HANDOUT PACKAGE 9th EXECUTIVE COMMITTEE MEETING OF (January 14, 2009)

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PACIFIC COAST AMATEUR HOCKEY ASSOCIATION CENTRAL OFFICE: #114-3993 HENNING DRIVE, BURNABY, B.C. V5C 6P7 TELEPHONE 604-205-9011. FAX 604-205-9016. WEB SITE http://www.pcaha.bc.

1 PACIFIC COAST AMATEUR HOCKEY ASSOCIATION CENTRAL OFFICE: # HENNING DRIVE, BURNABY, B.C. V5C 6P7 TELEPHONE FAX WEB SITE SERVING AMATEUR HOCKEY IN THE LOWER MAINLAND SINCE 1941 HANDOUT PACKAGE 9th EXECUTIVE COMMITTEE MEETING OF (January 14, 2009) 1. Meeting Agenda 2. 32nd Annual Midget Scholarship Tournament - Team Breakdown and Schedule 3. 27th Annual Juvenile Scholarship Tournament - Team Breakdown and Schedule 4. PCAHA Executive Committee Financial Report - January 10, Table of Final 4 Host Associations ( A Playoff Championships)

2 PACIFIC COAST AMATEUR HOCKEY ASSOCIATION CENTRAL OFFICE: # HENNING DRIVE, BURNABY, B.C. V5C 6P7 TELEPHONE FAX WEB SITE SERVING AMATEUR HOCKEY IN THE LOWER MAINLAND SINCE 1941 P.C.A.H.A. EXECUTIVE COMMITTEE 9th MEETING OF THE SEASON DATE: Wednesday, January 14, LOCATION: PCAHA Office # Henning Drive, Burnaby, B.C. TIME: 7:30 PM. 1. Roll Call. Agenda: 2. Minutes: (1) **6th Executive Committee Meeting of (Nov. 2, 2006, at the PCAHA Office). (2) **6th Executive Committee Meeting of (Nov. 2, 2008, at the PCAHA Office). (3) *8th Executive Committee Meeting of (Dec. 3, 2008, at the PCAHA Office). (4) Executive Committee Fax Poll (Dec. 10, 2008) noted for the record. (5) Others (if any). *-as circulated. **-not yet available. ***-hand-out. 3. Correspondence. 4. Unfinished Business/Business Arising from Minutes: (1) Business Arising from Previous Meetings (if any). (2) Update Olympics and Season Plan. (3) Qualification Deficiencies - Team Officials: Update Speak Out, Safety, and Coaching Clinics. (4) Publication/Dissemination of PCAHA Rulebook. (5) Update - Hosts for A Final 4 Championship Playoffs. (6) Update - Scholarship Tournaments (Vanna Achtem). (7) Other Unfinished Business. 5. Reports: (1) Finance Committee. (2) IT Committee/PCAHA Teamlink. (3) Special Events Committee. (4) Lower Mainland District Directors. (5) Risk Manager - none. (6) Coaching Coordinator - none. (7) Referees Committee Members. (8) Referee Assigning Centre. (9) Managing Directors. (10) Others (if any). 6. New Business: (1) Approval A Playoff Format and Guidelines [handout]. (2) Issues Arising from Start of Second Half Schedules (if any). (3) Issues Arising from BC Hockey Semi-Annual Meeting (Jan. 9-11, 2009). (4) 2nd Presidents Caucus (9:30 AM, Jan. 25, 2009, at the PCAHA Office). (5) Other New Business (if any). 7. Adjournment.

