Soccer Club of Guilford Board Meeting Meeting Minutes September 12 th, 2013

Transcription

1 Soccer Club of Guilfor Boar Meeting Meeting Minutes September 12 th, 2013 Opening: The Executive Session of the SCOG Boar was calle to orer at 7:18 PM on September 12 th, 2013 in the Guilfor Community Center by Joe Guerra its Vice-Presient. Present: Joseph Guerra, Joshua Krusewski, William Belenaro, Kathtleen Wilcox, Gene Mulone, Duncan McClintock, Tim Paris, Dan Miller, Richar Lynch, E Greene Absent: Enrique Rivera Attenees: Meg Malatesta Approval of Agena The agena was unanimously approve. Approval of Minutes General Meeting Motion to accept by Joe Guerra. Secone by Duncan McClintock Approval of Minutes Executive Session Motion to accept by Duncan McClintok. Secone by Joe Guerra Boar Member Reports Treasurer Bill Belenaro Bill ha nothing to report but he put some questions together base on the 990-report from 2012 he receive from Joe Guerra. Bill also mentione receiving a report from Ciny Kosh Bill, Joe an Kathleen will get together to review Quickbooks, SCOG bank statement process, an Soccerfest bank statement process Kathleen provie P&L statements from Aug/12/2012-Aug/12/13, an sep/12/2012-sep/12/2013 o There was no significant movement when you look at a 365 ay perio. Bill was aske if he ha everything he neee to conuct the Treasurer functions. He sai he neee to have a meeting with Bookkeeper, Kathleen, an Joe. A question was aske about separation of uties in the financial process. An it was confirme that uties are split between Joe, Kathleen, an Bookkeeper. Registrar Joe Guerra (Temporarily) Players, Coaches, Assistant Coaches, Managers complete 2. In-House rec will nee to be uploae at some point. Nee to research 3. Patrick Duffy is encouraging us to get an eliver to him birth certificates for all of U06 an up so there is less work uring season start up. 4. Chart just to know what is involve in registrar position. I ha no iea. This is by team but I ha the same table for by person for all 351.

2 Team All Players / Coaches Verifie Team Submitte For League Play League Roster Downloae Have All Photos Croppe All Photos Uploae All Photos Printe Passes Laminate Passes U10 SS Boys Yes Yes Yes Yes Yes Yes Yes Yes Yes U10 SS Girls North Yes Yes Yes Yes Yes Yes Yes Yes Yes U10 SS Girls South Yes Yes Yes Yes Yes Yes Yes Yes Yes Passes Picke Up / Delivere Team Submitte For CT Cup CT Cup Downloae U11 SS Boys Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes U11 SS Girls Yes Yes Yes Yes Yes Yes Yes Yes Yes U12 SS Boys Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes U12 SS Girls Yes Yes Yes Yes Yes Yes Yes Yes Yes U13 Boys Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes U13 Girls Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes U14 Boys Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes U14 Girls Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes U12 TrRec Boys Gr Yes Yes Yes Yes Yes Yes Yes Yes No U12 TrRec Boys Wh Yes Yes Yes Yes Yes Yes Yes Yes Yes U12 TrRec Girls Gr Yes Yes Yes Yes Yes Yes Yes Yes Yes U12 TrRec Girls Wh Yes Yes Yes Yes Yes Yes Yes Yes Yes U14 TrRec Boys Gr Yes Yes Yes Yes Yes Yes Yes Yes Yes U14 TrRec Girls Gr Yes Yes Yes Yes Yes Yes Yes Yes No Richar sai in t know what he was getting into. He ha to get Joe to come in an get all the teams registere. All teams were approve. Many, Many thanks to Joe Guerra for stepping up as always. Director of Coaching Josh Krusewski Staff an PAC s all finalize Cup Entries are in - Not in by coach ecision U11, U12 girls Tournament Entries (Almost all in) - Scor - MIST - U11B, U12B, U13G may go free. They o NOT nee any other teams - Columbia Winham Cleane up SCD website for accuracy Boy s player pool staffe (Alvaro Ibarra, Marco Matute) Hel staff conference call on laste approx minutes (This followe a 5 page explaining it all also sent on 8/25), 2 coaches missing (one of 2 on vacation) - Parent Meeting - Communication - Dev Priorities ( e also) - Focus on consistency within the evelopmental age groups U10-U12 - Resources available

