SANS SOUCI SEA DEVILS SWIM CLUB INC.

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2 SANS SOUCI SEA DEVILS SWIM CLUB INC. COMMITTEE MEMBERS President Christi Johnson Vice President Sandy Grekas Registrar Mark Smith: Phone Treasurer Stan Hyasatt: Secretary Janelle McKirdy Phone Apparel Officer Sandy Grekas Metsea Delegate Sharon Fulcher Publicity Officer Kerri Wright Friday Night Race Secretary Bronwyn Chessari Friday Night Co-ordinators Jacinta Attard Member Welfare Officers Sharon Fulcher Fundraising Co-ordinator Peta Stephenson Loulli General Members Jennifer Hallahan / Grant Bowmer / Paula Geha Head Coach Craig Stevens Via: Sans Souci Leisure Centre

3 SANS SOUCI SEA DEVILS SWIM CLUB INC. Welcome to Sans Souci for season. We are a family friendly club, run by volunteers, which aims to provide a safe and supportive environment where all swimmers, regardless of ability, are encouraged to reach their full potential. We are a not-for-profit organisation which is run under our Constitution and bylaws. We were formed in 2009 by some very dedicated parents and coaches. Our committee meets once a month. We are affiliated with Metropolitan South East (Metsea). IMPORTANT CLUB DETAILS Website : ssseadevils@gmail.com Facebook : Sans Souci Address : Sans Souci Swim Club c/- Sans Souci Leisure Centre Rocky Point Rd Sans Souci 2219 Bank Accounts : 1. Our Standard Account which is used for apparel, purchases, payments, caps, clothes, donations, signs, travel, fees for items. Account Name : Sans Souci BSB : Account Number :

4 2. Our Carnival Entries Account is to be ONLY used for all External Carnival Entries where on-line Entry is NOT available. Account Name BSB : Account Number : : Sans Souci Sea Devils RACE There is always room for more people to join the committee. If you are interested in assisting with one of the many jobs, please speak to a committee member or send an to: ssseadevils@gmail.com Remember the old saying, many hands make light work. 4

5 PRESIDENTS MESSAGE WELCOME TO THE START OF OUR SEASON. Welcome all members, both old and new to the swimming season. I hope that it will again be a successful one for the and that all members continue to improve and enjoy the sport of swimming. The Sans Souci is run by volunteers and continues to enjoy a very high level of competition. We have had swimmers compete at all Regional, NSW Metropolitan, State and National Championship events during the past six years. The Club continues to send a strong contingent to the representative meets which are highly prized honors for all swimmers. We cater for all swimmers from as young as 5 to Open Age, able body to multiclass (swimmers with disability). Whether you can swim 15M or 1,500M, Swim Club is about learning and practicing competition level swimming whilst having fun at the same time. We will endeavor to assist the kids to race within the rules of swimming and offer guidance to those who need it and then to pass this information onto the coaches. We encourage all families to come along and support their children in participation in our Swim Club. Who knows, we may produce another Olympian like our Head Coach. We look forward to another great year and am sure that our swimmers will enjoy themselves, enjoy the competition and make many new friends but more importantly have fun in the sport of swimming. We would like to acknowledge and thank our sponsors for their generous support. We congratulate to all the past members of the Sans Souci for the foundation on which our club has been built upon. We congratulate present members of the club for their time, talents and dedication! To future members of our club, We hope that they find our club wonderful place for the whole family to come participate in and build your kids confidence. Good luck everyone. 5