3 2009 Pacific Coast Amateur Hockey Association MIDGET SCHOLARSHIP TOURNAMENT TEAM BREAKDOWN Fraser Valley Flames: Coach - Sean Carlton (New Westminster) Coach - Tim Carlton (New Westminster) Manager - Stephanie Carlton (New Westminster) Associations: Abbotsford MHA Aldergrove MHA Chilliwack MHA Cloverdale MHA Hope & District MHA Langley MHA Mission MHA Whatcom County AHA Greater Vancouver Avalanche: Coach - John Beddoes (Vancouver A1 ) Coach - Shawn Forrest (West Vancouver A1 ) Manager - Sheryl Barnum (Abbotsford A1 ) Associations: Burnaby MHA New Westminster MHA North Delta MHA North Shore W.C. MHA Richmond MHA Seafair MHA Fraser Valley Oilers: Coach - Cleveland Astle (Burnaby W.C. A1 ) Coach - Carlo Brizzi (Burnaby W.C. A1 ) Manager - Rick Deck (Burnaby W.C. A1 ) Associations: Coquitlam MHA Port Coquitlam MHA Port Moody AHA Ridge Meadows MHA Seattle Junior HA Semiahmoo MHA South Delta MHA Surrey MHA Greater Vancouver Canucks: Coach - Michael Allen (North Shore W.C. A1 ) Coach - Michael Gilbert (Seafair A2 ) Manager - Audrey McConaghy (Richmond A3 ) Associations: Burnaby Winter Club MHA Hollyburn Country Club MHA North Vancouver MHA Squamish MHA Sunshine Coast MHA Vancouver MHA Vancouver Thunderbird MHA West Vancouver MHA Whistler MHA GAME SCHEDULE No. Date Time Location Home Visitors 1. Sunday, January 18 7:45 PM Bill Copeland Arena GVC Avalanche GVC Canucks 2. Sunday, January 18 7:45 PM Chilliwack Twin Rinks #2 FVC Flames FVC Oilers 3. Monday, January 19 6:15 PM Coquitlam Arena Main FVC Oilers GVC Canucks 4. Monday, January 19 7:30 PM George Preston RC (Langley) FVC Flames GVC Avalanche 5. Tuesday, January 20 8:00 PM Karen Magnussen Arena GVC Canucks FVC Flames 6. Thursday, January 22 7:30 PM North Surrey Rec Centre #1 FVC Oilers GVC Avalanche 7. Saturday, January 24 10:30 AM Chilliwack Twin Rinks #2 3rd place 4th place 8. Saturday, January 24 8:00 PM Port Coquitlam Blue 1st place 2nd place Revised: Jan. 11, 2009.

4 2009 Pacific Coast Amateur Hockey Association JUVENILE SCHOLARSHIP TOURNAMENT TEAM BREAKDOWN PCAHA Canucks : Coach - Trevor Bamford (Abbotsford MHA) Coach - Jack Vlahovic (North Shore W.C. MHA) Safety Person - Adam Phillippe (Richmond MHA) Manager - Bob Ewanchuk (Semiahmoo MHA) PCAHA Flames : Coach - Corey Harris (Surrey MHA) Coach - Isaac Mangone (Aldergrove MHA) Safety Person - Adam Phillippe (Richmond MHA) Manager - Marilyn Butterworth (Aldergrove MHA) PCAHA Senators : Coach - Jordan Gavin (Semiahmoo MHA) Coach - Maurice Hamlin (Richmond MHA) Safety Person - Adam Phillippe (Richmond MHA) Manager - Dean Cardno (Seafair MHA) Associations/Teams: Aldergrove MHA Chilliwack MHA Cloverdale MHA (2 teams) North Vancouver MHA (2 teams) Seafair MHA Semiahmoo MHA Vancouver MHA Vancouver Thunderbird MHA Associations/Teams: Abbotsford MHA Coquitlam MHA (2 teams) Langley MHA Mission MHA North Shore Winter Club MHA Port Coquitlam MHA (2 teams) Richmond MHA (3 teams) Associations/Teams: Burnaby MHA New Westminster MHA North Delta MHA (2 teams) Port Moody MHA Ridge Meadows MHA (2 teams) Surrey (3 teams) GAME SCHEDULE No. Date Time Location Home Visitors 1. Sunday, February 1 5:15 PM Richmond Minoru-Stadium PCAHA Flames PCAHA Canucks 2. Wednesday, February 4 8:30 PM Bill Copeland Arena (Bby.) PCAHA Canucks PCAHA Senators 3. Thursday, February 5 7:30 PM North Surrey Rec Centre #1 PCAHA Senators PCAHA Flames 4. Saturday, February 7 3:00 PM Sungod Arena (N. Delta) 1st place 2nd place Revised: Jan. 13, 2009.

