NERVA Jr. BOD Meeting. Boy s Division June pm

Transcription

1 NERVA Jr. BOD Meeting Boy s Division June pm

2 Boy s Membership Numbers 738 Total 26 age age age age members listed on 18 s rosters 109 members listed on 17 s rosters 125 members listed on 16 s rosters 25 members listed on 15 s rosters 11 members listed on 14 s rosters

3 Boys membership by State MA 346 CT 193 NH 48 RI 110 VT 34 ME 2

4 NERVA Tournament dates for 2018/19 18 s Springfield College, Dec. 16th 6 courts - 24 teams 17 s and 16 s The Den, Dec.? 6 courts 24 teams Winterfest - January (This is a stay to play event) Registration opens Monday Oct. 1st Boston Festival - Feb (This is a stay to play event, play will start on Friday afternoon) Registration opens Monday Oct. 1 st NERVA Championships March 9 th or 10 th (sites TBA)

5 Meeting Notes: Need sites for championships dates.

6 NERVA Boys Club s: Sanctioned tournaments Club s must submit a NERVA event sanction form. Once approved tournament will be listed on sportwrench All tournament entry fees will be $250 (paid to NERVA) Clubs will be responsible for all tournament cost. Except ref fees. (NERVA will pay all refs) Clubs will receive check from NERVA for all entry fees, minus $200 per ref.

7 How do we Sanction tournaments?

8 Meeting notes: We need more support from programs we had a few tournaments canceled because of low numbers. Suggestions: schedule was set for programs, could we have a cut off date for timeline so programs could plan accordingly. Could we have dates at Fall 2018 meeting? If you have sites send sanction form to Jr. Commissioner and a schedule will be put together before the Oct. Meeting. At Oct. meeting we can decide on age level of these tournaments.

9 Official Game Ball Proposal: The official game ball for NERVA tournament will be, Molten V5M5000. Currently you do not require the host club to supply game balls. Motion wording: The official game ball for NERVA tournament will be, Molten V5M5000. The game balls (one ball per court) will be supplied by host club. Motion, passed

10 NERVA Boys Jr Coordinator Sarah Coscia Could not make this meeting, in Pennsylvania for the Pottstown Rumble Started as a Jr. player and went on to coach Jr. Boy s at Smash and Nor East College coaching experience at Lasell College (men s) and Babson College (women s)

11 Discussion Ideas What can Sarah do? Scheduling, what are her ideas for expanding the boys program? Equitable for level of play/age, growth and development, how to grow younger ages, we should brainstorm ideas, 16 s and 18 s seem to be popular, open youth 15U to include younger ages, what is the ratio of boys to girls in high schools in your state? Should we be reaching out to middle school AD s? Competing for resources, coaches? My sister played, and I think its kinda cool idea. Need to advertise to younger age groups. Booths, play dates, Frank with 11U age group, we have offered coed idea, perception of the game? - a girls sport, social media - videos of men/boys playing volleyball, get in contact with town park & rec programs, we need to educate younger boys, our AD s, there are areas in our country where boys volleyball is huge - what are they doing in upstate NY?, go after young kids - 11/12 yo, in house, creative ways to keep them playing, the efforts needs to be a group effort, not just individual, high schools - title 9, budgets, uniforms, buses, state association - is there something we can send them? offer them something? we need to overcome the stigma, need support, should region give seed money to high schools? clinic idea first, so high schools want the sport, use college mens teams to promote sport, give them role models, educate parents that there are scholarships at the college level

12 NERVA Jr. BOD Meeting Joint June pm

13 NERVA Tournaments 2019 January 2019 FRIDAY Saturday Sunday Monday NERVA HP Winterfest Winterfest Tryouts #1 #1 Boys and Girls Girls Winterfest Winterfest Winterfest College Showcase #2 #2 # February 2019 FRIDAY Saturday Sunday Monday Springfield EX Hall Springfield EX Hall Springfield EX Hall Girls 18 Qualifier Girls 18 Qualifier Girls 18 Qualifier Springfield EX Hall Springfield EX Hall Springfield EX Hall Girls 16 and 17 Qualifier Girls 16 and 17 Qualifier Girls 16 and 17 Qualifier Boston Festival Boston Festival Boston Festival March 2019 FRIDAY Saturday Sunday Monday NERVA NERVA NERVA 3 April NERVA ????NERVA HP RI RI Tryouts Girls Rumble Rumble Easter ????NERVA HP RI RI Tryouts Girls Rumble Rumble May NERVA #5 Championships

14 NERVA Scholarships We need to set up a process to give out scholarships. THS has given us monies to be used for scholarships. Setting up a committee.

