ADMINISTRATIVE INFORMATION

Transcription

1 ADMINISTRATIVE INFORMATION International Search and Rescue Advisory Group (INSARAG) Earthquake Response Exercise (ERE) December 2018 (GMT+4) Yerevan, Republic of Armenia Introduction 2 A. Registration 2 B. Armenian Visa 2 C. Arrival and Departure 2 1. Airport 2 2. Transportation 2 D. Exercise Venue 3 E. Accommodation 3 F. Meals 4 G. Dress Code 4 H. General Information 4 1. Health Requirements 4 2. Climate 4 3. Customs, Immigration and Quarantine (CIQ) Formalities 4 4. Language 5 5. Electricity 5 6. Currency 5 7. Time Zone 5 8. International Dialing Code 5 9. Tourism/Information Desk 5 I. Local Organizing Committee 6 J. Agenda 7 K. List of abbreviations 10 1

2 Introduction The Ministry of Emergency Situations of the Republic of Armenia () in collaboration with the INSARAG Secretariat, will be hosting the 2018 INSARAG Earthquake Response Exercise (ERE) from 5 to 7 December 2018 in Yerevan, Republic of Armenia. A. Registration Participants are requested to submit the Registration Form along with a copy of international passport via mesinterdep@gmail.com and copy furnished the FCSS-INSARAG Secretariat to insarag@un.org for confirmation of attendance not later than 1 Nov 2018 (Thursday). Participants registering as international Emergency Medical Teams (EMTs) are kindly requested to copy the WHO EMT Secretariat on the registration form (emteams@who.int). Participants are also required to do online registration by logging into the Virtual OSOCC ( Participants of the SIMEX are advised to arrive on 4 Dec The appointed Exercise Controllers (EXCON) are expected to arrive on 2 Dec 2018 for the preparation of SIMEX. B. Armenian Visa The participants are responsible for obtaining their own visas. will provide an official letter of invitation for participants that need to obtain visa for the Republic of Armenia. More information on Armenian Embassies and entry requirements can be found at: In case of any problems or queries regarding your visa, please contact. C. Arrival and Departure 1. Airport Participants will arrive at and depart from: "Zvartnots» International Airport (EVN) Yerevan, Armenia. 2. Transportation All in-land transportation needs for official programs including airport transfers for arrival and departure will be provided by the host country. For EXCONs, airport transfer for pick-up and drop off will only be provided on Dec 2 and 8 respectively. For participants, airport transfer for pick-up and drop off will only be provided on Dec 4 and 8 respectively. Participants should cover their own transportation expenses for flights scheduled before and/or after the specified dates. 2

3 Delegates are required to provide their airline, flight number, date and time of arrival on the Registration Form (Annex-B). Please advise the secretariat and host organization (MES of RA) of any flight changes in order to effectively facilitate arrival arrangements. Upon your arrival at the airport, look for a representative from holding the signage of the INSARAG ERE 2018 at the international arrival hall. However, if you could not locate the assigned person, you may contact Ms. Lusine Zhamharyan or Ms. Zaruhi Skhtoryan (Tel: ( ) / ( ) , s: mesinterdep@gmail.com or interdep@mes.am). Buses from hotel to the exercise venues and vice versa will be provided for all the delegates. D. Exercise Venue The INSARAG 2018 Earthquake Response Exercise (ERE) will be held in the Ministry of Emergency Situations of the Republic of Armenia, Yerevan, Armenia (Address: 109/8 A. Mikoyan str., Davitashen 4th block, 0054, Yerevan, Armenia) and at Zvartnots International Airport. E. Accommodation All participants are responsible for all costs incurred during their stay unless otherwise stated, including expenses for: in-room internet use, room service, mini bar, in-room phone calls, laundry, and other incidental charges. International participants are highly recommended to book their accommodation in the following accredited hotels by 15 Nov 2018 to avail of the preferential rates (with a direct hotel): NAME OF HOTEL ROOM CATEGORY ROOM RATE PER NIGHT (AMD) Single Room "ANI PLAZA HOTEL" Contact Person : Shamiram Karapetyan info@anihotel.com, reservation@anihotel.am, sales@anihotel.am Tel: / Website: Address: Armenia, 0001, Yerevan Sayat-Novai Ave., 19 Building Double/Twin Ani King Junior Suite De Luxe Famili Suite 3