5 Comparative Balance Sheet Year to Date Final As at Jan. 10, 2009 As at April 15, 2008 ASSETS CURRENT ASSETS Scotiabank Current Account 163, , Scotiabank Contingency Fund 13, , Scotiabank Other Term Deposit , Scotiabank Scholarship Fund 86, , Total Cash and Cash Equivalents 263, , Accounts Receivable 2, , Accounts Receivable (internal) Accrued Interest Receivable Scholarship Interest Receivable 1, Total Receivables 4, , Prepaid Expenses , Due to Scholarship From Operating 4, , TOTAL CURRENT ASSETS 273, , FIXED ASSETS Land 79, , Building 143, , Accumulated Depreciation (Building) (38,759.00) (38,759.00) Office Building - Net 104, , Equipment & Furniture 38, , Accumulated Depreciation - E & F (31,272.17) (31,272.17) Equipment & Furniture - Net 7, , Computer Hardware 16, , Computer Software 1, , Accumulated Depreciation - Computer (13,830.80) (13,830.80) Computer Equipment - Net 4, , TOTAL FIXED ASSETS 196, , TOTAL ASSETS 469, , LIABILITIES CURRENT LIABILITIES Accounts Payable , Accrued Liabilities , Prepaid Assessments Due to Scholarship Fund 4, , Scholarships Payable 12, , Credit Card - VISA 0 0 Credit Card - Office Depot 0 0 Credit Card - Staples Bus. Depot 0 0 Credit Cards Payable TOTAL CURRENT LIABILITIES 17, , Page 1 of 7 Jan. 10, 2009.

6 Comparative Balance Sheet Year to Date Final As at Jan. 10, 2009 As at April 15, 2008 LONG TERM LIABILITIES Mortgage Payable TOTAL LONG TERM LIABILITES RESERVE FUNDS Scholarship Fund (Surplus) 62, , Female Hockey Development Fund Fraser Valley East 'C' League (22.80) (22.80) Fraser Valley North 'C' League Fraser Valley West 'C' League Lions Gate 'C' League Presidents 'C' League 1, , Scholarship Tournaments Reserve (1,171.97) 1, TOTAL RESERVE FUNDS 63, , TOTAL LIABILITIES 81, , EQUITY MEMBERS EQUITY & EARNINGS Contingency Reserve 30, , Unappropriated Equity 254, , Current Earnings 104, , TOTAL MEMBERS EQUITY 388, , TOTAL EQUITY 388, , LIABILITIES AND EQUITY 469, , Page 2 of 7 Jan. 10, 2009.

7 Comparative Income Statement Jan. 10, 2009 Budget Final Final REVENUE Association Dues 6, , , , League Dues Player Assessment 229, , , , Player Movement Fees , , , Appeal Fees Assigning Reschedule Fees , Advertising - Rulebook , , , Other Fees and Charges Fines , , Interest Revenue Interest on Overdue Invoices , Donations/Miscellaneous Revenue TOTAL GENERAL REVENUE 237, , , , SCHOLARSHIP REVENUE Scholarship Player Assessment Interest TOTAL SCHOL. REVENUE TOTAL REVENUE 237, , , , EXPENSES Executive Director 27, , , , Assistant Executive Director 22, , , , Staff Salary and Benefits 50, , , , Strata Fees , , , Taxes 5, , , , Interest Expense Hydro and Utilities 1, , , , Security/Alarm Monitoring Office Insurance Photocopier Maintenance , , , Office Communications 2, , , , Recycling Services Coffee/Water etc , Supplies/Maintenance , , , Central Office & Related Expenses 13, , , , Postage & Courier 1, , , , Printing , , , Stationery & Office Supplies 2, , , , Photocopying 4, , , , Stationery, etc. Expenses 6, , , , Executive Telephone 6, , , , League Manager Telephone Telephone Expenses 6, , , , Assigning Centre Manager 3, , , , Assigning Centre Telephone , , , Referee Assigners Telephone , , , Page 3 of 7 Jan. 10, 2009.

