Lucky Dog Volleyball Presents 2018 JVA MKE Jamboree. Milwaukee, Wisconsin. Tournament Information

Transcription

1 Lucky Dog Volleyball Presents 2018 JVA MKE Jamboree Milwaukee, Wisconsin Tournament Information

2 2018 Proud Sponsor of JVA Events Stop by our event store today! Need an Event Merchandiser? We specialize in desgining tournament tees, setting up beautiful event stores, and creating social media campaigns for players, parents and fans at volleyball tournaments across the United States. Need a Team Fundraiser? We can make your next event unique Call Us Today SERVING VOLLEYBALL SINCE 1987 We will send your club or organization merchandise to sell at your events and help you earn a profit. You don t need to know anything about retail. You can return anything you dont sell. Ask about Consignment. More than an apparel vendor... we are a volleyball experience! Lucky Dog Volleyball is a proud sponsor of the 2018 JVA Events 2

3 The board of directors, staff, and members of the JVA welcome you to the 2018 MKE Jamboree presented by Lucky Dog Volleyball! MKE Jamboree is a two-day event located in Milwaukee, WI that is hosted by the JVA. This event will bring in over 200 teams from the Midwest and Great Lakes areas. We work to insure a high quality event and a great experience for all participants and their families. experience worthwhile. We want to thank our title sponsor Lucky Dog Volleyball; our official ball sponsor Molten; our housing service TeamInn / Conference Direct; as well as our host, the Wisconsin Center in downtown Milwaukee. We hope our partnership with these groups makes your This event is a fundraiser for the Junior Volleyball Association. By supporting this event, you are supporting our mission as an organization. We have strived to make this the best event possible for participants and their families. If you experience any inconvenience, please let us know so we can address it and improve future events. Good luck to all competing teams and thanks for supporting the JVA! Contact Information Junior Volleyball Association 1414 Underwood Ave Suite 404 Milwaukee, WI office - Steve Bailey, Director of Events steve.bailey@jvavolleyball.org / cell - Jenny Hahn, Executive Director jenny.hahn@jvavolleyball.org / cell - Lisa Wielebnicki, Director of Member Development lisa.wielebnicki@jvavolleyball.org / cell - Briana Schunzel, Director of Marketing briana.schunzel@jvavolleyball.org / cell - Erin Lehman, Operations & Event Coordinator erin.lehman@jvavolleyball.org / cell - Samantha Dobrzynski, Event Coordinator samantha.dobrzynski@jvavolleyball.org / cell JVA Head Official Donnie Goodwin Director-at-Large, Professional Association of Volleyball Officials TeamInn / Conference Direct, Housing Service Kim Kubiak, Vice President Team Travel (TeamInn) Lynn Golabowski, Senior Vice President/Team Director kim@myteaminn.com lynn.golabowski@conferencedirect.com Advanced Event Systems, Event Registration Wisconsin Center Visit Milwaukee Information

4 Lucky Dog Volleyball is here in Milwaukee for JVA MKE Jamboree! Lucky Dog Volleyball is proud to partner with the JVA organization as their title sponsor for the 2018 events. Our mission to create equitable access to volleyball resources and information aligns perfectly with the JVA mission to promote the growth of youth and junior volleyball through program and resource development, education and events. Further, we aim to design volleyball gear that is original, functional and stylish for the volleyball community. We love meeting volleyball athletes, their family and fans at event across the US. Please stop by our store to say Hi and tell us why you love the game and what we can do to make it better. It is our pleasure to serve you at these events in Kris Britton, CEO, Lucky Dog Volleyball Molten returns as our official volleyball sponsor for their 10 th year with JVA! 4

5 Table of Contents Welcome & Contact Information p. 3 Sponsors: Lucky Dog Volleyball & Molten p. 4 Get to Know Milwaukee p. 6 Wisconsin Center Parking p. 7 Admission p. 7 Pricing / Pre-Order Info Housing: TeamInn / Conference Direct p. 8 Team Check-In Information p. 9 Awards p. 9 Team Eligibility P. 10 Age Definitions Age Waivers JVA Insurance Forms Background Screening Tournament Registration, Schedules, & Results p. 11 AM/PM Waves Roster Submission / Deadline Team Drop / Refund Policy Seeding JVA Dig It App p. 12 Vendor Showcase p. 12 Odds & Ends p. 12 Athletic Trainers Facility Rules National Anthem Rules of Play p. 13/14 Match Format / Warm-Up Procedure / Pre-Match Protocol Officials & Team Officiating Responsibilities Tie-Breaker Procedures Code of Conduct / Disciplinary Action 5

