Camp STAR Board of Directors. Minutes of the October 19, 2011 meeting

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Timothy Williamson
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1 Camp STAR Board of Directors Minutes of the October 19, 2011 meeting The Camp STAR Board members met at the Watson Homestead on October 19, 2011 with the following members present and clubs represented: Bath no representative; Canisteo no representative; Chemung Sunrise Joel Grace; Corning Michele Donegan; Elmira Andrew Cesari & Ray Frew; Elmira Heights Charlie & Jan Clemens; Hammondsport Paul Zaidel; Hornell Adam DuBois, Shirley Ferris & Jim Locker; Horseheads Stanley Cullen, President & Marianne Kalec, Treasurer; Prattsburgh Howard Selleck, Secretary & Marge Selleck; Watkins-Montour Bridgette Stewart, Vice President & Marcia Douglas. Also present was Kris Earl, Camp Director and Jess Manwaring, Assistant Camp Director. Jim Locker stated that he is stepping down as a director from Hornell and is being replaced by Adam DuBois. The meeting was called to order by President Stanley Cullen. He then asked for all in attendance to introduce themselves and what club they were representing. Matters of business: 1. Minutes - The minutes were reviewed. Jim Locker commented that the amount that was in the budget for bags could be eliminated in the future as he felt Wegman s would be donating them on an ongoing basis. A motion was made by Charlie Clemens to accept the minutes as presented, Paul seconded the motion and the motion carried. 2. Fundraising Bridgette Stewart stated that she has the check, in the amount of $3,120.00, from NASCAR for manning the information booths at the Watkins Glen NASCAR race. The recent raffle for the TV didn t do as well as had been anticipated but some profit was made. No new fundraisers are in the works. It was stated that some clubs don t like raffles and they seem to be burnt out on selling tickets. A raffle for a cruise has been mentioned but it would need to be a year long project. Need to pursue corporate sponsors. Need to, or should consider, expand the golf tournament need more door prizes, raffle items, more sponsors and more help on the golf committee. Usually make between $5000 and $5500. This year we made $8500 which was due to being rained off after 2 holes of golf. The money is made on the sponsorships and raffles. The golf fee is a wash as it pays for the golf fees, golf carts and the meal. This year we only had 20 sponsors among the 11 clubs. The Friends of Camp STAR of Area 1 asks what the function of the Camp STAR Board is regarding to fund raising which was stated to be to work out the assessment amount. Area 1 also asks, Where do we go from here? It was mentioned that Area 1 and a committee from the Board to combine efforts in Grant writing. 3. Treasurers Report: Marianne Kalec presented the treasurer s report. The report included: 1. The Camp s 2011 budget showing budgeted amount and actual expense and, 2. Treasurer s report dated Page 1 of 8

2 October 19, 2011 which shows that total funds available as of 10/19/2011 to be $37, Copies of the reports are included with these minutes. Marianne reported that two club s assessments have not been received being Chemung Sunrise and Elmira Heights. Additional discussion: The amount that was received from working at the Watkins Glen race track will be prorated among the clubs that worked based on hours worked to offset each club s assessment for Bridgette Stewart stated that she received positive feedback from our work at the track. It s definite that we will again man the information booths next year being the 3 rd weekend in August The income will be the same. A motion to accept the Treasurer s Report was made by Joel Grace, seconded by Jan Clemens. The motion carried. 4. Director s Report: Camp Director Kris Earl presented her report on the camping week at Watson Homestead from Sunday, August 14th through Friday, August 19 th. Her report is included with these minutes. Discussion: The major complaint this year was the food which was provided by Corning Catering. Kris had met with the caterer prior to the start of the week of camp to express the needs and concerns of those being fed. The food was not child friendly and most didn t like the food. Even after the dislike was expressed there was no improvement. Michele Donegan, who is on the Watson Homestead board, will speak to the Watson Board about this matter. Kris stated that she felt that 13 year olds may be too old to attend Camp STAR and we might want to consider changing the age range to 6 through 12 from the current 7 through 13. No action was taken on this suggestion. The camp nurse that was supposed to work during the camping week resigned just before the starting day. After considerable searching a nurse was found from Arnot Medical - who might do it again next year. There were some behavioral problems which resulted in 2 being sent home. 5. Staff and Personnel Jan Clemens reported one resignation Beth Sharp. Stan Cullen will send Beth a letter of thanks for her many years of service to Camp STAR. The Staff and Personnel committee will be meeting in the spring to address salaries for the 2012 year. 6. Facilities - Paul Zaidel has reserved the camp for August 12th through August 17th, The rate has yet to be determined. Paul also stated that his motor home will once again will be available for the camp s use. Page 2 of 8

3 7. Public Relations Howard Selleck reported that the website has been established and is being reviewed and updated. The website address is The recent expense for the domain name and hosting expense is as follows: Domain name for 5 years - $74.85 Web hosting - $24.00 annually Howard asks that members visit the website and to give him suggestions for any additions or corrections. He also asks that the sponsoring clubs of Camp STAR who have a website to include a link to Camp STAR s website and advertise it in any promotions for Camp STAR. 8. Board Appointments: A. Officers Howard Selleck nominated the following officers: President Bridgette Stewart Vice President vacant to be determined Secretary Howard Selleck Treasurer Marianne Kalec Charlie Clemens made a motion to accept the officers nominated, seconded by Jan Clemens. The motion carried. B. Club Board Member Appointments: o Bath Bernie Burns & Kathie Kent o Canisteo to be determined o Chemung Sunrise Joel Grace & R.C. Ike II o Corning Robert Cole & Michele Donegan o Elmira Andrew Cesari o Elmira Heights Charlie Clemens & Jan Clemens o Hammondsport Paul Zaidel o Hornell Shirley Ferris & Adam DuBois o Horseheads Stanley Cullen & Marianne Kalec o Prattsburgh Howard Selleck & Marge Selleck o Watkins-Montour Bridgette Stewart & Marcia Douglas C. Committee Appointments: Budget Marianne Kalec, Stanley Cullen, Charlie Clemens & Bridgette Stewart. Staff Charlie Clemens, Jan Clemens, Marianne Kalec, Andrew Cesari & Joel Grace. Facilities Paul Zaidel & Shirley Ferris. Public Relations Robert Cole, Kathie Kent, Howard Selleck & Marge Selleck. Fund Raising Public Relations Committee to help the Friends of Camp STAR, and Michele Donegan. Page 3 of 8

4 9. Old Business None 10. New Business Bridgette mentioned that Howard prepared some brochures to use at the NASCAR race at Watkins. She thought it would be nice to print some up to use at various events. Howard said that he would all members a copy for review and comments for any needed editing. Meeting dates for 2012: April 18 th, 2012 May 16 th, 2012 July 18 th, 2012 September 19 th, 2012 All meetings will be held at Watson Homestead at 6:30 PM. Paul Zaidel will make the reservation with Watson Homestead for our board meetings. The Staff & Personnel Committees will hold a meeting on April 16 th, 2012 at 6:30 PM. Adjournment Charlie Clemens made the motion to adjourn the meeting seconded by Marge Selleck with no objections. Page 4 of 8

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