3 - Scheuling (rotating) Chevy clinic Free 9/21 U10s biggest ajustment - spent a lot of time with coaches trying to keep things equal an eucating parents U16s were poste - provie numbers Boys out of 22 spots offere 1 opte out, 17 registere, 3 will register, 1 unknown Girls out of 22 spots offere 2 opte out, 17 registere, still waiting 3 GK / Striker clinics will be on Sunays NCAA lecture U14 an up - In November - Ha requests to sit own with a couple families. We haven t one a lecture in a while. Ha the south central istrict scheuling meeting on the 12th of August Observe the following teams train to ate U11B C, U12G C, U14 B TR, U12 B TR, U13 B C Meg Malatesta aske about the training for players who i not make the U11 team. Josh clarifie it was for players who mae the team the previous year an not this year. Meg recommene that for the U11 an U12 teams with a roster of 18 players the club shoul buget for two tournaments because most 8v8 tournaments o not allow a roster of 18. A iscussion about the optimal size of teams in the U11 U12 travel comp level came up. Mainly the issue is that if this is a evelopmental level South Central District shoul allow Pool Play. If not, how can we aress the roster issue? In-House Rec Coorinator Boys E Greene In-House Rec Coorinator Girls E Greene U6-10 U10 All players assigne Meg Malatesta took the last commissioner spot All commissioners are selecte We are looking for a new coorinator U9 Girls will only play U9 Girls - 4 teams U10 Girls U10 Comp groups, U9 Boys team, an U9 Girls from player pool U8 Enrique Rivera is Commissioner U6-U7 micro girls numbers were low, so they were combine into the U7 time slot Everson is on boar. E talke to them about issues. E is overseeing the micro sessions on Saturay mornings. U8-U10 E is suggesting a player pool type session for kis, but mainly as Coach training. o Staff coaches can come to training sessions in the evening o We nee to ecie who is in charge of Player Pool We will iscuss at next meeting. Typically E has run girls sie an Josh the boys sie. Club shoul efine Josh s role in etail, specifically in his contract. Sponsors: One sponsor pulle out, an we coul not replace them. We will be somewhat short but recommen that we cover ifference with income from late registrations.

4 GSG i a goo job in terms of getting all the shirts reay on time Zuse was one last minute. District Representative Dan Miller New Referee Registration at Girls Coorinator- too many girls teams asking to move own. They are iscouraging this an asking teams to challenge themselves. Boys Coorinator-Regonizes issue in U-14. Only 4 teams in first ivision an 6 in iv 2 an 7 in iv 3. 2 Teams from our istrict mae Nationals. First time in 20 years. Fall Championship shirts orer nees to be in by October 15. Link on website now. sccjsa.com Ct. Cut Brackets are out. U-11 s start this weeken. Our U-11 team travels to Bristol on Saturay. Fall Tournaments in our District: MIST Maison Invitational Soccer Tournament Club Transmittal Form September 28th & 29th 2013 WHIT West Haven Invitational Tournament October 12th & 13th 2013 Registration Ens September 25, 2013 Per the August 2011 SCD meeting, all istrict clubs are require to complete this transmittal form for each season. Complete this form with the total number of aults, comp players, an rec players that are registere to your club for the fall an/or spring season. The ealine for each Fall Season will be the October District Meeting an ealine for each Spring Season will be the May District Meeting. Tuesay, October 15 th is the ealine. Silent Sielines On October 18 th Sunay, Nov 17, 2013 Absolute Last Date of the CJSA/SCD Fall Season : Travel Director Joe Guerra 1. Current Team Formation Program Boys Girls Gran Total 2013 Fall U06-U10 In-House Rec WAITLIST U Fall U06-U10 In-House Rec

5 U U U U U Fall U11-U14 Travel Rec U U U U Fall U08-U10 Player Pool U U U Fall U10 Comp "Pool Team" Payments U Fall U11 Team Training Program U Fall & 2014 Spring U11-U14 Comp Payments U U U U Gran Total Manager an Coach Classes were hel. 6 were in attenance. 3. Rosters for League play approve, generate, an elivere. 4. Rosters for CT Cup play approve, generate, an elivere. 5. Passes approve, generate, laminate an picke up. Only two teams have not picke them up: U12 Travel Rec Boys Green an U14 Travel Rec Girls Green 6. CT Cup raw was poste last evening 09/11/2013. One team, U11 Boys, to play this weeken. Rest next weeken. Uniforms are to be in this week. We orere about 60% more than last year. Referee Coorinator Gene Mulone via Joe Guerra Everything working well Gene is entering everything in system Everyone is entering games playe into the system Equipment Manager Tim Paris Everything that coaches an managers requeste for fall was istribute in early September, an I still have a lot of meical kits an ice packs along with a sprinkling of everything else. Coaches an managers shoul contact me if they nee to top up any supplies uring the season, an we shoul be well stocke heaing into spring. To recap, about 75% of the orer went to Soccer Rugby after comparison shopping emonstrate that we were getting best prices there, along with no shipping costs -- thanks to Josh an the crew there for being so responsive. The remainer was split among some online venors.