6 Get to Know Milwaukee Check out to learn about all that Milwaukee has to offer. Click here for a map with information about all of Milwaukee s Hot Spots! 6

7 Wisconsin Center Parking Wisconsin Center District parking lot entrance: 500 W. Wells Street, Milwaukee, WI Admission Admission Tickets for the event will be required. ADULT: $8/1-day full event pass; $15/2-day full event pass STUDENT: $5/1-day full event pass; $10/2-day full event pass *Children 5 years of age and under are free* Admission Tickets Presale Order Form To order and pay for tickets in advance that will be waiting for your team representative to pick up during team check-in, there will be an online order form. The link to this form can be found here. **There is a processing fee when you preorder online** To avoid lines on Saturday morning, we encourage purchasing admission tickets in advance! 7

8 Housing We have found wonderful partners in TeamInn and Conference Direct to handle all our housing needs. When searching for a housing service, our #1 priority was customer service. This is our 6 th season working with Conference Direct and our second in adding TeamInn to create an even higher level of customer service. They have arranged for a variety of hotel options for your teams. Upon registering AND receiving payment for the MKE Jamboree on AES, your confirmation from JVA will include a link to the hotel booking page. You can also access the form by clicking on this link: 2018 JVA MKE Jamboree Housing. We recommend that you reserve your hotel rooms as soon as possible due to the short time between registration and the event. You will need to reserve your rooms with a credit card. The JVA does not have a Stay to Play policy. We have secured the best prices available and hope that you will use the rooms in our block. In addition, our housing services, TeamInn and Conference Direct, have arranged for incentives for teams to block rooms under our contract. JVA receives $10/room booked which helps support the mission of JVA. This event is one of our only major fund raisers. The room pick-up also impacts our negotiations with the convention center for best pricing in the future. Incentives to use JVA Housing: For every 60 rooms booked and utilized per night, the club will earn one complimentary room for that night (players, parents and coaches must participate). Hotel Cancellation Policy for MKE Jamboree: Cancellations must be made directly thru the hotel. All cancellations will adhere to each hotel s individual cancellation policy. Please make sure you are aware of your hotel s cancellation policy. There is also a **60 DAY CANCELLATION POLICY** If you cancel a full reservation within 60 days of the event, a $50 cancellation fee will be charged for that reservation. You may extend or reduce you room nights without being subject to the $50 cancellation fee. However, you may still be subject to the hotel s cancelation policy. Please make sure you are aware of your hotel s cancellation policy. If you experience any problems at all with booking your teams housing, please Sam Dobrzynski at samantha.dobrzynski@jvavolleyball.org The Air Travel Group, the Official Travel Partner of the JVA, makes taking your team on the road easy. Contact our Sports Travel Specialists for a free, no obligation quote. 8