6 MEMBERSHIP COSTS SEASON Junior Dolphins (Includes all 7 and under Swimmers) FREE Swimmer Junior 8-12 years old $100 Club Swimmer only 13 and over $100 Swimmer Senior 13 and over $140 Non Swimmer $24 Discounts apply where there are 2 or more Senior swimmers in one family. You will receive notification from our Club Registrar, when registrations are open. Be on the lookout for an around mid-september with the details on how to register with Sans Souci Sea Devils. All registrations are completed online with your unique logon code and password. If you have forgotten or lost your unique codes, please contact the Club Registrar via our club . It is a requirement that you must be registered to compete on our Friday Night club night and all competitions. However, if you are new to swimming, your first 2 evenings at Friday Night club night are free. After this time, registration must be paid for your child to be covered by insurance. All fees include membership with Metsea, Swimming NSW and Swimming Australia. Once your membership fees have been paid, you will receive a Swimming NSW Membership Card which has your unique membership number on it. This number remains the same as long as you are a member of Swimming NSW. CLUB UNIFORMS Club T-Shirts and Caps are expected to be worn at all carnivals. Club shirts and footwear are expected to be worn on the podium at all presentations. For all your uniform needs, please contact our Apparel Officer, Sandy Grekas, or any other Committee member. Any Swimmer qualifying in an individual event for State or National Championships will have that level of achievement recognised accordingly. This decision is made by the committee for this year. 6

7 Caps - Plain $20.00 T-S hirts $25.00 Hoodies $45 (logo front and back) Caps - with Names $25 each (min order of 2 = $50) (We can only order once we have 10 people interested - please add your name to the list) * Note: a new club uniform including T-shirts & tracksuit will soon be avalable. PARENTAL SUPPORT The running of carnivals, club and our time trial nights takes a lot of organisation. Your support and assistance in the running of these events is needed and greatly appreciated. If you can help out on club nights by timekeeping (as we need a minimum of 2 per lane) or marshalling, please volunteer. We have all heard it before MANY HANDS MAKE LIGHT WORK - this is so true - if you want a fast night at the pool we must have your help. The Sans Souci is a highly competitive club and one of the strongest in the Metsea Region. It is because of this that sometimes we are required to time keep, not only at smaller club meets, but at the larger MetSEA and NSW State meets, as per NSW Swimming guidelines. If your child is entered, you will be expected to assist in timekeeping. To make it fair for everyone, ALL parents and carers will be asked to time keep, as required, generally 1 spot per every swimmer entered. In the week leading up to the meet, a timeline will be issued from NSW Swimming, or smaller club carnivals, and then a SSSD roster will be drawn up and ed to all competitors. If you know you will no be attending this meet, please advise 7

8 the carnival organisers well in advance to reduce the timekeeping allocation expected of our club. Please keep a look out in your for this roster, add us as a contact so that it does not end up in your Junk mail. This is a directive from NSW Swimming and we have no control over if and when we have to time keep. We may only be allocated 1 person 1 lane or 9 people 3 lanes. It all depends on NSW Swimming. If you have entered a NSW Swimming meet, please expect to be rostered on. If you know in advance, or after the roster has been issued, that you will not be attending, please arrange with another wonderful SSSD parent to fill your spot. You will receive an for the roster from Please register (free) and signup. If you would like to read any information on being a Timekeeper and/or becoming a Technical Official (Timekeeping), please read the link from NSW Swimming. It is not compulsory to become a Technical Official to time keep. If you have any questions in relation to helping or training, please contact one of our wonderful Committee Members. Sans Souci has grown this way because of the tireless work and support of our parents. Please keep up this great work - the club needs you. Thank you. 8

9 CAPS: Sea Devils have 3 different colour caps, identifying swimmers at different stages of their development. Local Development Meets, MetSEA Meets. State Qualifiers. National Qualifiers. The committee asks that parents encourage their child to wear the appropriate colour cap dependent on which meet they are attending. this helps identfy us as a team and strengthens the sea Devils Brand. 9

