exceed registration 2018 may participation terms & CONDITIONS RULES

Transcription

1 exceed registration 20 may participation terms & CONDITIONS RULES

2 6 TH edition may THIS IS NOT AN USUAL RACE... IT S AN ORIGINAL CONTEST, WHICH BRINGS TOGETHER PROS AND AMATEURS ON A LONG DISTANCE RACE. Goal: 400 kitesurfers on the same starting line! NEVERTHELESS YOU ARE THE ONLY ONE WHO CAN JUDGE IF YOU ARE ABLE OR NOT TO RUN IN THE HARD CONDITIONS YOU COULD MEET IN GRUISSAN. IN VERY STRONG WIND SITUATIONS (OVER 40 KNOTS) AND IN THE CASE OF MAJOR INTERVENTION BOATING SAFETY: THE ORGANIZATION CAN BE LEAD TO CUT YOUR LINES! AND/OR OTHER PART OF YOUR EQUIPMENT. IT MEANS, YOUR KITE CAN BE DEFINITELY LOST. TO LAUNCH AN OFFICIAL RACE, THE AVERAGE WIND MUST BE OVER 15 KNOTS MINIMUM AND THE SAFETY DEVICE HAS TO BE DEPLOYED ENTIRELY (30 BUOYS AND 30 BOATS). SO THERE IS FEW POSSIBILITIES TO RUN THE DEFI KITE WITH A SOUTH EAST WIND AND WAVES! THE BEST WIND DIRECTION IS STILL TRAMONTANA (NORTH-WEST WIND / OFFSHORE) YOU WILL FIND IN THE FOLLOWING PAGES ALL THE INFORMATION YOU WILL NEED TO PREPARE YOUR REGISTRATION IT IS IMPERATIVE TO READ IT ALL VERY CAREFULLY! PARTICIPATION AU DEFI KITE GRUISSAN - EDITION 20

3 contents Go to Gruissan Play Ground Admission Rules Global Fees Infos Planning Overview Registration Form Parental Authorization Medical Certificate P4 P5 P6 P7 P8 P9 P10 P11 P12 P13 P14 PARTICIPATION AU DEFI KITE GRUISSAN - EDITION 20

4 GRUISSAN south of france TRIP Direction NARBONNE MotorWay ASF 9 Interchange Narbonne Est then direction Gruissan 14km Near Montpellier 100km Toulouse 150km Lyon 380km Clermont - Ferrand 400km Bordeaux 420 km Strasbourg 850km Paris 862 km Airport PERPIGNAN - 75km / Airport MONTPELLIER - 110km / Airport TOULOUSE - 150km ACCOMODATION POSSIBILITIES Office Municipal du Tourisme : AVERAGE TEMPERATURES Air: 20 Water: 17 / The community that guides you and hosts you closer to the spots. TRAMONTANA WIND The tramontana is a cold, dry and sometimes... a violent wind, blowing from the land to the Gulf of Lion. The tramontana accelerates passing between the Pyrenees and the south of the Massif central. Sometimes the tramontana and the mistral are confused, but they are two different winds. Mistral and tramontane are caused by the same type of meteorological configuration, Mistral and Tramontane have the same character and produce the same type of effect. Their true difference lies in the route that everyone takes to get to the south. PA R T I C I PAT I O N A U D E F I K I T E G R U I S S A N - E D I T I O N

5 play ground Gruissan, an exceptional sailing zone that you have to understand to manage the race as much as you can. It goes from the Chalet beach (main Defi Site) to Port la Nouvelle, 10km away. You have to know that the wind is always stronger (5 to 10nds more) at Port la Nouvelle than at Gruissan. One race = 20 to 40 km, that is equivalent to 1 or 2 return trips. It s a real challenge that require a serious physical preparation. PA R T I C I PAT I O N A U D E F I K I T E G R U I S S A N - E D I T I O N

