Jake Saulsbury Jake Saulsbury, chair NCAA Division II Men s and Women s Tennis Committee

Transcription

1

2 April 29, 2018 Dear Participants: Congratulations on advancing to the 2018 NCAA Division II Men s and Women s Tennis Championships that will be held May 8-12 in Surprise, Arizona, hosted by the PacWest Conference and the City of Surprise. This participant manual should serve as a helpful guide as you prepare for competition. It contains specific information pertaining to hotel arrangements, team travel, a schedule of events, and other aspects of the championships site. Please feel free to make use of the contact information to reach pertinent NCAA and host personnel who will be available to assist you throughout the championships. Best wishes, Jake Saulsbury Jake Saulsbury, chair NCAA Division II Men s and Women s Tennis Committee

3 TABLE OF CONTENTS PAGE Host Personnel 1 Tennis Committee 2 Athletic Training 3 Awards Ceremony 3 Banquet 3 Community Engagement 3 Directions 4 Drug Testing 7 Elite 90 7 Emergency Evacuation Plan 7 Hospital 8 Hospitality 8 Laundry Services 8 Lodging 8 Media Information 9 Officials 10 Parking 10 Participant Mementos 10 Practice Schedule 10 Pre-Championships Meeting 10 Racket Stringing 10 Registration 11 Schedule of Events 12 Team Seating 13 Transportation/Travel Information 13 Uniforms 14 Court Layout 15

4 HOST PERSONNEL TOURNAMENT MANAGER: PROMOTIONS/MARKETING DIRECTOR: SPORTS INFORMATION CONTACT: FACILITY MANAGER: SOUVENIR/ CONCESSIONS MANAGER: FOOD CONCESSIONS COORDINATOR: DRUG-TESTING SITE COORDINATOR: Name: Title Organization: Street: City St Zip: /Phone: Name: Title Organization: Street: City St Zip: /Phone: Name: Title Organization: Street: City St Zip: /Phone: Name: Title Organization: Street: City St Zip: /Phone: Name: Title Organization: Street: City St Zip: /Phone: Name: Title Organization: Street: City St Zip: /Phone: Name: Title Organization: Street: City St Zip: /Phone: Guillermo Lucero Manager of Tennis Surprise Tennis and W. Paradise Lane Surprise, AZ Tara Combs Manager of Sports Tourism and Special Events Surprise Tennis and N. Bullard Ave. Surprise, AZ / Jared Pine Sports Communications Director Pac West Conference Guillermo Lucero Manager of Tennis Surprise Tennis and W. Paradise Lane Surprise, AZ Jennifer Wright Recreation Coordinator Surprise Tennis and W. Paradise Lane Surprise, AZ / Jennifer Wright Recreation Coordinator Surprise Tennis and W. Paradise Lane Surprise, AZ / Guillermo Lucero Manager of Tennis Surprise Tennis and W. Paradise Lane Surprise, AZ

