REGISTERED BY POST/ म य लय मय कम न HQ Central Command (ST) Pin : C/o 56 APO /G-48/ST5 (CHT) 04 Mar 2015

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1 Tele Mil : 2435 REGISTERED BY POST/ म य लय मय कम न HQ Central Command (ST) Pin : C/o 56 APO /G-48/ST5 (CHT) 04 Mar 2015 (Contractor concerned) CALL NOTICE: CONCLUSION OF CIVIL HIRED TRANSPORT (CHT) CONTRACTS AT HEADQUARTERS CENTRAL COMMAND FOR THE PERIOD FROM 01 APR 2015 TO 31 MAR 2016 Dear Sir, 1. Online and physical bids are invited from registered ASC contractors for Civil Hired Transport (CHT) (Light Vehicles, Buses, Heavy Vehicles, CHTT and Specialist Vehicles) at various stations of Headquarters Central Command commencing from 01 Apr 2015 to 31 Mar 2016 as per details given at Paragraph 2 below. The online bids/physical bids will be opened at Headquarters Central Command 1215 hours onwards on 20 Mar Details of stations/items along with earnest money are given below:- Ser No Stations Type of vehicles (Civil Hired Transport) Period from 01 Apr 15 to 31 Mar 16. Value of Contract ` Earnest Money (Bid Security) ` Postal Order ` (a) Lt Veh 62,87,998/- 1,88,700/- 250/- (b) Pithoragarh Hy Veh 64,25,990/- 1,92,800/- 250/- (c) Buses 16,17,575/- 48,600/- 100/- (d) Lt Veh & Buses 34,56,153/- 1,03,700/- 100/- (e) Roorkee Hy Veh 44,07,555/- 1,32,300/- 100/- (f) CHTT & Spl Veh 23,64,580/- 71,000/- 100/- (g) Buses 31,25,700/- 93,800/- 100/- Dehradun (h) Hy Veh 65,02,255/- 1,96,100/- 250/- (j) Lt Veh & Buses 30,01,410/- 90,100/- 100/- Ranikhet (k) Hy & Spl Veh 15,26,990/- 45,900/- 100/- (l) Lt Veh 23,32,481/- 70,000/- 100/- Lansdowne (m) Hy Veh 15,95,324/- 47,900/- 100/- (n) Lt Veh 17,49,550/- 52,500/- 100/- Raiwala (o) Hy Veh 19,43,027/- 58,300/- 100/- (p) Lt Veh 15,53,553/- 46,700/- 100/- (q) Joshimath Buses 22,13,600/- 66,500/- 100/- (r) Hy Veh 41,32,756/- 1,24,000/- 100/- (s) 99 Mtn Bde Hy & Spl Veh 35,57,500/- 1,06,800/- 100/- (t) Hempur Hy Veh 24,14,500/- 72,500/- 100/- (u) Lt vehs 88,11,374/- 2,64,400/- 250/- (v) Buses 35,42,577/- 1,06,300/- 100/- Meerut (w) CHTT 44,83,566/- 1,34,600/- 100/- (x) Spl Veh 20,58,200/- 61,800/- 100/- (y) Hy Veh 36,87,746/- 1,10,700/- 100/- Agra (x) Lt Veh 35,35,116/- 1,06,100/- 100/- (aa) Lt Veh & Buses 39,73,833/- 1,19,300/- 100/- Mathura (ab) Hy Veh 42,40,570/- 1,27,300/- 100/- (ac) Lt Veh 77,46,970/- 2,32,500/- 250/- Bareilly (ad) Hy Veh 95,58,817/- 2,86,800/- 250/- (ae) Saharanpur Hy Veh 22,22,400/- 66,700/- 100/- (af) Kanpur CHTT 41,17,000/- 1,23,600/- 100/- (ag) Fatehgarh Lt Veh & Buses 16,32,340/- 49,000/- 100/-

