New Prague Hockey Season Kick-Off Information

Transcription

1 New Prague Hockey Season Kick-Off Information

2 Topics: Board and Coordinator Introductions Communication Sponsors Registration SafeSport Hockey Development Committee (HDC) Ice Coordinator Manager Coordinator Budget and Finance Fundraising Volunteers/Hours Concession Stand Questions

3 Leading up to the season: Budget Coordinator positions/volunteers Organization/Set-up: Registration Preseason Camps / Learn to Skate D6 meetings Season Kick-Off meeting Fundraising HDC Regular board meetings Planning/prep for the season, and much more

4 NPHA Board Members Christian Anderson, President Danni Monte, Communications Director Jason Ashley, Vice President Dave Hansen, Fundraising Director Rena Bjerke, Secretary/Registrar Andrew Wilkins, Board Member at Large Derek Schmidt, Treasurer Crystal Dohlman, Past Board Member Dennis Mohr, Manager Director

5 HDC Coordinator -- Nate Pickens NPHA Coordinators Concession Stand Coordinator Brea Applen HDC Admin. Assistant Crystal Dohlman Mite Coordinator Brad Breeggemann SafeSport Coordinator -- Jennifer Boulden Outdoor Rink Coordinator Bob Fenner Ice Time Coordinator Tyler Kienow Gambling Manager -- Nate Borwege Equipment Coordinator Troy Gilbertson Volunteer Coordinator Dawn Wilmes Tournament Coordinator Michael Lenz Clothing & Apparel Coordinator Sarah Hartman Raffle Calendar Coordinator Andrea Kroska Bingo Coordinator Jess Snyder Sponsorship Coordinator Jean Schmidt Hockey Fest Coordinator Justina Cloutier **OPEN Positions** Recruitment & Retention Coordinator

6 NPHA Board Meeting Meetings are the second Wednesday of each month at 7pm (State Bank of New Prague) Meetings are open to the association membership Typical agenda Gambling report and financial status Committee and coordinator reports Grievances Administrative improvements Hockey development improvements

7 NPHA Website: Mobile Friendly!

8 Parent Handbook Parent Handbook Guide to New Prague Hockey was developed by the NPHA Board of Directors and the Hockey Development Committee Reviewed and revised each year Intent is to provide the goals, organization, policies, procedures and duties to all NPHA members If at any time a parent or player has a question that is not addressed in this guide, we ask that you find an answer to your question by approaching a Board member.

9 Communication Trojan Times -- Newsletters We try to limit the number of association communications to send out weekly, but feel it s important to get information out in a timely manner. Therefore, as the season ramps up you might see more frequent s. Please read them! This is our main communication tool. If you are not getting the mass s, please contact Danni Monte, thestateofhockeymom@gmail.com. Also, be sure to check your subscriptions each season. Contact Danni Monte, or thestateofhockeymom@gmail.com with items or feedback.

10 Social Media Communication: We have a Facebook page! Search for New Prague Hockey Association and like us! (Get your friends and family to like us, too.) Facebook will be used as a complementary communication tool it will never take the place of the newsletter and website. We want to celebrate the successes of our teams and communicate to our members and the community news about the Association. Please use our Facebook page with that in mind.

11 Become a New Prague Hockey Association Sponsor Today! Sponsorship Benefits- ~Increase visibility in your community ~Support youth athletics in your community ~High traffic site with captive audience ~Business credibility with parents and youth ~Create new business connections ~3 levels to fit your needs THANK YOU FOR YOUR SUPPORT! Contact Jean Schmidt jeanschmidt@integra.net

