45th EKF Junior, Cadet & 10 th U21 Championships Sochi, Russia 2-4 February BULLETIN Nr. 1

Transcription

1 45th EKF Junior, Cadet & 10 th U21 Championships Sochi, Russia 2-4 February 2018 BULLETIN Nr. 1

2 Contents 1 Initial Greetings President of the European Karate Federation President of Russian Karate Federation Sochi About Sochi How to get to the Championship Flight Accommodation Hotels Headquarter Hotel Imeretinskiy Hotel**** Tulip Inn Omega Sochi*** Imeretinskiy Accomodation EKF Village Hotel Rates Referee Course Referee Course Programme Referee Registration Event Schedule Competition Information Categories Age Competition Programme EKF Approved Items Venue: Iceberg Palace Tickets Training Facilities - Bookings Registrations Online Registration General information for all athletes Press Onsite Registration & Accreditations Additional Information VISA European Members requested to issue Russian visa Opening Hours (Shops / Pharmacies)... 22

3 9.4 Currency Electricity Language Time Weather Health & Services Insurance Communication Drinking water Important Phone Numbers Reservation Forms General Information Accommodation Form Transfer Service Form Catering Form Bank details Terms of responsibility Contact details Russian Karate Federation... 31

4 1 Initial Greetings 1.1 President of the European Karate Federation The Karate family is looking forward to the event in which Europe s future stars of the sport take the stage to show the showmanship and the impact of our modality in young ages. We all are very pleased to visit Sochi for the 45 th European Junior & Cadet and 10 th U21 Championships and we are confident that the anticipated tournament is set to be a resounding success. I want to take the opportunity to express my gratitude to the Russian Karate Federation and its President Serguey Tsoy for their hard work and courage to host one of the most relevant events of the year in European Karate. Their support and collaboration have been instrumental over the years and the championships to be held in Sochi from February 2 to 4 will be a demonstration of the influence of Karate in the region. As Karate s rising stars will showcase their abilities in Sochi, the progress of our sport will be further featured in this memorable tournament. I am sure that all the European family will enjoy an event that will once again display the greatness of our sport. Antonio Espinós President of the European Karate Federation 3

5 1.2. President of Russian Karate Federation On the behalf of Russian Karate Federation and myself I would like to welcome all the participants, organizers and guests of 45th European KARATE Championships among Cadet, Junior & U21 which will be held in Sochi from the period of 2 till 4 February 2018! I am sincerely glad and proud for the inclusion of karate in the Olympic program, and I am sure that hosting Junior Championships in the Olympic city Sochi will influence the following development of the karate in the Olympic movement. Our competition in the Olympic Palace Iceberg will discover new talented names in karate and allow young karatekas feel the real Olympic spirit! Our country had already hosted major international karate events European Championships in 2004 and European Championships for Regions in 2012 in Moscow, Premier League in 2013 in Tyumen and I am sure that this European Championships will be hosted at high organizational level and become actual sport celebration for participants and spectators! For many years, Russian Karate Federation have been developing this wonderful sport among professionals and amateurs as well. Every year Russian karatekas show good performance at various international competitions, being good rivals for the world karate leaders! Karate is a unique sport, which unites countries and nationalities. Karate language is understandable for everyone gender, age and religion doesn t matter. I wish everyone exciting duels and excellent mood! Sergey Tsoy President of the Russian Karate Federation 4

6 2 Sochi 2.1 About Sochi Sochi is a city in Krasnodar Krai, Russia, located on the Black Sea coast in the southern part of Russia. The Greater Sochi area, which includes territories and localities subordinated to Sochi proper, has a total area of 3,526 square kilometres and sprawls for 145 kilometres (90 mi) ]along the shores of the Black Sea near the Caucasus Mountains The area of the city proper is square kilometres (68.25 sq mi). According to the 2010 Census, the city had a permanent population of 343,334, up from 328,809 recorded in the 2002 Census, making it Russia's largest resort city. Being part of the Caucasian Riviera, it is one of the very few places in Russia with a subtropical climate, with warm to hot summers and mild winters. With the alpine and Nordic events held at the nearby ski resort of Roza Khutor in Krasnaya Polyana, Sochi hosted the XXII Olympic Winter Games and XI Paralympic Winter Games in 2014, as well as the Russian Formula 1 Grand Prix from 2014 until at least It will also be one of the host cities for the 2018 FIFA World Cup. Sochi is unique among larger Russian cities as having some aspects of a subtropical resort. Apart from the scenic Caucasus Mountains, pebble and sand beaches, the city with its numerous and Stalinist architecture. About two million people visit Greater Sochi each summer, when the city is home to the annual film festival "Kinotavr" and a getaway for Russia's elite. A UNESCO World Heritage Site, the 2,957 square kilometers (731,000 acres) Caucasian Biosphere Reserve, lies just north from the city. 3 How to get to the Championship 3.1 Flight Sochi s international airport now handles dozens of domestic and international flights daily. Moscow, Krasnodar, and St.-Petersburg are the main transfer points to Sochi. There are also direct international flights to Sochi from Yerevan, Tashkent and Istanbul. Flights from Europe are operated with stop in Moscow. One may reach Sochi City Center from the airport terminal (28 km) by bus, train, or taxi. 5

