2017 FAMILY HANDBOOK

Transcription

1 2017 FAMILY HANDBOOK

2 TABLE OF CONTENTS Schedule... 1 Attire... 3 Arrival... 5 Registration... 6 Security... 7 NBBC Headquarters (HQ)... 8 Family Fun Room (FFR)... 9 Traffic flow Serving...11 Video Footage Sunday House Guests Contest Childcare Lil Sibs Qualifier Awards Presentation Process Preliminary Competition Schedule and Process Primary Division Junior Division Senior Division... 21

3 SCHEDULE 08:00 am - 10:00 am 11:00 am - 03:00 pm 04:30 pm - 05:30 pm 06:30 pm - 07:00 pm 07:00 pm - 08:30 pm WEDNESDAY, NOV 15 Serve Team Training (Only for those who serve during registration on Wednesday) NBBC Registration, Guided tours every 20 minutes Alumni Meeting (Current alumni and contestants who will be over 18 in 2018) Orientation Family Fun Night Computer Based Test Display 1 NBBC Family Handbook THURSDAY, NOV 16 07:00 am - 04:30 pm 05:00 pm - 06:30 pm 07:00 pm - 09:00 pm Preliminary Competition Host Appreciation Dinner NBBC Opening Ceremony (Qualifier Awards Presentation)

4 2 NBBC Family Handbook FRIDAY, NOV 17 09:00 am - 10:00 am Semi-Finals Training 11:00 am - 01:30 pm Junior Semi-Finals 02:30 pm - 05:00 pm Primary Semi-Finals 06:00 pm - 08:30 pm Senior Semi-Finals 08:30 pm - 09:30 pm Finals Training SATURDAY, NOV 18 08:00 am - 10:00 am 11:00 am - 01:00 pm 02:00 pm - 04:00 pm 06:30 pm - 08:00 pm 08:00 pm - 11:00 pm Junior Finals Primary Finals Senior Finals NBBC Award Celebration Dessert Reception and Square Dance SUNDAY, NOV 19 09:00 am - 10:00 am Worship Service

5 ATTIRE At the NBBC Registration, contestants will receive an NBBC polo to wear during the week. Please plan to wear the following: Wednesday Registration - Opportunities for family photos are available, wear attire suitable for pictures (see the Registration section.) Thursday Preliminary Competition and Opening Ceremony - NBBC polo. black pants/skirt, and black shoes Friday Semi-finalists - See dress code below Saturday Finalists - See dress code below Award Celebration - Business dress Dessert Reception and Square Dance - Casual 3 NBBC Family Handbook Dress Code for Semi-finals and Finals: Boys: Nice slacks/pants (not faded or ripped), collared shirts, turtlenecks, blazers (optional) Girls: Skirts, dresses, nice slacks/pants (not faded or ripped), blouses Shoes: Dress shoes/boots or other closed-toe shoes (no tennis shoes) Please bring 3 changes of clothes - we will have someone there to help coordinate outfits. Keep in mind that one pair of slacks and three different shirts could be three different outfits.

6 4 Please stay away from shirts that are solid black, solid white or solid red. NBBC Family Handbook No t-shirts. No pinstripes or any striped patterns at all. No logos, printed words or artwork/character. The Nike swoosh or the printed word ADIDAS are not acceptable. During Semi-Final and Final rounds, hair will need to be brushed neatly and away from the eyes and face. Staff will be on hand to assist if needed. Note: The JW Marriott provides complimentary washers and dryers on the 4th floor.

7 ARRIVAL The JW Marriott is located at Resort Pkwy, San Antonio, TX 78261, roughly 20 miles north of the San Antonio airport. If you have difficulty locating the hotel or have questions, please contact the JW Marriot at (210) JW Marriott bellhops are available to help unload cars and bring in luggage to designated rooms. If a luggage cart is needed, bellhops are required to assist. Please plan to tip bellhops $1 - $2 per bag. 5 NBBC Family Handbook Room check-in time is 4pm though the room might be available before then. Early check-in is available and luggage will be stored until the room is ready. Room check-out time is 11am. Please be sure to call ahead if a later check-out time is needed. Again, JW Marriott bellhops are available to help take luggage to cars if necessary. If a luggage cart is needed, bellhops are required to assist. Please plan to tip bellhops $1 - $2 per bag. Note: The JW Marriott does not provide a shuttle to and from the airport but recommends using goshuttle.

