P O Box Christchurch We acknowledge grants received this year from

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Pamela Johns
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1 Annual Report & Notice of Annual General Meeting of Avonhead Tennis Club Inc. NOTICE IS HEREBY GIVEN OF THE FORTIETH ANNUAL GENERAL MEETING OF THE AVONHEAD TENNIS CLUB INC TO BE HELD IN THE TENNIS CLUB PAVILION, CROSBIE PARK ON Saturday, 2 August 2014 at 4 pm AGENDA 1. Apologies 2. To confirm the minutes of the Annual General Meeting held on the 27th Jul President s Report 4. To receive and adopt the Annual Report, Statement of Accounts and Balance Sheet for Financial Year ended 30 th April Appointment of Auditor 6. Set the annual subscriptions for season 7. To elect the Executive and Officers for the season in accordance with the Club Constitution 8. Affiliation to Tennis Canterbury a. Motion That Avonhead Tennis Club remains affiliated to Tennis Canterbury Region Incorporated 9. General Business OUTGOING EXECUTIVE AND COMMITTEE PATRON :Gordon Hooper PRESIDENT :Clive Davidson VICE PRESIDENT :Alan Marshall SECRETARY :Antoinette Taggart Total TREASURER :Patrick Gleeson CLUB CAPTAIN :Gwenda Wah MID WEEK CAPTAIN: Pam Ingram Membership JUNIOR CONVENOR: Julie Sugden Our total membership is down about 7% from last year. The COMMITTEE MEMBERS: highlight was an increase : in the student category. Most of that Stuart Macintosh, Shane Tainui, Dale James, Zino Huang, Mike Radford, Greg Harding, Annette Corner, Karen Watts, Andrew Fraser, Jo Steencamp increase came from members moving out of the 12 to 18 year old age group. We saw a significant drop in numbers in the 8 years and under age group. The numbers of senior and midweek members were unchanged from last year. Opening Days - Summer Seniors Saturday 23 August 1 pm Mid Week 26 Aug (Tuesday) Juniors Saturday 23 August Under 10 s 26 August (Tues 3:30pm) All times and dates are on the Website P O Box Christchurch tennis@avonheadtennis.co.nz We acknowledge grants received this year from Christchurch City Council $2,500 Towards Junior Administration Costs NZ Community Trust $14,800 Towards re-surfacing Courts 5 and 6 Southern Trust $4,500 Towards flood-lighting on Court 3 We appreciate the very generous support of Ainger Tomlin Chartered Accountants Auditing Services CLUB MEMBERSHIP 2013/ /13 Life 8 8 Seniors Seniors (Winter only) 1 0 Mid week only Jnr Interclub Jnr interclub < Jnr and under full yr and under term Students 15 8 Social: Non Playing 0 0 The committee will make some recommendations aimed at attracting more members in the junior age groups. If you have any friends thinking of playing tennis, please encourage them to come to Avonhead. Remember that increasing our membership will spread costs over more players, helping to make tennis more affordable for all of us. Stuart Macintosh