7 4 Accommodation 4.1 Hotels Headquarter Hotel Imeretinskiy Hotel**** Located less than a 20-minute walk from the Olympic Park in Sochi, Imeretinskiy Hotel features a number of amenities to ensure that guests have a relaxing stay, including an indoor and outdoor pool, a spa and wellness centre, a sauna, massage services, and a Turkish steam bath. There is also a health centre on site. Free Wi-Fi is available throughout the hotel. Distance to competition venue: 3.7 km Address: Imeretinskiy Hotel 4* (3,7 km to Iceberg arena) Ulitsa Parusnaya 27, Adler, Russia 6

8 4.1.2 Tulip Inn Omega Sochi*** Tulip Inn Omega Sochi Hotel is a part of Golden Tulip Hotels, Suites & Resorts, worldwide hotel chain, which offers high European standards of service. All rooms are air conditioned for your comfort, and include standard features such as minibar, safe, wardrobe, workspace with desk, balcony, LCD panel, telephone, and free Wi-Fi. Distance to competition venue: 500 m to Iceberg arena by walk Address: Olimpiyskiy Prospekt 3, Adler, Russia Imeretinskiy Accomodation EKF Village 7

9 Organizing Committee of the 45 Cadets, Juniors, 10th U21 European Championships offers a great opportunity for the official delegations, sportsmen and coaches to be accommodated in the EKF Village near HQ Hotel Imeretinsky. Being accommodated in the Apart Hotel Imeretinsky Pribrezhniy Kvartal you will become a part of great sport karate event in Sochi and feel the everyday atmosphere of the sport celebration and competitions. This hotel is located in a 5-minute walk from the Black Sea beach in Adler, features outdoor swimming pool. Free WiFi is available on site. There is also a health center on site. The rooms are very spacious and offer a balcony with a wonderful view, air conditioning, seating area, hairdryer and flat-screen TV. Guests can dine in the on-site restaurant, or eat out in the cafes and restaurants nearby. Free parking is located within a 5-minute walk of the hotel. The distance from EKF Village to Sochi City Center is 5 km. Breakfasts and everyday room cleaning are included in the accommodation price. Distance to competition venue: 3.7 km 4.2 Hotel Rates The table below show prices in EUROS ( ) per person and night on bed and breakfast basis. Hotel/Category Single Room Double Room Triple Room Dinner Imeretinskiy Hotel 4* HQ Imeretinskiy Accommodation EKF Village Tulip Inn Omega Sochi 3* *All prices include local taxes. 5 Referee Course 5.1 Referee Course Programme Tuesday 30 th January ROOM 08:00-08:45 Referee Commission meeting Galeon 09:00-12:00 Payment and registration for candidates Brig 12:00-13:00 Lunch Restaurant/Hall 8

10 13:00-14:00 Kumite theory Fregat 14:00-15:00 Kumite theory examination Fregat 15:00-16:00 Kata theory Fregat 16:00-17:00 Kata theory examination Fregat Wednesday 31 st January ROOM 09:00-12:00 Practical examination Kumite group 1 Fregat 12:00-13:00 Lunch Restaurant/Hall 13:00-16:00 Practical examination Kumite group 2 Fregat 16:30-19:30 Practical examination Kumite group 3 Fregat Thursday 1 st February ROOM 08:30-12:00 Practical examination Kata group 1 & 2 Fregat 12:00-13:00 Lunch Restaurant/Hall 13:00-18:00 RC administration Lincor 18:00-19:00 Results Lincor 19:00-20:00 Referees briefing Flagman 20:00-20:30 Tatami manager & Appeals Jury meeting Flagman 5.2 Referee Registration Referee Course The Referee Course registration will be open on November 30 th, The Referee Course registration will close on December 30th, All registrations must be made online, within the deadlines above mentioned, through the following Sportdata links: KATA: KUMITE: Should you have any technical difficulties when registering, please contact support@sportsid.org. 9