6 terms conditions >REGISTRATION Entries will be opened from March 1st entries are available for 20 > MINIMUM AGE At least 14 years old on May, 4 th 20 > NATIONAL SAILING PERMIT A national sailing permit is compulsory. A National Sailing Permit from a foreign country is valid to take part in an official contest in France such as the Defi Kite. If you don t have any, a temporary insurance FFV is required and is delivered by the Defi Kite, during the registration process. > IDENTIFICATION OF PARTICIPANTS The identification of the participants is established by assigning an unique and personal numbered bib. The numbered bib is delivered by the organization and included in the registration fees. The numbered bib is subject to a 30 deposit that you will have to give on Friday 4 h during the numbered bib claim. It will be gave back of the last day of competition (Sunday May 6 th ) in exchange for the numbered bib. > DISTRIBUTION OF THE NUMBERED BIB TO CONFIRM YOUR PRESENCE The presence of each competitor is required in order to confirm your presence on the contest. Minors will have to be under the supervision of an adult during the whole contest period ( Presence confirm, Briefing, full day competition) An identity document is required. If it is impossible for you to be present during the numbered bib distribution, please let us know. If you don t, we will give your numbered bib to someone from the waiting list. > MEDICAL CERTIFICATE A medical certificate of suitability and fitness for the purpose of practicing competitive kitesurfing. Signed and stamped, it has to be issued less than one year before the last day of competition. > DEFINITIVE ADMISSION An incomplete file will not be considered and systematically placed in the waiting list. A complete file is a file including all the information requested + all mandatory documents + registration fees. > PARENTAL AUTHORIZATION Mandatory form for minors (- ). A responsible adult will have to be identified in the parental authorization (legal guardian or supervisor). Minors will have to be under the supervision of an adult during the whole contest period ( Presence confirm, Briefing, full day competition) > REGISTRATION FEES In case of non-participation and / or cancellation: Registration fees will NOT be REFUND. Once sent, the registration is considered as final. Registration fees include: > General Organization Fees > The T-shirt and the official bag It does NOT include: > The online registration platform management fees > The temporary Insurance FFV (compulsory ) > CRITERIA FOR SELECTION 350 first entries + 50 places reserved for the organization (PRO / VIP / Guests). > WAITING LIST From the 401 st Criteria of selection: Registration date If equal on the day, has the priority: > The Female category > The Young category > The largest number of participation in the Defi (if equal, the one who participated the more recently) > Random draw for other categories PARTICIPATION AU DEFI KITE GRUISSAN - EDITION 20