10 FRIDAY SWIM CLUB NIGHT Sans Souci Sea Devils conducts Friday Swim Club Night every fortnight commencing at 6pm sharp, from October through to March. We do stop during the Christmas/January holidays. Please note that no child can be left unattended at the pool on Friday Club Night evenings. Swim Club is fun but requires parental supervision. No child may enter the pool for Friday Club Night, unless accompanied by an adult (over 18 years). Parents are required to assist with the running of events, particularly timekeeping. No experience is necessary and full training will be provided, and you will be able to gain knowledge from our more experienced club members. Please remember that the children only compete against their own personal best (PB) times. They are here to enjoy themselves and their sport and hopefully improve their swimming. Please support them in their chosen sport by encouraging them and becoming involved in the Club. Events are programmed each fortnight as per the timetable. However, this is a guide only, and may be altered at the discretion of the Race Official when and where necessary. We try to run our Friday Night Club night like an actual carnival. This way the children learn what to do when they are attending a swimming carnival. The majority of events are Point Score events, with championship events held at the end of the summer season. ENTERING FRIDAY CLUB NIGHT EVENTS All entries must be received by the Friday Night Race Co -Ordinator/ Secretary by Friday 3pm the day of Club Night. Entries are online and free via: anotherpb.com.au 1. Once signed up and logged in (free) 2. Click the online entry tab (top right in the grey shaded bar) 3. Select SSSD (Sans Souci Club Night) and choose 3 events to enter. 10

11 4. Proceed to the end (ensure you tick the Check box to confirm, then select the CONFIRM button to ensure entries have been received. 5. Go back and confirm your entries are listed. We are trying to have everyone enter online prior to Friday Night Club Night. Entries made on the Friday night MAY be accepted and swim times will be taken BUT they will NOT be recorded in our database. It is the swimmer s responsibility to ensure that they have correctly entered an event. Swimmers may withdraw from an event without penalty. If the race has already commenced, withdrawals must be advised to the Marshaller. A swimmer can only enter a maximum of 3 swims per Club night. Log into anotherpb.com and click on Online Entries (top right) It will produce a page like this one on the left. Scroll down to you find SSSD Club Night and the Date. Please remember entries close 3pm Friday of club night. (You can enter external carnivals this way. Look down the list and select the carnival you wish to attend) 11

12 Click on your entries for the night. Please remember maximum of 3 entries per Friday Club Night. Confirm your Entries. Click Confirm 12

13 MARSHALLING The Marshall will call swimmers to the marshalling area (usually near the start blocks) at least 2 events prior to your event. It is the swimmer s responsibility to arrive at the marshalling area when events are called. Those members arriving after their events have been marshalled may be ineligible to compete. Exceptions will be made at the discretion of the Referee. The Marshall will place the children in their races and they will be directed where to sit. So as to allow a smooth procedure in the marshalling area, it is essential that swimmers wait patiently and quietly. Swimmers who disrupt the marshalling procedures may be asked to leave the area and we ask for your total support in ensuring this occurs. Unless otherwise notified, all swims will be scratch events (swimmers all start together at the same time), with heats and lanes allocated according to previous best times. STARTING The Starter will call the Swimmers onto the blocks, or into the water for backstroke races, by whistle, and all races will be started by buzzer, electronic hooter or whistle. Only the Referee on the night can disqualify a swimmer at their discretion. We ask you to please read the following instructions on the starting and swimming of races and to become familiar with racing procedures. 1. At the sound of the Referee s whistle, competitors must step up to the back of the starting block (or in backstroke or medley relays, to enter the water, and a second long whistle to bring swimmers to the starting position). 2. At the command take your marks, Competitors take up their starting positions and remain stationary. 3. When all Competitors are stationary, the Starter will give the starting signal by pistol, hooter or whistle. 13