15 NERVA HP Teams We will be taking 4 teams to USAV HP Championships, Tulsa OK Coaching staff: Boy's - Head Coach - Craig Martin, assistant - Andrew Duquette Women's Jr. - Head Coach - Michael Houlihan, assistant - Paulina Modestow Girl's International Youth - Head Coach - Stephanie Dragan, assistant - Cara McKenzie Girl's Regional Youth - Head Coach - Mark Thomas, assistant - Jordyn Dube

16 NERVA HP Tryouts 2019 Winterfest #1 Friday Jan. 11 th 6pm 9pm Tryout for Boys and Girls Boston Festival USAV/NERVA tryout ( TBA) Possible date: Thursday Feb. 21 st - Boys and Girls Rhode Island Rumble Friday April 26 th Girls

17 NERVA HP Future Take 3 or 4 teams to USAV HP Championships. Add an NERVA HP camp or camps. Players will be selected from the NERVA HP tryouts. There will be no cost to players for these camps.

18 Proposal #1and #16- use of courts before start of a NERVA tournament #1 courts open to all teams until whistle for first scheduled match. #16 Teams playing second match should be given 15 minutes warmup time. Competition Committee Recommends - #1 YES Vote All teams will have equal access to the courts until whistle warmup of first match. NO Vote unwritten rule courts used by the teams of first match. Addendum: Warmups for the first 2 rounds will be lengthened to All other rounds and play-offs will be

19 Proposal 1&16 Motion Wording The use of courts before start of a tournament will be open for all teams to use, not just the teams playing the first round. In addition: i. The teams must use the court they are assigned to for pool play. ii. iii. iv. Teams will be expected to work cooperatively. There will be no coach-initiated warm-up allowed. There will be no ball that will break the plane of the net (no serving, passing or hitting over net) v. Once whistle is blown for first match warmup all players will exit the court. vi. The first 2 rounds of pool play (only) will have a warmup. All other rounds will be 1-3-3

20 Motion Proposal 1 & 16 Motion Second: Anne Marie Yes: majority No: 2 Motion: Passed

21 Proposal #10 Require uniform numbers on webpoint rosters Uniform numbers are required on webpoint rosters. A paper webpoint roster must be handed in to TD all NERVA tournaments. Player s numbers must be listed on this roster. Any number changes can be hand written in on site. Roster must be signed by the coach on site. This will not be brought to a vote. It is already written that teams need to have a completed team roster (rule and rule ). While most roster numbers will be in webpoint and printed automatically, tournament rosters are accepted with numbers only written in for NERVA single day tournaments. This includes having two numbers for a player at club level tournaments (i.e.; generic libero shirt and normal competition shirt number)

22 Meeting Notes: Clarification: At NERVA CLUB level tournaments ONLY. A player can have 2 jersey numbers on roster. The second number must be hand written. Their team jersey and a libero jersey. The reason being this way a club can have 1 libero jersey per team and different players can play libero. They will not have to buy the club level teams 2 sets of game jerseys.

23 Proposal #11 A first aid kit must be required by all teams at all tournaments. The committee sees the value in this as most facilities do not have ice or trainers. It is already written that clubs need to have a first aid kit at each facility they run for practices and tournaments (rule ) The region is currently looking at helping all clubs with this and are devising a first aid kit that would be large enough to handle the 8-12 teams at most NERVA single day tournaments. This would not include ice and would have a limited amount of intact cold packs. Clubs would still be responsible for upkeep and purchase of replacement supplies.

24 Proposal #12 to require work teams to come with whistles The region is looking at instituting a rewards program of a free whistle for completing all 5 work team badges. Motion Wording: All teams will bring an appropriate number of whistles (manual or electronic) to be a functioning officiating team. A YES vote: will mandate that all teams have the appropriate number of whistles (manual or electronic) to be a functioning officiating team. A NO vote: Current practice would stay the same with no written policy and no penalty for teams that do not bring a whistle.

25 Meeting Notes: Motion 2 nd : Michael McDonnell Discussion: No penalty in motion, region working on whistle rewards program for players finishing the online officiating program. Vote: yes majority no 3 Motion Passes

26 Proposal #21 The knowledge and application of tournament USAV rules by coaches. Currently there is no mandatory certification for coaches on the understanding of USAV rules. What can be done: All coaches must compete the 6 online modules for work team training that the players are asked to do. CC Recommendation: Consensus was to not bring to a vote at this time. Further discussion is needed. There is anecdotal data that suggests that many incidents of poor behavior have a root in a misunderstanding and application of the rules.