2 2 Ser No Stations Type of vehicles (CHT) Value of Contract ` Earnest Money (Bid Security) ` Postal Order ` (ah) Lt Veh & Buses 41,15,100/- 1,23,500/- 100/- (aj) Hy Veh 36,17,216/- 1,08,600/- 100/- (ak) Allahabad CHTT 33,12,500/- 99,400/- 100/- (al) Spl Veh 36,33,000/- 1,09,000/- 100/- (am) Lt Veh & Buses 45,99,100/- 1,38,000/- 100/- Jabalpur (an) Hy Veh 68,69,125/- 2,06,100/- 250/- (ao) Varanasi Lt Veh & Buses 20,84,575/- 62,600/- 100/- (ap) Lt Veh 22,03,100/- 66,100/- 100/- Faizabad (aq) CHTT 21,15,000/- 63,500/- 100/- (ar) Pachmarhi Lt Veh & Buses 17,22,120/- 51,700/- 100/- (as) Danapur Lt Veh & Buses 24,25,410/- 72,800/- 100/- (at) Lt Veh 48,62,193/- 1,45,900/- 100/- (au) Namkum Hy Veh 28,31,300/- 85,000/- 100/- (av) CHTT 24,65,000/- 74,000/- 100/- (aw) Lt Veh & Buses 42,91,850/- 1,28,800/- 100/- Gaya (ax) Hy Veh 24,80,600/- 74,500/- 100/- (ay) Ramgarh Lt Veh & Buses 17,66,500/- 53,000/- 100/- (az) Raipur Lt Veh & Buses 17,83,150/- 53,500/- 100/- (ba) Lt Veh & Buses 23,53,380/- 70,700/- 100/- Gopalpur (bb) CHTT 44,75,625/- 1,34,300/- 100/- (bc) Bhubaneswar Lt, Hy Veh & Buses 17,39,180/- 52,200/- 100/- (bd) Lt Veh 57,07,886/- 1,71,300/- 250/- (be) Mhow Hy Veh 18,93,440/- 56,900/- 100/- (bf) CHTT 16,60,500/- 49,900/- 100/- 3. Advertisement and amendment regarding dates has already been published in the following news papers on 02 Jan 2015 :- (a) Hindustan (English) - Published from Lucknow. (b) Amar Ujala (Hindi) - Published from Bareilly. 4. Tender forms (Request for Proposal) RFP can be downloaded online from Central Public Procurement Portal (CPP Portal) ( All CHT contractors registered in Central Command have been enlisted on the CPP Portal by this office to participate in e-tendering. 5. All registered contractors have been informed of the procedure of e-tendering vide our letter /G-10A/ST5 (CHT) dated 06 Dec The clarification on e-tendering/eprocurement has already been given to the Contractors/firms on 16 Feb 15 during the pre bid meeting on e-procurement at Contractors Room at this Headquarter as intimated vide this HQ letter No /G-10A/ST5 (CHT) dated 06 Feb In case of any clarification the Colonel Transport may be contracts at id suraj123@nic.in. 6. Tender fee will be paid for each set of tender form, which will be remitted in the form of MROs/Postal Orders, in favour of PCDA Central Command, Lucknow. Tender fee once deposited will not be refunded. The details of tender fee are as follows:- (a) Estimated value of contract upto 50 lakhs - ` 100/- (b) Estimated value of contract from 50 lakhs to 1 Crore - ` 250/- (c) Estimated value of contract from 01 Crore to 5 Crore - ` 500/- (d) Estimated value of contract more than 5 Crore - ` 1,000/- 7. Military Receivable Order (IAFA-507), in duplicate may be obtained from the nearest Supply Depot ASC/ Supply Point ASC/Contract operating unit/this office.

3 3 8. Contractor/Firm bidding for CHT contracts will be in possession of minimum number of following vehicles as noted against each :- S/ No Contract Value Upto Light vehicle s Buses and Water Bowser Load Carrying Vehicles (Trucks 9 Tons and above) (a) Upto 50 lakhs 3-2 (b) 50 lakhs to Crore (c) 1 Crore to Crore (d) Above 2 Crore (e) Vintage of Years 12 Years Vehicle Years # Vintage of vehicles is required to be as on 01 Apr of financial year. CHTT(Trucks with Trailer) and Specialist Vehicles ie JCB, Earth Movers, Cranes. Tractor with implements etc No Stipulation 9. FDRs on account of Earnest Money (Bid Security) of a scheduled Bank including the State Bank of India and its subsidiaries approved under the Bank Guarantee Scheme for contracts being concluded at this Headquarters will be made separately for each contract in the name of Executive Officer i.e. MG ASC HQ Central Command, Lucknow. NO FDR WILL BE ACCEPTED UNLESS THE SAME IS DISCHARGED BY THE FIRM/CONTRACTOR DULY AFFIXED WITH THE REVENUE STAMP AND OFFICIAL SEAL OF THE FIRM/CONTRACTOR. The earnest money of three lowest tenderers will be retained till sanction/ order of retendering of the contracts by the Competent Financial Authority. 10. Tenderers are advised to consider the contract carrying capacity of their firm while participating in the tendering activity. All contractors will mention the details and value of contracts on the format as per Appendix attached to this letter. 11. Manner of Depositing the Bids. The bids will be deposited in following manner:- (a) Online Submission. The online bids will be submitted in two covers as follows:- (i) First Cover. In first cover, one PDF file of the following scanned copies are to be uploaded:- # (aa) Scanned copy of instrument for payment of Tender fee. (ab) Scanned copy of instrument for payment of earnest money deposit (EMD). (ac) (ad) Scanned copy of PAN card. Scanned copy of the acknowledgement of latest IT return. (ae) Certificate of CCC (Contract Carrying Capacity) attached as per Appendix A, duly stamped and signed by contractor (Sole proprietor/ authorised partner/ GPA holder accredited agent). In case any contractor is found having participated in contract more than his balance CCC, his all the tenders will be rejected and the contractor/firm will be liable for disciplinary action. (af) Scanned copy of Affidavit giving the details of vehicles registered in the name of the firm with their vintage. (ag) Scanned copy of Power of Attorney, if applicable. (ah) Scanned copy of certificate of Acceptance of Term & Conditions of RFP enclosed as Appendix B.