5 NCAA DIVISION II MEN S AND WOMEN S TENNIS COMMITTEE ROSTER Ms. Jessica Incorminias Atlantic Region Assistant Director of Championships & Events Central Intercollegiate Athletic Association 4725 Piedmont Row Drive Charlotte, North Carolina Mr. Jake Saulsbury Central Region Head Men s and Women s Tennis Coach University of Nebraska, Kearney th Avenue Kearney, Nebraska Phone: Cell: jincorminias@theciaa.com Term Expires: Sept Ms. Lynn Tubman Director of Athletics Chestnut Hill College 9601 Germantown Avenue Philadelphia, Pennsylvania Phone: Cell: tubmanl@chc.edu Term Expires: Sept Ms. Cammie Nix Head Women s Tennis Coach Young Harris College 1 College Street Young Harris, Georgia East Region Southeast Region Phone: Cell: saulsburyjw@unk.edu Term Expires: Sept Ms. Krista Plummer Midwest Region Assistant Director of Athletics/SWA Northwood University 4000 Whiting Drive Midland, Michigan Phone: Cell: plummek@northwood.edu Term Expires: Sept Ms. Kirsten Ford South Central Region Assistant Commissioner/SWA Rocky Mountain Athletic Conference 1867 Austin Bluffs Parkway Suite 101 Colorado Springs, Colorado Phone: Cell: ccnix@yhc.edu Term Expires: Sept Mr. Chi Ly Head Men s and Women s Tennis Coach Palm Beach Atlantic University 901 S. Flagler Dr. West Palm Beach, Florida South Region Phone: Cell: kford@rmacsports.org Term Expires: Sept Mr. Bob Hogue Commissioner Pacific West Conference Main St. Suite F2 Irvine, California West Region Phone: Cell: chi_ly@pba.edu Term Expires: Sept NCAA Championships Manager Roberta Page NCAA P.O. Box 6222 Indianapolis, Indiana Phone: Cell: rpage@ncaa.org Phone: Cell: commissionhogue@thepacwest.com Term Expires: Sept NCAA Assistant Coordinator Leslie Havens NCAA P.O. Box 6222 Indianapolis, Indiana Phone: lhavens@ncaa.org 2

6 ATHLETIC TRAINING The athletic training facility for the tournament will be located in a designated area within the Surprise Tennis &. All athletic training facilities will be available to provide services to student-athletes beginning one (1) hour prior to the day s events through one (1) hour after the last practice/match. The trainers will be fully equipped with heat packs and ice. Nearest Walk-In Clinic Nearest Pharmacy West Valley Urgent Care CVS Pharmacy W. Bell Road, # W. Greenway Road Surprise, AZ Surprise, AZ Phone: 623/ Phone: 623/ AWARDS CEREMONY Awards will be presented by the NCAA Division II Men s and Women s Tennis Committee following the semifinals and finals next to Court 13. BANQUET NCAA Championships Banquet: Monday, May 7 Location: Surprise Stadium Time: 6:00 p.m N. Bullard Avenue The banquet is open to members of the official travel party, which is a maximum of nine (9). One extra ticket may be purchased for $25 and checks must be payable to The City of Surprise. Please advise your student-athletes that dress is business casual. The menu includes: Caesar Salad, Chicken Parmesan, Pasta with Marinara Sauce, Garlic Bread and Assorted Cookies. Ice tea and water. COMMUNITY ENGAGEMENT Community Engagement Tied to the Division II Championship Experience: All Division II championships will provide community engagement experiences for participating student-athletes and coaches. A key part of Division II s strategic position, community engagement emphasizes the relationship of athletics in strengthening communities. Division II s unique approach to community not only connects athletics with outreach opportunities, but also brings communities inside the division s championship experience. Division II is committed to developing students-athletes and communities by actively engaging in shared experiences. The objective of community engagement is to build relationships by bringing communities to experience Division II events. In an effort to expose the core value of community engagement within NCAA Division II and the sport of tennis, each participating team on Championship Saturday will have the opportunity 3