27 Coach Work Teams ON cell phone Scorekeeper ON cell phone Score board flipper Talking to libero tracker Libero tracker Eating lunch R2 Whistle hanging down

28 New Agenda Item: ASL Interpreter on the team bench Motion: To change the USAV rule for ASL Interpreters to allow the ASL Interpreter(s) to stand at all time at NERVA events. Current rule: Sent to us by, USAV Rules Interpreter (Bill Stanley) and the USAV attorney (Rachael Stafford) v v v

29 Information from Steve Webster The existing USAV rule is in compliance with ADA From Steve Webster: I strongly urge the region to not grant this request. The existing USAV rule allow for compliance within ADA. FIVB rules allow for only the head coach to stand. USAV has relaxed that to allow for one assistant at a time to stand while the ball is in play. I presume that rule was made to acknowledge the realities of junior coaching environments while being sure to avoid the issues crated by multiple coaches standing on the sidelines during play. Please realize, this means this is only an issue during play. An interpreter, regardless of other credentials IS allowed to stand between rallies to communicate with a player. ADA acknowledges that a coach may need to adjust coaching style. Our existing rules most certainly comply w/ada. If the interpreter must sit during play (required if interpreter is not an assistant coach or another assistant is standing), the coach can certainly modify his/her coaching style to be proximate to the interpreter.

30 This is no different to a coach who has to modify his/her coaching style when carrying 2-4 assistants with different areas of responsibility (setter, blocking, defense, serve receive, for example). Not all those coaches can be proximate to the head coach at every moment. The coach has to figure out the logistics of getting his/her wishes to those coaches (only one of whom may stand during play). If is not like the USAV does not afford considerable flexibility: Interpreter can be credentialed as a coach and he/she would be able to stand during play as the one assistant allowed to do so. Interpreter can stand between rallies as long as he/she sits during play. I realize this is not exactly what is wanted, but to grant this request opens the door to multiple coaches standing, a situation that rule makers have determined is not good for the game (for various reasons). Steve

31 Meeting Notes: Discussion: Clarity, why Steve was against this change. Reason: The current USAV rule meets the ADA requirements. Also we need to check and make sure this will not affect our insurance. Motion 2 nd : Northwest Yes Majority No: Motion Passes Clarification: This passes for NERVA 1 5 tournaments only. USAV rule is still in effect for Winterfest, Boston Festival, RI Rumble, etc.

32 Additional Suggestions not proposals Suggestion #1 To help with scoring and officiating, we should consider using Volley Write. Suggestion #2 All tournament sites send out tournament information, should be mandatory.

33 NERVA Jr. BOD Meeting Girl s Division June pm

34 NERVA Tournaments 2019 January 2019 FRIDAY Saturday Sunday Monday NERVA HP Winterfest Winterfest Tryouts #1 #1 Boys and Girls Girls Winterfest Winterfest Winterfest College Showcase #2 #2 # February 2019 FRIDAY Saturday Sunday Monday Springfield EX Hall Springfield EX Hall Springfield EX Hall Girls 18 Qualifier Girls 18 Qualifier Girls 18 Qualifier Springfield EX Hall Springfield EX Hall Springfield EX Hall Girls 16 and 17 Qualifier Girls 16 and 17 Qualifier Girls 16 and 17 Qualifier Boston Festival Boston Festival Boston Festival March 2019 FRIDAY Saturday Sunday Monday NERVA NERVA NERVA 3 April NERVA ????NERVA HP RI RI Tryouts Girls Rumble Rumble Easter ????NERVA HP RI RI Tryouts Girls Rumble Rumble May NERVA #5 Championships

35 CT 1,690 NH 994 NERVA Girl s Jr Memberships ME 397 MA 4,169 RI 433 VT 113 Other 63 Total: 7,859

36 Growth in Girl s NERVA series Teams Teams 12 s s s s s s s 129 NERVA Teams that did not participate in NERVA series - 27

37 Winterfest, Boston VBF, RI Rumble Ø Out of the 78 girls clubs 60 clubs had teams that played in at least one of these events. Ø Out of the 610 teams that played in the NERVA series 356 played in at least one of these events. (87 teams played all three, 95 played in two, 174 teams only played in one) Ø 254 teams played only the NERVA series

38 On a NERVA series tournament day: 610 teams played We run at 80 different sites. Give out 8,000 medals (total- 40,000 medals for season) That s 1,600 pounds of medals.