14 4. The Club will function under the Two Start Rule for 25m races and the One Start Rule for all races 50m and greater. A disqualified swimmer may still swim in the race, their time and points will not be recorded but their swim will still enable them to qualify for Championship events. 5. All Swimmers must remain in the water in their lanes until the Referee signals them. DISTANCES AND STROKES FOR THE SEA DEVILS SUMMER SEASON Freestyle Backstroke Breaststroke Butterfly Medley 25 m 25 m 25 m 25 m 2 x 25 m 50 m 50 m 50 m 50 m 3 x 25 m 100 m 100 m 100 m 100 m 4 x 25 m 200 m 200 m 200 m 200 m 4 x 50 m Swimmers cannot progress pass the 25m unless time, distance and correct stroke are achieved unaided. PROMOTION TO LONGER DISTANCES New members may compete in specific distances at the discretion of committee members. Members are promoted to longer distances according to their ability to swim the various distances within a specified time. If a swimmer is eligible to swim the next distance but decides to stay at the same distance a maximum of only one point will be awarded for that swim. When the qualifying times are achieved, swimmers will automatically be promoted to the next distance in that stroke up 100M. 25m swimmers will not be promoted unless they achieve qualifying times using correct stroke and without any support (swimmer or bubble). 14

15 Swimmers who have qualified to swim 100m distances have automatically qualified to swim the 200, 400, 800 and 1,500m events. A Swimmer who has qualified to swim in 100m events MUST swim the 100m events. Longer distances are optional. Refer to the following table for qualifying times for promotion to the next distance. 25m to 50m Freestyle 25 seconds Formstroke 30 secs 50m to 100m Freestyle, Butterfly Under 40 secs Backstroke Under 45 secs Breaststroke Under 50 secs Medley Under 60 secs 100 to 200m Medley Under 1:50.00 POINT SCORE SYSTEM Races are conducted as per the programme. Swimmers may elect up to 3 events to compete in. Only one distance in each stroke may be swum. If a point score night is cancelled (due to inclement weather) it will not be rescheduled. Age Groups for Point Score Awards are: Male Point Score Winner and minor placing Female Point Score Winner and minor placings The point score champions will be the swimmers who achieve the greatest number of aggregate points across all point score events during the season at club 15

16 Allocation of Points: 1 point more than 2 seconds slower than best time, time trial, fail to finish or disqualification 2 points more than 1 and up to 2 seconds slower than best time 3 points up to 1 sec slower than best time 4 points equal to best time or first swim at a higher grade 5 points up to one second faster than best time 6 points more than 1 and up to 2 seconds faster than best time 7 points more than 2 seconds faster than best time If a swimmer is unable to compete in a point score event for any of the following reasons, that swimmer will be awarded points equal to that swimmers best time (4) in the events missed. Participation in a carnival as part of a club representative team (on the same night). Competing in Metropolitan, State or National championships which require attendance on the same or the following day. FRIDAY CLUB NIGHT FUN NIGHT We would like to encourage ALL swim club members to attend these nights, even if you do not wish to swim. LONGER DISTANCE TIME TRIALS These may be held throughout the summer season at the discretion of the committee. If you would like an official long distance time, please contact the committee for assistance. 16

17 RECORDS Sans Souci Sea Devils Club does not hold any records. SSSD SWIM CLUB MENTORING ROLES With the support of the SSSD Head Coach, as part of Friday night club night, all members of the Gold and Performance squad will be required to attend a minimum of 1 Friday Night club night to support and mentor our younger, up and coming swimmers. A roster will be sent out to all swimmers. As you WILL NOT be swimming on your rostered night, this night will count towards your total of nights for our Club Championships. Your club uniform must be worn on this night. CLUB CHAMPIONSHIP NIGHTS Championship nights are conducted at the end of the season. Entries for these are as usual, close the Thursday night prior to the championship night. This is a separate night from our normal Friday Club Night. You are racing against other children in your age group and points are accumulated on where you finish in your race, not if you do a PB. Eligibility for championship events: Members must compete in at least 5 Club Nights Swimmers will swim in their Age Group they are at the commencement of the first night of Club Champs. No individuals can swim their event on a night other than is in the program Senior and Junior Club Champion for both boys and girls, is conducted on a 4,3,2,1 point score basis on events conducted on championship night. Phil Speet Handicap Invitational Criteria Must be eligible for Championship Nights (as above) Must attend both nights of the championship 17