12 Gold Level, $1,000 ~Included in rotating banner on NPHA homepage ~Listed on NPHA site under sponsors with link back to your business ~Listed on bottom of NPHA homepage with logo, description of business, and link ~Recognized as sponsor on social media sites ~Sponsor of the week participant (3) ~Company name/logo posted on sponsor board at NP Community Center ~Appreciation plaque to display at your business ~Sponsor board for Mite divider boards ~Included in NPHA Tournament program/website ~Ad in 3 blasts to association members Contact Jean Schmidt jeanschmidt@integra.net Silver Level, $500 ~Listed on NPHA site under sponsors with link back to your business ~Listed on bottom of NPHA homepage with logo, description of business, and link ~Recognized as sponsor on social media sites ~Sponsor of the week participant (2) ~Company name/logo posted on sponsor board at NP Community Center ~Appreciation plaque to display at your business ~Included in NPHA Tournament program/website ~Ad in 2 blasts to association members Bronze Level, $250 ~Listed on NPHA site under sponsors with link back to your business ~Recognized as sponsor on social media sites ~Sponsor of the week participant (1) ~Company name/logo posted on sponsor board at NP Community Center ~Appreciation plaque to display at your business ~Included in NPHA Tournament program/website

13 Registration Information Rena Bjerke or Deadline is Sept. 15 th for ALL levels including returning Mites New Mites Registration deadline is Oct. 31 st NEW This YEAR: First year Mites are FREE $0.00 New Jerseys Tournament Fee USA Hockey Conf #, NPACC Usage Fee, Volunteer Hours, Fundraising Options, Raffle Calendars, Acceptance of Handbook, Consent to Treat Forms Birth Certificates Waivers

14 Coaching Requirements 1. USA Hockey Registration must get annually on USAH website. 2. Background Screening must complete before being added to a team roster. Good for 2 years. 3. USA SafeSport Training must complete before being added to a team roster. Good for 2 years. 4. CEP Certifications up to date 5. Modules coincide with level team you are coaching 6. Consent to Treat form completed and given to team manager ** #1, #2, and #3 are needed for Managers, Locker Room Monitors, and other parent volunteers **

15 Managers & Locker Room Monitors Requirements 1. USA Hockey Registration must get annually on USAH website. FREE for Volunteers 2. Background Screening must be completed at start of the season. Need to do annually. 3. USA SafeSport Training must be completed at start of the season. Good for 2 years.

16 Jennifer Boulden Program Administrator

17 The USA Hockey SafeSport program was developed to give all participants (and their parents) confidence that they are playing our sport in the safest possible environment, both on and off the ice. USA Hockey has implemented policies addressing certain types of abuse and misconduct, and certain policies intended to reduce, monitor and govern the areas where potential abuse and misconduct can occur.

18 Sexual Abuse Physical Abuse Emotional Abuse Bullying, Threats and Harassment Hazing Locker room, social media, and travel guidelines USA Hockey is committed to creating a safe and positive environment for its participants physical, emotional, and social development and to ensuring that it promotes an environment free from abuse and misconduct. USA Hockey has ZERO TOLERANCE policy regarding all forms of abuse and/or misconduct.

19 Coaching Style Structure/Plan of Game Play Distribution of Playing Time Player Position Assignments Disputes between parent/player expectations and coaches expectations Incidents that occur outside the realm of NPHA activities (i.e. neighborhood, school, etc.) Please Note: Issues not related to abuse or misconduct are treated as grievances between parties. Procedures for addressing grievances are defined in the NPHA handbook. Please refer to this document for more information.

20 SafeSport guidelines apply to all participants: parents, players, coaches and community members. Players should not enter a locker room until a coach/locker room supervisor is present. NO electronic devices are allowed in locker rooms (i.e. ipods, phones, cameras, etc.). Mixed gender teams will plan for separate changing times. Locker rooms must be secured while players are on the ice.

21 Any misconduct on the part of a participant/s that violates these guidelines will be reported immediately and investigated by the NPHA SafeSport Coordinator with collaboration from the District 6 SafeSport Coordinator and/or the MN Hockey SafeSport Coordinator. Misconduct that allegedly violates any legal statute (i.e. sexual abuse) will immediately be referred to local law enforcement agencies and NPHA SafeSport involvement will be suspended pending the outcome of the local law enforcement s investigation. A report made in bad faith may result in disciplinary action for the participant filing the allegation.

