Horse Show Award Jackets

Transcription

1 REQUEST FOR QUOTE: Horse Show Award Jackets Quote: # RFQ Released: Oct. 16, 2018 Deadline for Quotes: Thursday, Nov. 1 by 2:00 p.m. The Houston Livestock Show and Rodeo (the HLSR ) promotes agriculture by hosting an annual, familyfriendly experience that educates and entertains the public, supports Texas youth, showcases Western heritage and provides year round educational support within the community. As the world s largest livestock show and rodeo, the largest fair in North America and the site of 20 concerts from top-flight entertainers each year, the show attracted over 2.4 million spectators in A Section 501(c) (3) charity, this organization has committed approximately $450 million in youth and educational support to Texas students since it began in HLSR is backed by more than 34,000 volunteers serving on over 108 different committees. GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE PRICING Pricing for all goods/services must be very specific, all-inclusive and firm. All administrative fees, shipping, expedited delivery costs, labor, etc. must be included in the quote. All shipping, drayage and other charges are to be listed as a separate line item. Based on your line item bid price for shipping on the Price Sheet, HLSR may require that product shipments are to be done via Federal Express or UPS, using the HLSR s existing account. Moreover, all design work, product set-up, production, repair work, etc. must be done according to HLSR s schedule, which may include weekends, nights and early mornings, at no additional cost to HLSR. HLSR will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in writing by both parties before the order is placed or work is started. No price changes, additions, or subsequent qualifications will be honored. INTELLECTUAL PROPERTY The provider acknowledges that the names, logos, copyrighted material and trademarks of HLSR are the sole and exclusive property of HLSR (the HLSR Marks ) and nothing herein shall provide the provider any right, title or interest in HLSR Marks. All HLSR Marks included in this Request for Quote ( RFQ) are for bidding purposes ONLY. They may not be used for any other purpose, now or in the future, without the express written consent of HLSR s Marketing and Public Relations Department. PROVIDER ADVERTISING, MARKETING AND PROMOTION The provider may not promote itself in conjunction with HLSR, use the HLSR as a client reference or display HLSR goods in any advertising, marketing or promotional materials. Exceptions may apply to current licensed providers.

2 Page 2 of 7 SPECIAL REQUIREMENTS / INSTRUCTIONS The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable. SCOPE HLSR will receive quotes from parties to supply our Horse Show Award Jackets and related items for our 2019 show. GENERAL DESCRIPTION Provide all labor, materials, supplies and equipment necessary to produce and deliver the item(s) described herein and as directed by HLSR staff. PRODUCTS 1. Orders to be delivered to winning exhibitors/competitors after show ends but no later than May For bidding purposes, product samples are not required, unless requested by HLSR. 3. A photo or graphic of each item must be submitted. 4. Physical samples may be required from the selected provider if requested by HLSR. SPECIFICATIONS Item #1 - Cutting Horse Competition Award Jackets description: black color/ neoprene or soft shell (available in extended sizes) quantity: 229 (qty subject to change) sizes: tbd embroidery: Palatino font 1) lettering turquoise 2) {bowlegged H logo} cream colored 3) jackets are to be embroidered with following information: left chest: NCHA Cutting Houston Livestock Show and Rodeo back: Houston Livestock Show and Rodeo [arched] 1932 {bowlegged H logo} Cutting {award} Awards needed (estimated quantities subject to change): Qty 14 Champion Qty 14 Reserve Champion Qty 201 Finalist

3 Page 3 of 7 Item #2 - Ranch Rodeo Jackets description: dark Charcoal Heather Grey color/port Authority (style #J317 jacket or similar brand) available in extended sizes. Include picture with bid. Sample jacket in this color may be requested. quantity: 55 (qty subject to change) estimated sizes: tbd embroidery: Palatino font 1) lettering tbd 2) logos tbd 3) jackets are to be embroidered with following information: left chest: back: Houston Livestock Show and Rodeo 20 {bowlegged H logo} 19 Ranch Rodeo {award} Awards needed (qty subject to change): Qty 40 Finalist Qty 5 Champion Qty 5 Reserve Champion Qty 5 Judge Item #3- Ranch Sorting Vests description: quantity: estimated sizes: embroidery: black color/ neoprene or soft shell (available in extended sizes) 24 (quantity subject to change) tbd Palatino font 1) lettering white 2) logos white 3) vests are to be embroidered with the following information: right chest: 2019 Ranch Sorting Champion OTHER left chest: {bowlegged H logo} 1. Provider will be required to supply sizing jackets and vests for use during the show. 2. Following the completion of the show, provider is to create and ship jackets or vests directly to each winner. Shipping information will be provided by HLSR. 3. Deadline for all jackets and vests to be delivered is May 1.

4 Page 4 of 7 LOGOS Colored Bowlegged H Logo THIS PHOTO IS AN EXAMPLE 2011 JACKET Black Bowlegged H Logo THE FINAL ARTWORK WILL BE PROVIDED TO WINNING BIDDER. A PHOTO OR GRAPHIC MUST BE SUBMITTED WITH YOUR QUOTE. NOTE: ALL IMAGES/LOGOS/TRADEMARKS INCLUDED IN THIS BID REQUEST ARE FOR BIDDING/PROPOSAL PURPOSES ONLY. THEY MAY NOT BE USED FOR ANY OTHER PURPOSE, NOW OR IN THE FUTURE, WITHOUT THE EXPRESS WRITTEN CONSENT OF HLSR S MARKETING AND PUBLIC RELATIONS DIVISION.

5 Page 5 of 7 SUBMITTAL REQUIREMENTS RETURN ALL PAGES (by: hardcopy, fax, or ) Houston Livestock Show and Rodeo Attn: Tracy Kennon 3 NRG Park Houston, Texas fax kennon@rodeohouston.com YOUR SIGNATURE ATTESTS TO YOUR OFFER TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE. OFFERED BY: Company Name Date Signature Title Printed Name Phone

6 Page 6 of 7 PRICE SHEET Cutting Horse Jackets Estimated Quantity 229 Price Each Total Youth medium, large $ $ Adult Sizes xsmall - large $ $ xlarge $ $ xxlarge $ $ xxxlarge $ $ set up fees $ $ Ranch Rodeo Jackets Estimated Quantity 55 Price Each Total xsmall large $ $ xlarge $ $ xxlarge $ $ xxxlarge $ $ set up fees $ $

7 Page 7 of 7 Ranch Rodeo Vests Estimated Quantity 24 Price Each Total xsmall - large $ $ xlarge $ $ xxlarge $ $ xxxlarge $ $ set up fees $ $ TOTAL (WITHOUT SHIPPING): $ Estimated Shipping Charge Per Jacket Price Each To residence in USA $ To business in USA $