8 Comparative Income Statement Jan. 10, 2009 Budget Final Final Referee Assigners Stipends 5, , , , Assigning Errors (Net) , , , Referee Assigning Centre 11, , , , Web Site Hosting , , , Web Master 2, , , , Teamlink Webmaster 1, , Teamlink , , PCAHA Web Site 5, , , , Rulebook Printing , , , Referee Rulebook Printing , , , Rulebook Expenses , , , HC/BCH Rulebooks Audit , , , Society Act Filings Legal Costs , , Legal, etc. Expenses , , , League/Playoff Banners 9, , , , Plaques/Awards 1, , , , Banners/Awards Expenses 10, , , , BCH/District Pres/Misc Meetings , Exec./Officers/Misc Meetings Annual General Meeting 1, Pres. Caucus/General Meetings Managing Directors Meetings League Meetings , Seminars Meetings and Seminar Expenses 1, , , , BCH Annual General Meeting 7, , , , BCH Registration Executive Committee Stipends 7, , , , League Manager Stipends , , , Executive Committee Jackets/Vests , Past President's Ring 'Stop Sign' Patches 1, (466.75) Promotional Materials , Supplementary Insurance 6, , (752.38) Depreciation , , Bad Debts/NSF Cheques Bank Service Fees Miscellaneous Expenses TOTAL EXPENSE 133, , , , NET INCOME 104, , , Page 4 of 7 Jan. 10, 2009.

9 Cheques Issued - 01/Dec/2008 to 10/Jan/2009 DATE PAYEE - Reason # AMOUNT OK Stmt. 03-Dec-08 Daryl Bissett - Expense Claim Dec-08 Carol McGregor - Expense Claim Dec-08 Telus Comm. - Executive Telephone Dec-08 Basics for Babies - Donation Dec-08 Heart & Stroke Fdn. - Memorial Donation Dec-08 Andrew Mustard - Expense Claim Dec-08 Gladys Hewson - Expense Claim Dec-08 Donna Parkyn (Kruk) - Expense Claim Dec-08 Doreen Tadey - Expense Claim Dec-08 Citi Cards Canada (Staples) - Dec. 1/ Dec-08 Carol McGregor - Salary (Dec. 1-15) , Dec-08 RJ Enterprises - Deposit - Banners , Dec-08 Eco-Rangers - Paper Recycling (Dec.) Dec-08 David Buck - Expense Claim Dec-08 Richard Alder - MCST Referee Exp Dec-08 Ray Blanchette - RA Stipend (1st half) Dec-08 Donna Parkyn - RA Stipend (1st half) Dec-08 Iris Parkyn - RA Stipend (1st half) , Dec-08 Robyn Doig - RA Stipend (1st half) Dec-08 Gladys Hewson - RA Stipend (1st half) Dec-08 Darren Pelley - RA Stipend (1st half) Dec-08 Karen Williams - RA Stipend (1st half) Dec-08 Stephen Williams - RA Stipend (1st half Dec-08 Kathy Weiss - RA Stipend (1st half) Dec-08 Ian Martin - RA Stipend (1st half) Dec-08 Paul Willing - RA Stipend (1st half) Dec-08 Stephanie Carlton - RA Stipend (1st hal Dec-08 Paul Willing - PL Bantam C Assigning Dec-08 Neil McNabb - EC Stipend (1st half) Dec-08 Vanna Achtem - EC Stipend (1st half) Dec-08 David Buck - EC Stipend (1st half) Dec-08 Antony Pagan - EC Stipend (1st half) Dec-08 Iris Parkyn - EC Stipend (1st half) Dec-08 Richard Alder - EC Stipend (1st half) Dec-08 Barbara Bell - EC Stipend (1st half) Dec-08 Daryl Bissett - EC Stipend (1st half) Dec-08 Gary Clarke - EC Stipend (1st half) Dec-08 Len Cuthbert - EC Stipend (1st half) Dec-08 Candis Hodson - EC Stipend (1st half) Dec-08 Eleanor Lafleur - EC Stipend (1st half) Dec-08 Amy Martin - EC Stipend (1st half) Dec-08 Terri Palmer - EC Stipend (1st half) Dec-08 Marline Sandferd - EC Stipend (1st half Dec-08 Cindy Secord - EC Stipend (1st half) Dec-08 De Zaurrini - EC Stipend (1st half) Dec-08 Doreen Tadey - EC Stipend (1st half) Dec-08 Munson McKinney - Teamlink Stipend Dec-08 Telus Comm. - Office/Exec/RAC Telephone Dec-08 Canadian Springs - Coffee/Water Dec-08 Owners Strata Plan - Fee Incr. to Dec Dec-08 Carol McGregor - Salary (Dec ) , Dec-08 Telus Comm. - Exec./Assigner Telephone Dec-08 Terasen Gas (Dec. 22, 2008) - Utilities Dec-08 BC Hydro (Dec. 22, 2008) - Utilities Dec-08 Look Communications (Dec. 13, 2008) Dec-08 Aldergrove MHA - Refund Dupl. Payment , Dec-08 Amy Martin - Expense Claim Dec-08 BC Hockey - League Fees Dec-08 Navigata Comm. - Office Telephone Dec-08 Telus Comm. - Exec. Telephone Dec-08 Purolator Courier - Courier (Dec. 19) Dec-08 Pitney Bowes - Postage Meter (Feb-Apr) Dec-08 Showcase Ad Ventures - Web Site (Dec.) Page 5 of 7