22 Abuse or misconduct is not limited to interactions between coaches and their players. Any incidents of abuse or misconduct on the part of players towards their coaches are reportable as well. Watch for abuse or misconduct among players and ensure that participants are being safe and respectful of one another at all times (ice, dryland, lobby, etc.). Guidelines apply to all participants within the association, even those who are not directly involved in the coaching or playing of the game.

23 Administrators within the NPHA Coaches Players Parents Volunteers Managers Locker Room Monitors

24 Temporary Suspension Permanent Suspension Removal from all NPHA sponsored events Referral to law enforcement authorities Legal charges Permanent criminal record

25 NPHA SafeSport Coordinator, Jennifer Boulden: (952) New Prague Police Department: 911 or (952) Scott County Human Services: (952) Note: A mandated reporter who knows or has reason to believe that a child is or has been neglected or physically/sexually abused and fails to report is guilty of a misdemeanor.

26 HOCKEY DEVELOPMENT COMMITTEE (HDC) The Hockey Development committee oversees: Coach selection Tryouts Mite placements Coach training Dry land room use Coach handbook Tournament selection Fall clinics Spring clinics Learn to Skate program Mite Sub committee Hockey development Committee is made up of: NPHA VP (Brent Dorzinski) NP high school boys and girls coaches NPHA mite committee chair (Andy Blair) Association coaches and those with a hockey background. HDC Chair (David Zack)

27 Hockey Development Committee Members: Chair Nate Pickens Board rep Jason Ashley Crystal Dohlman Secretary Joe Franck Matt Peterson Bruce Illies Dan Witty Ryan Hagen Brad Breeggemann - Mite Coord Joe Berry Brad Drazan Seth Kulics Sara Westing Tom Huber Steve Kartak Joel Barzee Steve Debus - Goalie Coach Coach Ries - NP girls Varsity Coach Lonke - NP boys Varsity Good cross section with reps from all levels

28 Tryouts What you need to know to survive them! NPHA establishes teams based on USA Hockey and Minnesota Hockey age groups and ability levels (A,B,C) All USA Hockey affiliates in Minnesota follow the same age groups and ability levels; which are different than Wisconsin, North Dakota, and Canada NPHA uses non parent, hockey educated evaluators to place players on the appropriate teams

29 Why place kids based on ability? Place kids at a level in which they can have an equal amount of success and failure theoretically Encourages your player to enjoy the game, Keeps them engaged. Kids have fun at all levels, if they have the support of parents, coaches, and association

30 What is the timing of tryouts (Squirts - Bantams) Schedule 10/5 through 10/9 See website, newsletter, and mass s for times and dates Evaluators rate each player, each session, for first 2-3 sessions Begin to establish bubble players lists that are stacked up at the AB or BC team splits Create pools for levels with 4 or more teams projected Pools will be posted after the Saturday session for squirts (if we have enough players for 4 teams) HDC recommends teams and coaches to the Board at the 10/12 board meeting for approval Final tryout date is Monday 10/9 Teams posted on evening of 10/11 Begin skating as a team on 10/13 or 10/14

31 Projected Teams for bantam teams (A,B2) 3 peewee teams (A,B2,C) 1-12U team (B) 4 squirt teams (A,B,C,C) 1 10U team (B) 12 mite teams, 1-8U team MITES/8U We will be having a parent meeting just for Mites. Look for details in mass s, newsletter and on the website! Placements will take place in November, First ice will be November 4 th. Teams to be finalized by November 15 th. No full ice games before Jan 1 st new last year

32 Frequently Asked Questions regarding tryouts Who Evaluates Tryouts? New Prague High School Varsity Coaches, head and assistants HDC members who don t have players at that level fill in when High School coaches cannot attend

33 Frequently Asked Questions regarding tryouts Why can t parents watch from the bleachers? Evaluators have a lot of players to evaluate in a short period time, they need as few distractions as possible. We are trying to eliminate as many outside distractions and influences as possible for the players. Tryouts are stressful for all those involved; players, parents, evaluators, and HDC members. It makes the process less stressful for all with fewer people in the arena.