4 "Imperial Palace Hotel"LLC Contact Person : Hripsime Ulikhanova Sales@hotelimperial.am, iphotel@yahoo.com Tel: / Website: Address:23 Koryun Street Armenia, 0001, Yerevan Imperial Queen Imperial Twin Imperial King Imperial Deluxe Please take in to consideration that all participants will be picked-up to the SIMEX venue from "ANI PLAZA HOTEL" (Address: Armenia, 0001, Yerevan Sayat-Novai Ave., 19 Building) and IMPERIAL PALACE HOTEL (Addres: 23 Koryun Street, 0001, Yerevan, Armenia ) Standard Check-in time is at 14:00 while check-out time is at 12:00. Currency Exchange Rate: USD= 485 AMD EUR = 560 AMD Participants are requested to submit the Hotel Reservation Form (Annex-A) to the of the preferred hotel and its copy to the following mesinterdep@gmail.com not later than 1 Nov 2018 (Thursday). F. Meals Lunch and refreshment/coffee break will be provided throughout the official program at designated venues. Kindly indicate any special dietary requirements in the registration form. Official dinner/ Cultural Night will be hosted by the Armenian Government on 5 Dec 2018 at 19:00. Everybody is invited. G. Dress Code The dress code for the Official dinner (5 Dec 2018) is smart casual. H. General Information 1. Health Requirement If you do not feel well upon arrival, please declare your health status in order to seek immediate medical treatment. Please fill up the health declaration form provided at the points of disembarkment. It is highly recommended that participants have their own travel and medical insurance and also advisable to bring their own medication for treatment. A clinic with medical personnel will also be set up at the Exercise venue to provide consultation and first aid. 4

5 The representatives of are available for you in case medical aid is needed during your stay in Armenia. 2. Climate The weather in Armenia is approximately from +2 C to -12 C. Delegates are encouraged to wear suitable clothing for the weather. 3. Customs, Immigration and Quarantine (CIQ) Formalities Please check out with the following websites: Ministry of Finance of the Republic of Armenia Ministry of Healthcare of the Republic of Armenia Ministry of Justice of the Republic of Armenia Migration Service, Ministry of Territorial Administration and Development of the Republic of Armenia Language The language of the Exercise will be in English. 5. Electricity The standard electricity supply in Armenia is 230 volts, 50 Hertz. Outlets in Armenia generally accept 1 type of plug: Two round pins 6. Currency The currency used in Armenia is the Armenian Dram (AMD). Major international credit cards are widely accepted. Automated Teller Machines (ATMs) are found throughout the city. Currency Exchange Rate USD= 485 AMD EUR = 560 AMD 5

6 7. Time Zone Armenia has only 1-time zone. Armenian Time which is 4 hours ahead of Coordinated Time (UTC) or the Greenwich Mean Time (GMT+4). 8. International Dialing Code The international dialing code for Armenia is Tourism/Information Desk Information on places of interest and activities can be obtained at the hotel information counter. I. Local Organizing Committee For further enquiries, participants may contact following officers: Name: Ms. Lusine Zhamharyan Organization: Emergency Situations Policymaking and International Cooperation Department, Telephone: Mobile : lusine.zhamharyan@mes.am / mesinterdep@gmail.com Name: Ms. Zaruhi Skhtoryan Organization: Emergency Situations Policymaking and International Cooperation Department, Telephone: Mobile : zaruhiskhtoryan@gmail.com / mesinterdep@gmail.com Name: Ms. Nadya Mosoyan Organization: Emergency Situations Policymaking and International Cooperation Department, Telephone: Mobile : mesinterdep@gmail.com / nadya.mosoyan@mes.am Name: Mr. Hovhannes Yemishyan Organization: Deputy Director of Rescue Service, Telephone: Mobile : emihovhanes@yandex.com 6