39 NERVA Series New for 2019 season Club s will enter all of their teams on sportwrench (this does not include rosters, we will still use webpoint rosters) Club will than enter the teams playing in NERVA 1 5 tournaments. Once the schedule is completed it will be posted on Sportwrench We are working on having the full schedule and the ability to enter tournament results on Sportwrench. This means that all of our formats must be standardized. (all sites will need to use the same 4 teams, 5 teams, 6 teams, etc. format).

40 NERVA Series Reciprocal Courts Excel sheet with your reciprocal court information will be ed to If you already have sites confirmed please send, you can always add on to your list. This will help me fill the shortfall and I can let the small clubs (ones that are not required to supply on every date) know which dates they need to find courts.

41 Proposal #2 The use of facilities for NERVA tournaments must have a 14-day cancellation notice before each tournament. CC Recommendation: Consensus was not in favor of this proposal. Reason: This is an admin function with limitations that at times only leave a 4-day notification if the tournaments are back to back weekends. NERVA Jr. Commissioner: This past season there are only a couple of sites not used. Most of the time when this happens it is the clubs that are the furthest distance away.

42 Proposal #3 The distance from the tournament site to each club s home address should be known and the order listed by the TD. This allows teams to know if they will be working in advance if they are eliminated. CC Recommendation: Consensus was not in favor of this proposal. The region will make available to all Club Directors an excel sheet with each clubs mailing address (town and state only). It will then be up to the host Club Director or TD to find the mileage that would be charged to each team. This could be done ahead of time by Club Director or TD.

43 Suggestion #3 The master schedule list with the tournament sites and seeding should also have additional box for an to the directors for each team attending.

44 Proposal #4 Motion: To change the 5 NERVA reciprocal Sundays for CLUB level only to be 3 regular season reciprocal Sundays (1 in Feb, 2 in March), have the championship date in April before the April vacation starts and bring back/encourage clubs to host tourneys in Dec/Jan/Feb. This would condense the CUB level season and have them playing sooner in the season. CC Recommendation: Consensus was not in favor of this proposal. Reason I. While some clubs lose players (NERVA 4+5) the majority do not. II. Courts would be harder to get in Feb. for tournaments.

45 Meeting Notes: This proposal was not brought forward has a motion.

46 Proposal #8 At CLUB level-the issue of timely start of matches remains a problem. CC Recommendation: Consensus was not to bring this to a vote as it is an TD admin function. Reason: This is a TD administrative function. It is already written in the Jr. Operating Code the time and penalty for a team not starting a match in the time allotted. (rule ) 5. Tardiness: Team coaches are responsible for the promptness of their teams during tournaments, for both play and work schedules. Penalties are as follows and apply to late or missing work teams and/or playing teams: a. For every minute a team is late to a match, a point will be assessed against them in the first set of their next match. It is the responsibility of the tournament director to monitor this and reflect the results in that teams next set. (e.g. If your team shows up 2 minutes late to work, the opposing team in your next set will be given two points to start the match. If you are the playing team and you are late, you lose the points in the current set which you are about to begin).

47 Proposal #20 NERVA website to include tournament information for specific tournaments. Abstract: To have NERVA list all information for all tournaments and not have the host club do this. Current rule: Clubs hosting a tournament are supposed to send out the formats, enter times, pools, etc. to the directors of the attending clubs, who then are supposed to send this information to the coaches/families of the specific teams. CC recommendation: Consensus was to not bring this to a vote as it is an admen function. Reason: This is a Club Directors administrative function.

48 Proposal #22 Shorten the length of the playoff matches at CLUB level tournaments. Change: All club level tournaments will run consolation and championship brackets. All playoffs will be 1 set 25 points. Reason: Too long a day for new players and parents. This will also solve the playoff work-team issue. All teams make a playoff and the work-team assignments are clear. Lastly this also clears up the final result seeding. CC Recommendation: Consensus was mixed but to be brought to a vote. YES Vote: Will mandate that all club level tournaments will shorten playoffs to 1 25 point set. NO Vote: Current practice will stay, 2 out of 3, 21 points.