11 Referees attending and officiating at the EKF Championships 2018 The registration of qualified referees for officiating in European Championships opens on November 30 th, The registration of qualified referees for officiating in European Championships closes on January 19 th, All registrations must be made online, within the deadlines above mentioned, through the following Sportdata links: Should you have any technical difficulties when registering, please contact 6 Event Schedule Thursday 1 st February ROOM 09:00-15:00 Registration for delegations Galeon 16:30-17:30 License renewal examination Flagman 16:30-18:00 Open Draw for coaches Galeon 17:00-18:00 Medical & Anti Doping Commission Meeting Brig 19:00-20:00 Technical Commission Meeting Brig Friday 2 nd February ROOM 09:00-11:00 Executive Committee Meeting Flagman 10

12 7 Competition Information 7.1 Categories 7.2 Age IMPORTANT NOTE: The age limit of competitors for the corresponding category will be the first day of the entire event. This means competitors must have the eligible age by 2nd of February

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16 7.4 EKF Approved Items EKF APPROVED ITEMS TRADEMARK MAIN OFFICE OOO KALININGRADSKIY SPORT Musorgskogo str. 10, bldg. 16A Kaliningrad, RUSSIAN FEDERATION Phones: / Fax: best_sport@mail.ru DRAGON BLEU SAS VENUM Official distributor 7 Rue du sagittaire BP RUNGIS Tel : Fax : contact.euro@venumfight.com All the information concerning the EKF homologated brands for this event can be found on: WKF APPROVED Trademarks for sports items will also be permitted. 15

17 WKF APPROVED COMPANIES 16

18 7.5 Venue: Iceberg Palace Venue location: Olympic Park, Adler, Krasnodarskii district, The Iceberg Palace is a 12,000-seat multi-purpose arena at Sochi Olympic Park in Sochi, Russia. The "Iceberg" was built in 2012 in Sochi, in the coastal cluster of the Imereti lowland. The building area is about m2, the arena of Iceberg Palace is 60x30m2. The venue hosted the figure skating and short track speed skating events at the 2014 Winter Olympics. 17

19 The Iceberg Palace is a multi-functional arena with a well-developed infrastructure and professional equipment to create of favourable climate. Arena is easily converted into a stadium for hosting summer sport events including different single combat competitions. The Iceberg Palace has developed infrastructure: - Dressing rooms and showers, rooms for technical specialists and referees brigades - Rooms for sharpening skates, training and warming-up room - Equipped press room and mixed zone - Conference hall and meeting rooms - Several entrance groups, parking for 1000 cars Iceberg is equipped with professional sport equipment, which enables to organize efficient training process and host various national and international competitions. Iceberg has the equipment for carrying out professional and amateur tournaments on team spots, all kinds of single combats, table tennis, gymnastics, sport dance, etc. 7.6 Tickets The entrance for spectators is free of charge. 18

20 7.7 Training Facilities - Bookings The OC will provide the National Federations, who submit the relevant applications in due time, with a place and time for training. The application must be received before 15 th December Transportation to the training area will only be available from the official hotels. Bus shuttle for the trainings in non-official days costs 10 Euro (both ways). For the Training inquires and requests, please contact the OC: Oc.euro2018@ruswkf.ru For application form please fill this form out. 19

21 8 Registrations 8.1 Online Registration General information for all athletes Online registration can be made from 1 st December 2017 until 18 th January 2018 under the following link: Press Press accreditation can only be given to professional journalists working for a media and having proof of their credentials. Media professionals can register to request press accreditations until 19 th of January through the on line registration form which can be found here: ssregistration#a_presshead Accredited journalists will not have access to the competition area and will be allocated in a dedicated press tribune. Accredited photographers will have access to their allocated seats only upon presenting the accreditation cards given to them during registration. Video recording will not be allowed. A mixed zone will be available for accredited journalists and photographers. Should you need more information about press or media related issues, please contact directly the European Karate Federation s office: press@wkf.net 8.2 Onsite Registration & Accreditations Registration will be arranged in HQ Hotel on Thursday, 1 February from 09:00 to 15:00 hours (room Galeon ). Each participating country is requested to provide 2 national flags and a CD with the national Anthem. 20

