Administrative arrangements for the Ministerial Conference on maritime security

Transcription

1 Administrative arrangements for the Ministerial Conference on maritime security VENUE OF MEETINGS The following meetings will take place from 26 to 30 April 2018 at the Intercontinental Resort, Balaclava Fort, Mauritius April 2018 Senior officials meeting April 2018 Ministerial Conference on Maritime Security 30 April 2018 Meeting of the Friends of the Chair of the Contact Group on Piracy off the Coast of Somalia PROGRAMME The programme of the senior officials and Ministerial conference is at Annex I. REGISTRATION AND ACCREDITATION All delegates to the Ministerial conference and preceding meetings will require prior registration and accreditation. Countries/Organisations are urged to submit the composition of their delegations and their flight details as per Annex II to the Ministry of Foreign Affairs, Regional Integration and International Trade of the Republic of Mauritius by 16 April Registration form to be filled in by the delegates is at Annex III. NB: All Delegates will be issued with identification badges. Access to the meeting rooms will strictly be on identification. IMMIGRATION FORMALITIES All delegates should be in possession of a valid national passport (valid for at least six months before expiry date). Information on visa requirements is accessible on %20Mauritius/Pages/Visa-Requirements-in-Mauritius.aspx Delegates requiring visa prior to their flight are requested to submit the filled in visa application form, scanned copy of the biodata page of their passport and scanned copy of recent passport size photos to mofarc@intnet.mu by 16 April The visa application form is available at the following link m_mtius.pdf 1

2 PROTOCOL ARRANGEMENTS Protocol arrangements will be extended to Ministers and Head of Organisations on arrival and departure. Arrangements have been made for the welcome and seeing off of Ministers and Head of Organisations in the VIP Lounge at the airport. Other delegates would be required to proceed through the normal arrival/departure channel. TRANSPORT ARRANGEMENTS A chauffeur-driven car will be put at the service of Ministers and Head of Organisations for the duration of their stay in Mauritius. For the other delegates, the Government of the Republic of Mauritius will provide transfers from the airport to hotel upon their arrival and from hotel to airport for their departure. Flight details and accommodation details need to be submitted to mofarc@intnet.mu at latest by 16 April 2018 to enable the logistics arrangements. No refund will be made to delegates making their own private personal transport arrangements. ACCOMMODATION The Government of the Republic of Mauritius is providing courtesy accommodation (non-transferable) only to Heads of Delegation, at Ministerial level for a maximum of 3 nights at the Intercontinental Resort Mauritius. Hospitality will be on a bed and breakfast basis. All other incidental costs will be at the expense of the delegation. Other delegates are required to make their own booking arrangements. Booking is to be made directly with the hotel. Intercontinental Resort Mauritius Balaclava Fort Coastal Road, Balaclava Mauritius Phone: (230) info.icmauritius@ihg.com Web: 2

3 Other hotels in the vicinity of the conference venue and their rates are as follows: The Westin Turtle Bay Resort & Spa Indicative Price: 349 per night/person (Deluxe Room) Address: Turtle Bay, Balaclava Tel: (230) Web: metres from Intercontinental Resort Mauritius The Ravenala Attitude Indicative Price: 200 per night/person (Couple Suite) Address: Turtle Bay, Balaclava Phone: (230) Web: Km from Intercontinental Resort Mauritius Victoria Beachcomber Resort & Spa Indicative Price: 240 per night/person (Deluxe Room) Address: Coastal Road, Pointe Aux Piments Phone: (230) Web: Km from Intercontinental Resort Mauritius Le Méridien Ile Maurice Indicative Price: 220 per night/person (Deluxe Room) Address: Village Hall Lane, Pointe aux Biches Phone: (230) Web: Km from Intercontinental Resort Mauritius Maritim Resort & Spa Mauritius Indicative Price: 192 per night/person (Privilege Room) Address: Turtle Bay, Balaclava Phone: (230) Web: Km from Intercontinental Resort Mauritius Delegates are urged to submit a copy of their hotel bookings on mofarc@intnet.mu 3

4 Courtesy shuttle service will be provided only to and from the above-mentioned hotels. Delegates staying at other hotels will need to make their own travel arrangements. CONFERENCE WORKING LANGUAGE The working language for the conference is English. Translation facilities will be provided in French. RECEPTION A reception in honour of the delegates will be hosted by the Honourable Prime Minister of the Republic of Mauritius at the Intercontinental Resort Mauritius on 28 April GENERAL INFORMATION WEATHER AND CLIMATE The summer months extend from November to April and winter from June to September. October and May are transition periods. Coastal temperatures range between 25 o C and 33 o C in summer and between 18 o C and 24 o C in winter. BANKING AND CURRENCY The local currency is the Mauritian rupee. There are a number of international and local commercial banks in Mauritius. ATMs accepting international debit and credit cards are available throughout the island. Information regarding currency exchange rates is available on the website of the Bank of Mauritius at: Indicative exchange rates are: 1 US$ = Rs 32 1 = Rs 40 Banking hours Monday Thursday Friday Week end Closed TIME DIFFERENCE Time is uniform throughout Mauritius and is 4 hours ahead of the GMT 4