7 to volunteer for a mini demonstration and autograph session for a local boy s and girl s club to share experiences within that community. In turn we will invite those youth to support our student-athletes during our championship events. The demonstration will be approximately one hour in length. The community outreach will give each participant a unique opportunity to interact with children who have little or no exposure to tennis. All youth participants will receive a Division II autograph card and a sweatband. This event will take place on Saturday May 12 th, For more information or if you have any questions, contact Jill Willson at jwillson@ncaa.org or call Community Engagement Youth Will Come From: Boys & Girls Clubs of Metro Phoenix Jerry & Helen Wisotsky Peoria Branch N. 81 st Ave, Phoenix, Arizona Office: Fax: jreynolds@bgcmp.org bgcmp.org DRIVING DIRECTIONS Phoenix Sky Harbor International Airport to Days Inn & Suites West Bell Road, Surprise, AZ Approximately 40 minutes Begin by going east on E Sky Harbor Blvd and follow the signs to stay on E Sky Harbor Blvd (2.9 mi) Merge onto I-10 W via the ramp to Downtown/AZ-51/P hoenix (15 mi) Take the AZ-101 Loop N exit, Exit 133B (.8 mi) Merge onto AZ-101 N/Loop 101/Aqua Fria Fwy N (8.8mi) Take the US-60/Grand Ave exit, Exit 11 (.3 mi) Turn left onto US-60 W/W Grand Ave (5.6 mi) Turn right onto N Dysart Rd (.4 mi) Turn right onto W Bell Rd (.8 mi) W Bell Rd is on the right. Days Inn & Suites to Surprise Tennis & W Paradise LN, Surprise, AZ Approximately 9 minutes Begin going east on W Bell Rd toward N Village Dr W. (.05 mi) Turn right onto N Parkview Pl (1.8 mi) Turn left onto N Bullard Ave (.5 mi) Turn left onto W Paradise Ln (.10 mi) The tennis complex will be on your right. Phoenix Sky Harbor International Airport to Hampton Inn & Suites W. Grand Avenue, Surprise, AZ Approximately 50 minutes 4

8 Begin by going east on E Sky Harbor Blvd and follow the signs to stay on E Sky Harbor Blvd (2.9 mi) Merge onto I-10 W via the ramp to Downtown/AZ-51/P hoenix (15 mi) Take exit 133B to merge onto AZ-101 Loop N (9.6 mi) Take exit 11 for US-60/Grand Ave (0.4 mi) Turn left onto US-60 W/NW Grand Ave (8.4 mi) Make a U-turn at Santa Fe Ave (0.2 mi) The hotel will be on your right. Hampton Inn & Suites to Surprise Tennis & W Paradise LN, Surprise, AZ Approximately 7 minutes Begin by going southeast on W Grand Ave toward Colonnade Way (0.5 mi) Turn right onto N Parkview Pl (1.8 mi) Turn left onto W Paradise Ln (0.3 mi) The tennis complex will be on your right. Phoenix Sky Harbor International Airport to the Holiday Inn & Suites N. North Bullard Avenue, Surprise, AZ Approximately 40 minutes. Begin by going east on E Sky Harbor Blvd and follow the signs to stay on E Sky Harbor Blvd (2.9 mi) Merge onto I-10 W via the ramp to Downtown/AZ-51/P hoenix (15 mi) Take exit 133B to merge onto AZ-101 Loop N (9.6 mi) Take exit 11 for US-60/Grand Ave (0.4 mi) Turn left onto US-60 W/NW Grand Ave (6.2 mi) Slight left onto W Bell Rd. (1.6 mi) Turn left onto N Bullard Ave (0.3 mi) The hotel will be on your right. Holiday Inn & Suites to Surprise Tennis & W Paradise LN, Surprise, AZ Approximately 3 minutes Head South on N Bullard Ave toward Paradise Ln Turn left onto W Paradise Ln The tennis complex will be on your right. Phoenix Sky Harbor International Airport to Quality Inn & Suites North Greasewood St., Surprise, AZ Approximately 40 minutes Begin by going east on E Sky Harbor Blvd and follow the signs to stay on E Sky Harbor Blvd (2.9 mi) 5