49 Meeting Notes: Motion 2 nd : Mass Patriots Prendi Discussion: Change for all levels of club and pool play to two-25 points. Motion Amend: see above 2 nd : Mass Patriots - Prendi Vote Yes; majority No: Motion Passes

50 Rest of Proposals Open Tournament Issues Short break

51 Open Total Club Total pool play Playoffs ending time Time pool play Playoffs ending time Time 5 1/2 4 6:30pm 9 1/ /2 4:30pm 7 1/2 6 1/2 3 6:30pm 9 1/2 5 1/2 2 1/2 5:00pm 8 5 1/2 3 1/2 6:00pm :00pm /2 6:30pm 9 1/2 5 1/2 2 4:30pm 7 1/2 6 1/2 3 6:30pm 9 1/ /2 5:30pm 8 1/ /2 7:30pm 10 1/ :30pm 8 7 1/2 2 6:30pm 9 1/ :00pm :00pm :00pm :00pm /2 5:30pm 7 1/2 6 1/2 3 6:30pm 9 1/2 4 1/2 3 4:30pm 7 1/2

52 Proposal #18 Shorten the length of tournament day at OPEN level tournaments. Reason Reciprocal rule, clubs need to have their site for 7 hours. We need to change this rule or fit the open format into this 7 hour rule. CC Recommendation: To be brought to a vote. Additional Information: Currently we have tournaments ending at 6:30. Than players have a 2 ½ hour (or longer) ride home. There are fewer clubs offering they reciprocal courts for an open level tournament. Some are not able to get they sites for 9 hours of play.

53 Proposal #18 Motion Wording All Open tournaments will follow the following guidelines for length of tournaments. I. Pool play matches will be the best two out of three sets for set being 21 points and set 3 being 15 points. II. All play-offs will be one set to 25 points. YES Vote: A yes vote will mandate that all open tournaments will have shorter matches in pool play and one set matches in the playoffs to help shorten the tournament run time. NO Vote: Current practice would stay the same with matches being the best 2/3 to 25 through the day (other than ¼ final rounds or time constraints in which matches may be shortened to one set 25 points).

54 Meeting Notes: Motion 2 nd : Capital Region Doug Discussion: Change pool play matches to two 25 points pool play. Amend:: see above Amendment 2 nd : Cmass Pam Vote: Yes: 38 No: 19 Motion Passes

55 Proposal #15 There should be minimal facility standards to host open level tournaments. CC Recommendation: Consensus was that this is an admin function. This will not be brought to a vote. Additional Background: We had put together a form that clubs needed to fill out about their reciprocal sites. This has not been done for the past few years. Solution: When a club submits their reciprocal site list and list a site as suitable for open, they will need to fill out a site form to make sure the site fits the open level requirements.

56 Proposal #14 - To have all open level tournaments filled even when teams are missing. CC Recommendation: Consensus was to table for more information. This will not be brought to a vote. Reason: There were several reasons why the committee does not support this proposal at this time: I. This is reverting back to a system we used previously and voted to change (2015 season) II. This proposal is in opposition of itself as it would negate the current policy of two up and two down as it takes the average for each tournament you cannot move two up and two down and take the average to decide who makes each level. This will lead to less movement between levels. Additional info: This proposal while trying to fix one problem makes additional ones.

57 Meeting Notes: Discussion: Should we move teams up, if teams drop out? What is the solution? Do we move up or leave a open spot? How will we rank teams who miss. Possible idea would be 8 th place point for that tournament level. Straw pool, everyone agreed to keep 8 team and are okay if we need to eliminate the 2 up and 2 down system.

58 Proposal #5 The top 16 teams from the year prior should earn a by into the second round while any team who was not in the top 16 and wants to enter NERVA qualifiers enters into the first round. Proposal #7 Change qualifiers to allow no team to play each other more than once. Proposal #17 Change format to produce more competition between teams of like quality from the very beginning of first pool play. Proposal #19 Format of the qualifier should be altered to promote more competitive matches at an earlier stage for all teams. CC Recommendation: Consensus was to table for more information. Reason: With possible future changes all qualifier proposals are being tabled for more information and reflection of impact past the qualifier tournament.

59 Missing form PP - Proposal #6 Motion wording: Adapt rule 3.06 (with associated rules a.i.- rule a.iii): Any open team that drops after the final schedule has been posted or does not show will: i. Forfeit the open entry fee ($175 or current cost), ii, will be assessed an additional $350 penalty fee, iii, will be one of the two teams that drop a level, iv, The Jr. Commissioner or Girls Coordinator can waive entry or penalty fee if reason for missing is deemed unavoidable or unusual v. College visits, family vacations, OOR tournaments are deemed avoidable from an administrative viewpoint. vi. All Club Level teams will remain under the 24- hour rule Motion 2 nd : Doug Beach, North Shore Yes majority No: Motion Passes

60 Breakout groups Competition Committee Education Committee looking at having a workshop in July