34 Frequently Asked Questions regarding tryouts What is the actual process of scoring? Evaluators score each player in 4-5 categories, the first 2-3 sessions In sessions 3 and 4, bubble groups are established Bubble groups are those players at the lower end of one team and top end of the next highest team. Cumulative scoring is used. Generally speaking, on the final day of tryouts, evaluators are looking at only the bubble kids and kids that missed a session Past and present coaches help make final decisions on bubble kids.

35 New for Last year: District 6 Squirts As of today, the plan is to run an unbalanced Schedule for Squirt A for this year. District 6 is not participating in the Tournament of Champions or the Squirt State tourney.

36 Keeping things in perspective: Balance is a MUST! Keep long term health and happiness of your child in mind at all times helps keep perspective Hockey (sports) help develop your son/daughter as a well rounded person Your hockey experience is a journey, enjoy the journey. The journey is the reward. Help minimize the Rumor Mill in the lobby by not participating. Ask someone who should know (Board or HDC member) Hockey is just part of your child s youth sports and education experience Encourage participation in other sports makes for a well rounded athlete

37 Why District 6? Travel time Competition Where else?

38 Ice Coordinator Tyler Kienow o Games will be played at NPACC o Length of game is determined by District 6 o We will have some ice at Total Hockey-Lakeville o Squirt, 10U, Peewee and 12U have morning ice Use it! o Outdoor ice times will be scheduled o Ice time is very limited in January (High School games) o I will schedule Dryland and Classrooms for each team if requested o Go by the Association website for ice time, not the arena. If you do notice a difference let your Manager know. o If you have any questions about ice time talk to your Manager and they can contact me!

39 Manager Coordinator Connection to Coaches and Parents Collect forms, schedule scrimmages and referees, organize team events, update team page on website, etc positions available The 22 volunteer hours are waived Interested in being a team manager? Contact: Dennis Mohr, nphockeyteammanagers@gmail.com

40 NPHA 2016/2017 Budget Income Expense 8.5% 3.0% 4.3% 7.9% 11.8% 11.2% 47.3% 33.0% 73.1% Contributions/Donations Sales - Concessions Member Fees Fundraising Administrative Hockey Directed Fundraising Concession Facility/Equipment Budget for fiscal year (July 1, 2016 June 30, 2017) Annual Budget approximately $400,000

41 Deposit Against Volunteer Hours Second year Bantams and 12U players are required to submit a $200 personal check dated 5/01/2017 payable to NPHA, as a deposit against each family s volunteer hours, unless your family is exempt from fulfilling the required 22 volunteer hours per the handbook. If you have a question regarding whether or not your family is exempt, please contact the Treasurer Derek Schmidt (460diesel@gmail.com) Checks must be received by the Treasurer at/before Try-outs, or your skater(s) will not be allowed on the ice. The NPHA Treasurer will hold this check until 5/01/2018. If you have not completed your required hours by 4/15/2018, your check will be deposited. If you owe less than $200, you will receive a refund for the difference. If you owe more than $200, you will receive an invoice for the balance due.

42 Fundraising David Hansen The NPHA fundraisers generate a significant amount of income for NPHA, which is used to keep registration fees as low as possible. Roughly 47% of total revenue for NPHA comes from Fundraising.

43 Fundraising 1. Christmas Wreaths, Cookie Dough, Heggies Pizza Each family is required to sell a total $ per player or $ per family. Buyout of $350 for a single player or $450 per family All Orders Due: TBD Wreath pickup will be mid-november Cookie Dough and Heggies Pizza pickup will be at the rink TBD *Waiver of this fundraiser for new families to NPHA and the Sport of Hockey and Junior Gold.

44 Fundraising Q: What if I fall short of the required amount to sell? A family has 2 kids in hockey. They opted to fundraise, a $900 commitment. They sold: $250 in Wreaths $350 in Cookie Dough and Heggies Pizza Total $600 A: NPHA profits 50% of fundraising sales and the buyout for a family is $450. The family came up $300 short so their invoice would be $150. Any outstanding balances would be due no later than October 22 nd when the orders are due or the players will not be allowed to participate.