5 BUSINESS HOURS Public Offices and major businesses are generally open from hrs to hrs from Monday to Friday. ELECTRICITY For delegates wishing to use personal laptops, please note that electricity power supply is 220 volts, 50 Hz and electrical sockets are usually of British Standard type 3 pin. COMMUNICATION The international dialing code for Mauritius is Mobile telephone connection in Mauritius is excellent with good roaming connectivity from most service providers. Telephone cards and SIM cards can be purchased from nearby outlets. Presentation of passport is compulsory for registration of SIM cards. INTERNET WIFI will be available free of charge at the Conference venue. TAXIS All main hotels provide reliable taxi services. SMOKING Smoking in public areas in Mauritius is strictly prohibited except in designated areas. VACCINATION CERTIFICATES Vaccination certificates are required for entry into Mauritius when travelling from a country infected by yellow fever or where yellow fever is classified as endemic. QUERIES For further queries, please contact Mrs J Bissessur Analyst jbissessur@govmu.org Tel: (230) Mrs. C. Ah-Sue Assistant Permanent Secretary mfa@govmu.org Tel: (230) Ministry of Foreign Affairs, Regional Integration and International Trade Sir William Newton Street, Newton Tower, Port-Louis, Mauritius 5

6 Ministerial Conference on Maritime Security in the Western Indian Ocean region Programme of meetings Annex I Content 1. Senior Officials meeting, April Ministerial Conference on Maritime Security in the Western Indian Ocean, April Preparatory Meeting of the CGPCS Plenary Session Senior Officials meeting, April 2018 NB: Participation at this meeting is expected from representatives of the Ministries of the Interior/Defence/Home Affairs, Fisheries, Justice, among others, and national services in charge of the fight against money laundering, maritime insecurity, drug trafficking, etc. as well as partners. Thursday 26 April :00-9:30hrs Opening Ceremony - Welcome note by the Secretary General of the IOC - Speech by the representative of the European Union - Speech by the Minister of Foreign Affairs, Regional Integration and International Trade of the Republic of Mauritius, Chair of the IOC Council of Ministers (other speeches to be confirmed) 09:30-10:15hrs Introductory remarks IOC Proceedings of the meetings 10:15-10:45hrs Coffee/Tea break and group photo 10:45-11:00hrs Setting up of the thematic working groups 11:00-13:00hrs Group work - parallel work sessions Working Group #1 - Presentation of the conclusions and of the Technical Meeting of 8-9 December 2017 on the Regional Mechanisms for Maritime Safety and Security, the Action Plan and the Declaration of the July 2017 Ministerial Meeting on Fisheries: Facilitator and Rapporteur (to be identified) - Maritime safety and security - Illegal, unregulated and unreported fishing 6

7 o Presentation of follow-up discussions and identification of Working Group #2 - Presentation of the conclusions and of the Technical Meeting of 8-9 December 2017 and the Action Note on Combating Transnational Traffic: Facilitator and Rapporteur (to be identified) - Fight against human trafficking - Fight against drug trafficking - Fight against money laundering Working Group #3 - Presentation of the conclusions and of the Technical Meeting of 8-9 December 2017 and the Action Plan on Terrorism Threat and the Counter Terrorism Meeting of the IOC held in Moroni in February 2016: Facilitator and Rapporteur (to be identified) - Terrorist Risk Working Group #4 - Presentation of the conclusions and of the Technical Meeting of 8-9 December 2017 and Action Plan on Marine Environmental Threats: Facilitator and Rapporteur (to be identified) - Risks of disasters at sea - Impacts of climate change - Fight against maritime pollution 7

8 o Presentation of follow-up discussions and identification of - Preservation of marine ecosystems 13:00-14:30hrs Lunch 14:30-15:45hrs Contribution of the working group sessions 15:45-16:00hrs Coffee/Tea break 16:00-17:30hrs Continuation and end of the working group sessions - Summary of discussions by Facilitators of the Working Groups - Presentation of conclusions and for each sub-theme by the rapporteur of the working session - Validation of conclusions and by the participants of each of the working group - Submission of the conclusions and recommendation for each of the working group to the IOC secretariat End of day 1 Friday 27 April :00-10:30hrs Plenary session: restitution by the working groups Presentation of conclusions and of Working Group 1 on regional security mechanisms, followed by discussions Presentation of conclusions and of the Working Group 2 on the fight against transnational trafficking followed by discussions 10:30-10:45hrs Coffee/Tea break 10:45-12:30hrs Plenary session: continuation of the restitution by the working groups Presentation of conclusions and of Working Group 3 on the fight against terrorism Presentation of conclusions and of the Working Group 4 on environmental threats 12:30-13:30hrs Lunch 13:30-15:30hrs Presentation of the draft Ministerial declaration 15:30-15:45hrs Coffee/Tea break 15:45-17:00hrs Finalization and adoption of the conclusions of the Working Groups and consensus on the draft declaration End of the meeting of senior officials 8 Discussions and proposals for amendments by the participants Discussions and proposals for amendments by representatives of countries