9 Merge onto I-10 W via the ramp to Downtown/AZ-51/P hoenix (15 mi) Take the AZ-101 Loop N exit, Exit 133B (.8 mi) Merge onto AZ-101 N/Loop 101/Aqua Fria Fwy N (8.8mi) Take the US-60/Grand Ave exit, Exit 11 (.3 mi) Turn left onto US-60 W/W Grand Ave (5.6 mi) Turn right onto N Dysart Rd (.4 mi) Turn right onto W Bell Rd (.8 mi) Turn right onto N Greaswood St (.1 mi) N Greasewood St is on the left. Quality Inn & Suites to Surprise Tennis & W Paradise LN, Surprise, AZ Approximately 10 minutes Begin going north on N Greasewood St toward W Smokey Dry (0.1 mi) Turn left onto W Bell Rd (2.8 mi) Turn left onto N. B u l l a r d A v e. (0. 5 m i ) Turn left onto W Paradise Ln (0.10 mi) The tennis complex will be on your right. Phoenix Sky Harbor International Airport to the Windmill Suites West Bell Road, Surprise, AZ Approximately 45 minutes Begin by going east on E Sky Harbor Blvd and follow the signs to stay on E Sky Harbor Blvd (2.9 mi) Merge onto I-10 W via the ramp to Downtown/AZ-51/P hoenix (15 mi) Take exit 133B to merge onto AZ-101 Loop N (9.6 mi) Take exit 11 for US-60/Grand Ave (0.4 mi) Turn left onto US-60 W/NW Grand Ave (4.7 mi) Turn right onto W Greenway Rd (200 ft) Take the first left onto Santa Fe Dr (0.2 mi) Turn right onto N Nash St (0.8 mi) Turn right onto W Smokey Dr (0.2 mi) The hotel will be on your right. Windmill Suites to Surprise Tennis & W. Paradise Lane, Surprise, AZ Approximately 10 minutes Begin by going west on W Smokey Dr. (361 ft.) Take the first right toward W Bell Rd. (269 f.t) Turn left onto W Bell Rd (2.6 mi) Turn left onto N. Bullard Ave (0.4 mi) Turn right onto W Paradise Ln The tennis complex will be on your left 6

10 DRUG TESTING NCAA championships committees, following a recommendation from the NCAA drug-testing subcommittee, have discontinued the practice of announcing whether drug testing will be conducted at NCAA championship events. Although knowing prior to competition whether NCAA drug testing was to occur had value for reasons of convenience, it left open the possibility that student-athletes might be tempted to use banned substances if they knew that NCAA testing was not being conducted at the site of competition. Therefore, all coaches and student-athletes should presume that NCAA drug testing will occur at this championship event. Please inform your student-athletes that in the event they are notified of their selection for drug testing, the student-athlete must inform an official representative of your institution (e.g., coach, athletic trainer) before proceeding to the drug-testing site. Studentathletes will be reminded by the courier to contact their team representative. If drug testing is to occur, student-athletes will need to report to the designated men s and women s restrooms, within one hour of completion of competition. A member of the respective institutions administrative staff will be notified before the student-athlete is taken to drug testing. ELITE 90 NCAA Academic Recognition Program. The Elite 90 academic recognition program is presented to the student-athlete with the highest cumulative grade-point average competing at the finals site for each of the NCAA s 90 championships. All documents and nomination forms can be obtained at the following location: You must be logged onto the site to access the page. The submission deadline for nomination for the 2018 NCAA Men s and Women s Tennis Championships is Thursday, May 3 at 5 p.m. Eastern time. For more information regarding this program, please contact Mark Bedics at 317/ EMERGENCY EVACUATION PLAN In case of an emergency or lightning, please gather inside the club house at the Surprise Tennis and. Additional space is available on the racquetball courts if needed. 7