4 4 (ii) Second Cover. It will contain filled Bills of Quantities (BoQ). Vendor will download the BoQ from the website epublish/app and fill all the details in the fields shown in Green and upload the same. No modification to any field of the BoQ or file name is permissible. Any violation will render the bid invalid. Vendors may refer to the Instructions to Bidders for Online Submission of Bids uploaded alongwith RFP/ Tender form for any clarification and query. (b) Offline Submission of Tender Documents (Manual Submission). (i) The original documents mentioned at para 11 (a) (i) (aa) to (ah) above will also be put in the tender box marked as TENDER DOCUMENTS FOR CHT CONTRACTS by the contractor in a sealed envelope marked as TENDER DOCUMENTS for (Name of station) and the category of CHT, RFP Number and name of the firm at Contractors Room, Headquarters Central Command by 1200hrs on 20 Mar (ii) The vendors will also take the print out of filled RFP and BoQ submitted by them online and put them as financial bid in the tender box marked as FINANCIAL BIDS FOR CHT CONTRACTS in a sealed envelope marked as Financial Bids for (Name of the Stn) and the category of CHT, RFP Number and name of the firm at contractors room, Headquarters Central Command by 1200hrs on 20 Mar The following will invariably be completed prior to the submission of tender:- (aa) Each page of the tender form (RFP) will be affixed with the firm s stamp and signed by the tenderer/sole proprietor/power of attorney holder of the firm. (ab) All additions/ alternations/ amendments will be attested with full signature and firm s stamp. (iii) Any offline submissions (Manual Submission) which are not the print outs of uploaded documents will be considered invalid and rejected. 12. The undermentioned points should be strictly adhered to before giving a General Power of Attorney to any person for any act related to contracts :- (a) The value of stamp paper required for execution of General Power of Attorney, as per current rates, i.e. ` 100/- each. (b) The stamp paper is valid until the same is cancelled. (c) Particulars of witness and their signatures on the General Power of Attorney are required to be mentioned duly authenticated. (d) Registration Number of the stamp paper and date of affidavit with stamp is mandatory. (e) Photographs of proprietor and attorney are required to be pasted on the preprinted value on the stamp paper and the stamp should be partially on the photographs and the pre-printed value on the stamp papers. (f) The General Power of Attorney is to be attested in presence of Magistrate first class/notary/registrar of documents and stamped and signed by the same. (g) The stamp papers in continuation should be purchased by only one person and not by two different persons. (h) The stamp should be duly authenticated with the signatures by the authorised person. (j) Dairy No of Notary must be endorsed with stamp paper.