9 2. Ministerial Conference on Maritime Security in the Western Indian Ocean, April 2018 Saturday 28 April :00-10:30hrs Plenary session - Message of the Secretary General of the IOC - Official declarations of the Heads of delegation - Opening speech by the Minister of Foreign Affairs, Regional Integration and International Trade of the Republic of Mauritius and Chair of the IOC Council of Ministers 10:30-11:00hrs Coffee/Tea break and group photo 11:00-13:00hrs Thematic round tables are held in parallel. Each round table is chaired by a Head of Delegation In each of the round tables, an expert will present a summary of the main issues and will take stock of existing initiatives. The session rapporteurs of the preparatory technical meeting present the proposals for conclusions and actions for each of the thematic sessions. Ministers and Heads of organisations are invited to comment, reorient, adopt or formulate new proposals for inclusion in the Final Declaration. 1. Round Table on Regional Maritime Security Mechanisms - Presentation on challenges and existing issues - Maritime Security and Fisheries Surveillance: Presentation by the Rapporteur of the Technical Working Group 1 - Statements by Ministers/Heads of Organisations - Modification/adoption of conclusions and actions to be taken 2. Round table on the fight against transnational trafficking - Presentation on challenges and existing issues - Drugs trafficking, human trafficking, arms trafficking and money laundering: presentation by the rapporteur of the Technical Working Group 2 - Statements by Ministers/Heads of Organisations - Modification/adoption of conclusions and actions to be taken 13:00-14:00hrs Lunch 14:00-16:00hrs 3. Round table on combating Terrorism - Presentation on challenges and existing issues - Terrorism risk and related criminal networks: presentation by the rapporteur of the Technical Working Group 3 - Statements by Ministers/Heads of Organisations - Modification/adoption of conclusions and actions to be taken 4. Roundtable on the fight against environmental threats - Presentation on challenges and existing issues 9

10 - Maritime pollution, preservation of the marine ecosystems, risks of disasters at sea, impacts of climate change: presentation by the rapporteur of the Technical Working Group 4 - Statements by Ministers/Head of Organisations - Modification/adoption of conclusions and actions to be taken 16:00-16:15 Coffee/Tea break 16:15-17:30 Restricted work session The rapporteurs of the round tables submit the conclusions / action plans taken to the IOC Secretariat Amendment of the draft Final Declaration 17:30-18:30 Break 18:30-21:00 Official Opening Ceremony - Welcome message from the IOC Secretary General - Speech by the High Representative of the European Union (to be confirmed) - Speech by the High Representative of the African Union (to be confirmed) - Speech by the Minister of Foreign Affairs, Regional Integration and International Trade of the Republic of Mauritius and Chair of the IOC Council of Ministers - Opening speech by the Honourable Prime Minister of the Republic of Mauritius Sunday 29 April 2018 (half-day) 9:00-11:00hrs Plenary session Presentation of the draft Ministerial Declaration and amendments 11:00-11:15hrs Coffee/Tea break 11:15-12:15hrs Finalisation and adoption of the Ministerial Declaration 12:15-13:00hrs Press conference 13:00-14:00hrs Lunch - End of the Ministerial Conference 10

11 3. Preparatory Meeting of the CGPCS Plenary Session Monday 30 April Registration of participants Introductions & opening remarks Welcome remarks by the CGPCS Chair. Adoption of the Agenda Presentations of activities by CGPCS Key Stakeholders Group Photo/Coffee break CGPCS Working and related Groups: Stock takings of activities and presentation of Work Plan for 2018 followed by exchanges (20 minutes each session) Working Group 1: Operations at Sea Working Group 2: Regional Capacity Building Somali Maritime Security Coordination Committee Law Enforcement Task Force Virtual Legal forum UN Trust Fund Lunch break Open discussion on the future of CGPCS and preparation of the 21 th Plenary Session (60 minutes) Matters arising from the last 20 th CGPCS Plenary session held on 7 th July 2017 in Mauritius Discussion on CGPCS Orientation Venue and date of the 21 st CGPCS Plenary Session A.O.B. Wrap-up/Closing remarks by the Chair Coffee Break and end of meeting 11

12 Ministerial Conference on Maritime Security Mauritius, April 2018 Annex II LIST OF DELEGATION Country/Organisation Title Full Name Ministers/Head of organisations Blood Group Passport No. Arrival Date Arrival Time Flight No Departure Date Departure time Flight No Delegates N.B.: Please indicate the blood group for Ministers/Head of Organisations

13 Ministerial Conference on Maritime Security (28-29 April 2018) and Senior Officials meeting (26-27 April 2018) Intercontinental Resort, Balaclava, Mauritius Registration form/fiche d enregistrement Annex III Name / Prénom : Surname / Nom : Title / Titre : Designation / Fonction : Ministry / Ministère : Organisation : Address / Adresse : Country / Pays : Tel : Fax : Signature : Date :