10 Cheques Issued - 01/Dec/2008 to 10/Jan/2009 DATE PAYEE - Reason # AMOUNT OK Stmt. 31-Dec-08 Dave Wallace - Teamlink (Dec.) Dec-08 Al Parkyn - RAC Manager (Dec.) Dec-08 Owners Strata Plan - Fees (Jan., 2009) Dec-08 Al Parkyn - Expense Claim Dec-08 Carol McGregor - Bonus (Dec., 2008) Dec-08 Andrew Mustard - Salary (Dec.) , Dec-08 Receiver General - Dec. Remittance , Jan-09 S.F.U. - Adam Nathwani 2008 Bursary Jan-09 Cindy Secord - Expense Claim Jan-09 Postage by Phone - Postage Jan-09 Westcoast Sports - MST/JST Deposit , Jan-09 Daryl Bissett - Expense Claim Jan-09 Eleanor Lafleur - Expense Claim Jan-09 Donna Parkyn (Kruk) - Expense Claim Jan-09 U.B.C. - Kevin Dodd 2008 Bursary Jan-09 Munson McKinney - Expense Claim Jan-09 Susy Lopes - Expense Claim Jan-09 Vanna Achtem - MST Referee Exp. Allow Jan-09 Vanna Achtem - JST Referee Exp. Allow Jan-09 Vanna Achtem - Schol. Tourn. Cash Float Jan-09 Telus Comm. - Executive Telephone , Page 6 of 7

11 Deposits - 01/Dec/2008 to 10/Jan/2009 DATE PAYER INVOICE FOR AMOUNT 06-Dec-08 Semiahmoo Minor Hockey Association 4770 Association Dues, AGM Dec-08 Semiahmoo Minor Hockey Association 4813 Player Assessment (initial) 17, Dec-08 Square Feet NW Mgmt. (Dec. 1, 2008) --- Parking Spot Rental Dec-08 Exec. Donations to Basics for Babies --- Cash Donations , Dec-08 Abbotsford Minor Hockey Association 4830 Game Reports Dec-08 Arbutus Club Minor Hockey Assoc Stop Sign Patches Dec-08 Burnaby Minor Hockey Association 4832 Game Rpts., Stops Signs Dec-08 Burnaby Minor Hockey Association 4869 POD - BX Dec-08 Chilliwack Minor Hockey Association 4834 Game Reports Dec-08 Langley Minor Hockey Association 4839 Game Reports Dec-08 Meadow Ridge Female M.H.A Game Rpts., Stops Signs Dec-08 Mission Minor Hockey Association 4841 Game Rpts., Stops Signs Dec-08 North Shore Female Ice Hockey Assoc 4844 Game Reports Dec-08 North Vancouver Minor Hockey Assoc Game Reports Dec-08 Port Coquitlam Minor Hockey Assoc Game Rpts., Stops Signs Dec-08 Port Moody Amateur Hockey Assoc Game Reports Dec-08 South Delta Minor Hockey Assoc Game Rpts., Stops Signs Dec-08 Sunshine Coast Minor Hockey Assoc Game Rpts., Stops Signs Dec-08 Surrey Female Hockey Association 4857 Game Rpts., Stops Signs Dec-08 Vancouver Minor Hockey Association 4861 Game Reports , Jan-09 Hollyburn Country Club M.H.A Game Reports Jan-09 Hope & District Minor Hockey Assoc Game Reports Jan-09 Richmond Girls Ice Hockey Assoc Game Rpts., Stops Signs Jan-09 Richmond Minor Hockey Association 4849 Game Rpts., Stops Signs Jan-09 Richmond Minor Hockey Association 4867 Appeal Fee - April Jan-09 Ridge Meadows Minor Hockey Assoc Game Reports Jan-09 Semiahmoo Minor Hockey Association 4853 Game Reports Jan-09 Squamish Minor Hockey Association 4855 Game Rpts., Stops Signs Jan-09 Surrey Minor Hockey Association 4872 POD - MX5770 & MX Jan-09 Vancouver Girls Ice Hockey 4860 Game Reports Jan-09 Vancouver Thunderbird M.H.A Game Rpts., Stops Signs Jan-09 West Vancouver Minor Hockey Assoc Game Reports Jan-09 Donation - Delta Pacific Seafood Ltd. --- Midget "C" Schol. Tourney , Jan-09 Abbotsford Female Hockey Assoc Game Reports Jan-09 Coquitlam Minor Hockey Association 4750 Association Dues, AGM Jan-09 Coquitlam Minor Hockey Association 4794 Player Assessment (initial) 17, Jan-09 New Westminster Minor Hockey Assoc Association Dues, AGM Jan-09 New Westminster Minor Hockey Assoc Player Assessment (initial) 6, , , Page 7 of 7