11 HOSPITAL Banner Del Webb Medical Center 10 minutes from Complex W. Meeker Boulevard Emergency: Sun City West, AZ Directions from Surprise Tennis & : Exit Complex and make a Right onto Bullard Avenue. Make a Right onto Bell Road. Turn Left onto US-60W/Grand Avenue. Take the first right onto Meeker Boulevard. Make a U-turn at Granite Valley Drive and the Medical Center will be on your right. HOSPITALITY Student-athletes and coaches. Hospitality boxes (fruit and granola bars) will be provided to coaches at the beginning of each day for teams. LAUNDRY SERVICE The team hotels offer onsite laundry machines. Please check with the front desk for policies, costs, and the availability of laundry service. LODGING As part of the 2018 Division II Men s and Women s Tennis Championship, the team hotels are the Hampton Inn & Suites, Holiday Inn & Suites, and Windmill Suites, all of which are located a short drive from the Surprise Tennis and Racquet Center. Each team can reserve up to four student-athlete r o o m s and two coach rooms. When making your reservations, p l e a s e identify which rooms will be designated for student-athletes and which will be assigned to coaches. It is mandatory for participating institutions to stay at one of the designated headquarter hotels. Rooms are first-come, first-serve at the hotels. When one hotel fills, teams must book at the next available hotel. Days Inn & Suites Hampton Inn & Suites West Bell Road W. Grand Avenue Surprise, AZ Surprise, AZ Phone: 623/ Phone: 623/ ext. 511 Contact: Swati or Hiren Contact: Gina Narez Holiday Inn & Suites Quality Inn & Suites N. Bullard Avenue North Greasewood Street 8

12 Surprise, AZ Surprise, AZ Phone: 623/ Phone: 623/ Windmill Inn & Suites W. Bell Rd. Surprise, AZ Phone: 602/ Contact: Leslie Kies If you have questions about your reservations or would like to make a request for additional rooms, please contact Roberta Page at rpage@ncaa.org. Please Note Reservations cannot be made until after teams have advanced to the championship. Reservation cut-off date is Thursday, May 3 rd. MEDIA INFORMATION Upon selection to the NCAA championships, each institution shall provide the Pac West Conference information for media purposes. Please in PDF form the following: Media guide Accurate roster (including name, class, hometown, etc.) Full results (including scores in order played) Individual and team statistics These materials should be sent to: jaredpine@thepacwest.com Media Credentials: All media interested in covering the 2018 NCAA Division II Men s and Women s Tennis Championships should submit a request to Jaredpine@thepacwest.com by Friday, May 4. Credentials will be issued at the coaches meeting on Monday evening. Daily Results: Results may be obtained on the NCAA Website at: Post-Tournament Interviews: There will be a designated interview area for media. Immediately after the awards ceremony, any coaches or student-athletes requested by the media will b e a v a i l a b l e f o r interviews. Requests b y the media for interviews throughout the competition should be directed to the sports information director for the tournament or the participating institution. Films and Videotape: Institutions are permitted to videotape championships competition by their teams for archival, coaching or instructional purposes. Each institution is permitted to use one 9

13 camera and may videotape only that portion of the competition in which it participates. The videotapes may not be used for any commercial purposes. OFFICIALS Officials are selected by the NCAA Division II Men s and Women s Tennis Committee and are supervised throughout the tournament by the chief umpire. The chief umpire will meet with the officials daily and make arrangements accordingly. These will be closed meetings. PARKING Free parking is available on the property of Surprise Tennis and. Drivers are requested to assume only one space per vehicle. Please be courteous to all of the participants by refraining from playing loud music once entering the park. PARTICIPANT MEMENTOS Participant mementos will be sent directly to participating institutions after the conclusion of the Championships. Coaches from participating institutions will receive an from the NCAA Championships Store after the conclusion of the event, at which time they can order mementos for their team. PRACTICE SCHEDULE CHAMPIONSHIPS SITE: Surprise Tennis & W. Paradise Lane Surprise, AZ Practice times and courts have been assigned according to the brackets. See attached brackets for schedule time and court. PRE-CHAMPIONSHIPS COACHES MEETING The NCAA c oaches m eeting will be held ½ hour following the banquet at approximately 8:00 p.m. Monday, May 7 at the banquet venue. RACKET STRINGING Stringers will be available on site at the Surprise Tennis and for a set fee of $20.00 per frame. For more information on racket stringing, contact Guillermo Lucero at

