Portage County Youth on Ice Board of Directors October Minutes

Transcription

1 Portage County Youth on Ice Board of Directors October Minutes DATE: Sunday October 19, 2014 Time: 3:00 PM Location: Ice Hawks Arena INVITEES: Shane Beversdorf, Crystal Blaes, Nathan Bolton, Chris Brooks, Paul Caufield, Melissa Clark, Nick Czaikowski, Tyler Dillingham, Justin Feltz, Scott Gulan, Paul Harbaugh, Stacy Johnson, Mike Konczal, Shawn Kurzinski, Terri Marki, Darren Miller, Dave Nolan, Dewey Pechinski, Mark Robinson, Scott Sommers, Curt Spurlin, Victor Voss, Bob Zagrzebski, and general membership ATTENDEES: Shane Beversdorf, Crystal Blaes, Nathan Bolton, Chris Brooks, Paul Caufield, Melissa Clark, Nick Czaikowski, Tyler Dillingham, Justin Feltz, Scott Gulan, Paul Harbaugh, Stacy Johnson, Mike Konczal, Shawn Kurzinski, Terri Marki, Darren Miller, Dave Nolan, Dewey Pechinski, Mark Robinson, Nicole Sankey, Curt Spurlin, Victor Voss, Meghan Christie and general membership CALL TO ORDER: by Vice President Paul Harbaugh began at 3:01pm REVIEW OF MINUTES by Secretary Terri Marki Motion to approve the September minutes by Clark, 2 nd by Dillingham; FINANCIAL REPORTS by Treasurer, Melissa Clark Motion to approve the financial report by Pechinski, 2 nd by Miller; RINK MANAGER by Paul Caufield *Cable Update have a bill for this ($45, prorated fee + next month fee, will only be about $25 going forward; however we do not pay for internet); don t think they knew we were getting this for free before; banner is very old; box was free; Gulan to talk to Paul Caufield to see if banner should stay up or not. *Olympia getting re-wrapped. COMMITTEE REPORTS Executive & Ethics Committee (Zagrzebski, Harbaugh, Clark, and Marki) *By-laws Review need to make change to clarify general membership meeting 30 days after registration ends. *Board Application Motion to accept Meghan Christie to the Board by Gulan, 2 nd by Miller; No other applications at this time. She will be in charge of Registration. *Treb. Golf Outing Motion to approve $100 for the outing by Johnson; 2 nd by Gulan; *Adding logo to jacket purchased from Hockey Monkey someone purchased 2 jackets from there and put logo on them without obtaining board approval first (which is needed according to the by-laws); they need to bring the items to the board to approve (in accordance to the by-laws). 1

2 Coaching Committee (Bolton, Brooks) * Coaches for 2014/2015 Squirt: o Recommendation of the coaching committee for Squirt A head coach to be Nate Bolton, Assistant coaches - Mark Robinson, Tyler Dillingham, Rich Smigaj; motion to approve by Miller, 2 nd Feltz, all o Recommendation of the coaching committee for Squirt B1 head coach to be Scott Gulan, and Squirt B2 Head coach to be Jim Lawrence; motion to approve by Miller, 2 nd by Clark; all approved, motion carried. o Recommendation of the coaching committee for Squirt B1 Assistant Coaches to be Darren Bienvenue and Doug Loomis and Squirt B2 Assistant coaches to be Jerry Pavelski and Tom Christie, motion to approve Kurzinski, 2 nd by Johnson; o Recommendation of the coaching committee for Squirt C1 head coach to be OJ Wojtalewicz, and assistant coaches - Jim Lawrence, Greg Friese, and Jason Olds; Recommendation of the coaching committee for Squirt C2 head coach to be Mike Toth and Assistant Coaches - Tom Christie, Tom Westrick, Dan Cuff; motion to approve by Miller, 2 nd by Johnson; Peewee: o Recommendation of coaching committee for Peewee A head coach to be Paul Harbaugh, with Tyler Dillingham assistant; motion to approve by Kurzinski, 2 nd Miller; o Recommendation of coaching committee for Peewee B head coach Doug Larson, Mark Weiss, Scott Gulan, Justin Feltz; motion to approve by Johnson, 2 nd by Blaes, Bantam: o Recommendation of coaching committee for Bantam A head coach to be Scott Cherney; Assistant coaches Paul Caufield, Chris Brooks and possibly 1 more, motion by Gulan to approve, 2 nd by Feltz, all o Recommendation of coaching committee for Bantam B head coach to be Ron Dufresne (if wants), no assistants right now. Motion to approve by Clark, 2 nd by Miller, Concession Committee (Blaes) *Caught 1 mouse so far; so everything has been cleaned and sanitized. While cleaning, AED pads are expired; Voss to look for replacements. Do not have pest control that comes right now. Gulan to look into this in exchange for a banner. Also need to verify where funds from all vending machines go and what is our ROI if we were to have our own vending machine. *Taking pretzel machine out, because pretzels are hard when placed in there. *Vending machines, use vendor and do not make any money. Looking to purchase our own and put other items (laces, etc.) in there. Equipment Committee (Johnson, Feltz) *Numbers at next meeting for apparel sales. *Collecting money from those that owe with the exception of 2 families (no longer here, have not signed up). *Did purchase more breezers but otherwise doing well. Evaluations Committee (Pechinski, Spurlin) *Teams for 2014/2015 Squirt: o 53 Skaters Evaluation committee recommends A team 10 (have to hold 1 spot open on A for 1 child to be evaluated, out with injury); 2 equal B teams, 10, 10; 2 equal C teams, 11, 12; only 1 B team to go to State (automatically goes to State); loser of B play down game gets another tournament funded by the organization to keep intensity up for remainder of the season. Motion by Voss to accept 2