13 A PLAYOFF CHAMPIONSHIPS - FINAL 4 HOST ASSOCIATIONS Division/Category Fraser Valley Conference Greater Vancouver Conference Dates Atom A Flight 1 South Delta MHA ASSIGNED Burnaby W.C. MHA REQUESTED March 6-10, 2009 Atom A Flight 2 North Delta MHA ASSIGNED Seafair MHA ASSIGNED March 6-10, 2009 Atom A Flight 3 Port Coquitlam MHA ASSIGNED Burnaby MHA ASSIGNED March 6-10, 2009 Division/Category Host Association(s) Dates PeeWee - BCH Tier 1 Burnaby W.C. MHA REQUESTED North Shore W.C. MHA REQUESTED February 27-March 3, 2009* PeeWee - BCH Tier 2 Aldergrove MHA REQUESTED Cloverdale MHA ASSIGNED February 27-March 3, 2009* PeeWee - BCH Tier 3 New Westminster MHA ASSIGNED Semiahmoo MHA ASSIGNED February 27-March 3, 2009* PeeWee - BCH Tier 4 (two eligible teams - Four Point Series) February 27-March 3, 2009* Bantam - BCH Tier 1 Abbotsford MHA REQUESTED Surrey MHA REQUESTED February 27-March 3, 2009* Bantam - BCH Tier 2 Mission MHA ASSIGNED Vancouver MHA REQUESTED February 27-March 3, 2009* Bantam - BCH Tier 3 Langley MHA ASSIGNED Richmond MHA REQUESTED February 27-March 3, 2009* Bantam - BCH Tier 4 (no competition) February 27-March 3, 2009* Midget - BCH Tier 1 Hollyburn C.C. MHA REQUESTED Vanc. Thunderbird MHA ASSIGNED February 27-March 3, 2009* Midget - BCH Tier 2 Chilliwack MHA ASSIGNED Port Moody AHA ASSIGNED February 27-March 3, 2009* Midget - BCH Tier 3 Coquitlam MHA ASSIGNED West Vancouver MHA ASSIGNED February 27-March 3, 2009* Midget - BCH Tier 4 (one eligible team - no playoff required) February 27-March 3, 2009* Juvenile A North Vancouver MHA ASSIGNED Ridge Meadows MHA ASSIGNED March 6-10, 2009 *-Must be completed on or before Tues., March 3, 2009, to leave Wed., March 4, 2009, open for Tiebreaker Games, if required. (If a Tiebreaker Game is required the game shall be played at the home of the team winning a coin toss).

P.C.A.H.A. BANTAM TIER 1 PLAYOFF FORMAT Season

P.C.A.H.A. BANTAM TIER 1 PLAYOFF FORMAT Flight 1 (10) Flight 2 (4) Flight 3 (3) Flight 4 (0) Flight 5 (0) Flight 6 (0) Flight 7 (0) Abbotsford MHA A1, Burnaby MHA A1, Burnaby Winter Club MHA A1, Chilliwack