7 AGENDA International Search and Rescue Advisory Group (INSARAG) Earthquake Response Exercise (ERE) Yerevan, Armenia 5-7 December 2018 Sunday, 2 December 2018 Preparatory Phase Time Event OPR Venue All Day Arrival of EXCONs (Zvartnots International EVN Airport- EVN) Travel to Local and International EXCONS INSARAG ERE Secretariat Monday, 3 December 2018 Preparatory Phase Time Event OPR Venue All Day Inspection of Venue INSARAG ERE Installment of Facilities, Commo Secretariat Meeting of the EXECON Members in Preparation for the Exercise International & Local EXCON Tuesday, 4 December 2018 Preparatory Phase Time Event OPR VENUE All Day Arrival of Participants (Local and INSARAG ERE EVN International) Secretariat Meeting of the EXCON Members in Preparation for the Exercise International & Local EXCON Wednesday, 5 December 2018 Simulation Exercise Time 08:00 Event Participants to leave Hotel to MES1 OPR VENUE 08:30-09:00 Registration Host Country 09:00-09:45 Opening Ceremony Administrative Announcement Invocation, Welcome Remarks Host Country and INSARAG Secretariat 09:45-10:00 Exercise Overview and Acknowledgement of Participants INSARAG Secretariat 10:00-10:30 Group Photo and Coffee Break Host Country 10:30-11:00 Armenia Disaster Risk Reduction and 7

8 Management System 11:00-11:30 Role and Responsibility: International International USAR USAR 11:30-12:00 Role and Responsibility: Emergency Medical WHO Team 12:0013:00 Lunch 13:0013:30 Role and Responsibility: Humanitarian System 13:30- Start of SIMEX Phase 1 Alert of 14:00 Earthquake & Scenario Briefing, Mobilization and Response INSARAG Secretariat EXCON 14:00-14:30 Coffee Break 14:30-17:00 Breakout Sessions EXCON 1. International USAR 2. UNDAC/EU 3. MoH and national and international EMTs 4. HCT 5.LEMA & National Responders 17:00-17:30 Return to Hotel 18:00 Leave to Hotel/Technical Break (Exercise day 1-3) 19:00-21:00 Official Dinner Thursday, 6 December 2018 Simulation Exercise Time Event OPR VENUE 07:30-07:45 EXCON to proceed to Airport EXCON MES 08:00 Participants to leave Hotel to Airport EXCON/Secretariat 09:00-18:00 Start of SIMEX Phase 2 - Response- Operations: Full activation of national response and International teams (USAR, EMT and UNDAC (to undergo CIQ and Establishment of RDC Establishment of EOC/ICP/response Cluster/ and EMT CC meeting/cluster Meeting USAR and EMT Operations and Coordination (national & international) UNHCT/DMT Meeting DMCT Operations and Coordination (national & international) UC/OSOCC Meeting Media Briefing 18:30 Return to Hotel/Technical Break (Exercise day 4-7) EXCON EXCON LEMA 8

9 Friday, 7 December 2018 Simulation Exercise Time Event OPR VENUE 07:30-08:00 Movement to EXCON & participants (Hotel Secretariat to Venue) :30 Continuation of SIMEX Phase 3- EXCON Operations and Demobilization Meeting / Cluster Meeting USAR Operations and Coordination (national & international) EMT jump to next phase and exit planning DMCT Operations and Coordination (national & international) End Int l USAR Phase End Ex 10:30-11:00 Coffee Break MES 11:00-12:00 Functional Group Debriefing Plenary EXCON, Secretariat 12:00-13:00 Lunch 13:00-14:00 Plenary Debrief of Functional groups Participants Exercise Directors(national/international) Closing Ceremony Awarding of Certificates of Participation per Team Giving of Tokens Closing Message INSARAG AP Regional Chair MES OF RA Secretariat 14:00 Return to Hotel 14:00 Departure of Participants Saturday, 8 December 2018 Departure of Participants 9

10 LIST OF ABBREVIATIONS DMCT Disaster Management Country Team EMT Emergency Medical Team EMTCC Emergency Medical Team Coordination Cell EXCON - Exercise Controllers ERE - Earthquake Response Exercise ERSB - Emergency Response Support Branch EVN - Zvartnots International Airport HCT Host-Country Team INSARAG - International Search and Rescue Advisory Group Ministry of Emergency Situations of the Republic of Armenia NDRP - National Disaster Response Plan OCHA - Office for the Coordination of Humanitarian Affairs SIMEX Simulation Exercise UNDAC - United Nations Disaster Assessment and Coordination WHO - World Health Organization 10