McIndoe (LM), Nigel Fricker (NF), Rob Ivers (RI), Danny Forman (DF) Gavin Morgan (GM), Ernie Wakamatsu (EW), Phil McDermott (PMcD) Tue 10 DEC 2013 Agenda 10 DEC Acceptance of previous minutes 2 Review of action items Reviewed, see action items at end of minutes 3. General Business and Office Correspondence Judo NSW SOP Venue Negotiations (6/12) Judo NSW - Judo and the Active After-school Communities (AASC) program (5/12) Judo NSW State Team - Coach & Manager Positions - Nominations Close Friday 6 Dec 2013 (27/11) Judo NSW - NSW NTID Coordinator 2014/15 - Nominations Close Friday 6 December 2013 (27/11) Judo NSW - DRAFT 2014 Calendar of Events - Review & Submissions Close Fri 6 Dec 2013 (27/11) Hao Wang - Judo Hao Wang open class Judo NSW enquiry (27/11) NSW Sports Federation - Proposal to increase funding for NSW SSOs (27/11) Budokan - November Junior Challenge - Budokan Volunteer Feedback & Thankyou (27/11) Judo NSW - Spring BBRA Kata Seminar 2014 Report - DAN Grade Applicant List as at Mon 25 Nov (26/11) Yuukan Judo Club - Holiday training (26/11) Shane Alvisio - Judo and the Active After-school Communities (AASC) program (26/11) Judo NSW - FW: New South Wales Olympic Council Delegates (26/11) JFA Inc 2013 AGM Minutes and Updated Constitution (26/11) Judo NSW - New IJF Referee Rules - Applicable from 1 Jan AUS Implementation subject to JFA enactment (25/11) Keiran Spillane - Illawarra International Club list (25/11) Regupol Judo Mat quotations and details (25/11) Judo NSW Budokan Awards & Certificates (25/11) R Ivers & JFA Inc - Club of Excellence Program (21/11) Judo NSW NCAS Course Attendee List for Sat 23 Nov (21/11) I Sadeli - RE: Level 1 NCAS Coaching Course Completion 6/7/2013 (21/11) Judo NSW - RE: NSW Potential NTID Athletes for 2014 and beyond... (21/11) Judo NSW - NSW Sports Federation Annual Awards Dinner Invite/Details (20/11) JFA Inc - RE: Tokyo Slam National Points & Selection System (20/11) JFA Inc - RE: Junior Worlds Titles Manager Report (20/11) K McDougall - Receipts and Financial Report Junior & Senior Challenge November 2013 (19/11) Liverpool Council - Enquiry Re.contacting Champion Judo Sportwoman, Carly Dixon (19/11) Judo NSW - Shinsei Judo Club Tournament Flyer - Sun 1 Dec - Blacktown PCYC (17/11) JUDO NSW BOM Page 1
2 SOPA - SOPA Licence Agt Review/2014 SSC HoL Dates/Other Items (15/11) Judo NSW Awards Dinner Reminder (14/11) Sport & Recreation - Sport Development Program Grant for (13/11) Judo NSW Award Nominations for Tue BOM Meeting (10/11) Planner & Calendar Review Hunter Regional Tournament Sun 8 Dec Central Coast Training Sessions Sat 4 Jan South Coast (Yuukan) Training Session Sun 12 Jan Illawarra International Camp Kosen Tournament Sun 2 Feb ACT International Feb Governance KPIs MPIO Vacancy (RI) On going 2013 AGM Draft Meeting Minutes (PMcD) Current Complaints Status (LM & NF) Business & Financial Plan KPIs Judo NSW Strategy Review & Discussion (RI) Finance Status & Budget (GM) o Combiz Authorities & Bank Signatories IMG - Membership Status Integrated web migration & Shopdesq expansion (PMcD) SDP Grant Update (PMcD) SOP Venue Update & SSC Mat Purchase (RI/PMcD) 2014 Calendar Finalisation (PMcD) Uniform Policies and Procedures KPIs Budokan Volunteer and Tournament Processes 27 Nov (KM) Technical Excellence KPIs NCAS Resource Plan Refer BOM Proposal & (31/10) BOM approval required (PMcD) 2014 State Coach Appointments 2014/15 NTID Appointments Insurance Coverage Temp Membership at Judo NSW Events (PMcD) Communication and Promotions KPIs 2013 Awards Dinner PIR (KM) Athlete Performance KPIs TBC Next Board Meeting: TUE 14 JAN 2013 JUDO NSW BOM Page 2