7 rules > PRIORITY SAFETY Beyond the rules of priority, every rider has to do his best to avoid a collision. Some official rules: - On the same way, the one who overtake has to stay away from the one who is overtaken. - On different ways, the one who is port side (left hand near the mast) has to stay away from the one who is starboard (right hand near the mast). - On different ways, the kitesurfer downwind has to put his/her kite down, the kitersurfer windward has to put his/ her kite up. > THE SIGN IN AND SIGN OUT, BEFORE AND AFTER THE RACE IS COMPULSORY You have to sign at the signature table EQUIPED WITH YOUR NUMBERED BIB before you start running. You have to sign again when you are back, even if you have given up. This system allows us to know who is back and if we have to go and look for you in the water. An outsider is NOT allowed to sign for you. Caution: the no-respect of the start or back signature brings the permanent exclusion of the Defi Kite. Of course, you also have to respect all the other rules of the organization. > THE RACE One round trip crosswind of at least 8 miles (15km). There is no maximum distance! > THE LIMIT TIME No limit time. For the security of everyone, the organization can take the decision to stop the last participant. > THE DISCARDS Only one discard will be retained from 3 races and whatever the final number of races. > THE START It is a rabbit start. You have to cross the line after the rabbit (the boat). The count of the starting procedure (H- 60 ) is announced on the beach. The rabbit goes from the bottom line (the offshore point), headed for the beach. > THE ARRIVAL It is judged by the arrival boat and a buoy just behind. You have to go between the back of the sail-boat and the buoy. Be careful: if your number is not visible, you won t be classified. Caution: if you cross the finish line without having done the entire race, you might be disqualified for the whole of the contest. > THE JURY It is the king, and will do its best for everyone to have fun, for the spirit of the Defi Kite to be expressed and for you to respect it. > THE RACE AREA It is located between the beach and the curtain of safety buoys. It is formally forbidden to leave the race area. > THE SAFETY BUOYS We put a curtain of buoys offshore. They materialize the limit of the race area. If you cross this limit you will be disqualified. Do not hesitate using them as resting spot by hanging on them. It is a good way to stand by or to wait for a security boat without deviating. > THE EQUIPMENT - A certified impact and flotation vest of 50N minimum or a certified impact vest is mandatory - An isothermal wetsuit is compulsory for everyone (at least 3mm Shorty). - You have to wear your numbered bib. You have to wear it over all other equipment (bag, camel bag ). The number has to be legible as long as you run; it is the only way for the organization to identify you. If you give up, you have to report your number instead of your name. - You have to carry a 3 meters long of rope (minimum 4 mm of diameter) in order to hang up easily to a boat or a buoy. - The weighty vest is forbidden. - A helmet is compulsory. > CATEGORIES By gender : MEN / WOMEN By type: Foil / TwinTip / TIKI / Other By age categories: - Master (40 and +) - Senior (-39 years old) - Young (- years old) > RANKING - By gender, all categories - By categories - By points First = 0.7 pts Second & following up = place (2nd = 2 points, ) Abandon = Number of participants + 1 Do not start = Number of participants + 2 Disqualified = Number of participants + 5 PARTICIPATION AU DEFI KITE GRUISSAN - EDITION 20

8 basics The contest 400 REGISTRATION ARE OPEN - Minimum level recommended: to be able to sail upwind. To know the emergency gesture, to know the ColReg (Collision Regulations), to know how to us the security systems. - No «official» start will take place in wind < 15 knots. - A certified impact and flotation vest of 50N minimum or a certified impact vest is mandatory. - Weight vest shall be strictly prohibited. - Wearing a wetsuit is compulsory. - Wearing a helmet is compulsory. - There is no restriction on the equipment (the rider has to take into account the weather report and forecast and to take into account his/her level level in his/her gear choice). - Identification will be through a numbered bib allocated by the organization. The registration - Minimum age required: to be 14 years old on January, 1 st To own a National Sailing Permit is required (Annual or temporary FFV Insurance). - A medical certificate of suitability and fitness for the purpose of practicing competitive kitesurfing, issued less than one year before the last day of the contest. - The presence of each competitor is required during the numbered bib distribution. - Any «incomplete» registration file will NOT be considered and systematically placed on the waiting list - A complete REGISTRATION is a REGISTRATION that includes: ALL REQUESTED INFORMATION + ALL DOCUMENTS REQUIRED. [ Signed Registration Form + Sailing Permit + Medical Certificate + Registration Fees ] - Confirmation of registration will be notified by within 15 days of receipt of your complete registration file. - The numbered bib is subject to a deposit. A 30 deposit will be ask during the numbered bib distribution. The organization will give back the deposit on the last day of competition (May, Sunday, 6 th ) in exchange for the numbered bib. If you don t, we will keep the deposit. PARTICIPATION AU DEFI KITE GRUISSAN - EDITION 20

9 registration fees years old and + 95 until April, 22 th Minor (- years old) 75 until April, 22 th From April, 23 th (ALL CATEGORIES) 190 It does include : It does NOT include: The organisation fees Official Défi Wind Tee Shirt & Bag The online registration platform fees > +/- 3 The Temporary French Federation Sailing Insurance Fees** Delivered by the Defi Kite > 30 A deposit is required for the identification bib for 30 By cash to return the day D (amount EXACT please)! In case of non-participation and/or cancellation: The registration fees will NOT be REFUND. Once sent, a registration is considered as final. PARTICIPATION AU DEFI KITE GRUISSAN - EDITION 20