2 PRESIDENT S REPORT 2014 is the year that all our courts have brought up to an excellent state and will support the club for many years. The new rubber based surface on the two hard courts makes them likely to be the finest outdoor courts in Canterbury. New nets have been installed and we have 10 spare nets which should kit the courts for many years New brighter floodlight bulbs have been installed and 2 new floodlights will extend evening play to 3 courts. The new bulbs should last at least 10 years. Council and club volunteer work have made the grounds and nearby park look appealing. Even with the investment in facilities, the club is in a healthy financial state, as our fundraising efforts (over $4000) and grants ($21,800) supported the upgrades. But we need to note that the grants, which total almost as much as our subscription income, are always at risk. Our club is very fortunate that Antoinette Taggart manages our relationships with the various grants authorities in a very professional and confidence building manner. Excellent facilities deserve lots of use. Both senior and midweek membership numbers are stable and often all courts are used during organised play. However Junior numbers show a decline year on year (a fact shared by many, but not all, tennis clubs). To encourage junior membership; the club has subsidised the subscription fee, the club has a top coach in Shane Tainui, the club put 5000 leaflets in letterboxes and schools last year, advertises in local papers, and runs programmes such as hot shots for beginners. But more ideas are needed. It s a credit to Shane Tainui and his junior teams that 5 of our 12 Junior teams reached their finals in the inter-club competition and 2 teams won their grades. Again, the Junior programme has been vitally supported by Julie Sugden as Junior administrator; and all her work is done as a volunteer. Speaking of volunteers; the club is run by volunteers and these people keep Tennis from being an elitist sport. Avonhead has an excellent record of volunteer service (as an example, 20 club members attended a recent working-bee ) but we need the membership to consider roles on the committee. The Mid-week representatives on the committee, Pam Ingram and Annette Corner, have announced their resignation. Both ladies have made an excellent contribution to club activities and we thank them for this, and thank them also for arranging successors! 2015 Next year, we would like to encourage more juniors into the club and more organised play such as opening the club on Sundays. We also wish to introduce new ways to run club championships and competition ladders. We now have great facilities and a good vibe in the club. Let s work to build on that in Thank you Clive Davidson Senior Club Championships Open Mens Doubles Z Huang & M Goodard Runner Up J McGregor & M Raumauf Open Ladies Doubles K Watts & R Tainui Runner Up G Wah & J Tay Open Mixed Doubles R Tainui & A Vernal Runner Up K Watts & A Fraser Masters Mens singles M Clarke Runner Up A Fraser Masters Mens Doubles M Clarke & C Hosking Runner Up A Fraser & A Vernal Masters Ladies Doubles K Watts & A Taggart Runner Up G Wah & J Tay Masters Mixed Doubles K Watts & A Fraser Runner Up J Steenkamp & D Collins CLUB CAPTAIN S REPORT With an increase of senior members this season, we have had very good attendances on Saturday afternoons. Every week, we have had all courts occupied, with a range of abilities being catered for. There has been some very competitive games being played, especially amongst the younger members. Also social tennis has being catered for and after tennis, many members would stay on for a drink or two afterwards. Twilight tennis on Wednesday nights has been successful and enjoyed by all. The club championships went well. The format of the club champs will be changed next season. We may reinstate the ladder system or have the club championships played on a certain day. Looking ahead to the next season, we hope to sustain the continued growth of members and improve the quality of tennis throughout the Avonhead Club. Gwenda Wah INTERCLUB CO-ORDINATOR REPORT Junior Interclub season 2013/ junior teams with 5 making the finals. 2 teams won, 1 drew and 2 lost. There were also 3 mens teams made up of past junior interclub players and it is good to see juniors staying and becoming part of our senior tennis. Even though our junior numbers were down this year there has been an uptake on young juniors wanting winter coaching so confident next seasons numbers will be on the rise. We finished the season with our ever popular club champs, and even with the odd heavy shower we managed to get through before a hail storm hit. I m looking forward to a positive and pro-active 2014/15 season. Shane Tainui

JUNIOR CHAMPIONSHIP CUP WINNERS 13/14 Singles Junior girls Cup Sasha O Keefe Doubles Junior Girls Cup Devyn Moar & Cheyenne Te Haara-Barr Singles Intermediate Girls Cup Kim Bradley Runner Up Lara