14 REGISTRATION Lineups shall remain the same for the remainder of the championships, except in cases of injury, illness or extenuating circumstances (as determined by the coach, to be approved by the games committee). Therefore, challenges to the lineups at the final site will not be necessary, except in extenuating circumstances. The committee reserves the right to be the final authority regarding lineup decisions. The lineups for all institutions selected to participate in the championships are posted on the NCAA Website on the tennis championship administration page. 11

15 2018 NCAA DIVISION II MEN'S AND WOMEN'S TENNIS CHAMPIONSHIPS SCHEDULE OF EVENTS Event Date Time Site NCAA Committee; Sunday, May 6 By 3 p.m. The Wigwam NCAA Liaison Arrive Chief Umpire Arrives Monday, May 7 By 3 p.m. The Wigwam Host/Committee/Chief Monday, May 7 3:30 p.m./meet in The Wigwam Umpire Walk-through lobby Teams Arrive Sunday/Monday., May 7-8 All Day Hampton Inn, Holiday Inn and Suites, Days Inn, Quality Inn and Windmill hotels Women s Practice (to be assigned) Monday, May 7 12 p.m. to 2:55 p.m. Surprise Tennis & Officials Arrive Monday, May 7 All Day (by 6 p.m.) Surprise Tennis & Championship Banquet/ITA Awards Ceremony Men s Practice (to be assigned) Monday, May 7 6 p.m. Tuesday, May 8 8 a.m. to 10:55 a.m. Surprise Tennis & Women s First Round Tuesday, May 8 12 p.m.; 4 p.m. Surprise Tennis & Men s First Round Wednesday, May 9 8 a.m.; 12 p.m. Surprise Tennis & Women s Quarterfinals Wednesday, May 9 4 p.m. Surprise Tennis & Men s Quarterfinals Thursday, May 10 9 a.m. Surprise Tennis & Women s Semifinals Thursday, May 10 1 p.m. Surprise Tennis & Men s Semifinals Friday, May 11 9 a.m. Surprise Tennis & Women s Finals and Awards Ceremony Men s Finals and Awards Ceremony Friday, May 11 1 p.m. Surprise Tennis & Saturday, May 12 9 a.m. Surprise Tennis & 12

16 TEAM SEATING The Surprise Tennis and Racquet Center has bleacher seating for spectators throughout the complex, as well as a grassy field behind Court 17 for teams to set up chairs or a pop up tent. TRANSPORTATION/TRAVEL INFORMATION All transportation reservations are the responsibility of each participating team. Airfare. Airline r e s e r v a t i o n s must be made through Short s Travel Management by calling Car Rental Companies at Sky Harbor International Airport. Enterprise (602) Online reservations: rise. com/car rental/ho me.do Advantage (602) Online reservations: vantage.co m/ Alamo (602) Online reservations: m/en_us/car-rental/ho me. ht ml Avis (602) Online reservations: m/car-rental/html/land ing/p hx-rental. html Budget (602) Online reservations: ud get.co m/b ud getweb/ho me/ho me.ex Dollar (602) Online reservations: m/ Fox (800) Online reservations: fo xrentacar.com/ Hertz (602) Online reservations: hertz.co m/ National (602) Online reservations: natio nalcar.co m/ Payless (602) Online reservations: m/ Sixt (888) Online reservations: sixt. co m/ 13

17 Thrifty (602) Online reservations: thrifty.co m/ UNIFORMS All competitors MUST wear exclusively the official uniform of their institution during competition, warm-up for competition, warm-up for competition, interviews and the awards ceremonies. All players on each team are expected to wear the same team uniform at the start of the match. If changing apparel during a match, uniform tops and bottoms of each team member shall be of the same color, preferably the same likeness in markings. Apparel bearing professional sports team logos cannot be worn. Refer to pages 5-6 of the 2018 NCAA Division II Men s and Women s Tennis Pre-Championship Manual for additional information. 14

18 15