WINE COMPETITION MEDALS

Transcription

1 REQUEST FOR QUOTE: WINE COMPETITION MEDALS Quote: # RFQ Released: July 31, 2017 Deadline for Quotes: Thursday, August 17, 2017 by 2:00 p.m. ORGANIZATIONAL OVERVIEW The Houston Livestock Show and Rodeo (the HLSR ) was organized for charitable, educational and scientific purposes to encourage and promote the breeding, raising and marketing of better livestock and farm products at public fairs and to promote and maintain research and educational functions within the livestock industry. As the world s largest livestock show and rodeo, the largest fair in North America and the site of 20 concerts from top-flight entertainers each year, the show attracted over 2.6 million spectators in A Section 501(c) (3) charity, this organization has committed approximately $430 million in youth and educational support to Texas students since it began in HLSR is backed by more than 33,000 volunteers serving on over 105 different committees. GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE PRICING Pricing for all goods/services must be very specific, all-inclusive and firm. All administrative fees, shipping, expedited delivery costs, labor, etc. must be included in the quote. All shipping, drayage and other charges are to be listed as a separate line item. Based on your line item bid price for shipping on the Price Sheet, HLSR may require that product shipments are to be done via Federal Express or UPS, using the HLSR s existing account. Moreover, all design work, product set-up, production, repair work, etc. must be done according to HLSR s schedule, which may include weekends, nights and early mornings, at no additional cost to HLSR. HLSR will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in writing by both parties before the order is placed or work is started. No price changes, additions, or subsequent qualifications will be honored. INTELLECTUAL PROPERTY The provider acknowledges that the names, logos, copyrighted material and trademarks of HLSR are the sole and exclusive property of HLSR (the HLSR Marks ) and nothing herein shall provide the provider any right, title or interest in HLSR Marks. All HLSR Marks included in this Request for Quote ( RFQ) are for bidding purposes ONLY. They may not be used for any other purpose, now or in the future, without the express written consent of HLSR s Marketing and Public Relations Department. PROVIDER ADVERTISING, MARKETING AND PROMOTION The provider may not promote itself in conjunction with HLSR, use the HLSR as a client reference or display HLSR goods in any advertising, marketing or promotional materials. Exceptions may apply to current licensed providers.

2 Page 2 of 7 SPECIAL REQUIREMENTS / INSTRUCTIONS The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable. SCOPE HLSR will receive quotes from potential providers of our Wine Competition Medals for the 2018, 2019, and 2020 shows. GENERAL DESCRIPTION Provide all labor, materials, supplies and equipment necessary to produce and deliver the item(s) described in this quote and as directed by HLSR staff. QUANTITIES (ESTIMATED ONLY) - FINAL QUANTIES GIVEN IN NOVEMBER 1. Single Gold: 3 diameter, gold color, printed ribbon Qty Single Silver: 3 diameter, silver color, printed ribbon Qty 1, Single Bronze: 3 diameter, bronze color, printed ribbon Qty Super Gold: 3 diameter, gold color, enameled logos, printed ribbon Qty 200 MEDAL Production: die cast Thickness: 3/16 Relief: no less than.0625 Weight: approximately 90 grams VERBIAGE & LOGOS (SEE PHOTOS) 1. All medals will have the {wine competition} logo and 2018 on the front. 2. All medals will have the {bowlegged H} logo on the back. NOTE: On the SUPER GOLD medals, the {wine competition} logo has black enamel and the {bowlegged H} logo is orange enamel on the back. 3. Final artwork files will be given to the Provider selected. 4. The logos in these pictures will change slightly.

3 Page 3 of 7 RIBBONS 5. Same for all medals /2 wide x 12 long (loop to hang on bottle neck) 7. Burgundy color 8. Screen print gold {bowlegged H} logo one on side 9. Screen print gold 2018 on the other side SHIPPING / DELIVERY / PACKAGING 1. Shipping is to be FOB Destination Prepaid & Added as a separate line item 2. Each medal is to be delivered in a presentable velvet (or like material) bag 3. Entire order must be delivered to the HLSR no later than January 26, 2018

4 Page 4 of 7 Deadline for Quotes: Thursday, August 17, 2017 by 2:00 p.m. SUBMITTAL REQUIREMENTS Please return all pages via hardcopy, fax, or to: Houston Livestock Show and Rodeo Attn: Wade Hooker Three NRG Park Houston, Texas fax hooker@rodeohouston.com YOUR SIGNATURE ATTESTS TO YOUR OFFER TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE. OFFERED BY: Signature Title Printed Name Phone Company Name Date ACCEPTED BY: Signature Title Printed Name Phone Company Name Date

5 Page 5 of 7 PRICE SHEET WINE COMPETITION MEDALS QTY Price Each Total Price Item #1 Single Gold Medals 500 $ $ Item #2 Single Silver Medals 1300 $ $ Item #3 Single Bronze Medals 600 $ $ Item #4 Super Gold Medals 200 $ $ Set Up Fee $ $ Die Charges $ $ Estimated Shipping Costs $ $ Other $ $ Quantities above are only estimates (Subject to change) Final quantities will be provided around November 20

6 SINGLE GOLD, SILVER, and BRONZE WITHOUT ENAMEL RFQ # WINE COMPETITION MEDALS Page 6 of 7

7 SUPER GOLD MEDALS WITH ENAMEL RFQ # WINE COMPETITION MEDALS Page 7 of 7