3 JUNIOR CHAMPIONSHIP CUP WINNERS 13/14 Singles Junior girls Cup Sasha O Keefe Doubles Junior Girls Cup Devyn Moar & Cheyenne Te Haara-Barr Singles Intermediate Girls Cup Kim Bradley Runner Up Lara Snelling Doubles Intermediate Girls Cup Alyssa Brook & Hannah Miles Runner Up Kim Bradley & Lara Snelling Singles Junior Boys Cup Nathan James Doubles Junior Boys Cup Kevin Peng & Nathan James Singles Intermediate Boys Cup Michael Lane Runner up.. Chris Dawson Doubles Intermediate Boys Cup... Not played for Runner up. Mixed Doubles Not played for Runner up Parent and Junior Child Nathan & Karen Watts Runner Up Sophie & Andy Fraser Parent and Junior Child B Grade Ned & Emily Dawson Runner up... Kara Archbold & Korbin Moar JUNIOR SPECIAL CUP AWARDS Most Improved Junior Girl Sophie Foubister Most Improved Junior Boy Dean Falconer Most Improved Intermediate Kim Bradley President s Cup (Any Category) Girls 15 Team (Best Team) JUNIOR TEAM CAPTAINS 12 girls Melissa Coker 14 girls 1 Martina Steffert 14 girls 2 Zanna McCleary 15 girls Devyn Moar Girls Senior Satellite 1 Harriet Norton Girls Senior Satellite 2 Lara Snelling Girls Senior Satellite 3 Georgia Mainwaring 13/14 boys Friday Mitchell Hay 11 boys Arnold Meng 13 boys Sam Stewart 15 boys Josh Heslop Boys Senior Satellite Michael Lane JUNIOR REPORT Thank you to everyone for another great season. A big thank you to all the captains and managers for looking after the teams. Well done to every parent for supervising and transporting the teams each week, tennis would not happen without your help. Fish & Chip Night and Prizegiving We had a good number of members and their families for our F & C night. Congratulations to all the prize winners. Thanks to Antoinette and Stuart for catering. Our juniors and families enjoyed playing tennis under the lights and in the dark! Championship Sunday We had a good turnout of players and parents again this year. Parent & Child championship is getting bigger and bigger, we are planning to have this championship on a day of its own. Many parents remarked that it was great to play with their children, there are not many opportunities to do this. Having a separate day would enable us to have a round robin format, giving everyone more games. Interclub Finals Results Avonhead Junior Tennis teams 5 teams in the finals 2 teams won 2 teams runners up... 1 draw... Well done to everyone in the teams and to Shane, coaching you all to be the best you can be. Congratulation to all the teams. It was wonderful to see a large number of parents and friends the club on the finals day morning. Team Shirts Please return your club shirt. Return you shirt by leaving it in the clubrooms, in a bag with your name on it, any fine Sat afternoon between 1 and 4pm. Phone Julie if there is a problem. Winter Saturday Afternoon Tennis Sen Satellite players 16 year and over, are welcome to play with the Saturday afternoon social senior tennis group for the winter, every fine Saturday from 1pm. If wet, platy is on Sunday.. Older juniors/senior satellites wishing to play in a senior tennis team next season, please let Shane know. We may be able to team you up with a mentor over the winter This could make the step up to seniors easier for you. Thank you all for a great season Julie Sugden Junior Administrator Phone Shane Tainui Professional Tennis Coach Phone or Shane Tainui: Senior interclub co-ordinator Shane organising champs! MID-WEEK CAPTAIN The 2014 season has been very successful. We have a happy and enthusiastic group of members who are always helpful in the running of the club. We have had quite a lot of social events during the year. Judy Campbell is good at finding new places to have lunches! They seem to be the most popular events. Interclub went well and was organised by Joyce Taylor. Unfortunately, quite a few days were rained off. Our doubles championship was won by Avril Wylie and Allison Switalla. Pamela Ingram

