Bowl Sask Annual Meeting September 24, 2017 Nortown Lanes Regina, Sask

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1 Bowl Sask Annual Meeting September 24, 2017 Nortown Lanes Regina, Sask NAME CENTRE/ASSOCATION PHONE Brian Andersen Ball & Pin House - Rosetown ballandpinhouse@sasktel.net Melissa Radschke Biggar Bowl biggarbowl@outlook.com Blaine Boyle Estevan Bowl - Sask 10 Pin blaineb@sasktel.net Randy Ostlund Melville Bowl Arena ostlund4@sasktel.net Jeremy Wetsch Lashburn Bowl lashburnbowl@gmail.com Brad Woychesko Yorkton Arena yktnbowl@sasktel.net Lori Downing Canadian Bowling Centre ksul@sasktel.net Jeannette Cole South Hill Bowling Centre - Moose Jaw cpole@sasktel,net Judy Kress Frontier Lanes - Swift Current frontierlanes@sasktel.net Shelley Baer Glencairn Bolodrome - Regina - President gcbowl@sasktel.net Shirley Bird Website sbird001@sasktel.net Mary Cunningham Treasurer macunningham@shaw.ca Marilyn Miller Perdue Community Bowl - Secretary moonbaby@sasktel.net Les Wardrop MBAS leswardrop@gmail.com Rhonda Kurbis Bowling Federation bowling@sasktel.net Kyle Harre Bolorama Lanes - Regina kharre@sasktel.net Bev Manwaring Nortown Lanes - Regina bevpro@sasktel.net Robert Lashbrook Lashburn Bowl lashburnbowl@gmail.com Jason Raschke Biggar Bowl biggarbowl@outlook.com Leesa Cunningham Eastview Bowl - Saskatoon leesa.cunningham@shaw.ca

2 Bowl Sask Annual General Meeting September 24, 2017 Nortown Lanes, Regina Sk Shelley Baer called the meeting to order at 11:02 am. Rol Call was taken of those present. Motion: K. Harre/M. Raschke M/S that the minutes of the 2017 Semi-Annual Meeting be adopted as read. Carried. Business Arising from the Minutes of the 2017 Semi-Annual Meeting: There was no Business from the 2017 Semi-Annual Meeting. Executive & Associations Reports: President s Report - Shelley Baer - see attached page Motion: S. Baer/R. Ostlund M/S to adopt report as presented. Carried. YBC Chairperson s Report - Leesa Cunningham - see attached page Motion: L. Cunningham/B. Boyle M/S to adopt report as presented. Carried. S5PBA Report - Shona Stapleton - see attached page Motion: K. Harre/R. Ostlund M/S to adopt report as presented by Marilyn Miller on behalf of Shona Stapleton. Carried. S10PBA Report - Blaine Boyle - see attached page Motion: B. Boyle/M. Raschke M/S to adopt report as presented. Carried. MBAS - Les Wardrop - see attached page Motion: B. Boyle/J. Wetsch M/S to adopt report as presented by Les Wardrop. Carried. Bowling Federation of Saskatchewan - Rhonda Kurbis - see attached page Motion: K. Harre/L. Downing M/S to adopt report as presented by Rhonda Kurbis. Carried. Financial Report - Mary Cunningham - see attached pages Motion: M. Raschke/J. Wetsch M/S that we pay Adam Martin Web Master for the Bowling Federation $250 from each Association - Bowl Sask and Sask YBC for the fiscal year. Carried. Motion: J. Cole/J. Kress M/S that we consider the Bowling Federation Web Master an ongoing expense that no longer requires a motion for payment at every Semi-Annual Meeting. Carried Audited Financial Statement for Bowl Sask was presented. Motion: J. Wetsch/B. Manwaring M/S to approve all overage and expenses incurred over operation budget for Bowl Sask fiscal year. Motion: B. Woychesko/M. Raschke M/S that the audited Bowl Sask Financial Statement for the 12 month fiscal year from August 1, 2016 to July 31, 2017 be accepted as presented. Motion: K. Harre/R. Ostlund M/S to ratify all business and transactions conducted by the Bowl Sask Executive in the fiscal year. Motion: B.Boyle/J. Kress M/S that the Auditors appointed for Bowl Sask in be Jensen Stromberg, Chartered Accountants. Motion: L. Downing/L. Cunningham M/S that the cheque signing authority for Bowl Sask be any two of the following: President, YBC Chairperson, Past-President, Secretary or Treasurer. Motion: B. Andersen/J. Cole M/S that Bowl Sask pay the membership to the Bowling Federation of Saskatchewan and the dues to Bowl Canada for as collected in 2018.