18 SANS SOUCI SEA DEVILS CLUB CARNIVAL Sans Souci Sea Devils holds a carnival in February each year. This carnival is open to all ages. ALL parents are required to assist in the running of this carnival. It is our major fundraiser for the year and we need all the available help to make it happen. More information about this will become available as the date gets closer. OTHER SWIMMING CARNIVALS The Sans Souci will compete in a variety of Swimming Carnivals throughout the Metropolitan South East Region (Metsea) and beyond. You are not restricted on where you swim. These carnivals are a great way to see your child improving through competition and we ask that you support these carnivals. Details of these events will be provided throughout the season. Notices of some carnivals will be handed out by the coaches. These are what we call club targeted meets and a coach will attend. Notices will also be placed in our notice board, our facebook page and on our Website. However, for other carnivals that you think your child might be interested in, they are all noted on the Swimming NSW website under Calendar. Metsea also hold regular carnivals: Development Carnivals Long Distance Carnivals Summer Championships Winter Championships When we go to SOPAC at Homebush, we like to sit in Section on the western side of the pool. However, if this area is full we won t be too far away, so look out for our banner. If you are attending an outside carnival, we now have a Sea Devils branded shade tent that everyone is more than welcome to borrow. 18

19 Another PB website lists many meets in which you can enter. Sign up is free and select online entries on the top right. Select the meet you which to attend and enter asap. You have several options to pay, either credit card or PayPal. If a meet you wish to attend is not listed in here, you are welcome to anotherpb and request the meet is added for entries. We also use to enter our Friday club nights. Entry for these events are free. Please enter online prior to Friday 3pm as the meet is closed and all entries are uploaded to our computer. You can enter on the Friday night, but this needs to be done prior to 5.30pm at the pool and your child will not be eligible to earn point for their races. MEET MOBILE APP Meet Mobile is an apple and android app in which you can download for a yearly fee. You can view results of many carnivals, including State and National events. Just type part of the carnival name, ie. Sans Souci, in the search area, and it should come up. Swimmate is another free app that can be used and is run by 19

20 FROM THE RACE SECRETARY HOW TO ENTER A CARNIVAL Welcome to the Summer Season. Summer is a very busy season, so to enable it to run as smoothly as possible, your co-operation with the following would be appreciated. Meet Programs will be available from the club website and/or NSW Swimming. One the NSW Swimming website, click calendar on the right hand side. Select either Swimming NSW events or 2017 Club / Area Events. The 2017 Club / Area events is updated each few days with new meets promoted. Once you select a meet from here, click on the program and view the details about this carnival. The instructions also advise you on how to enter this carnival. If you require assistance, please our club as we would be happy to assist. Closing dates for entries must be adhered to and as the meets often close early, 20

21 do not go off the date on the meet program. NO EXTENSIONS OF CLOSING TIME can be given. Remember to enter as soon as possible, as carnivals fill up weeks in advance and we do not want you to miss out. If a meet is listed as the closing date is when maximum entries condition is met, this meet will close when they are at capacity. This could be within a week or two in some cases. You are welcome to attend any meets as listed on our website, Facebook or on the Swimming NSW website. 21