4 Mid Week Championship Winners A Grade Singles Not played A Grade Doubles Not played B Grade Singles Not played B Grade Doubles A Switalla & A Wylie C Grade Singles not played C Grade Doubles not played Irene Sandrey Trophy Joyce Taylor Marie Long Trophy Pat Smith Facilities Coordinator s Report for 2013/14 The major project in 2013/14 was the major resurfacing of our hard courts 5 and 6. In addition, plenty of minor work was done around the clubrooms and courts. This included: New nets, net tie-down straps and net post brackets were purchased and installed on the tennis courts. The open drain down south side of tennis courts was cleared, and the City Council was asked to clear the blocked stormwater pipe in Crosbie Park. This has now been done by the City Council (at no cost to the club). The door into the clubrooms from the carpark has had the locks replaced and been made more secure by a locksmith. An insurance claim was made for wind damage to our carpark side security fence, the adjacent wooden fence and the garden shed. This claim has been paid out, and the essential work of largely repairing the high mesh security fence, taking down the damaged section of the wooden fence and repairing the garden shed has now been done by club members. Some further work tightening some of the wires on the high mesh security fence still needs to be done. A court floodlight that stopped working has been repaired, and at the same time, the bulbs and igniters in all four floodlights were replaced. An increasing number of shoe marks have appeared on the new hard courts 5 and 6. A sign has been made up and installed on the fence by these hard courts, prohibiting the use of black soled shoes on these courts. A recent working bee was held to do the above wind damage repairs, trim bushes and trees, tidy up the garden and clear gutters, thanks to the 20+ club members who turned up to help. Thanks to Andy Vernon, who arranged for the donation to the club of some airport seating that is now no longer needed by the airport. New projects being considered for 2014/15 include: Extra two floodlights shortly on the spare positions on the existing poles between courts 2 and 3, to light up court 3. Investigate an improved gate entry/exit mechanism. Install a triangular shade sail to provide shade over the northern part of the veranda. Hard courts like courts 5 and 6 should be washed regularly. We intend to run a water pipe and tap to those courts. Alan Marshall Treasurers Financial Report The financial report for the Avonhead Tennis Club has been audited and this report can be read in conjunction with the audit report provided by Ainger Tomlin. Grants Received This Year: Total Grants Received $17,300 The Balance Sheet shows a bank balance of $43,071. Summary of Fundraising: Total Fundraising $2, At the end of the financial year the club showed a paper surplus of $19,585 and if depreciation is excluded, the club would have made a $35314 surplus. But note that about $20,000 of the surplus was committed to resurfacing the hard courts. The club's finances are in a very healthy state, especially considering that the two hard courts have been refurbished to an excellent state. Great work on obtaining grants has contributed to this, together with the boost from the Disputes Tribunal payments early in the year. Summary of Fundraising Books $ Raffles $ Mike Radford Group $ Bunnings $ Donation $20. Total of $ Southern Trust Grant of $4,500 This will show as income in the year as the committed expenditure will be in the year. Insurance payout $4,200, An insurance pay-out of $4,200 was received to fund the repairs to the storm damaged fencing and sheds This is included within Maintenance expenses and offsets the actual expenses; so the total true maintenance expenses was $710 + $4,200, nearly $5,000. The full account documents will be available at the AGM and on the website Pat Gleeson

6 Fee proposals (NOTE: no recommended increase from last year!) Group (all fees include any GST) Hot shots : Novices <10yrs Tuesday afternoon Juniors (Interclub), 11 and under** Juniors ( NOT interclub) 11 and under** Juniors, (Interclub) 18 and under** Last Year To Club Tennis Cant. & NZ (approx.) Inter- Club/admin Costs Total Sub. (excludes coaching) Full Season Coaching. (indicative*) Sub. + Coaching * 15 $15.00 $15 $165 $ $20.00 $19.00 $20.00 $59 $150 $ $20.00 $19.00 $39 $165 $ $20.00 $37.00 $20.00 $77 $150 $227 Students, with proof 160 $ $55.00 Self pay $160 Mid-week senior 205 $ $55.00 Self pay $205 Senior full year 265 $ $55.00 Self pay $265 Winter only (mid-april to mid- August) 100 $ $100 Social (non-playing) 30 $30.00 $30 Off Peak Casual new $100 $100 ** Age dates: age before 1 January 2015 * Coaching price is indicative only: Coach, not Club, determines fee Scheduled Coaching for Hotshots : New extended format, with a full season of coaching in small groups led by senior coach. Junior Interclub: Extended format, with a full season of sessions, all led by the Senior coach Juniors (non-interclub) Extended format, with a full season of sessions, all led by the Senior coach In the new structure, the coach has more independence to develop coaching programmes to suit all grades of players. At Avonhead, youngsters will not be put in big lines for an occasional hit, but will have an extensive programme of small group coaching with one of Canterbury s most senior coaches, Shane Tainui. New categories off peak casual For the player who may have a social game, with members or other paying casuals, 2 or 3 times a month or less and only plays outside of organised play hours junior social play For juniors who don t want a formal coaching programme nor want to play in inter-club. Is likely to be organised for Saturday mornings and fees have yet to be confirmed. (NOTE: no recommended increases from last year!)

P O Box Christchurch We acknowledge grants received this year from

P O Box Christchurch We acknowledge grants received this year from P O Box 31-106 Christchurch www.avonheadtennis.co.nz tennis@avonheadtennis.co.nz Notice of Annual General Meeting of Avonhead Tennis Club NOTICE IS HEREBY GIVEN OF THE THIRTY-SEVENTH ANNUAL GENERAL MEETING