8 REGISTRATION 6 NBBC Family Handbook Members of the NBBC team will be available in the lobby to answer questions and provide guidance to the NBBC Registration area on Wednesday. Registration will be 11:00am - 3:00pm on Wednesday, Nov 15 in Bluebonnet/Dogwood and Begonia/Bottlebrush rooms. All families are required to register during this time. In case of an emergency, or circumstances beyond one s control, please call the office at During registration, families receive individual agendas, name badges, contestant NBBC polo and registration bags. Photo booths will be available for families to have a professional photograph taken. There are also NBBC medallions so contestants can have an official NBBC photograph taken. This will be the only opportunity a contestant has to have an official photograph with the medallion. There are restrooms nearby for contestants to change into the NBBC polos if desired. Photographs will be available for purchase online after the NBBC. Registrants will have an opportunity to take an NBBC tour of the JW Marriott. Tours will be provided on Wednesday, November 15 during registration. The first tour begins at 11:00 am and will run every twenty minutes until 3:00 pm. This tour will take families to the different locations of the event, including but not limited to: Semi-finals, Finals, Preliminaries, Lil Sibs and much more. For further questions regarding schedules or event items, please see the information table at registration or NBBC HQ.

9 SECURITY Please remember that the National Bible Bee does not have exclusive use of the venue space at the JW Marriott. With over 265,000 square feet of space, the JW Marriott is the largest facility in the area. Parents are advised to use the same discretion when supervising their children at the NBBC as they would at any other large public area. All attendees must wear name tags at all times to be granted access to events. 7 NBBC Family Handbook Families should discuss this topic with their children prior to the event. They can expect to have security badges checked before entering most event and contest areas. Security is our top priority. Please instruct children to find a staff member if they are separated from their family. The staff member will immediately bring them to the NBBC Headquarters (NBBC HQ) and will contact the parent. For security and liability reasons, the National Bible Bee is unable to release contestants/minors to anyone other than their parents. If this presents a scheduling difficulty, please call

10 NBBC HEADQUARTERS (NBBC HQ) 8 NBBC Family Handbook Eligibility Requirements For any questions or needs, please feel free to come to the NBBC HQ (Salon G) for assistance. Thursday, November 16 Friday, November 17 Saturday, November 18 NBBC HQ HOURS 07:00 am - 11:30 am 12:30 pm - 04:30 pm 09:00 am - 12:00 pm 01:00 pm - 04:00 pm 05:00 pm - 08:00 pm 08:00 am - 11:00 am 11:30 am - 03:30 pm

11 FAMILY FUN ROOM (FFR) Anyone 15 or older may access the Family Fun Room (FFR) without an adult. Security bracelets will be provided to wear along with name tags. If a child 14 or under attempts to leave the Family Fun Room, attendant will match his/her guardian code on the security bracelet to the adult he/she is leaving with. Each family will be required to sign a security waiver during registration process. Security bracelets will be provided as part of the registration packet on Wednesday. 9 NBBC Family Handbook Shoes are not allowed in the inflatable bouncers, but socks are required to be worn at all times. There will be a designated area for children to leave shoes while they are in the Family Fun Room. FAMILY FUN AREA HOURS Friday, November 17 Saturday, November 18 11:00 am - 01:30 pm 02:30 pm - 05:00 pm 06:00 pm - 08:00 pm 08:00 am - 10:00 am 11:00 am - 01:30 pm

12 TRAFFIC FLOW 10 NBBC Family Handbook The National Bible Bee desires to be a testimony of kindness and thoughtful manners to all JW Marriott guests and staff. This includes noise, speed of movement and congestion in the JW Marriott hallways. The Family Fun Room will be a wonderful opportunity to hang out and have fun, and the JW Marriott has many seating areas for fellowship. Please help keep the middle of the hallways clear, so other guests can easily get to their engagements. While located in the JW Marriott seating and public areas, please be respectful of the other guests, especially during sleeping hours. This is also true during the competition. The Preliminary Competition has been structured carefully so that there is no waiting time in the hallways. Please follow the contest instructions carefully, and please refrain from waiting in the hallways. Unfortunately, this means the tradition of clapping for the contestants as they move to the different contest areas is not encouraged, as this congests the hallways and interrupts other meetings happening at the JW Marriott. Please reserve applause for our ceremonies where the contestants hard work will be acknowledged.