9 Team Check-In Information All teams need to check-in at the Wisconsin Center prior to beginning play. Team check-in will take place in a location TBD. Check in times for all teams are: Friday, 5:00-9:00pm and Saturday, 7:00am-12:00pm Teams that play in the PM wave on Saturday may check in up until noon. *Teams that play Saturday morning and wait until Saturday morning to check-in will be helped on a first-come, first-serve basis. Your team will have to wait out in the lobby until the coach has checked in and has the team s credentials. Please give yourself enough time and please make sure your roster is good to go. Questions Regarding Team Check-In? Contact Samantha Dobrzynski: samantha.dobrzynski@jvavolleyball.org / cell The Team Rep or Coach must check-in their team. The Team Rep or Coach will be asked to verify and sign their roster. This roster will be the official roster for the event. No additions or changes to a team s roster are allowed once a team has begun competition. At team check-in: 1) We will ask for a cell phone contact for each team. 2) You will need to verify the roster including uniform numbers. Each player is required to wear the same jersey number throughout the entire event. This applies to all players in the libero position as well. 3) You will need to turn in the JVA Coaches Sign-In Form. By signing this form, you are stating that you have access to all of your players JVA Release of Liability Forms and Medical Release and Waiver Forms. Access means you have hard copies in your possession or log-in rights to the electronic file of forms. You will NOT need to turn in these forms. 4) Players and coaches may be added to the roster at the time of Team Registration but they must be able to show verification of background screening. 5) If you have a chaperone on your roster and they have a verified background screening, they will receive credentials. IF YOU PLAN TO SEND 1 PERSON TO CHECK-IN ALL TEAMS IN YOUR CLUB, PLEASE CONTACT SAMANTHA DOBRZYNSKI 2 WEEKS IN ADVANCE: samantha.dobrzynski@jvavolleyball.org / cell *Please be sure to read through all materials, there will be no coaches meeting prior to competition* Awards A team plaque and medals will be awarded to teams that finish 1 st through 3 rd in all Gold Divisions. 1 st place in Silver and Bronze Divisions will receive team plaques. 9

10 Team Eligibility Age Definitions Team members must meet the Age Definitions for their age group. Age Waivers will be accepted for this event if the player is in the same grade as her teammates and not more than one year older than the age definition listed below. The Team Rep/Coach must present proof of grade and a copy of a birth certificate prior to team check-in. 18 and Under Players who were born on or after September 1, and Under Players who were born on or after September 1, and Under - Players who were born on or after September 1, and Under - Players who were born on or after September 1, and Under - Players who were born on or after September 1, and Under - Players who were born on or after September 1, and Under - Players who were born on or after September 1, and Under - Players who were born on or after September 1, and Under - Players who were born on or after September 1, 2007 Age Waivers* JVA allows age waivers for players whose teams will compete in the club divisions. Age waivers are allowed for players who are in the same grade level as their peers and who are not more than a year older than the current age definition (above). Team reps that are requesting age waivers need to send to the JVA office a note requesting the age waiver that includes the club name, team name, player for whom the waiver is requested; proof of grade (copy of school schedule, school id, etc.) and copy of a birth certificate. Send via , to Steve Bailey, steve.bailey@jvavolleyball.org, or send via U.S. Mail to JVA Steve Bailey, 1414 Underwood Ave Suite 404, Milwaukee, WI JVA Insurance Forms Every participant listed on the Team Roster must complete the following: JVA Release of Liability Form JVA Medical Release and Waiver Form** **The USAV Medical Release Form is accepted The Head Coach must have hard copies of these forms with them at all times OR have online access to them at all times. The forms do NOT need to be turned in at team check in. The Coach or Team Rep will turn in a Coaches Sign-In Form that assures JVA event staff that you have access to all the necessary forms. Background Screening Every adult on a Team Roster must have a current, clear background screening. JVA recognizes USAV and AAU background screens. If a coach or chaperone is not a USAV or AAU member, they can secure a background screening from JVA. The cost is $20 and the screen is automatically renewed after one year and good for 2 years. JVA Background Screen is through NCSI. JVA will verify rostered adults for JVA Background Screening. If an adult has a screening with USAV or AAU, the member number needs to be included on the official event roster. 10

