Registration Guide Terms & Conditions

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1 Registration Guide Terms & Défi Wind Gruissan 9 rampe pech des moulins Gruissan - France defiwind.com

2 You are going to take part in the 17 th edition of the Defi Wind in Gruissan, the biggest windsurfing contest in the world, that brings together more than 1000 windsurfers Open this year for 1400 riders! The Defi Wind is a race organized for everyone, pros and amateurs. Nevertheless you are the only one who can judge if you are able or not to run in the hard conditions you could meet in Gruissan. In very strong wind situations (over 40 knots) and in the case of major intervention boating safety: the organization can take the decision to abandon your windsurf gear. To launch a race, the average wind must be over knots minimum and the safety device has to be deployed entirely (50 buoys and 40 boats). So there is few possibilities to run the Defi Wind with a South East wind and waves! The best wind direction is still our dear TRAMONTANA (North-West wind / Offshore) You will find in the following pages all the INFORMATION you will need to prepare your registration It is imperative to read it all VERY CAREFULLY! contact defiwind@beachconcepts.org Alizée Albert > Defi Wind Gruissan 9 rampe pech des moulins Gruissan - France

3 Contents Go to Gruissan Sud de France Play Ground Admission Rules Global Fees Infos Planning Overview Registration Form Parental Authorization Medical Certificate P4 P5 P6 P7 P8 P9 P10 P11 P12 P13 P14 TEAM

Go to gruissan Sud de France ACCESS By road : Motorway A9, interchange Narbonne EST, then direction Gruissan By train : Narbonne train station By plane : Aiport in Béziers,

www.gruissan-mediterranee.com TRAMONTANA WIND The tramontana is a cold, dry and sometimes... a violent wind, blowing from the land to the Gulf of Lion.

Sometimes the tramontana and the mistral are confused, but they are two different winds.

4 Go to gruissan Sud de France ACCESS By road : Motorway A9, interchange Narbonne EST, then direction Gruissan By train : Narbonne train station By plane : Aiport in Béziers, Carcassonne, Perpignan, Montpellier and Toulouse ACCOMMODATION POSSIBILITIES Office Municipal du Tourisme : (Accommodation lettings or rental properties) TRAMONTANA WIND The tramontana is a cold, dry and sometimes... a violent wind, blowing from the land to the Gulf of Lion. The tramontana accelerates passing between the Pyrenees and the south of the Massif central. Sometimes the tramontana and the mistral are confused, but they are two different winds. Mistral and tramontane are caused by the same type of meteorological configuration, Mistral and Tramontane have the same character and produce the same type of effect. Their true difference lies in the route that everyone takes to get to the south. AVERAGE TEMPERATURES Air temperature: 20 Water temperature: 17 /18 Conditions Générales Page 4 / 15

play ground An exceptional sailing zone that you have to understand to

It goes from the Chalet beach (main Defi Site) to Port la Nouvelle, 10km

5 play ground An exceptional sailing zone that you have to understand to manage the race as much as you can. It goes from the Chalet beach (main Defi Site) to Port la Nouvelle, 10km away. You have to know that the wind is always stronger (5 to 10nds more) at Port la Nouvelle than at Gruissan. One race = 40 km, that is equivalent to 2 return trips. It s a real challenge that require a serious physical preparation. Conditions Générales Page 5 / 15

6 Conditions of Admission > REGISTRATION Registration opening february 1st at 10 am CET on 1400 entries availables for 2017 > MINIMUM AGE At least 13 years old on May, 25 th > NATIONAL SAILING PERMIT A National Sailing permit is compulsory. A National Sailing Permit from a foreign country is valid to take part in an official contest in France such as the Defi Wind. If you don t have any, a temporary French Federation Sailing Insurance is required and is delivered by the Defi Wind on demand, during the registration process. > IDENTIFICATION OF PARTICIPANTS The identification of the participants is established by assigning an unique and personal numbered bib. The numbered bib is delivered by the organization and included in the registration fees. > DISTRIBUTION OF THE NUMBERED BIB TO CONFIRM YOUR PRESENCE The presence of each competitor is required in order to confirm your presence on the contest. An identity document is required. If it is impossible for you to be present during the numbered bib distribution, please let us know. If you don t, we will give your numbered bib to someone from the waiting list. > MEDICAL CERTIFICATE A medical certificate of suitability and fitness for the purpose of practicing competitive windsurfing, Signed and stamped, it has to be issued less than one year before the last day of competition. > DEFINITIVE ADMISSION An incomplete registration file will not be considered and systematically placed in the waiting list. A complete file is a file that include all the information requested + all mandatory documents + registration fees. > PARENTAL AUTHORIZATION Mandatory form for minors (- 18). A responsible adult will have to be identified in the parental authorization (legal guardian or supervisor). Minors will have to be under the supervision of an adult during the whole contest period. > REGISTRATION FEES In case of non-participation and / or cancellation: Registration fees will NOT be REFUND. Once sent, the registration is considered as final. Registration fees include: > General Organization Fees > The numbered bib > The T-shirt and the official bag It does NOT include: > The online registration platform management fees > The temporary French Federation Sailing Insurance (compulsory if you don t own a National Sailing Permit) During the first period the registration fees are fixed During the second period of registration the participation fees are strongly increased (+ 100%). > CRITERIA FOR SELECTION 1300 first entries +100 places reserved for the organization (PRO / VIP / Guests). > WAITING LIST From the 1401 st Criteria of selection: Post stamp date If received on the same day, has the priority: > The Female category > The Young Category > The largest number of participation in the Defi (if equal, the one who participated the more recently) > Random draw for other categories Conditions Générales Page 6 / 15