3 Audited Financial Statement for Sask YBC was presented. Motion: J. Cole/B. Andersen M/S to approve all overage and expenses incurred over operation budget for Sask YBC fiscal year. Motion: L. Cunningham/L. Downing M/S that the audited Sask YBC financial statement for the 12 month fiscal year from August 1, 2016 to July 31, 2017 be accepted as presented. Motion: J. Kress/B. Boyle M/S to ratify all business and transactions conducted by the Sask YBC Exectuive in the fiscal year. Motion: R. Ostlund/K. Harre M/S that the Auditors appointed for Sask YBC in be Jensen Stromberg Chartered Accountants. Motion: M. Raschke/B. Woychesko M/S that the cheque signing authority for Sask YBC be any two of the following: President, YBC Chairperson, Past-President, Secretary or Treasurer. Motion: B. Manwaring/J. Wetsch M/S that the Sask YBC pays the membership to the Bowling Federation of Saskatchewan. All of the above said motions were Carried. Motion: J. Cole/J. Kress M/S that the current Financial Statement be accepted as presented. Carried. Tournament Reports for Upcoming Season: The reports for the following tournaments: YBC Doubles; YBC Trio; YBC Singles Prov; YBC Prov(4 Steps) 5 &10 Pin; Club 55 Hi-Lo Doubles; Club 55 Cup; Bowl Canada Cup Singles; Bowl Canada Cup 5 & 10 Pin and Bowl Sask Cash Tournament were handed in to Mary Cunningham. New Business: Mary Cunningham and Shirley Bird volunteered to update the Provincial Bowling Manual. To be Tabled to June Meeting: Suggestion that the Sask 10 Pin lineage rate for provincial events. Motion: J. Kress/R. Ostlund M/S that we change the games from 2 to 3 games in the Bantam Division for those who are 7 years of age and under as of December 31 of current year for the Youth Doubles Provincial Event. Carried. Sask 10 Pin Trio Event to be held in conjunction with the Youth 5 Pin Trio Event on November 5, 2017 in Regina, Sask. Motion: K. Harre/R. Ostlund M/S that for the Sask 10 Pin Trio Event have a set of Gold, Silver and Bronze Medals for the top 3 Trio winners. Carried. Next Bowl Sask Members meeting to be held March 3, 2018 in Saskatoon, Sk at 7pm. Location to be determined. Next Bowl Sask Semi-Annual meeting to be held June 23-24, 2018 in Moose Jaw, Sk. Location to be determined. L. Downing that the meeting be adjourned.

4 MASTER/YBC PROVINCIAL BOWLING TOURNAMENT To bowl in this event you must be a member in good standing of the Master Bowlers Association of Saskatchewan. This can be an associate or full participating member. To be a member in good standing, you must be a certified community or competitive coach, and pay an annual membership fee. $20 for an associate membership, $40 for a full membership, prior to our established deadline. They must also be a current member, in good standing, of the Canadian 5 pin association, have a current league average with a minimum 12 games, a current MBAS tournament average or they will be assigned an average, 180 for men, 160 for women. The Master also must wear a Masters shirt at these events, if they don't own one, they can purchase one from the association. This tournament is a pins over average tournament where a Master bowler bowls with a team of two YBC bowlers within the same age group but of any gender. If there is only one YBC member in their division another may be promoted from a LOWER division to complete the team. Each house or zone runs a qualifying event at the time of their choosing, prior to Dec 31st of the current bowling year. The winners are then eligible to proceed to the provincial event. The house/zone rounds are usually 3 games. The provincial tournament is held on the first Sunday of Feb. each year at either Regina or Saskatoon or a combination if we have to do a north/south split. The provincial tournaments are 5 games for the senior and junior divisions and 4 games for the bantam division, using their current league averages for the YBC and Master bowlers. The cost of entering this event at the house round is $5 for the Master bowler, per division, per entry. Lineage is extra and is established by the host bowling centre.