13 SERVING The National Bible Bee Competition takes a tremendous amount of teamwork to execute each year. Choosing to be a part of the NBBC is an opportunity to serve by using your gifts and abilities. One member of each family (15 years or older) is asked to serve one block of time (no more than 2-3 hours) during the week of NBBC. Additional family members or friends are welcome to serve as well. The administrative team works to ensure that scheduled service times do not conflict with contestant family schedules so that each family has the opportunity to enjoy their contestant s participation in NBBC. For the protection of all involved, a background check is required for those serving who are 18 years or older. The background check is free, easy and part of the NBBC registration process. A few areas where individuals can serve include: Family Fun Room, Lil Sibs, Greeting and Traffic Control. 11 NBBC Family Handbook The National Bible Bee families are an integral part of making the NBBC a success. By serving, each family can ensure that their investment in study and memorization of Scripture will culminate in an exciting and memorable NBBC experience.

14 VIDEO FOOTAGE 12 NBBC Family Handbook NBB will be filming elements of the NBBC for promotional use. Semi-finalists and Finalists should expect to recite in front of a camera as well as an audience. It might be helpful for younger contestants to practice in advance. Please be aware, there may be roaming cameras throughout the entire event, capturing images and film that may be used for promotional use. SUNDAY HOUSE The Sunday House will be open and available as a quiet place for prayer throughout the week, beginning Thursday morning. Feel free to come in and pray as a group or individually.

15 GUESTS If a contestant qualifies for Semi-Finals or Finals, local guests may be invited to watch them compete. All guests must be accompanied by a registered family member to the NBBC HQ to receive their nametags, which will act as a complimentary day pass. This gives guests access only to the Semi-Finals and/or Finals Rounds. All other NBBC events are open only to paid registrants. JW Marriott waterpark access is only open to families who are staying at the JW Marriott and have a valid room key. 13 NBBC Family Handbook It is strongly recommended to register any guests in advance. Please info@biblebee.org to get the link to register day guests.

16 CONTEST 14 NBBC Family Handbook Please carefully read the contest instructions on the personal NBBC agenda given out at registration. Each division has a different schedule and process. It is imperative that each time and location be carefully followed or the contest will be affected. Each contestant can invite four guests (12 yrs and older) to their Preliminary Oral Recitation. For example, a family with two contestants will have 8 tickets available, but only 4 tickets per contestant (the tickets are not interchangeable). Snacks: Junior and Primary contestants will be provided a snack of organic applesauce while they are in the staging areas between their Computer Based Test and Oral Recitations. There will be water fountains available as well. No other snacks are permitted due to food allergies. Bathroom Breaks: If necessary, Division Guides will be available to take contestants to the restroom while they are waiting in line for Oral Recitation, or waiting in the CBT and Oral Recitation Staging Areas.

17 CHILDCARE LIL SIBS During the Preliminary competition on Thursday, Nov 16, childcare will be provided for any of the contestant s siblings 1-11 years old so parents can enjoy the Preliminary Round of Oral Recitation. Registration for childcare is part of the registration process in August and must be completed by August 30th. Please Note: We are not able to provide childcare for siblings that are not registered during that time. In order to provide adequate childcare, all children must be registered by August 30. Unfortunately, this means we are not able to provide drop-in childcare. 15 NBBC Family Handbook Please plan enough time to drop children off at the Lil Sibs area before proceeding to the Oral Recitation. Please refer to the provided agenda for drop off and pick up times. Parents with both a Primary and a Junior contestant: To attend Primary contestant s Oral Recitation, please drop Junior contestants off at Lil Sibs first. The Division Guides will bring Junior contestants to their Computer Based Test (CBT). Please pick up children promptly. Families that have a Primary and Junior contestant, and are utilizing Lil Sibs child care during their Oral Recitations, can keep their children in Lil Sibs through both Recitations. Because these children will be in childcare from 7:15-12:45, NBB will be providing an organic applesauce pouch as a snack. *All children must be picked up at the start of lunch hour (12:45 pm).