11 Tournament Registration, Schedules & Results Tournament registration, schedules and results are through AES, AM WAVE: 17/18O, 16O/C, 14O/C, 12 s PM WAVE: 17/18C, 15O/C, 13O/C We will not know the exact schedules until about a week before the event. Teams will participate in pool play Saturday and bracket play on Sunday. It is our goal to have everyone finished by 6:30p.m. on Sunday. The entry fee for the tournament is $520. *JVA Member Clubs registered by December 29 th get a reduced fee of $475/team* *Registered by December 29 th means entered in AES and Entry Fee postmarked by December 28 th * Divisions of Competition Competition will be offered for girls teams in the following divisions: OPEN 12s-18s CLUB 12s-18s Roster Submission Complete Rosters are due in AES by January 26th. Complete rosters including verification of background screening (see team eligibility on p. 10) for all adults on roster, and submission of paper work for any player for which an age waiver is requested. Teams whose rosters are incomplete and not submitted by January 26 th will be required to pay an additional pain and suffering fee of $50 at team check-in. Team Drops and Refunds Teams that drop out before 6:00pm CST, December 29 th, 2017 will be refunded their entry fee, minus a 20% service/handling charge. Teams that drop after 6:00pm CST, Friday, December 29 th will NOT receive a refund. Seeding, Schedule Tracking and Results Using the best available information, including results posted on AES, power league websites, region ranking systems and past history; teams will be seeded by a 7-member seeding committee: TBD (17/18s) TBD (15/16s) TBD (14s & under) Steve Bailey, JVA Director of Events (ALL) TBD (14 & under) TBD (17/18s) TBD (15/16s) TBD (14 & under) JVA has contracted AES Results Management System to provide up-to-the-minute results. Schedules and results can be found and followed on any mobile device on the JVA Dig It APP, AES Xpress APP and This is the official schedule. There will be no paper posting of pool results or schedules. There will a Results Station near the main Tournament Desk to look up results and schedules. 11

12 JVA Dig It App FREE!!! Don't Miss the Last Minute Info and Chance to Win the Club Contest The JVA Dig It App is the event app for club volleyball and the JVA MKE Jamboree. The App will provide you with all the important event updates such as court changes, wave info, schedule/results, etc. Plus, it has helpful Milwaukee information to make sure you and your teams enjoy the weekend! WIN! Make sure your parents and players download the App for discounts on local area restaurants and attractions for MKE Jamboree participants. Download the FREE App in the itunes Store or Google Play Store and make sure to Register your name and club in the App so your club can win! We will also have a Team of the Day Contest and ways for everyone to win great prizes just by submitting photos in the App! Download the JVA Dig It App now and your club could have a winning weekend! Vendor Showcase Our partner, AVCA, is working to put one of the best Vendor Showcases yet! The showcase has been a popular past-time for our participants between matches. The Showcase will provide space for a wide variety of vendor-booths featuring everything that a volleyball player, parent, coach or club director would want uniforms, casual clothes, training aids, recruiting information, and things that are just plain fun. If you are interested in renting a vendor booth please contact Toby Bishop: toby.bishop@avca.org Odds and Ends Athletic Trainers Athletic Trainers will be available inside the Milwaukee Center. Individuals should provide their own supplies. Supplies (tape, pre-wrap, etc) will also be available for purchase, if needed. Facility Rules No coolers will be allowed. Seating will be available for spectators on all courts; folding chairs will not be allowed in the Wisconsin Center due to potential fire hazard if open aisles were to be blocked. National Anthem Singers Needed If you re interested in singing the national anthem, Erin Lehman: erin.lehman@jvavolleyball.org. Tournament Souvenirs Lucky Dog Volleyball & Molten are the tournament sponsors and will have booths set up in the Wisconsin Center. The Pro-Shop will have tournament t-shirts and a wide variety of volleyball apparel will also be available. 12

13 Rules of Play JVA will follow the USAV Indoor Domestic Competition Regulations for all JVA hosted events. For , we will follow the previous rule regarding positional and rotational faults and not use the USAV Test Rules: , and Match Format / Warm-up Procedures All divisions will play best of 3-set formats. Divisions that have 3-team pool(s) with no cross-over match in combination with 4 team pools in the same division will play all 3 sets to 25. Pool finish will be based on set percentage as all 3 sets will count for finish placement. 3-team pools are not our recommended format and we will do everything we can to avoid them. However, there are times where it is completely unavoidable. All cross-over and challenge matches will be match play, best of 3 sets. Matches will move ahead of schedule if time allows with the following exception: Warm-ups for matches in the 15 through 18 divisions will not begin more than 25 minutes ahead of schedule. All warm-ups will be (2 min. shared ball handling, first 4 min. court-time for serving team & last 4 min. court-time for receiving team). Teams must serve within their court-time. The team off the court should assist in ball-shagging during the on-court teams warm-up. Match formats for each of the divisions will be available online at Officials and Team Officiating Responsibilities The Head Official will schedule a First Referee for each match. Work teams will need to provide a Second Referee, Official Scorer, Visual Scorer, Libero Tracker and 2 Line Judges. An adult on the official roster needs to be courtside at all times. The work team needs to report to the Head Official no later than the beginning of the serving team s warm-up. For each minute the work team is late or incomplete, one point will be given to their next opponent (up to 25-0 forfeit). Each work team must have an adult present and identified to the R1 during a team s work assignment. Pre-Match Protocol (All Non-Gold Finals) Prior to the start of the 1 st set, the full teams will line up behind the service line. At the signal of the head official, they will proceed to the center line to shake hands with their opponents. The starting line-up will remain on the court for the line-up check, and the libero shall be waived in by the head official. FloVolleyball brings live coverage of JVA MKE Jamboree. Catch the action on FloVolleyball.tv, Roku & Apple TV 4. Watch live. 13 Ultra Ankle The Official Ankle Brace of the JVA and the only custom-fit ankle brace on the court. Stop by our booth for a free fitting or visit us online at ultraankle.com.