10 overview FROM MARCH 1 ST REGISTRATION ON LINE Forms, Download compulsary files Payment on line 1) Complete the Registration Form With the parental authorization for minors (- years old) 2) Load a copy of your National Sailing Permit 20 OR ASK a Temporary French Federation Sailing Insurance 3) Load a dated, signed and stamped Medical Certificate of suitability and fitness for the purpose of practicing competitive kiteboarding, issued less than one year before the last day of the contest. 4) Pay the Registration Fees A deposit is required for the identification bib for 30 By cash to return the day D (amount EXACT please)! WARNING AN INCOMPLETE REGISTRATION FORM WILL NOT BE CONSIDERED. AND PLACED ON THE WAITING LIST PARTICIPATION AU DEFI KITE GRUISSAN - EDITION 20

11 provisional schedule friday 4 thursday 3 Saturday 5 sunday am Information Meeting 9.30 am Information Meeting 10am > 6pm 10am > 4pm > 12am BIB Distribution* pm 1 st Information Meeting pm 1 st START possible pm Price Giving 6 > 10pm BIB Distribution* 8pm Defi Kite Party 9pm Opening Party NUMBERED BIB DISTRIBUTION : The numbered bib will be allocated at the Defi Kite site Gruissan Plage (City map on The presence of each competitor is compulsory. An ID will be required. ON MAY, THURSDAY 3TH FROM 6 TO 10PM & ON FRIDAY 4TH FROM 9 TO 12PM INFORMATION MEETING : The first information meeting will take place on the site of the DEFI KITE > on May, Friday 4th at 1pm Daily information meeting > 9:30am PA R T I C I PAT I O N A U D E F I K I T E G R U I S S A N - E D I T I O N

12 PARENTAL AUTHoRIZATION UNDER The presence of a responsible adult or a supervisor is compulsory during the whole contest lenght. CHILD LASTNAME I undersigned: Last name FIRST NAME First name Acting as the: FATHER MOTHER LEGAL GUARDIAN (cross the irrelevant titles out) ADDRESS ZIP code TOWN COUNTRY CELLPHONE (Please write legibly) I give authorization to my child Born on: / / 19 Birthplace to participate to the Défi Kite, a kitesurfing long-distance race in Gruissan Aude, from May 4 th to 6 th 20. I testify that my child is covered by civil liability insurance covering any damage he/she may cause himself/herself or anyone else. NAME of my child supervisor in case I can t be present during the contest MOBILE NUMBER IN CASE OF NECESSITY If the organizers of the Défi Kite are faced with an incident they consider important and they find it impossible to get in touch with the parents, the child will be transported to the nearest hospital with the help of the emergency services (helicopter, ambulance, firemen). Allergies In respect of the Law of 6 January 1978, relating to information technology, files and liberties, the organization commits itself to using or broadcasting any given personal information only to fulfil legal and administrative obligations that are necessary when taking responsibility. SIGNATURE OF THE LEGAL PERSON IN CHARGE Done, in On PARTICIPATION AU DEFI KITE GRUISSAN - EDITION 20

13 MEDICAL CERTIFICATE FOR EXAMPLE I Je UNDERSIGNED soussigné(e), Docteur DOCTOR Demeurant ADRESS CERTIFIED Certifie avoir HAVE examiné, EXAMINED Mademoiselle MISS Madame MRS Monsieur SIR LAST Nom, & FIRST prénom NAME Né(e) BORN le THE Demeurant ADRESS Appartenant à l'association sportive et n'avoir pas constaté à la date de ce jour de signes ABLE cliniques TO PRACTICE apparents THIS contre-indiquant SPORT IN COMPETITION la pratique des sports suivants en compétition : Fait àdone IN Le ON Cachet du DOCTOR médecin STAMP Signature du DOCTOR médecin SIGN PARTICIPATION AU DEFI KITE GRUISSAN - EDITION 20

14 contact Alizée Albert > Defi Kite Gruissan 9 rampe pech des moulins Gruissan - France defikite.org PARTICIPATION AU DEFI KITE GRUISSAN - EDITION 20