45 Fundraising 2. Raffle Calendar Fundraiser MANDATORY Each family is required to sell a minimum of 15 calendars The cost of the calendar is $20 each and are paid for in your registration which can be spread out over 5 months if you choose. Each calendar you then sell you keep the money so you will just need to return the calendar stubs by the turn in date. This fundraiser is mandatory for ALL members, including Junior Gold and New Families.

46 Raffle Calendar Rules and Information The raffle calendar is a NPHA fundraiser All the rules and regulations MUST be followed Mandatory for ALL members Important dates (subject to change) will be posted on the website Distribution in early November Turn in Monday, January 8 th, 2018 Drawing is Thurs., February 1 st, 2018 For any questions concerning fundraising contact Dave Hansen directly. david.hansen23@gmail.com

47 VOLUNTEER HOURS Everyone is required to complete 22 volunteer hours. Even first year families.

48 Volunteer Hours The 22 Volunteer hours can be a combination of concession stand and/or other approved hours. **Do not wait until the end of the year to fulfill these hours. Student Workers there is an approved list of paid Student Workers that are able to work your shifts for you. You would pay them $10/hour. Helpful if your schedule doesn t work out and it s not as expensive as buying out the hours. (You are responsible for Scheduling arrangements and Compensation) End of Year Tournament Assistance: When the NPHA hosts a District 6 or Regional tournament, it is to the benefit of all association families. There are various duties at these tournaments that you can help with such as: registration, decorating, score board, locker room supervision, crowd control, or as assigned. CHANGE: These hours WILL count towards the required 22 volunteer hours. VOLUNTEER HOURS NEED TO BE COMPLETED BY APRIL 15th 48

49 Volunteer Information Always make sure to sign in with your signature when working your shift or task. There should be a sign in sheet for most events. Please DO NOT enter completed in Dibs. Coordinator will enter task completed after sign-in worksheet is confirmed. If you don t show up for your shift then you will be billed at $30.00 per hour. A family can buy out their volunteer hours, at the current buy out rate of $20.00 per hour. At the end of the season, UNFULFILLED HOURS will be billed at $25.00 per hour. 49

50 Claiming Hours in DIBS 1. Need to be registered for the current hockey season. 2. Need to be logged in the website with username and password. 3. Claim ALL DIBS hours under the registered skater. If you have more than one skater in the family...claim under ONE DESIGNATED skater with same username and password. 4. Any questions, please feel free to contact me. Dawn Wilmes

51 Rink/Team Related Hours 1. Food for Tryouts and Locker Room Monitor for Tryouts 2. Prepare &/or Flood Outdoor Rink 3. Mow Grass In & Around Outdoor Rink 4. Snow Removal on Outdoor Rink Volunteer Opportunities Committee Related Hours and Roles 1. Volunteer on Tournament 2. Volunteer on Fundraising 3. Volunteer as a Board Member or in a Coordinator Positon 5. Volunteer as Team Scorekeeper 6. Volunteer as Team Manager Miscellaneous Hours 1. Wash Jerseys at Tryouts 2. Work Bingo Nights 3. Clothing Sales 4. Store Christmas Wreaths at your house 5. Help with turn in of fundraising or distribution of fundraising items

52 Concession Stand Info Concession Stand Training Dates TBA. Mandatory for New Families in the association. Teen Workers: Approved list of Teens -- To be on the "approved list", teen workers must come to concession training. If they are on the list already, they do not need to repeat training. Compensation and Scheduling Arrangements are NOT the responsibility of NPHA. Cleaning and Closing the concession stand -- responsibility of the person in the stand. Please follow closing instructions. If the stand is not closed/cleaned properly, your volunteer hours may be docked. NP Trojan Mugs Refills - need to put in a coffee cup first and then they can pour it into their own mug. (Per the Health Dept.) Pizza Ranch - H.S. Games: Pizza will be delivered to the concession stand. They will send us an invoice; no tip is required. Just simply take the pizza and put it in the warmer and sell it! Review the evening schedules on the TV monitors -- This will help with food that is wasted. The profitability benefits us ALL -- Your help is greatly appreciated!!

53 Questions??

54 Thank You for being involved! We look forward to the season Go Trojans!