22 RULES FOR COMPETITION SWIMMERS AT CARNIVALS 1. Once your event has been called or displayed on the event board you are to move to the Marshalling area where your name will be checked off. You must then sit in the designated area for your allocated heat and lane and only move when instructed by the Marshall. 2. Whilst the swimmers from the previous heat are clearing the water step forward and stand behind the starting block of your lane. 3. When competitors have placed themselves behind their block the starter will announce the event, eg. Heat 1-10 years and under 50 metres freestyle. 4. The referee or starter will then give a long whistle to signal competitors to take their position on the back of the starting block or in the water for backstroke or when medley relays are being swum. 5. The starter will give the precautionary command Take your marks and competitors will immediately take up their starting positions at the front of the blocks, or their starting position for backstroke. They must then remain stationary. No hair flicking, no eye rubbing, no wiggling is acceptable. If moving on the block you could be disqualified. 6. When all competitors are stationary the starter will sound the buzzer. 7. As the one start rule applies, any swimmer starting before the starting signal has been given, shall be disqualified. If the starting signal sounds before the disqualification is declared, the race shall continue and the swimmer or swimmers shall be disqualified upon completion of the race. If the disqualification is declared before the starting signal, the signal shall not be given, but the remaining swimmers shall be called back and the disqualified swimmer will be advised to leave the pool area. 8. Competitors must finish in the lane in which they start and will remain in the water in their lanes at the finish of the event. Competitors may only leave the water once they have received instructions from the referee. Competitors are only to leave the water by the side of the pool not the end. 22

23 9. In an individual medley the order of strokes is Butterfly, Backstroke, Breaststroke and Freestyle. In Medley relays events the order shall be Backstroke, Breaststroke, Butterfly then Freestyle. 10. In events of 800m and 1500m lap counters will be displayed at the end of the pool to advise competitors of the remaining laps to be completed. A whistle will be blown to signal to competitors when they have two laps and 5 metres to be swum for completion of the event. CODE OF CONDUCT The Sans Souci has adopted a Code of Conduct for ALL of its members. Every person joining the Sans Souci MUST abide by this code of conduct and agree with its principles. An Athlete will: Play by the rules. Not argue with an official and always use the appropriate rules and guidelines to resolve a dispute. Control his or her temper. Not verbally abuse or sledge officials or other Athletes. Not deliberately provoke, bully or take unfair advantage of another competitor. Work equally hard for themselves and their team. Be a good sport and applaud all good performances whether they are made by his or her team or the opposition. Treat all participants in the sport as the Athlete would like to be treated. Cooperate with his or her coach, team mates and opponents. Participate for their own enjoyment and benefit and not just to please parents and coaches. Respect the rights, dignity and worth of all participants regardless of their gender, ability, cultural background or religion. 23

24 A Parent will: Focus upon children s efforts and performances not the result or the time. Teach your child that an honest effort is an important as a victory. Encourage your child to learn the rules of swimming. Do not berate your child for mistakes or competition losses - these are all part of the learning experience. Remember it is the coach who critiques the performance. Encourage good sportsmanship remember children learn by example. Applaud good swims by other swimmers. Support Club Coaches. Any member found to breach this code of conduct shall be called before a disciplinary committee. The Rules of Swimming NSW hold that there is a right of appeal to any disciplinary matter. 24

25 CLUB RULES 1. Carnival entries are to be paid by the individual for all carnivals. 2. The committee will give consideration to reward swimmers who attend NATIONAL LEVEL meets where the registered member has been a member for 12 Month s and have actively participated in club activities including club nights and all fundraising efforts. 3. The committee of the Sans Souci may agree to provide a representative item in the form of a gift to the head coach who attends and acts in the position of head coach to the Sea Devils Swimming Club swimmers at State or National championships. 4. The committee of Sans Souci agree to provide a representative item in the form of a gift to the appointed manager who attends and acts in the position of manager to the Sea Devils Swimming Club swimmers at National championships. 5. The committee will give consideration to reward swimmers who attend State Level meets where the registered member has been a member for 12 Month s and have actively participated in club activities including club nights and all fundraising efforts. 6. Swimming Members of the Sans Souci are encouraged wear club apparel to ALL swimming carnivals that they attend when representing the Sea Devils Swimming Club. This includes Club swim caps and T-Shirts. 7. All members are to abide by the clubs Code of Conduct found on our website. The committee has the power to deregister any member found guilty of not abiding by these. Thank you and we hope you enjoy the swim club season. 25

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