18 QUALIFIER AWARDS PRESENTATION PROCESS 16 Opening Ceremony will be held on Thursday night. NBBC Family Handbook Preliminary Round 5:45pm: Contestants are asked to arrive at the Grand Oaks Ballroom for the Qualifier Awards Training. NBB Staff and Division Guides will help contestants be seated according to the information on their name tags. Doors will open at 6:30pm for families to get seated. Opening Ceremony begins at 7:00pm. 7:00pm: Each division will be presented one at a time. The first division will walk on stage as their names are read, receive a medallion and take a group picture. Next, the Semi Finalist announcements will be made: the Semi Finalists will remain on stage when their name is called to have a group photo taken. All other contestants will then walk off the stage to their reserved seats, and the next division will begin their presentation.

19 PRELIMINARY COMPETITION SCHEDULE AND PROCESS *This handbook provides instructions for the Preliminary Contest so parents can walk through the competition process with their contestants prior to arrival at the NBBC. Exact details may change slightly, and any changes will be discussed at Orientation on Wednesday, Nov 15. This document is not an official contest rulebook. Please note the instructions differ by contestant division. Please refer to the appropriate division below.* During the Preliminary Oral Recitation Round, contestants receiving a perfect score will be honored with the Perfect Oral Recitation Medal at the Award Celebration. Additionally, contestants who received a perfect score but did not qualify for Semi-finals will have an opportunity to recite a passage on stage at some point during the National Bible Bee Competition. If you qualify for the Perfect Oral Recitation you will be contacted by NBBC staff. 17 Preliminary Round NBBC Family Handbook Primary Division 7:15am Parents, guests and contestants will begin arriving at the Oral Recitation Judge Rooms (Wildflower Rooms). Families, including contestants, will show their ticket to a Serve Team Member and will be directed either to the right for Judge Rooms 1-6 or the left for Judge Rooms Line Judges will allow access into the Judge Rooms once they are ready. Parents will enter the room while the contestants remain outside to check in with their Line Judge.

20 18 Division Guides and Line Judges will help the contestants line up by their Judge Room in order of recitation, according to the information listed on the contestants name tags. NBBC Family Handbook There will be a table in the back of the room with clear boxes available to hold all personal items. *Please be sure to turn off all cell phones before entering the room.* 7:30am Contestants will be brought into their Judge Room and the Judges will read the general rules and guidelines. The contestants will then be dismissed to stand in line outside the room. Contestants will be called in one at a time to recite, and then take a seat in the Judge Room with their parents. If a guest needs to leave the Judge Room, please do so in between contestant recitations. Guests may return, but will only be allowed back in the room between contestant recitations. Once every contestant has recited, parents and guests will be dismissed. (When dismissed, please leave the Wildflower Rooms area. There are other groups using the space, please respect these groups by not congesting the area.) Contestants will then be lined up and escorted to the Computer Based Test (CBT) Staging Area. 10:00am Primary contestants will be provided an organic applesauce pouch while they are in the staging areas between their Computer Based Test and Oral Recitations. There will be water fountains available as well. No other snacks will be permitted due to food allergies.

21 10:30am Division Guides will line up the contestants outside the Computer Lab to take the Computer Based Test. Once inside, contestants will find their name on the back of a chair in the Lab they have been assigned and be seated. Division Guides and Proctors will help contestants login to take the Computer Based Test. Contestants will have an opportunity to appeal CBT questions prior to leaving the CBT Labs. This is the only place to appeal the CBT. 19 NBBC Family Handbook All contestants are provided a red card next to their computer. In the case of technical difficulties during the CBT, contestants should raise the card and a proctor will come to help. 12:00pm Division Guides will take the contestants to the CBT Staging Area, where parents will come and pick up their contestants. Please pick up contestants by 12:15pm. Junior Division 8:45am Juniors arrive at the Computer Labs. Parents may drop off their contestant but once the contestant enters the Lab lines, please leave the area to avoid congestion. Contestants will line up outside the CBT Labs, divided by Labs A, B and C, between stanchions provided. The correct lab will be listed on the contestant s name tag. Division Guides will bring the contestants into the CBT Labs. Contestants will find their name on the back of a chair in the Lab they have been assigned and be seated. Division Guides and Proctors will help contestants login to take the Computer Based Test.