3 ACTION ITEMS Portfolio Technical Excellence Technical Excellence Business & Financial Plan Technical Excellence Communication & Promotion Action ID Description Comments / Next Steps / Updated actions Who Due date Status A152 Clubs of Excellence Reporting PMcD to source from JFA Inc (Peter Herrmann) and PMcD/RI 14/8/2012 Open Requirements review with MB Discussed with Peter Herrmann and agreed to supply BOM to review this document documents following attendance at London Oympics NSW to utilize Grant Submission approach M Briers confirmed (4 Dec) JFA Inc in-principle support on basis of $8K p/a from Oct 2012 with assumption that Judo NSW also allocates $8K p/a to the program. Judo NSW to provide updated proposal to JFA Inc A159 Inclusion of Communication on Nutrition KM to f/up with NSW Sports Fed on courses for PMcD 10/5/2013 Open and Weight Control in 2014 State Squad Weight Control and Nutrition Program Agreed to rollover to 2014 Squad Continue PMcD to f/up on availability of NSWIS resources A165 Judo NSW Strategy All BOM to determine key development projects that they ALL 25/5/2013 Open will lead & sponsor and provide scoping statements to RI A169 Event Manager Tournament Management LM to lead on discussions with Leonard Hall (Event LM 18/06/2013 Open System Manager) on shared IP as offset to Judo NSW A174 Sydney International Thank-you Letters Volunteers inc. Medical John Azoury PMcD 12/11/2013 Open RI to check JUDO NSW BOM Page 3
4 ISSUES Issue ID Description Comments / Next Steps / Updated actions Who Due date Status I001 JUDO NSW BOM Page 4
5 BOM DECISIONS Decision ID Description Moved Second Date D120 AGM Draft Meeting Minutes Accepted - Meeting 4 DEC 2012 RI EW Feb 2013 D121 Meeting Minutes Accepted - Meeting 12 Feb 2013 KM EW Apr 2013 D122 Complete the evaluation of the IJF/EJU Tournament Management System. NF LMcI Apr 2013 Agreed to invest in Event Manager System (to max of $1500) for Windows 7 and other necessary upgrades. Judo NSW to utilise the Event Manager System at the 2013 Sydney International. D123 Agreed to replace NSW Team Tracksuit with Team Hoodie. LMcI DF Apr 2013 D124 Meeting Minutes Accepted - Meeting 16 April KM EW May 2013 D125 D126 D127 D128 D129 Agreed to accept Shoalhaven Open Complaint review & recommendations including sanction of Letter of Apology or ban from attending Judo NSW tournaments until Sep 2013 (if no letter provided). Agreed for 12 month appointment of Lisa Lee as Risk Management Advisor role to assist with development and implementation of Judo NSW risk management strategies. Agreed to send Volunteer Thanks Letter to all Judo NSW members as part of 2013 National Volunteer Week Promo Agreed and Approved for Budo Sports Management to increase resource support for Office Administration functions to agreed value of no greater than $20K p/a. The resource will be sourced by Budo Sports Management and will not be a direct employee of Judo NSW nor will Judo NSW have any employment responsibilities for any resource(s) engaged by Budo Sports Management for this purpose. Reviewed 2013 Life Membership Nomination and decision not to proceed to 2013 Annual Congress PMcD to contact nominating Club (Phoenix Judo Club) to update on BOM decision (completed) KM RI May 2013 KM EW May 2013 KM RI May 2013 RI NF May 2013 NF EW Oct 2013 D130 Meeting Minutes Accepted - Meeting 14 Oct KM NF Nov 2013 JUDO NSW BOM Page 5
6 COMPLETED ACTION ITEMS Action ID Description Comments / Next Steps / Updated actions Who Due date Status A171 Pricing Review Add to 2013 Judo NSW Congress Agenda New Senior Membership Fee $120 (TBC) and timing from 1 Dec 2013 (TBC) New Junior Membership Fee $80 (TBC) and timing from 1 Dec 2013(TBC) A172 NSW Sports Talks Growing Your Game for Girls (Thu 30 May) NSW Sports Talks Invite to selected Judo NSW women A National Volunteer Week Volunteer Thank You Letter to all Members as part of 2013 National Volunteer Week A175 Member Protection Resources PMcD to provide BOM Proposal Template to LM (completed) LM to provide Proposal on complaints handling resource LM Unable to complete A Life Member Nomination PMcD to contact nominating Club (Phoenix Judo Club) to update on BOM decision (completed) A177 Club Complaint PMcD to provide complaint contact details to LM for review PMcD 3/11/2013 Closed PMcD 18/5/2013 Closed PMcD 25/5/2013 Closed LM 12/11/2013 Closed PMcD 2/11/2013 Closed PMcD 12/11/2013 Closed JUDO NSW BOM Page 6
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of membership, achievement and participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of membership, achievement and participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
JUDO NSW. BOM Agenda & Minutes
Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of Membership, Achievement and Participation, in all areas of the sport and it s administration To provide
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