5 One winning entry from each division in the house/zone qualify to advance to the provincial event. If a bowling centre has five or more teams participating per division, the centre automatically advances their top POA team to provincials. If a centre does not have 5 teams, scores are compared and they have to win the zone to advance, or they can pay $25 and send a team directly to provincials. The top POA team in each division in their zone are awarded medals. There is a minimum of $25 per team, per house, per division to advance to provincials. All averages used are your current, highest league average. This tournament is formatted towards allowing our coaches to participate with their YBC counterparts in a tournament setting for the benefit of both. Any questions, or misunderstandings can be directed to our Zone representatives, who are listed in our executive list on our website. Any disputes or interpretations of the rules will be forwarded to our Master/YBC Coordinator Dianne Smutt, whose decisions will be final. Dianne Smutt Box 2267 Kamsack, Sask. S0A 1S0 Phone dsmutt@sasktel.net

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8 YBC Chair Report I would like to thank everyone for allowing the privilege to serve in this position. I don t have much to report now. We have approximately half of the centers currently registered, only one that has not ordered chocolates at this time. We will see some changes this season with the early provincial for singles, as well changes to the teams going from a 4 person to doubles format. Nationals will also be providing some format changes, those will be finalized later. I look forward to working with all of the zones in making our program as successful as possible. Yours In Bowling Leesa Cunningham

9 President Report Bowl Sask. AGM September 24, 2017 Another season has started this week. Welcome back to everyone and I hope you have a great season. I would like to congratulate the teams that attended the National Open Championships in Sudbury this year; special congratulations to the mixed team out of Regina for bringing home some hardware. I would also like to take this time to thank Heather Lawrence for taking on the manager role for the Open when I could not. There is more talk regarding changes to the format of the Open yet again. As previously discussed with you in 2018 the only change will be no banquet at the opening ceremonies. A new motion is on the table regarding the number of bowlers on the team for the open. There is discussion regarding 5 player teams for the men s and ladies and 6 players for the mixed. By going down to 5 player teams which includes one sub for men's and ladies and 2 for the mixed (1 man 1 lady double pull system). This will be further discussed at the January SAGM. Please express your opinions on this and take it back to your zones to discuss with your bowlers. Their opinions are very important to the process. The agreement made with the Special Olympics comes to an end in September 2018 and all ties will be cut at that time. In order to make up for the loss there will be an increase in membership fees by $700/year per member (province). Dave Post did not seek re- election at the AGM; Annette Bruneau is our new president; with Allan Clark as the 1 st Vice for 1 year; Daniel Lamarche remains as 2 nd Vice; Chris Henderson is Treasurer.

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12 EXECUTIVE DIRECTOR REPORT BOWL SASK ANNUAL GENERAL MEETING September 24 th, 2017 Hello everyone and thank you for inviting me to attend your meeting. Federation: We updated our Strategic Plan and we have been working on improving the web site to make it more user friendly and as always, any feedback on our website is welcomed and appreciated. The Board of Directors allocated funding for the 2018/2019 fiscal year. We will be implementing a Social Media policy at our October meeting. Please note our mailing address is: Elphinstone St., Regina, SK, S4T 1K1 Office location is: Mosaic Stadium, 10 th Ave., North Entrance, 3 rd Floor We will be holding our AGM next weekend Saskatchewan Winter Games Shirley Bird is the Provincial Technical Liaison for the Games. We will have the District Coordinators in place by the end of this month and the information will be posted on the web site once finalized. The Technical Package is on the Sask Games Council website: Click on 2018 Winter, click on bowling, click on Sport Tech Package. Any questions can be directed to Shirley Bird or myself. Hosting: I will be applying for the Sask Sport and City of Regina Hosting Grants for the 2018 YBC National Championships. I wish the Hosting Committee success in the organization of this prestigious event. Exceptional Needs: We held a meeting to discuss our objectives for this season. We have agreed to pay for a coach to attend the C5 Learning Facilitator course offered. We are hoping to facilitate a Learn to Bowl clinic in Stanley Mission once repairs are finished at the centre. We will be performing a visitation to North Battleford to perform a needs assessment ahead of the Winter Games to be held there. Should any of our rural local associations require assistance please contact me. It is Coaches Week September I would like to take this opportunity to thank all of you who coach and work with our athletes to help them achieve success at the Grassroots and Elite levels. You are the reason our Sport is possible. I would like to thank you on behalf of our members for your cooperation in hosting tournaments and providing valuable programs and services to our membership. Respectfully submitted, Rhonda Kurbis