22 9 Additional Information 9.1 VISA Should you need assistance to obtain Russian entry visa or require a specific letter of invitation, please contact the OC. It is therefore strictly recommended to submit to the Russian Karate Federation as soon as possible, but no later than 15 December 2017, the attached visa application form together with a readable colour passport copy of good quality for each team member in order to issue the visa in due time. The Russian Karate Federation does not guarantee visa obtaining for team members and team officials if above-mentioned documents will be received later than December 15, Along with Embassy Invitations, the following documents are required for the obtaining the visa: 1. Passport 2. Filled-in Visa Questionnaire, available at 3. Photo 35x45 mm 4. Visa Fee 5. Invitation for the Embassy and Customs For the Visa inquires and requests, please contact the OC: oc.euro2018@ruswkf.ru PLEASE NOTE, THAT FROM DECEMBER 29 th 2017 UNTIL JANUARY 10 th 2018 IS A PERIOD OF OFFICIAL HOLIDAYS IN RUSSIA AND THE GOVERMENTAL AGENCIES WILL BE CLOSED AND VISA INVITATIONS WILL BE ISSUED IN A RESTRICTED MODE. 21

23 9.2 European Members requested to issue Russian visa 9.3 Opening Hours (Shops / Pharmacies) Most of the shops and pharmacies are working from 10:00 to 22: Currency Russian currency is the Russian Rouble. Currency Converter 22

24 9.5 Electricity In Russia power sockets of types C and F are used, voltage is 220 V, Frequency 50 hertz. 9.6 Language Official language in Russia Russian. All representatives of OC speaks English. Local population also speak basic English. 9.7 Time (GMT+3) 9.8 Weather Average day temperature 9.0 C. Average night temperature 3.7 C Sea temperature 9.3 C Sunny days: Health & Services By special requests beforehand, physic and massage services could be provided by medical department of OC at the venue. There are 14 public hospitals in Sochi, situated along the seaside. Ambulance and local doctors will be presented at the competition and trainings all the time Insurance In compliance with EKF Rules, it is obligatory for all the participants and members of the participating delegations have their own medical and personal trip insurance. The Russian Karate Federation and European Karate Federation as well as the Organizing Committee assume no liability or responsibility for the lack of insurance from participants and members of the delegations. The head of the delegations have to sign the enclosed terms of responsibility and return it by 15th of December 2017 the latest. Delegations lacking insurance policies could acquire it at the Registration Desk upon the request Communication There are different means of communication are available at Sochi presented by public transports buses, cars, taxi, etc Drinking water Drinking water is available in bottles by various trademarks Important Phone Numbers 911 Fire 911 Police 911 Ambulance 911 Gas 23

25 10 Reservation Forms 10.1 General Information The Russian Karate Federation is responsible for all the reservation in the official hotels. 1. Accommodation reservations should be accompanied with the reservation form. 2. Hotel and Transportation Bookings to be made via: All payments to the Russian Federation are made in Euros and by Credit Card Visa or Master Card outside Russia. Please note that once inside Russia, all payments must be done in russian rublos. For all the reservations, please contact: All Reservations should be made until 15th of December. Delegations are requested to send a precise reservation, specifying the number of rooms with names to via to accommodation.euro2018@ruswkf.ru or submitting the electronic booking form via official website. PLEASE NOTE THAT THE PERIOD FROM DECEMBER 29 th 2017 UNTIL JANUARY 10 th 2018 IS A PERIOD OF OFFICIAL HOLIDAYS IN RUSSIA AND THE BOOKING SYSTEM WILL BE IN RESTRICTED MODE. The Russian Karate Federation will issue and send the invoice to the National Federation. Preliminary reservation of available hotels should be done up to 15 th December % payment is requested by the 10 th January After 10 th January 2017, a 10% increase will be imposed on the above prices. However, after 10 th of January 2017, the Russian Karate Federation cannot guarantee the availability of any rooms in the official hotels. For delegations that have paid and then cancelled within 20 days prior to the event, 25% of the reservation cost will be withheld as cancellation fee and if a cancellation is made 7 days before the service ordered is due, the participants will be charged 100% of the service ordered fee. Reservation and payment details will be done via Russian Karate Federation. 24