5 5 13. It may be noted that only the contractor or his authorized partner or their accredited agent who holds a proper power of attorney (only one person) will be allowed to enter the premises for participating in the tender activities. No other person will be allowed during tendering activities. 14. You are requested to read this call notice and tender documents thoroughly and submit the tender form along with its supporting documents duly completed without any mistake as per the instructions mentioned in the tender form. 15. Tenders can be despatched through registered/speed post well before opening of tenders. Any delay in receiving the tenders within stipulated time due to postal fault/other reasons, the department will not be held responsible. 16. Addition/deletion of any station/item and amendment will be made subject to orders of CFA/Executive officer without assigning any reason. 17. Further clarifications, if any, can be obtained from the office of the MG ASC, HQ Central Command on any working day between 1000 hours to 1300 hours. 18. Contractors/firms are advised to bring proper identity proof i.e. PAN Card, Driving Licence, Voter Identity Card, etc (documents with photo issued by government/government bodies) on tendering date. 19. In case of any mismatch of the figures or doubt, the online bids will be final. However, in case due to some technical problems if the bid opening board is not able to open the online bids, the physical bids will be considered. 20. Dispute arising during tendering at Headquarters Central Command, if any, will be subject to jurisdiction of court at Lucknow. 21. The executive officer/chairman, Commercial Negotiation Committee reserves to himself the right for amendment, cancellation or modification to the tender notice without assigning any prior reasons or prior information. Yours faithfully, Enclosures: As above. Sd/-x-x-x-x- (AK Kaushik) Colonel Colonel Transport for MG ASC Copy to:- Directorate General of Op Logistics & SM Quartermaster General s Branch IHQ of MoD (Army) DHQ PO, New Delhi Dir Gen of Mil Intelligence (ADGPI) - A copy of call notice is fwd herewith through GS Branch AWAN for your info and promulgating it on the army IHQ of MoD (Army) website. This has the approval of MG ASC. DHQ PO, New Delhi MGs ASC HQ Southern Comd/Eastern Comd/Western Comd/Northern Comd/South West Comd

6 6 Brigs ASC HQ 1 Corps/2 Corps/3 Corps/4 Corps/9 Corps/10 Corps/11 Corps/12 Corps/14 Corps/15 Corps/ 16 Corps/17 Corps/21 Corps/33 Corps/UB Area/MB Area/ATNK & G Area/MG & G Area/Bengal Area/101 Area/Delhi Area ADsST/DADsST Uttarakhand Sub Area/Pashchim UP Sub Area/Madhya UP Sub Area/Purva UP & MP Sub Area/J&B Sub Area/C&O Sub Area/Andhra Sub Area/K&K Sub Area/Pune Sub Area/Mumbai Sub Area/21 Sub Area/41Sub Area/51Sub Area IFA Central Command Lucknow PCDA, Lucknow/CDA (Army) Meerut/CDA Patna/CDA Jabalpur - (Comdt/CO/OC of Sup Dep/Unit) Wide publicity may please be given. Internal Q (Ops & Maint) - For info please. GS (Sys) - A copy of call notice is fwd herewith through AWAN for promulgating it on Central Command website.

7 Appendix A CERTIFICATE Name of firm Full Address Address Tele No Name of Proprietor & Partners STD Code Office Residence Mobile Name of Power of Attorney Holder PAN No Total Contract Carrying Capacity (CCC) CCC (Lt Vehs) CCC (Hy Vehs) CCC (Buses) CCR ((CHTT) CCC (Spl Vehs) Registration valid upto Re-verification due on It is certified that I am running the following contracts for the period from... to... in Central Command. Ser No Station Items Value of contract NOT APPLICABLE I am/have participated in tenders for the period from 01 Apr 2015 to 31 Mar 2016 and I am the lowest tender for the following contracts in Central Command:- Ser No Station Items Value of contracts Certified that on securing the contract for which I have applied, my contract carrying capacity of Central Command will not be exceeded. I am fully aware that I and my firm with my partners & Power Attorney holders are liable for action as per rules in case the above statement is wrong and in case the above certificate is wrong. Dated : (Signature of the contractor/power of Attorney Holder) (Stamp of firm)

8 Appendix B RFP CONDITIONS ACCEPTANCE LETTER (To be given on Company Letter Head) To, SUB : Acceptance of Terms & Conditions of RFP RFP Reference No : Name of Tender/Works:- Dear Sir, 1. I/We have downloaded/ obtained the tender document(s) for the above mentioned Tender/Work from the website (s) namely: as per your advertisement, given in the above mentioned website(s). 2. I/we hereby certify that I/we have read entire terms and conditions of the tender documents from Page No to (including all documents like annexure(s), schedule(s), etc), which will form part of the contract agreement and I/we shall abide hereby the terms/ conditions/clauses contained therein. 3. The corrigendum(s) issued from time to time by your department/organizations too have also been taken into consideration, while submitting this acceptance letter. 4. I/We hereby unconditionally accept the tender conditions of above mentioned tender documents(s) /corrigendum(s) in its totality/entirety. 5. The documents submitted in physical form as mentioned in the true copy of the documents uploaded on the Central Public Procurement Portal ( 6. In case any provisions of this tender are found violated, your department/organisation shall be at liberty to reject this tender/bid including the forfeiture of the full said Earnest Money Deposit absolutely and we shall not have any claim/ right against deptt in satisfaction of this condition. Yours faithfully, (Signature of the Bidder with Office Seal)