13 BOWL SASK BALANCE SHEET Period Ending August 31, 2017 ASSETS Aug Aug CURRENT ASSETS Bank - Credit Union 12,890 14,738 Bank - Term Deposits 32,002 29,481 Interest Receivable Float - Treasurer Prepaid Expenses 1,418 1,953 Acct Receivable 1,236 1, TOTAL ASSETS 47,785 48,058 ========== ========== LIABILITIES CURRENT LIABILITIES Accounts Payable 0 3,410 Deferred Revenue 895 1,333 GST TOTAL CURRENT LIABILITIES 891 4,590 CAPITAL Accumulated Surplus 30,517 29,697 Current Earnings 16,377 13, TOTAL CAPITAL 46,894 43,468 TOTAL LIABILITIES AND CAPITAL 47,785 48,058 ========== ==========

14 BOWL SASK INCOME STATEMENT Projected Income & Expenses AUG Approx. JULY JULY INCOME 2017 Change Bowl Sask Lane Dues 14, ,210 15,480 Administration Fees 2, ,400 2,475 Exhibitors Fees - Conference Bowl Canada Cup Teams Bowl Canada Cup Singles 0 3,600 3,600 0 Club National Hi-Lo Doubles Memberships MAP Grant 0 4,600 4,600 4,716 Sask Cash Bowl 0 2,400 2,400 2,100 Bowlers Affiliation 0 4,500 4,500 4,675 Miscellaneous Income Interest Bowl Canada Group Purchasin 0 1,300 1,300 1,258 TOTAL INCOME 16,740 20,505 37,245 34,301 Discounts Sask Cash Bowl Payouts 0 2,500 2,500 2,000 TOTAL INCOME(Gross Profit) 16,740 18,005 34,745 32,128 EXPENSES Administration (Office, Tele) 114 1, Bowl Sask Meetings 0 2, Directors Expenses 0 3, Bowling Fed Membership Bowl Canada Cup Teams 0 3, Bowl Canada Cup Singles 0 3, Club MAP 0 4, Club Hi-Lo Doubles/Nat'l 0 2, Sask Cash Bowl Grassroots 0 4, Awards & Medals Book-keeping - Expenses 250 2, Accounting - Audit 0 3, TOTAL EXPENSES ,347 33,711 31,308 NET INCOME(LOSS) 16,377-15,342 1,

15 SASKATCHEWAN YOUTH BOWLING TRUST BALANCE SHEET Period Ending August 31, 2017 ASSETS CURRENT ASSETS Bank - Credit Union 3,499 6,229 Bank - Term Deposits 22,095 22,000 Sask Bowling School 1, Accounts Receivable 3,840 4,321 Prepaid Accounts 3,395 3,131 Interest Receivable TOTAL ASSETS 33,898 36,020 ========== ========== LIABILITIES CURRENT LIABILITIES Accounts Payable 2,289 6,579 Visa 244 1, TOTAL CURRENT LIABILITIES 2,533 8,072 CAPITAL Accumulated Surplus 29,095 31,370 Current Earnings 2,269-3, TOTAL CAPITAL 31,365 27,948 TOTAL LIABILITIES AND CAPITAL 33,898 36,020 ========== ==========