14 Tie Breakers DO NOT LEAVE THE HALL AFTER POOL PLAY UNTIL YOU KNOW THE RESULTS OF YOUR POOL The Tie Breaker Procedure outlined below will only be enforced in the event of a 3-way tie in which one of the teams would be eliminated from moving into the Gold Division. For all 2-way ties, the team that won the pool play match (head to head) between the two teams tied for position will take the higher position. 3-way ties for non-gold division placement will be decided by the following CRITERIA: - Match %: matches won divided by matches played - Set %: sets won divided by sets played - Point %: points scored divided by the total points scored by the teams opponents in that pool - Coin Flip 3-way ties for teams all moving onto gold division placement will be decided with CRITERIA above 3-way ties for 1st place, with 2 teams moving into the Gold/Championship Division - The team with the greater set %/point % (as described in the CRITERIA above) shall be awarded first place. The other two teams shall play one 15-point set for the remaining playoff position. The team that wins the playoff set will be awarded 2nd, the loser will be awarded 3rd. The team that was awarded first will provide the work team for the play-off. 3-way ties for 2nd place, with 2 teams moving into the Gold/Championship Division - The teams will be seeded using the CRITERIA above. The team seeded 1st will be the bye team and play the winner of the set between the two remaining teams. The team that was seeded 1st will provide the work team for the 1st playoff set. The loser of the 1st playoff set, will be the work team for the 2nd playoff set. If, due to formatting, there are any other tie scenarios, the procedure outlined in the USAV Rule Book will be followed. **If one of the teams in a 3-way tied pool leaves the site before the determination that a tie-break is necessary, that team will automatically become the lowest placed team (among the teams that are tied) and the remaining 2 teams will play one tie-breaking set to 25 if needed, with a work team to be assigned. Rules of Play for Youth Divisions and Youth Boys Participation* U-11 Divisions will use the same rules as U-12 but allow for the step-in on the serve as above. U-10, 11, and 12 boys' teams will be allowed to compete in girls' events at age level. U-13 and 14 boys' teams are allowed to compete in girls events up an age level. Co-ed teams with no more than 3 boys on the floor, at any one time, are allowed to play in girls events at age level. *AAU Girls Nat l Championships does not provide for boys participation on girls teams or in girls divisions. Code of Conduct / Disciplinary Action Any participant listed on the Official Roster who is causing unfavorable situations either prior to, during, or after the event is subject to disciplinary action by the Tournament Director(s). ATTENTION Anyone discovered in possession of or consuming illegal drugs, alcohol, tobacco products, or e-cigarettes (vaporizers) will be immediately expelled from the event. Additionally, anyone in possession of illegal drugs or alcohol will be expelled from the event. There are no warnings for possession or consumption of illegal drugs, alcohol, tobacco products, or ecigarettes (vaporizers) for players or any other underage person whose name appears on the tournament roster. Expulsion will be immediate. ALSO NOT ALLOWED IN THE EVENT - Pets other than service animals - Weapons of any kind 14

15 Molten is the Official Volleyball of the Junior Volleyball Association Molten is the Official Volleyball of the NCAA Women s Volleyball Championships NCAA and NCAA Championships are registered trademarks of the National Collegiate Athletic Association Trademarks owned by Molten Corporation or Molten USA, Inc Molten USA, Inc. 15