Developing a Portwide Asset Management Program

Transcription

1 Developing a Portwide Asset Management Program American Association of Port Authorities Marine Terminal Management Training Program September 17, 2015 Colin Chung, PhD President, Kayuga Solution

2 Asset Management Program

3 Asset Management Program AM processes and practices Asset data Information systems Organizational leadership & support Staff understanding and acceptance Creating Balance!

4 Goal of Asset Management Customer Expectations Cost of Service Level of Service Risk

5 Asset Management Program Objectives To find out: Catch Up ($) Restoration Keep Up ($) Preservation Moving Forward ($) How? Document the assets owned and managed Understand the current state of assets Establish appropriate levels of service Prioritize the need by risk Understand what budget and resources are required to catch up, keep up, and move forward Calculate cost of service Communicate the infrastructure problem

6 Portwide Asset Management Program Port is a small city! 1. Roadway assets Pavement, sidewalks, curbs and gutter, lights, signage, etc. 2. Building assets Warehouses, office buildings, comfort stations 3. Underwater assets Wharfs, moorings, sheet piles, floating dock, etc. 4. Park assets Playgrounds, benches, picnic tables, gazebos, etc. 5. Water and wastewater assets Pipes, pumps, motors, MCCs, gensets, valves, hydrants, manholes, etc. 6. Drainage assets Pipes, channels, structures, BMPs 7. Fleet 8. Urban Forestry 9. And more

7 Asset Management Program Methodology Inventory and assess condition Project preservation and restoration costs and schedules Assess criticality and estimated asset replacement costs Determine the desired service levels Understand the finance and resources required to sustain the delivery of services Optimize and prioritize the critical needs based on risk Tell the infrastructure story

8 Asset Management Plan Development Process Create Asset Database Assess Asset Criticality Perform Life Cycle Cost Assessment Develop Risk Based Plan Asset Inventory Condition Assessment Asset Valuation Asset Hierarchy Criticality Ranking Asset Risk Catch Up Keep Up Moving Forward Risk Budget Resources Align with Strategic Direction

9 ASSET INVENTORY & CONDITION ASSESSMENT

10 Asset Inventory / Data Collection Activities

11 Roadway Condition Assessment

12 Underwater Condition Assessment

13 Building Inventory and Condition Assessment

14 Building Maintenance and Repair Challenges

15 Maintenance Needs

16 Condition Assessment

17 ADA Compliance Assessment Tight stall width Non-compliant faucets Needs grab rails

18 Assets are Recorded and Organized Port of Sunshine

19 Condition Assessment Results 19

20 Installation & Consumption Profiles

21 RISK ASSESSMENT

22 Risk PoF CoF Risk Probability of Failure (Timing to Failure) Mortality Capacity Level of Service Financial Efficiency Consequence of Failure (Impact of a failure) Economic Environment Social

23 Risk Profile

24 State of Facilities 100% 80% 60% 40% 20% 0% LS302 LS304 LS305 LS306 LS307 LS309 LS310 LS312 LS313 LS314 LS315 LS316 LS317 LS318 LS319 LS320 LS323 LS324 LS325 LS326 LS327 LS329 LS352 LS353 LS354 Total High Risk Medium Risk Low Risk

25 State of Pavement 25

26 Risk-Based Strategy

27 LIFE CYCLE COST ASSESSMENT

28 Condition Rating Calculating the Timing to Failure Year

29 Risk / Condition Asset Life Cycle Investment Logic Max Risk Risk Con PoF CoF Risk Min Risk Min Con Mn$ Op$ Cum$ CoF Cumulated Cost Condition Maintenance PoF Operation Min Cond Investment Time

30 Asset Management Tool IRIS (Infrastructure Reinvestment Intelligence System)

31 Asset Valuation (Parks)

32 Understanding the Need (Year By Year Asset By Asset )

33 Prioritize by Risk

34 Results are Mapped

35 Understanding the Impact of Funding $120,000, YEAR PROJECTED RENEWAL NEED $100,000,000 $80,000,000 $60,000,000 Projected Budget $40,000,000 Current Budget $20,000,000 $ General District Potable Water Recycled Water Sewer

36 Work Backlog Analysis $120,000, YEAR PROJECTED RENEWAL NEED Unfunded Portion $100,000,000 $80,000,000 $60,000,000 $40,000,000 Current Budget $20,000,000 $ General District Potable Water Recycled Water Sewer

37 What If We Don t Do Anything? $100,000,000 Current Budget $- 10 YEAR BACKLOGS AT CURRENT BUDGET $(100,000,000) $(200,000,000) $(300,000,000) $(400,000,000) $(500,000,000)

38 What If We Increase the Funds by 5%? $100,000,000 Increased Budget $- 10 YEAR WORK BACKLOGS AT 5% INCREASE $(100,000,000) $(200,000,000) $(300,000,000) $(400,000,000) $(500,000,000)

39 Scenario Comparison

40 Asset Management Data Flow GIS Work CMMS Budget Finance Continuous Improvement

41 Using Asset Management Results to Understand and Communicate Catch Up Keep Up Moving Forward Managing Risk & Planning for the Future

42 Thank you!