3 the division of teams (A-10, B-10, B-10, C-11, C-12) but not to include the tournament piece; 2 nd by Miller; 2 opposed (Clark and Kurzinski), all others Motion by Dillingham for the B team not going to State, to have an extra tournament funded by the organization, paying up to the amount of the cost of State tournament, 2 nd by Miller; o 5 Goalies Evaluation committee recommends 1 for each team; highest scoring as A goalie; next 2 as B goalies; next 2 would be C level. Motion by Bolton, approve A goalie and team with top pick skater (highest of the snake ), the other coach gets the choice of goalie for B and C teams, 2 nd by Miller, all Peewee: o 24 skaters Evaluation committee recommends A team = 11; B team = 13; Motion by Bolton to approve 11 and 13, 2 nd by Miller; o 3 Peewee goalies = evaluation committee recommends 1 A goalie and 2 B goalies; Motion to approve by Feltz, 2 nd by Miller; Bantam: o 31 skaters Evaluation committee recommends A team = 15; B team = 16; 3 kids were out and will be evaluated at the Bantam B and possibly the Bantam A practice tomorrow; 3 spots to be held on the A team (in accordance to the evaluation guide). Those 3 will then be placed after further evaluation. Motion by Voss to accept the evaluation committee recommendation, 2 nd by Miller, all approved, motion carried. o 2 Bantam goalies - Evaluation committee recommends one for each team, motion by Clark to accept, 2 nd by Konczal; Finance Committee (Robinson, Blaes) *Fundraising credits for 2 nd year Bantams someone inquiring if over fundraise, will get the money back; write check if over $250 (only get 1/2 now), could write check so long as all bills are paid if no longer have a child that can play here (due to age). This normally does not happen at the Bantam level, many buy out. Registration materials state that credit should go towards registration the next year, therefore, no refunds will be given if over fundraise and not eligible to play here the next year. Fundraising Committee (Feltz, Kurzinski) *Buffalo Wild Wings Team Advantage Starts Nov. 1 st, goes until March 31 st, 2015; will get 10% back to organization on purchases when present card (will be ed to the organization, can be printed or shown on phone). Coaches can also get $10 off their meal (one per week). *Deadline is to turn in fundraising is October 29th, did lose the battery vendor this year; need storage for wreaths (have to get from Merrill), ok to use Mark Robinson s trailer. Lots of extra packets, s sent out as well. No one has contacted him about needing a packet. Will leave some packets outside of Paul s office in case needed by others. was sent out with profit information, was not included in the packets (missed this year, will make sure in there in the future). *Some U-14 looking for reimbursement of buy out since they do not have to fundraise. They need to send an to Clark to be reimbursed. Intro and U-8 Committee (Czaikowski, Beversdorf) *U8 - had first practice on Saturday and went well. *Intro received permission to use UWSP players to assist. Information Technologies (Kurzinski, Czaikowski) *Need to buy a laptop to keep displays or need to upgrade the box that was attached. He will let us know what needs to be done in future. Maintenance Committee (OPEN, Miller) *Parking Lot bid update 3

4 *Roof / Insulation update Not dripping as bad as it was (may be due to weather); waiting on those that did the building to look at it as well. *Outside rink bids for concrete update tabled *Cleaned the pit out. *Garbage disposal up for renewal ($159 a month), have until November 16 th to cancel. Gulan and Miller to look at other options (possible exchange for a banner?). New Building (Nolan, Voss) Officiating Committee (Voss, OPEN) Player Development Committee (Brooks, Bolton) Publicity Committee (Gulan, Pechinski) *Flyers went out to all of the Stevens Point schools (not Catholic schools). Added in the Stevens Point Journal as well. Maybe try to advertise at the YMCA to recruit the younger kids. Registration Committee (Christie, Konczal) *Need rosters as soon as get them to add to cyber sport. Service Hours (Konczal, Gulan) *Posted through Feb 15 th, may change once high school games posted. *Board members hours are logged. If have additional committee hours to be logged need to let him know. Summer Programs (Spurlin, Robinson) *Struggle with Olympia drivers need to get more people to sign up to do this. Suggestion to have a training day and make a document with the controls. Team reps need to be informed of this need and try to recruit more drivers. Team Reps Committee (Beversdorf, Christie) *Coaches / Team Reps meeting date nothing set yet; Coaches meeting is set for 10/29 at 6:00pm. Need to send an out to organization to get team reps *Have photographer, and saving money compared to last year. Company from Madison, get 10% commission towards the Association. Picture date is November 17 th, 5:00pm. All Board to have their picture taken. Tournaments Committee (Miller, Johnson) *Not sure if on WAHA schedule yet (looking into). Flyers are up and has a committee established now. *Travel teams tournament budget Squirts $700, Peewee $750, Bantam $800; motion to approve by Clark, 2 nd by Feltz; WAHA, Girls/Special Events (Dillingham, Nolan) *Got some extra uniforms (had to buy 4 more because did not have smalls), purchased from Hockey Monkey for $164.93, will get this back with rental of the uniforms. NEW BUSINESS *Alcohol received complaints from parents wondering why if we have a policy in place (something by the door that states while on the premise) are members allowed to drink on the premise during youth activity. It is understand for the adult tournament, as it is not a youth event. There were parents in lobby that were having a couple of beers while waiting for tryouts to finish. Had issues with bringing into the stands in the past, but discussed with them directly and no 4

5 further issues. Bolton will remind the coaches in coaching meeting that should not drink while coaching (on premise). Should be no alcohol on property for youth functions / events and should be addressed discreetly. NEXT MEETING Monday, November 17 at 5:30pm ADJOURNMENT Motion to adjourn at 6:28pm by Johnson, 2 nd by Miller; 5