22 20 All contestants are provided a red card next to their computer. In the case of technical difficulties during the CBT, contestants should raise the card and a proctor will come to help. NBBC Family Handbook Contestants will have an opportunity to appeal CBT questions prior to leaving the CBT Labs. This is the only place to appeal the CBT. 10:15am Division Guides will bring the contestants to their designated Judge Room lines. There will be water fountains available, but no snacks will be permitted due to allergies. Division Guides and Line Judges will help the contestants line up by their Judge Room in order of recitation, according to the information listed on the contestants name tags. 10:30am Parents and guests will show their ticket to a Serve Team Member and will be directed either to the right for Judge Rooms 1-6 or the left for Judge Rooms Line Judges will allow access into the Judge Rooms once they are ready. There will be a table in the back of the room with clear boxes available to hold all personal items. *Please be sure to turn off all cell phones before entering the room.* 10:45am Contestants will be brought into their Judge Room and the Judges will read the general rules and guidelines. The contestants will then be dismissed to stand in line outside the room. Contestants will be called in one

23 at a time to recite, and then take a seat in the Judge Room with their parents. If a guest needs to leave the Judge Room, please do so in between contestant recitations. Guests may return, but will only be allowed back in the room between contestant recitations. Once every contestant has recited, parents, contestants and guests will be dismissed. (When dismissed, please leave the Wildflower Rooms area. There are other groups using the space, please respect these groups by not congesting the area.) 21 NBBC Family Handbook Senior Division 7:00am Seniors arrive at the Computer Based Test (CBT) Labs. Parents may drop off their contestant but once the contestant enters the Lab lines, please leave the area to avoid congestion. Contestants will line up outside the CBT Labs, divided by Labs A, B and C, between stanchions provided. The correct lab will be listed on the contestant s name tag. Division Guides will bring the contestants into the CBT Labs. Contestants will find their name on the back of a chair in the Lab they have been assigned and be seated. Division Guides and Proctors will help contestants login to take the Computer Based Test. All contestants are provided a red card next to their computer. In the case of technical difficulties during the CBT, contestants should raise the card and a proctor will come to help.

24 22 Contestants will have an opportunity to appeal CBT questions prior to leaving the CBT Labs. This is the only place to appeal the CBT. NBBC Family Handbook 8:15am Division Guides will take the contestants to the CBT Staging area, where parents will come and pick up their contestants. Please pick up contestant by 8:30am. 2:00pm Parents, guests and contestants will begin arriving at the Oral Recitation Judge Rooms (Wildflower Rooms). Families, including contestants, will show their ticket to a Serve Team Member and will be directed either to the right for Judge Rooms 1-6 or the left for Judge Rooms Line Judges will allow access into the Judge Rooms once they are ready. Parents will enter the room while the contestants remain outside to check in with their Line Judge. Division Guides and Line Judges will help the contestants line up by their Judge Room in order of recitation, according to the information listed on the contestants name tags. There will be a table in the back of the room with clear boxes available to hold all personal items. *Please be sure to turn off all cell phones before entering the room.* 2:15pm Contestants will be brought into their Judge Room and the Judges will read the general rules and guidelines. The contestants will then be dismissed to stand in line outside the room. contestants will be called in one at a time to recite,

25 and then take a seat in the Judge Room with their parents. If a guest needs to leave the Judge Room, please do so in between contestant recitations. Guests may return, but will only be allowed back in the room between contestant recitations. Once every contestant has recited, parents, contestants and guests will be dismissed. (When dismissed, please leave the Wildflower Rooms area. There are other groups using the space, please respect these groups by not congesting the area.) 23 NBBC Family Handbook Contestants that qualify for the top 15 in each division will be given an additional schedule detailing the times and places that they should arrive for wardrobe select and preshow.