26 10.2 Accommodation Form Name of Federation Address Phone Fax Name/Surname of Contact Person Position in National Federation/Delegation Country Accommodation Form Preference Hotel First Choice Preference Hotel Second Choice Preference Hotel Third Choice Invoice details If you require an invoice, please complete the following details: Name of company or individual Address City Zip Code Vat number Notes Accommodation Form Contact person Tel. Fax Contact details Name of the Federation Country 25

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28 10.3 Transfer Service Form The transportation will be arranged according to the number of participants in delegations. In case you require any extra service, please contact the OC as soon as possible. Transportation will be organized by taxi, mini bus or bus, depending on the number of participants on each arrival. Transportation to the hotels will be only offered from Sochi international airport. Transportation cost Transport Cost Taxi Up to 4 persons Minibus for 6 person Bus for 50 person 8.00 per person Transportation will be also offered from the hotel to the sport venue Iceberg and back free of charge for the teams who use Official hotels (arranged by official travel agency). 27

29 10.4 Catering Form A catering will be arranged by the Russia Karate Federation at the Iceberg Arena for a price of 10 Euros per person. Please fill in the booking form until 15 th of December 2017 the latest. Catering prices are as follows: 1 Lunch 8 Euro 2 Lunches 15 Euro 3 Lunches 23 Euro MEAL TICKET RESERVATION IN THE STADIUM Please insert number in the box below Lunch Dinner Thursday, 1 February Friday, 2 February Saturday, 3 February Sunday, 4 February The organizing committee would also like to inform you that the closest availability for hot meals is the Iceberg Arena during all competition days. There are no restaurant facilities close to the sport venue. 28

30 10.5 Bank details Bank details for payments in EUR: Beneficiary s Bank: NATSINVESTPROMBANK SWIFT: NIIZRUMM Account : Correspondent Bank: VTB Bank (Deutschland) AG, SWIFT: OWHBDEFF Beneficiary name: OOO Sportakademtur Beneficiary account number: All payments to the Russian Federation are made in Euros and by Credit Card Visa or Master Card outside Russia. Please note that once inside Russia, all payments must be done in russian rublos. All bookings are made on the first come, first served basis. 29

31 11 Terms of responsibility Russian Karate Federation Louzhnetskaya nab. 8/ Moscow RUSSIA Tel: +7 (495) Website: Terms of responsibility To be filled in, signed by the head of delegation and sent back by (by to ) the latest. Delegations lacking insurance policies could acquire it at the Registration Desk upon request. I,. the undersigned, as the Head of Delegation of my country, duly enrolled to participate in the 45 th EKF Junior, Cadet and 10 th U21 Championships, which will be held in Sochi, Russia from February 2 nd to 4 th, 2018, with full knowledge of the Statues, the Rules and the Norms of the EUROPEAN KARATE FEDERATION, pledge myself to faithfully accomplish the regulations of this before mentioned entity. I take any and all administrative, civil, and criminal responsibilities for whatever happens to our athletes, coaches and other members of our delegation participating in the championship, before, during, and after the competition, such as physical injuries, personal expenses, or monetary debts and casual material damages to the hotels, the venue, means of transportation, etc. Furthermore, I exempt from any legal, civil or criminal responsibilities the organizers of the Championship, the EKF and the Russian Karate Federation, its directors, as well as any person, company, or entity related to the event (sponsors, public and private entities). I authorize the organizers of the event to use images, photos and the names of our competitors and other members of our delegation (since it is considered necessary) for the sport activities and publications of karate, related to the event, without any monetary compensation. Country/ Nation:... Surname, First Name:... Passport number & expiration date:... Credit card number & expiration date:... Federation position:... Address:... Phone: Date & place: Signature: 30

32 12 Contact details 12.1 Russian Karate Federation Address: Lourzhnetskaya nab., 8/ , Russia, Moscow Tel: +7 (495) Website: For all inquiries, hotel, transportation and training bookings, as well as visa requests and general questions, please contact the OC: Competition General Issues, Visa and Training Requests Accommodation and Transport requests Referee course, judges, officials and VIP requests 31