6 Fiels Coorinator Duncan McClintock 1. There are 13 fiels available for the use of SCOG (GHS Turf Fiel is available by appointment with GHS AD) v11 fiels (4 plus Bittner) They are: Bittner, Cox Upper Right, Leete #1, Leete #3 an Long Hill Front v8 fiels (5) They are: Balwin Upper, Chittenen, Cox Lower, Cox Upper Left an Leete # Small Fiels (3) They are: Lakes Elementary, Leete #5 an Nut Plains Front 2. All games an practices are entere into the SCOG website (except Cup Games are not entere yet) practices booke for 39 ifferent teams using 11 of the 13 fiels available Balwin 42 practices Bittner 0 practices Chittenen 49 practices Cox Lower 71 practices Cox Upper Left 70 practices Cox Upper Right 0 practices Lakes Elementary 36 practices Leete #1 12 practices Leete #2 71 practices Leete #3-71 practices Leete #5 60 practices Long Hill Park Front 42 practices Nut Plains Front 42 practices games booke for 57 separate teams on all 11 of the 13 fiels Balwin 0 games Bittner 2 games (so far few Cup games scheule) Chittenen 56 games Cox Lower 22 games Cox Upper Left 17 games Cox Upper Right 7 games Lakes Elementary 18 games Leete #1 10 games Leete #2 23 games Leete #3-171 games (Micro), 20 games non-micro Leete #5 18 games Long Hill Park Front 7 games Nut Plains Front 0 games Web Aministrator Joe Guerra 1. Potential uplicates to Program status online

7 Program Soccer Age Grouping Player Birthates Registration Open Regular Registration Close Late Registration Close Current Program Status Coach an Volunteer Parent Registration Parents Aults Jul 12, 2013 Aug 25, 2013 Sep 01, 2013 Closing Soon!!! In-House Recreational Program WAITLIST U06 U10? 08/01/ /31/2007 Aug 27, 2013 Aug 27, 2013 Sep 14, 2013 Open In-House Recreational Program U06 U10 08/01/ /31/2007 Jul 12, 2013 Aug 11, 2013 Aug 25, 2013 Close Travel Recreational Program U11 U14 08/01/ /31/2002 Jul 12, 2013 Jul 28, 2013 Aug 25, 2013 Close U10 Comp "Pool Team" Payments U10 08/01/ /31/2003 Jul 12, 2013 Jul 22, 2013 NA Close U11-U14 Comp Payments U11 U14 08/01/ /31/2008 Jul 12, 2013 Jul 22, 2013 NA Close 3. Current season collections $0 4. Monthly billings for Comp working but about a ozen per month nee an upate expiration ate or fail. In boht cases it requires getting information from the parents. Nee to Transition current Treasurer Duties to new Treasurer in conjunction with Kathleen (Presient). Will try again to setup ate in the near future to start the transition. Soccerfect Treasurer Joe Guerra Having meeting an picking new Boar members. New Treasurer must be SCOG approve. New Business 1. Everson has sai he has not been pai accoring to Everson. However, accoring to Kathleen he has been pai. 2. Clearly nee to efine Player pool responsibilities. 3. Having meeting an picking new Boar members. 4. Sunil Parikh gave a presentation of the program which brings kis from US to teach soccer to kis in Nicaragua. He gave some of the feeback from some of the kis that went uring the last trip. Sunil aske for: o Ieas on getting Guilfor kis in the program (13-14 yr ol an above) to participate in coaching kis. o Donations if possible. It was iscusse to potentially have a club ay for folks to bring in ol equipment, etc. o Spreaing the wor outsie of the club. 5. Develop to new Director of Coaching contract. 6. Joe iscusse breaking jobs up into smaller roles so that it will be easier to recruit new volunteers. o Kathleen iscusse potentially bringing in high school kis to help with some aministrative tasks. Motion To Ajourn Motion to ajourn by Joe Guerra secone by Tim Paris at 9:18 PM.