16 SASKATCHEWAN YOUTH BOWLING TRUST INCOME STATEMENT Projected Income & Expenses AUG Approx. JULY JULY INCOME 2017 Change Chocolate National Rebate 0 50, Miscellaneous income Registration Rebate Singles Entry Rebate 0 1, Prov Registration 0 6, Trio Challenge 0 3, Composite Zone Entries Youth Doubles Tournament 0 1, MAP Grant 0 24, Participation Grant 0 3, Excellence Competition 0 1, National Assessment 0 1, Interest Earned TOTAL INCOME 0 92,225 92, ,512 Chocolate Rebate 0 12, GROSS PROFIT 0 80,225 80,225 96,634 EXPENSES Administration Expenses Bowl Sask Meetings Directors Expenses 0 3, Trio Challenge 0 3, Coaches Per diem 0 1, Four Steps Prov 0 10, Four Steps National 0 8, Bowl Canada Pro-rated Travel 0 8, Composite Team Expenses MAP Expenses 0 24, Youth Doubles Expenses 0 4, Awards & Medals 0 2, Master/YBC Grant Bowling School Entries Bowling Fed. Membership 0 6, Accountants 0 3, Book-keeping - Expenses 250 2, TOTAL EXPENSES ,832 82,114 99,069 NET PROFIT LOSS ,607-1,889-2,434

17 BOWLING SCHOOL STATEMENT INCOME MAP Grant Registrations Interest Donation Shirt Sales Total Income EXPENSES Tom Paterson Honorarium Coaches honorariums Shirt Inventory Federation Membership Coaches Travel Shirts/Jackets Meals Lineage Hotel MAP - Hotel Transportation Miscellaneous Awards TOTAL EXPENSES PROFIT/LOSS NET WORTH

18 Treasurer's Report - Sept 24th - Annual Meeting BOWL SASK I will run thru the changes since the June Meeting report for the Audited Report - We received the dues from Weyburn and from two sponsors - J.D. Bowling and Strikers. I wrote off the dues from Watrous and Spiritwood as well as the two other sponsors that I had billed - Buffo and Peterborough. Then on Thursday I received an from Spiritwood wondering why their cheque dated March 20th had not been cashed!! They had not replied to any s that I sent out so I assumed that they were not renewing but they are as is North Battleford. Expenses - the Director's expenses increased mainly because of the inclusion of the Bowl Canada Annual Mtg. held in June which were rather high due to the fact the meeting was in Nashville and the exchange rate killed us. I split the cost between the two organizations as Shelley was representing both. We also spent a lot more on our annual meeting than we usually due but I think everyone had a good time and appreciated it. We still had a slight profit of $ Any questions? We can now do the year-end motions to pass the audit. SASK YBC The changes for Sask YBC - as I mentioned I transferred the expenses for Shelley and 10% of the June meeting costs as well as a portion of the income from the points used to fly Shelley to Nashville. There were also some expenses left over from the YBC Nationals. The loss for YBC was $ which was more than I expected but mainly due to the exchange rate on the Nashville Meeting. Any questions? We can now do the year-end motions to pass the audit. Current & Projected Financial Statements Bowl Sask Income Statement - I tried to estimate expenses for the coming year but Bowl Canada Cup is an area that I am very concerned about - if our entries drop we won't receive any funds and we could owe money if we don't reach $ The new Bowl Canadsa Cup Singles will only pay for itself if we get 48 entries in total. The rest of the figures should be fairly accurate. MAP Funds are reduced as we contributed $ towards the Winter Games. Expenses - I feel that these are reasonable other than the question mark on the Bowl Canada Cup events. Any questions? Sask YBC Balance Sheet - The Accounts Receivable and the Accounts payable are mainly for the Bowling School which were received and paid in September. Prepaid Accounts are the Bowling Bags for the Nationals and a Banquet Deposit. Income Statement - this year I took our all of the income and expenses pertaining to the Bowling School so we would have a clearer picture of the Sask YBC. Since most of the expenses are totals I did an extended version of some of these expenses. The figures show what I hope will be close for estimates. This shows the breakdown of the expenses that will be covered by MAP and then the rest will have to be covered by our Income. I figure that our chocolate rebate may drop, also we are no longer getting a membership rebate from Nationals but we increased our Provincial membership and we will be getting a $5.00 rebate for each singles spot purchased so some of that loss will be recouped. Our excellence Grant drops because we are hosting this year - had I know that the 10 Pin were still travelling I could have bid for more funds. Since our total grants dropped this year our membership fees for the Federation also drop. The figure for the Four steps National includes their uniforms, bags and travel to Regina. It was very difficult trying to estimate amounts with all of the changes so bear with me if I am out on these figures. Bowling School - As you can see the school made money this year - mainly due to an increase in registration and a huge drop in the Hotel Charges from $ to $ Any questions on the report? Will someone please move my Current Financial statements as presented?