7 Rules > PRIORITY SAFETY Beyond the rules of priority, every rider has to do his best to avoid a collision. Some official rules: - On the same way, the one who overtake has to stay away from the one who is overtaken. - On different ways, the one who is port side (left hand near the mast) has to stay away from the one who is starboard (right hand near the mast). > THE SIGN IN AND SIGN OUT, BEFORE AND AFTER THE RACE IS COMPULSORY You have to sign at the signature table EQUIPED WITH YOUR NUMBERED BIB before you start running. You have to sign again when you are back, even if you have given up. This system allows us to know who is back and if we have to go and look for you in the water. An outsider is NOT allowed to sign for you. Caution: the no-respect of the start or back signature brings the permanent exclusion of the Defi Wind. Of course, you also have to respect all the other rules of the organization. > THE RACE Two round trips crosswind of approximatively 40km. There is no maximum distance! > THE LIMIT TIME No limit time. For the security of everyone, the organization can take the decision to stop the last participant. > THE DISCARDS Only one discard will be retained from 4 ran races and whatever the final number of races. > THE START It is a rabbit start. You have to cross the line after the rabbit (the boat). The count of the starting procedure (H-60 ) is announced on the beach. The rabbit goes from the bottom line (the offshore point), headed for the beach. > THE ARRIVAL It is judged by the arrival boat and a buoy just behind. You have to go between the back of the sail-boat and the buoy. Be careful: if your number is not visible, you won t be classified. Caution: if you cross the finish line without having done the entire race, you might be disqualified for the whole contest. > THE JURY It is the king, and will do its best for everyone to have fun, for the spirit of the Defi Wind to be expressed and for you to respect it. > THE RACE AREA It is located between the beach and the curtain of safety buoys. It is formally forbidden to leave the race area. > THE SAFETY BUOYS We put a curtain of buoys offshore. They materialize the limit of the race area. If you cross this limit you will be disqualified. Do not hesitate using them as resting spot by hanging on them. It is a good way to stand by or to wait for a security boat without deviating. > THE EQUIPMENT - An isothermal wetsuit is compulsory for everyone (at least 3mm Shorty). - You have to wear your numbered bib. You have to wear it over all other equipment (bag, camel bag ). The number has to be legible as long as you run; it is the only way for the organization to identify you. If you give up, you have to report your number instead of your name. - You have to carry a 3 meters long of rope (minimum 4 mm of diameter) in order to hang up easily to a boat or a buoy. - The weighty vest is forbidden. - It is recommended to wear a helmet. > CATEGORIES MEN (13-15 years old /16-19 / / / / / 60 and +) WOMEN (13-17 years old / / / 45 and +) > RANKING - By gender, all categories - By categories - By points First = 0.7 pts Second & following up = place (2nd = 2 points, ) Abandon = Number of participants + 1 Do not start = Number of participants + 5 Disqualified = Number of participants + 10 Conditions Générales Page 7 / 15

8 Basics 1400 REGISTRATION ARE OPEN The contest - Minimum level recommended: control of harness, planning and footstrap. - No «official» start will take place in wind < 15 knots. - Weight vest shall be strictly prohibited. - Wearing a wetsuit is compulsory. - There is no restriction on the equipment. - Identification will be through a numbered bib allocated by the organization. - It is recommanded to wear a helmet. The registration - Minimum age required: to be 13 years old on May, 25 th To own a National Sailing Permit is required (Annual or temporary). - A medical certificate of suitability and fitness for the purpose of practicing competitive windsurfing, issued less than one year before the last day of the contest. - The presence of each competitor is required during the numebered bib distribution. - Any «incomplete» registration file will not be considered and systematically placed on the waiting list - A complete REGISTRATION is a REGISTRATION that includes: ALL REQUESTED INFORMATION + ALL DOCUMENTS REQUIRED. [ Signed Registration Form + Sailing Permit + Medical Certificate + Registration Fees ] - Confirmation of registration will be notified by within 15 days of receipt of your complete registration file. Conditions Générales Page 8 / 15

Registration Fees 18 years old and + 135 until April, 30 th 2017 Minor (- 18 years old) 115 until April, 30 th 2017 From May, 1 st 2017 (ALL CATEGORIES) 250 It does include : It does NOT include:

9 Registration Fees 18 years old and until April, 30 th 2017 Minor (- 18 years old) 115 until April, 30 th 2017 From May, 1 st 2017 (ALL CATEGORIES) 250 It does include : It does NOT include: Your Numbered bib The organisation fees Official Défi Wind Tee Shirt & Bag The online registration platform fees > +/- 3 The Temporary French Federation Sailing Insurance Fees** Delivered by the Defi Wind > 30 **A National Sailing Permit from a foreign country is valid for an official contest in France as the Defi Wind. If you own one, you don t have to ask for an temporary French Federation Sailing Insurance.! In case of non-participation and/or cancellation The registration fees will NOT be REFUND Once sent, a registration is considered as final. Conditions Générales Page 9 / 15

Overview OPENING FROM 1 FEBRUARY 1 ST REGISTRATION ON LINE Forms, Download compulsary files Payment on line www.windmag.

10 Overview OPENING FROM 1 FEBRUARY 1 ST REGISTRATION ON LINE Forms, Download compulsary files Payment on line 1) Registration Form With the parental authorization for minors (- 18 years old) Check LIST 2) A copy of your National Sailing Permit OR a Temporary French Federation Sailing Insurance 3) A dated, signed and stamped Medical Certificate of suitability and fitness for the purpose of practicing competitive windsurfing, issued less than one year before the last day of the contest. 4) The Registration Fees! WARNING AN INCOMPLETE REGISTRATION FORM WILL NOT BE CONSIDERED. AND PLACED ON THE WAITING LIST Conditions Générales Page 10 / 15

Prepare Your Stay Wednesday 24 th Thursday 25 th Friday 26 th Saturday 27 th Sunday 28 th 7 8 9 10 11 8am > 11am Numbered bib distribution* 9:30am Information meeting 9:30am Information meeting

Prize-giving 18 19 20 21 22 9pm Openning Night Party 9pm Defi Wind Party 8pm Defi Wind Party PROVISIONAL SCHEDULE * NUMBERED BIB DISTRIBUTION The numbered bib will be allocated at the Defi Wind Site

11 Prepare Your Stay Wednesday 24 th Thursday 25 th Friday 26 th Saturday 27 th Sunday 28 th am > 11am Numbered bib distribution* 9:30am Information meeting 9:30am Information meeting 9:30am Information meeting pm 1 st Information meeting 10am > 6pm Race 10am > 6pm Race 10am > 4pm Race Pm > 10pm Numbered bib distribution* 14h 1st start possible 4:30pm Prize-giving pm Openning Night Party 9pm Defi Wind Party 8pm Defi Wind Party PROVISIONAL SCHEDULE * NUMBERED BIB DISTRIBUTION The numbered bib will be allocated at the Defi Wind Site Gruissan Beach) (City map downloadable on The presence of each competitor is compulsory. A ID will be required May, Wednesday 24th from 2 pm to 10pm & May, Thursday 25th from 8am to 11am INFORMATION MEETING The first information meeting will take place on the site of the DEFI Wind > on May, Thursday 25th at 1pm Daily information meeting > 9:30am Conditions Générales Page 11 / 15

12 Parental Authorization Under 18 The presence of a responsible adult or a supervisor is compulsory during the whole contest lenght CHILD LASTNAME I undersigned: Last name FIRST NAME First name Acting as the: FATHER MOTHER LEGAL GUARDIAN (cross the irrelevant titles out) ADDRESS ZIP code TOWN COUNTRY CELLPHONE (Please write legibly) I give authorization to my child Born on: / / 19 Birthplace to participate in the Défi Wind, a windsurfing long-distance race in Gruissan Aude, from May 25 th to 28 th I testify that my child is covered by civil liability insurance covering any damage he/she may cause himself/herself or anyone else. NAME of my child supervisor in case I can t be present during the contest CELLPHONE IN CASE OF NECESSITY If the organizers of the Défi Wind are faced with an incident they consider important and they find it impossible to get in touch with the parents, the child will be transported to the nearest hospital with the help of the emergency services (helicopter, ambulance, firemen). allergies In respect of the Law of 6 January 1978, relating to information technology, files and liberties, the organization commits itself to using or broadcasting any given personal information only to fulfill legal and administrative obligations that are necessary when taking responsibility. Done, in SIGNATURE OF THE LEGAL PERSON IN CHARGE on Conditions Générales Page 13 / 15

13 Certificat Medical Je soussigné(e), Docteur Demeurant Certifie avoir examiné, Mademoiselle Madame Monsieur Nom, prénom Né(e) le Demeurant Appartenant à l'association sportive et n'avoir pas constaté à la date de ce jour de signes cliniques apparents contre-indiquant la pratique des sports suivants en compétition : Fait à Le Cachet du médecin Signature du médecin - Certificat imprimé sur / - Conditions Générales Page 14 / 15

14 TEAM

400 kitesurfers on the starting line!

REGISTRATION GUIDE Le Défi Kite de Gruissan. Edition #5 An original contest, which brings together pros and amateurs on a long distance race. 400 kitesurfers on the starting line! This is not an usual